Public Meetings - Rochester, Minnesota

The Rochester City Council held a study session on November 25, 2024, at 3:30 PM in the Government Center Council Chamber. The meeting covered several items: the 2024 National Community Survey (postponed), the P2S Comprehensive Plan Five-Year Update, proposed changes to the Olmsted County General Land Use Plan (GLUP), the Fire Service Contract with surrounding townships, and the 2025 study session schedule. No votes or formal decisions were taken; the session was for discussion and feedback. 2024 National Community Survey Results (Postponed) - Brandon Barnett from Polco was scheduled to present the survey results via Zoom but experienced technical difficulties. The item was postponed to a future study session in January 2025. P2S Comprehensive Plan Five-Year Update - City Planner Elliott Mohler presented the progress on the five-year update, awarded to Bolton & Menk in June 2024. The update focuses on industrial land inventory, residential/mixed-use land analysis, emerging trends post-COVID, priority evaluation, and data updates. - Public engagement is limited to inform and consult, as the plan is a technical update rather than an overhaul. Key themes from existing plans include diversification of transportation, expansion of amenities, placemaking, housing diversity, fiscal responsibility, and health in all policies. - Councilmembers discussed the need for the plan to reflect the 2020 Census, the importance of including an equity analysis map and a development constraints map, and the overlap with the Mayor's Vision 2050. Councilmember Dennis raised concerns about accessible transportation for people with disabilities. Mayor Norton noted that rail (Amtrak) discussions are not in the plan and suggested a future study session on that topic. Olmsted County General Land Use Plan (GLUP) Changes - Assistant City Administrator Ryan Yetzer presented the proposed amendment to the county's GLUP, which would remove the city's veto power over property removals from the Urban Service Area (USA). Currently, a property owner needs a resolution of support from the city; the proposed change would allow the county board to make the final decision after the city provides a recommendation (with findings) within 60 days. - Yetzer outlined the importance of the USA for housing affordability, infrastructure investment (sewer, water, roads, fire stations), environmental protection, and coordinated growth. He noted that the city’s investments (e.g., sewer extensions, water towers, substations) are at risk if the county can overrule city decisions. - Councilmembers expressed strong concerns about losing control over growth management, the potential for increased costs to the city, and the negative impact on housing development. Councilmember Dennis urged a joint meeting with county commissioners before the December 17 county board hearing to find a collaborative solution. Councilmember Keene questioned who benefits from the change, concluding it may benefit individual property owners at the expense of broader planning. - Mayor Norton and others emphasized the importance of maintaining the city-county relationship and urged staff to send a letter or formal comment reflecting the council’s position before the December 17 deadline. No formal action was taken. Fire Service Contract - Fire Chief Eric Kerska and Ryan Yetzer presented the proposed renewal of the fire protection contract with the townships of Rochester, Marion, Cascade, and the west half of Haverhill. The current 10-year contract expires at the end of 2025. - Proposed changes include a simplified 4.5% annual increase (instead of the current formula or 4% option), a specified list of services (e.g., fire suppression, vehicle extrication, hazmat), and a coordination clause tying the contract to growth decisions. The chief noted that RFD's operational costs have increased 4.72% annually on average, and the 4.5% is a compromise. - Councilmembers debated whether the city is subsidizing township fire services. Councilmember Keene argued that without a detailed cost analysis, the city may be undercharging. Councilmember Wall asked about the cost difference for a $300,000 house in the city vs. township; a past analysis showed township residents paid slightly less, but the gap may have grown. Councilmember Dennis noted that Mayo Clinic calls may disproportionately use city resources, complicating subsidy arguments. - The chief noted that if growth in townships increases call volume, the city may need to withdraw from the contract to protect coverage for Rochester residents. The council directed staff to continue negotiations with townships, consider a shorter-term contract (e.g., 2-year), and explore a property-value-based fee structure to better align costs with growth. No vote was taken. Study Session Schedule - City Administrator Alison Zelms presented the tentative 2025 study session calendar. The next study session is scheduled for January 15, 2025, and will include training on city council governance with Tierney and Whitmore. Key Outcomes - No formal votes were taken on any agenda item. - The 2024 National Community Survey presentation will be rescheduled for January 2025. - Staff will refine the comprehensive plan update based on council feedback and return for another study session in February/March 2025. - Regarding the GLUP amendment, staff will prepare a formal comment letter reflecting council concerns and continue discussions with county staff before the December 17 county board meeting. Council expressed a desire for a joint meeting with county commissioners. - For the fire service contract, staff will continue negotiations with the townships, aiming to bring a revised contract for council consideration in Q1 2025. Options include a shorter term, a property-value-based formula, and revised coordination language specific to fire services.

The Rochester City Council met on November 18, 2024, beginning at 6:00 p.m. in the Government Center Council Chamber. The meeting featured a lengthy agenda including nine public hearings, a consent calendar with 24 items, and several reports. Key topics included approval of the Mayo Clinic street and easement vacations (Bold.Forward.Unbound.), a zone change and comprehensive plan amendment for a 200-unit apartment project, updates to the Unified Development Code (UDC) including historic preservation provisions, funding for the Silver Lake Dam fish passage, and a downtown crow abatement plan. The council also approved the second reading of a cannabis ordinance. Consent Calendar - Minutes of the November 4, 2024 Council meeting were accepted. - Appointments to Boards and Commissions: Approved mayoral appointments to the Citizens Advisory on Transit (Jean Binkovitz, Michael Schnell, Ribu Goyal). - Accounts Payable: Approved total disbursements of $14,464,067.23. - City Attorney Employment Agreement: Approved a 2% merit increase and contract amendment for City Attorney Michael Spindler Krage (Councilmember Dennis initially pulled this item; a motion to suspend rules and approve without debate passed 6-1). - Agricultural Leases: Authorized three-year leases with Olivia Oehlke (17.57 acres), Kats Company, LLC (2 acres), Bryce and Brenda DeCook (1,100 acres), and Denis Strei (42 acres) for airport property. - Airport Equipment: Approved purchase of a rough terrain vehicle for $39,857 and a non-terminal rental car operator agreement with Go Rentals. - Runway Improvements: Approved Change Order No. 2 with Mathiowetz Construction for FAA-required work on Runway 31 Approach Improvements. - Link BRT Utilities: Authorized bid advertisement for underground utilities at the West Transit Village (bid opening Dec. 17, 2024). - Police Technology: Authorized a $185,000 budget increase for the Axon technology integration contract. - Consulting Services: Approved a three-year agreement with Sustainable Strategies DC for strategic consulting ($93,000-$99,000/year). - Software Contracts: Approved $70,838.48 for Cornerstone/Saba TalentSpace and Halogen HR software. - Flood Control Trails: Adopted Resolution 226-24 authorizing a $171,837.55 contract with Durst Outdoor Services. - Skyway Repair: Approved change orders totaling $30,045.20 with Alvin E. Benike, Inc. for bridge column corrosion repair. - Sanitary Sewer Design: Authorized a $21,895 contract with Kimley-Horn for design of 14th Ave SW sewer improvements. - Multi-Use Path: Adopted Resolution 227-24 approving a $544,738.87 contract with Rochester Sand & Gravel for a path along 16th St SE. - Energy Efficiency: Authorized a $67,000 services agreement with the Center for Energy and Environment for education and advising. - Sports Complex: Authorized a $1,415,250 Construction Manager at Risk (CMAR) contract with Knutson Construction for the Regional Sports & Recreation Complex. - Easements: Approved a revocable permit with the Church of St. John for improvements in a watermain easement, and released a drainage/utility easement for Cassidy Farms subdivision. - Public Safety Aid: Adopted Resolution 228-24 allocating Public Safety Aid Investments – Phase 2. Public Comments & Testimony Open Comment Period: - Tammy Mitchell (homeless): Petitioned for a tiny home shelter similar to Aviva Village in Minneapolis, citing health disparities and lack of resources. - Kenneth Malnar (homeless): Asked for tolerance regarding skywalk use during cold weather. - Michael Staub (homeless): Described difficulties of homelessness and supported the tiny home concept. - Paul Gillis Jr. (homeless): Supported shelter for medical patients and homeless. - Amy Garretson (East Side Neighborhood Association): Requested more community engagement on the Center Street reconstruction project; opposed the proposed roundabout at 11th Ave. - Christine Lafler (East Side resident): Requested delay of the roundabout decision pending traffic study and engagement with emergency services, schools, and large vehicles. - Mary Jo Majerus (East Side resident): Supported Option 4 (preserving tree canopy, no roundabout) for the Center Street project. - Wes Lund: Congratulated election winners, criticized dark money in local politics. - Barry Skolnick (downtown resident): Raised concerns about noise and safety from crow abatement; asked to save trees on Center Street. - John Kruesel: Opposed crow killing, suggested consulting environmental groups; also opposed the roundabout and supported Option 4. Public Hearings – G.1 (Special Charges): - Jeff Harden: Questioned billing for property securement, requested itemized bill and expressed willingness to pay initial cost. Public Hearings – G.2 (Administrative Citations): - Eleanor Berg (on behalf of son Jonathan): Explained that Canada thistle control was interrupted by her son’s surgery; asked for removal of the $85 administrative fee. The council unanimously approved an amendment to remove the fee for that property. Public Hearings – G.3 (Utility Charges): - One written appeal was noted from Highlands on 19th Condominium Association; no oral testimony. Public Hearings – G.4 & G.5 (Mayo Clinic Vacations): - Dr. Katie Arendt (Mayo Clinic): Presented the Bold.Forward.Unbound. plan, emphasizing public access and pedestrian-first design. - Doug Holtan (Mayo Clinic): Detailed street-level design and bike lane considerations. - Rev. Beth Royalty (Calvary Episcopal Church): Supported the vacation, noting partnership with Mayo. - Father Jerry Man (Co-Cathedral of St. John the Evangelist): Supported the project, noted history of collaboration. - Eugene Grover (IUOE Local 49): Supported for job creation and economic growth. - Barry Skolnick: Asked for clarification on public access after vacation. - John Kruesel: Expressed concern about impact on downtown businesses during construction. - John Wade (Rochester Area Economic Development): Supported, citing accessibility and growth. - Ryan Parsons (Rochester Area Chamber): Supported, citing economic benefits. - Chris Acunia (Sierra Club/Transportation Equity Alliance): Requested delay until a viable alternative transportation plan is created; criticized lack of meaningful collaboration. - Sean Kettelkamp (History Center): Noted historical context of narrow streets. - Adam Buzbee (transit operator): Asked for transit vehicle maneuvering considerations. - Michael Wojcik (Bicycle Alliance of Minnesota): Requested delay until north-south bike connections are secured; raised concerns about revocable permits vs. vacations. Public Hearings – G.6 & G.7 (City View Flats Zone Change & Comp Plan): - Megan Kiihne (Stonebridge/Sunnydale/Strombrook neighborhoods): Cited lack of infrastructure (sidewalks, bike paths) and flooding concerns; asked for infrastructure plan before development. - Darren Baker (adjacent homeowner): Supported the development but echoed concerns about flooding and isolation. Public Hearings – G.9 (UDC Text Amendment): - Mark Hubley (HPC Chair): Opposed removal of C4E protections for inventory properties; argued due process already exists. - Barb Hudson (former HPC member): Opposed removal, citing community voice in historic preservation. - Barry Skolnick (former HPC member): Asked to maintain current protections. - John Kruesel: Urged council to trust HPC. - Benjamin Zastro (HPC commissioner): Opposed removal, warning of demolition by neglect and community distrust. - Nels Pierson (Reagan Outdoor Advertising): Supported removing the ban on billboards along West Circle Drive, citing zoning compatibility. - Tony Boyer (HPC commissioner): Opposed removal of C4E. - Sean Kettelkamp: Opposed policy change, emphasized historical preservation. Discussion Items Silver Lake Dam Fish Passage Modification (H.2): - Deputy Public Works Director Aaron Luckstein presented the grant agreement for $2,368,000 from the DNR. The project is separate from the dam modification; funds are available for five years. Councilmember Kirkpatrick asked about natural rock patterns and lake expansion. The council approved the grant agreement unanimously. Center Street East Reconstruction (H.3): - Assistant City Engineer Amy Kreofsky presented the project, including four design options. The preferred Option 1 includes a two-way raised cycle track on the north side and a mini-roundabout at 11th Ave. Councilmember Kirkpatrick moved to drop the roundabout and adopt Option 4 (striped bike lanes, no roundabout) to save trees and address neighborhood concerns. The motion failed 2-5. The council then approved the staff recommendation (6-0-1, Council President Carlson abstaining) to approve the geometric layout, authorize final design, and support grant application. Crow Abatement (H.1): - Parks Director Paul Whidman and Manager Mike Schaber presented the plan for intensive abatement Dec. 1-5, 2024, using USDA wildlife specialists with air rifles and noise devices. Councilmember Dennis raised concerns about ricochets and liability; staff assured safety measures. The motion passed 6-1. UDC Text Amendment (G.9): - Planner Ed Caples and Planner Molly Patterson-Lundgren presented the annual UDC cleanup. The most contentious part was the proposed deletion of Section 60.200.040.C.4.e, which provides protections for properties on the Historic Inventory. Councilmember Keene moved to amend to keep protections for demolition but remove alteration restrictions; that motion failed 1-6. Councilmember Wall moved to dismiss all changes to C4E and related sections; that amendment passed unanimously. Other amendments to remove parking requirements in DMC zone and allow billboards on West Circle Drive failed. The amended text amendment was approved unanimously. Key Outcomes - Consent Calendar approved as a block (F.1-F.3, F.5-F.24) unanimously; F.4 (City Attorney) approved 6-1. - G.1 (Special Charges): Resolution 229-24 adopted 6-1. - G.2 (Administrative Citations): Resolution 230-24 adopted as amended (removing $85 fee for Eleanor Berg’s property) unanimously. - G.3 (Utility Charges): Resolution 231-24 adopted unanimously. - G.4 (Street Vacation): Resolution 232-24 adopted 6-1. - G.5 (Easement Vacation): Resolution 233-24 adopted 6-1. - G.6 (Zone Change): Approved 6-1, directing City Attorney to prepare ordinance for first reading. - G.7 (Comp Plan Amendment): Resolution 234-24 adopted 6-1. - G.8 (Annexation): Approved unanimously, directing ordinance for first reading. - G.9 (UDC Text Amendment): Approved as amended (removing changes to C4E) unanimously. - H.1 (Crow Abatement): Approved 6-1. - H.2 (Silver Lake Dam Grant): Resolution 235-24 adopted unanimously. - H.3 (Center Street Layout): Approved 6-0-1 (Carlson abstaining); Resolution 236-24 adopted. - K.1 (Cannabis Ordinance): Ordinance 4545 adopted unanimously. - Adjournment: Approved 6-1 at approximately 12:30 a.m. on November 19, 2024.

The City Council held a study session on November 13, 2024, to discuss Phase Two Public Safety Aid recommendations, special 2 a.m. liquor license endorsements, and the study session schedule. No public comments were received. The council provided direction on the liquor license topic and received information on the public safety aid item, which will be on the next regular council agenda. Discussion Items Phase Two Public Safety Aid Recommendations Deputy City Administrator Aaron Parrish presented the remaining recommendations for the $5.3 million in state-allocated public safety aid. Previously, the council approved $4.4 million in Phase One investments. The proposed Phase Two allocations include: - Extending the Axon platform contract to lock in 2024 pricing for seven years, making the investment budget neutral in 2025 and 2026 but requiring a one-time levy increase in 2027. Police Chief Jim Franklin noted that future costs would rise if the deal is not made now. - $140,000 for additional fire turnout gear to comply with OSHA standards and provide two sets per firefighter to reduce carcinogen exposure. - $93,000 for emergency management vehicle and other needs. - $293,000 to fit out unbuilt space at Fire Station 2 for temporary emergency management use, with potential for future dispatch relocation. - Reallocation of $100,000 from the original $200,000 for community impact, including $50,000 for a CERT collaboration, $15,000 for the community service team, and funding for two flock cameras. Councilmember Keene asked about PFAS in turnout gear; Deputy Fire Chief Holly Mulholland clarified the funding addresses carcinogen exposure, not PFOS. Councilmember Keene also questioned future financial commitments from the Axon deal, and Chief Franklin confirmed that while the upfront cost uses one-time funds, future budgets will see a levy increase. The item is scheduled for the next council meeting. Special 2:00 a.m. Liquor License Endorsements Deputy City Clerk Christiaan Cartwright presented an overview of the eight businesses currently holding 2 a.m. licenses. Advantages included significant revenue (25-30% of annual sales for some businesses), employee tips, and alignment with other Minnesota cities. Police dispatch data from November 2023 to October 2024 showed higher officer workload between 1 a.m. and 3 a.m., especially on summer weekends, with incidents of disorderly conduct, alarms, trespasses, and suspicious circumstances. Chief Franklin stated that the decision is a policy choice for the council and that officer deployment would continue regardless of closing time. Councilmembers Keene, Brandsford, and Kirkpatrick expressed opposition to changing the current policy, citing economic harm, limited impact on police workload, and the need to maintain downtown vibrancy. Councilmember Dennis noted the mayor was absent but saw no need for change. The council directed the Clerk’s Office to take no further action at this time, but the topic may be revisited by the incoming council. Study Session Schedule City Administrator Ms. Elms reviewed the final study session of the year on November 25, 2024, which will include the National Community Survey feedback, an update on the Planning to Succeed comprehensive plan, the fire service contract, and Olmsted County general land use plan changes. Key Outcomes - No formal votes were taken. The council provided direction to maintain the current 2 a.m. liquor license policy and not to pursue changes at this time. - The Phase Two Public Safety Aid recommendations will proceed to the regular council meeting on November 20, 2024, for a vote. - The study session schedule for November 25 was confirmed.

The Rochester City Council convened as the Elections Canvassing Board on November 13, 2024, at 3:30 p.m. to certify the results of the November 5, 2024 General Election. The meeting was brief, lasting 14 minutes, and focused solely on adopting a resolution declaring the election outcomes for Councilmember-at-large and three ward representatives. Councilmember Molly Dennis voted against certification, citing unresolved residency concerns about one candidate. Discussion Items - Canvass of the November 5, 2024, Election Results – City Clerk Kelly Geistler presented the election statistics: 76,248 registered voters at 7 a.m. on election day; 65,265 total votes cast; 6,167 persons registered at the polls; 27,350 regular, military, overseas, absentee, and mail ballots; 178 federal‑office‑only absentee ballots; 1 presidential absentee ballot. The election operated at 45 polling locations staffed by 825 election judges. The declared winners were: - Councilmember-at-large: Randy Schubring - Ward 2: Nick Miller - Ward 4: Andrew Friedrichs - Ward 6: Dan Doring - Councilmember Patrick Keane asked about contested elections; Clerk Geistler explained that canvassing is a ministerial function required by state law and must occur before any contest can proceed. Councilmember Dennis raised concerns about a candidate’s residency, stating she had researched statutes and spoken with the Secretary of State’s office. She argued that a sworn affidavit of residency may have been violated and that insufficient investigation had been conducted. She said she could not ethically vote to certify without knowing the election was lawful. Key Outcomes - Resolution No. 237‑24 was adopted by a vote of 5‑1‑1 (Approved: Brooke Carlson, Shaun Palmer, Kelly Rae Kirkpatrick, Mark Bransford, Patrick Keane; Nay: Molly Dennis; Absent: Norman Wahl). The resolution certifies the election results and directs the City Clerk to sign the abstract report for submission to the Secretary of State. - The meeting adjourned at 3:44 p.m.

On November 4, 2024, the Rochester City Council held a regular session addressing consent agenda items, two public hearings, a major transit operational analysis, and ordinance first readings. The meeting included open comment period and ended after discussion of other business. Consent Calendar - Approved unanimously (7-0) the consent agenda comprising items F.1 (minutes of October 21, 2024), F.2 (accounts payable totaling $14,825,241.61), F.3 (2024 employee travel reimbursement rates at $86/$74), F.5 (2024 Byrne Memorial Justice Assistance Grant), F.7 (DNR grant agreements for Willow Creek Trail Extension and $165,230 feasibility study contract with Alliant Engineering), F.8 (Capital Improvement Plan amendments), F.9 (bid advertisement for Link BRT utilities and architecture project), F.10 (contract award to PVS Technologies for $455,000 for anhydrous ferric chloride), F.11 (contract with Durst Outdoor Services for $130,166 to demolish 18 manufactured dwellings at Bob's Mobile Home Park), F.12 (revocable permit for fencing in easements), F.13 (2025 boulevard tree planting contract with Jim Whiting Nursery, average price $398.65), F.14 (Century Valley Fourth subdivision tree planting agreement), F.15 (Scenic Oaks West Third subdivision tree planting agreement), and F.16 (septic/sanitary sewer connection agreement with Westling Trust). Items F.4 (2025 council meeting calendar) and F.6 (juvenile curfew amendment) were pulled for separate discussion. Public Comments & Testimony - Mike Broughton expressed frustration with limited job opportunities for technical professionals with industrial engineering degrees in the Rochester area. - Adam Buzbee (ATU 105, representing transit drivers) criticized Transdev for issues with short-term disability, bus maintenance causing injury, and refusal to pay for medications. He urged the city to bring transit services in-house, stating that taking only mechanics in-house would disrupt communication with dispatchers. - Adri Gomez (Rochester Public Transit dispatcher) appealed to the council to terminate the contract with Transdev (a French private company) to eliminate profit sent overseas and improve stability for employees. - Monica Rose spoke on behalf of her late father, Harold Carlson, objecting to a street assessment she called a maintenance issue rather than an improvement. She argued the assessment would not increase property value, cited a $35,000 assessment increase from 2023 to 2024, and described the finished road as more narrow and dangerous. Discussion Items - Major Land Subdivision G.1 – Hadley Creek 5th (CD2024-026PLAT): Planner Elliot Mohler presented a proposal by Farmland, LLC to subdivide 17.5 acres into 57 residential lots and one outlot, with a planned bridge connection to 48th Street. The public hearing was opened and closed with no speakers. Councilmember Palmer introduced an amendment adding Condition 10: "Prior to the beginning of grading, temporary bridge construction will be substantially completed." After debate, the amendment passed 6-1 (Dennis opposed). The main motion as amended passed unanimously 7-0. - Consolidated Plan G.2 (2025-2029) and Fair Housing Analysis: Planner Brent Svenby presented the five-year plan, 2025 annual action plan, and analysis of impediments to fair housing choice, required for CDBG funds ($672,000 in new funding plus $100,000 program income). The public hearing was opened and closed with one speaker (Diane Wolf Plants, advocating for tiny homes and noting lack of affordable housing). The resolution approving the plans passed unanimously 7-0. - Transit Operational Scenarios Analysis (H.1): Transit & Parking Services Director Ia Xiong presented four scenarios: 1) single vendor (current), 2) multiple vendors, 3) single vendor but bring fleet maintenance in-house, 4) full in-house. The city hired consultant AECOM for independent analysis. Scenario 1 and 3 were rated equally; scenario 4 was highest cost (approx. $3.6 million more annually). Eighty percent of transit costs are covered by state/federal grants; additional local funding would come from fare collection, advertising, or tax levy. Staff recommended releasing an RFP for options 1 and 3 to compare pricing with and without fleet maintenance in-house. Councilmember Dennis moved to continue the item to November 18, 2024 as a public hearing; no second, motion failed. She then moved to substitute option 4 (full in-house); that motion was denied 1-6. The main motion (authorizing RFP for options 1 and 3) passed 6-1 (Dennis opposed). - 2025 Council Meeting Calendar (H.2, pulled from consent): Councilmember Dennis raised concerns about calendar conflicts with National League of Cities conference and lack of study sessions. The calendar was approved 6-1 (Dennis opposed). - Juvenile Curfew Extension (H.3, pulled from consent): Captain Turk reported 26 contacts in 2024, no citations issued; the curfew is used as a secondary tool to reunite youth with families. Exemptions exist for work, school activities. The amendment extending the curfew to December 31, 2026, was approved unanimously 7-0. - Ordinance First Readings (J.1-J.5): City Attorney Michael Spindler-Krage presented first readings for: J.1 (2025 Master Fee Schedule), J.2 (annexation of 36.84 acres from Olmsted County), J.3 (annexation of 49.90 acres by the city), J.4 (juvenile curfew amendment), and J.5 (Downtown Special Service District amendments). All were received and filed. - Other Business: Councilmember Dennis raised questions about the airport use for sister city trips (noting a pamphlet said flights depart from Minneapolis rather than Rochester Regional Airport) and about council rules enforcement. The discussion was ruled out of order; a motion to adjourn passed 5-1-1 (Dennis opposed, Carlson absent). Key Outcomes - Approved (7-0): Consent agenda items F.1-F.3, F.5, F.7-F.16; Hadley Creek 5th subdivision (with added Condition 10); 2025-2029 Consolidated Plan and Fair Housing documents; juvenile curfew extension. - Approved (6-1): Transit RFP authorization for options 1 and 3; 2025 Council Meeting Calendar. - Denied (1-6): Substitute motion for full in-house transit (option 4). - Failed (lack of second): Motion to continue transit discussion to November 18 as a public hearing. - Adjourned (5-1-1): After other business discussion.

On October 21, 2024, the Rochester City Council met for a regular session at 6:00 PM in the Government Center Council Chamber. The council approved a consent agenda covering routine items, conducted nine public hearings, debated several reports and recommendations, and gave first readings to proposed ordinances on cannabis regulation and a medical overlay district. Key votes included approval of the 2025 Master Fee Schedule, $394,256 in Downtown Special Service District charges, two annexations totaling 86.74 acres, and a $3.445 million design contract for the Regional Sports & Recreation Complex. Consent Calendar - Minutes of October 7, 2024 – Accepted as official record. - Appointments – Approved appointment of Gabriella Santos to the Sustainability and Resiliency Commission. - Parking Restriction Changes – Adopted Resolution 203-24 amending parking restrictions on various streets. - Accounts Payable – Approved total disbursements of $25,532,655.60. - 2024 Third Quarter Budget Performance – Received and filed. - 2024 Third Quarter Investment Performance – Received and filed. - Off-Site Gambling Permit – Authorized Rochester Elks Lodge 1091 to operate at Mayo Civic Center on November 22, 2024. - Public Hearings Set – Set November 18, 2024, for unpaid special charges, administrative citations, and utility charges. - Appointment of Fire Chief – Approved Mason Pooler as Fire Chief effective January 6, 2025. - 2025 State Transit Funding – Adopted resolutions approving $14,342,100 in agreements with the State of Minnesota for public transit operations. - Bid Advertisement – Rochester Civic Theatre Roof Replacement – Authorized bids with opening November 15, 2024. - Contract Award – Bus Stop Improvements – Awarded $1,855,380.42 to Ti-Zack Concrete, LLC. - Amendment to Exclusive Negotiating Rights Agreement – Extended agreement with Sherman Associates by one year. - Rental Car Concession Agreements – Approved non-exclusive agreements with Avis Budget and Enterprise at RST Airport for 2025-2027. - Revocable Permits and Agreements – Approved permits for retaining wall (Reid) and Mayo Clinic stoop. - Septic/Sewer Connection Agreement – Authorized agreement with Jerris Prochazka Estate. - Development Agreement – Cassidy Farms First – Authorized with CF Development, LLC. - Storm Water Pond Agreement – Authorized conversion with Epic Hosting, LLC. - Design Contracts for Street Reconstruction – Authorized two contracts with WHKS ($57,060 and $76,510). - Contamination Cleanup Grant – Authorized application to Minnesota DEED. Public Comments & Testimony - Open Comment Period – Rachel LaForge praised the Parks Department, Public Works for trail lights, repaving, and traffic improvements; expressed support for bike lanes and roundabouts. - Public Hearing G.2 (2025 Special Service District Charges) – Dan Litzinger (Riverfront Building owner) opposed the 4% increase, stating his property sees no benefit from the Downtown Special Service District and requested removal. He noted the building is for sale and has no tenants. - Public Hearing G.4 (Woodcrest Addition Final Plat) – Rob Sanborn asked about septic systems and stormwater drainage; the developer responded that infiltration basins direct water to 24th Avenue and that septic will be handled during grading. - Public Hearing G.7 (Prairie Ridge Major Land Subdivision) – Richard Cordie (Hathaway Tree Service owner) requested a vegetative or sound barrier between his commercial operation and proposed residential lots to mitigate noise and smoke from his incinerator. Discussion Items - F.13 / H.3 (Bid Advertisement – ADA Improvements) – Councilmember Dennis pulled the item to discuss community engagement and transparency. City Engineer Dombrovski explained the project includes 23 ramp replacements funded by a state grant; a blind resident’s feedback led to inclusion of ramps on 9th St NW. Councilmember Dennis urged better outreach to disability communities. Approved unanimously. - F.19 / H.4 and F.20 / H.5 (Boulevard Tree Agreements for Woodcrest and Harvest West) – Councilmember Dennis asked about tree planting options. Staff explained the Unified Development Code requires boulevard trees; developers may install over time or pay the city. Councilmember Kirkpatrick expressed interest in a future “caliper-for-caliper” replacement policy for mature trees. Both agreements approved. - F.26 / H.6 (Design Contract – Regional Sports & Recreation Complex) – Councilmember Dennis pulled the item, requesting the bid amounts and rationale for selecting TSP + Kahler Slater ($3,445,400) over lower bids. Deputy Administrator Parrish noted four firms interviewed; the range was $3–4 million; the chosen firm was mid-range and best value. Councilmember Wall supported transparency; Councilmember Keene trusted staff. Approved 6-1 (Kirkpatrick nay). - H.1 (Objection to Inclusion in Downtown Special Service District) – Owner of 620 1st Ave SW sought removal, asserting no benefit. Josh Johnsen explained exemption would create a “donut hole” and shift costs to other properties. Council denied the objection 6-1 (Dennis nay), citing long-term development potential and collective benefit. - H.2 (Homestead Village Land Use Restrictive Covenants) – Amendment to allow 13 units at 80% AMI and 13 units at 100% AMI while keeping rents at 60% AMI levels, to address vacancy issues. Approved unanimously after council discussion about mixed-income housing. Public Hearings - G.1 (2025 Master Fee Schedule) – Approved with minor adjustments; first reading set for November 4. - G.2 (2025 Special Service District Charges) – Adopted Resolution 213-24 authorizing $394,256 in charges for the Downtown SSD. - G.3 (Annual Rural Service District Review) – Adopted Resolution 214-24 removing two parcels that no longer qualify. - G.4 (Woodcrest Addition Final Plat) – Approved 3.15 acres into 8 residential lots (unanimous). - G.5 (Scenic Oaks West Third Final Plat) – Approved 60.06 acres into 46 lots and 3 outlots, 6-1 (Kirkpatrick nay). - G.6 (Highland Hills Townhomes Final Plat) – Approved 1.82 acres into 12 townhome lots (unanimous). - G.7 (Prairie Ridge Major Land Subdivision) – Approved 75.04 acres with 7 conditions, including 51 single-family lots, 250 townhome lots, and 3 multi-family parcels (unanimous). - G.8 (Annexation by Olmsted County – 36.84 acres) – Approved 6-1 (Dennis nay). - G.9 (Annexation by City of Rochester – 49.90 acres) – Approved 6-1 (Dennis nay). Key Outcomes - Consent Agenda (block) – Approved F.1–F.12, F.14–F.18, F.21–F.25, F.27–F.29 (unanimous). - 2025 Master Fee Schedule – Ordinance approved; first reading ordered for November 4. - 2025 Special Service District Charges – $394,256 imposed (unanimous). - Rural Service District – Two parcels removed (unanimous). - Woodcrest Addition Final Plat – Approved with 3 conditions (unanimous). - Scenic Oaks West Third Final Plat – Approved with 1 condition (6-1). - Highland Hills Townhomes Final Plat – Approved with 1 condition (unanimous). - Prairie Ridge Major Land Subdivision – Approved with 7 conditions (unanimous). - Annexation CD2024-004ANX (Olmsted County) – Approved 6-1. - Annexation CD2024-005ANX (City of Rochester) – Approved 6-1. - Objection 620 1st Ave SW – Denied (6-1). - Homestead Village Covenant Amendment – Approved (unanimous). - ADA Improvements Bid Advertisement – Authorized (unanimous). - Boulevard Tree Agreements – Approved for Woodcrest and Harvest West (unanimous). - Regional Sports & Recreation Complex Design Contract – Approved with TSP + Kahler Slater for $3,445,400 (6-1). - First Readings – Received and filed proposed cannabis ordinance amendments and Medical Overlay District text amendments. - Adjournment – Approved 6-1 (Dennis nay) at approximately 8:30 PM.

The City Council convened a study session on October 14, 2024, at 3:30 p.m. to discuss three major topics: a citywide fleet evaluation recommending centralization, a transit operations study presenting four service models, and the Link Bus Rapid Transit (BRT) project update. The session concluded with announcements on the next study session schedule and an executive session on property acquisitions. No formal votes were taken, but council members provided directional feedback. Citywide Fleet Evaluation Update & Recommendation - Jessica Schuler (Management Analyst) presented findings from a fleet evaluation, recommending centralization of fleet operations across departments (except RPU and transit/parking). Key findings included fragmented technology, limited storage, and inconsistent maintenance practices. - The centralized model would restructure existing mechanics under a single fleet manager, use a unified software (likely the new ERP system), and consolidate facilities at the Public Works Transit Operations Center (PWTOC). Implementation would be phased: establish a transition team, centralize mechanics, consolidate software, and then evaluate further improvements. - Council discussion focused on cost savings, efficiency, and potential risks. Councilmember Palmer questioned the exclusion of RPU and the reliance on outside vendors; Councilmember Wall raised concerns about the lack of peer comparisons; Councilmember Keene emphasized the need for careful budget controls. The council generally supported the concept but requested more data on savings and long-term metrics. - Next steps: The centralization will be added to the citywide action plan, with possible future budget requests for software and staffing. A staffing analysis will follow the ERP implementation in 2025. Transit Operations Study - Yeshong Zhang (Transit and Parking Director) and Jill Cahun (AECOM) presented four scenarios for transit operations after the Transdev contract expires in late 2026: (1) single vendor, (2) multiple vendors, (3) partial in-house (maintenance only), and (4) full in-house. Average annual operating costs ranged from $23.1–24.5 million (scenario 1) to higher for scenarios 2–4, with scenario 4 requiring 140 new employees. - The staff recommendation was scenario 3 (partial in-house), citing better control over maintenance and alignment with fleet centralization. Council discussion was mixed: Councilmember Palmer supported scenario 1 (status quo) for cost reasons; Councilmember Keene favored scenario 3 for better asset control; Councilmember Dennis wanted input from current drivers and mechanics before deciding; Councilmember Kirkpatrick expressed interest in scenario 4 but noted feasibility challenges. Councilmember Wall noted that scenario 4 lacked sufficient support. - The council directed staff to return on November 4, 2024, with a formal recommendation for FTA approval and a procurement plan. The decision is required by FTA by November 2024 to allow for a two-year transition. LINK Rapid Transit Update - Steve Sampson Brown (Project Manager) reported on progress for the 2.8-mile BRT line with seven stations, expecting 11,000 daily riders by late 2026. Key milestones: final FTA readiness report received, 100% design completion, and bids ready for the main civil/utilities package (combined with West Transit Village). The bus procurement is advancing. - The next major step is requesting council authorization to initiate bidding on November 4, 2024. Construction is planned for 2025–2026, with commissioning in summer 2026 and revenue service (fare-free) starting in late 2026. - Council questions addressed ridership data, funding (FTA Small Starts grant expected December 5, 2024), business disruption (using "Business Forward" strategies with a dedicated liaison), and traffic/safety impacts. Councilmember Dennis raised concerns about parking access for residents outside the downtown core. - The council supported the project timeline and directed staff to continue outreach efforts. Study Session Schedule - Administrator Alison Zelms reminded the council that the next study session is scheduled for November 13, 2024 (Wednesday, due to Veterans Day holiday). Topics will include an action plan update, 2 a.m. liquor licenses, and public safety aid updates. Key Outcomes - No formal votes were taken. The council provided directional support for fleet centralization (with requests for more data) and for transit scenario 3 (partial in-house), with formal recommendations to be presented on November 4, 2024. The Link BRT project will also seek bidding authorization on November 4, 2024. The meeting adjourned into executive session at approximately 6:05 p.m. to discuss property purchase prices for four parcels.

The Rochester City Council convened on October 7, 2024, at 6:00 p.m. for a regular session that included an open comment period, consent agenda, two public hearings, and several reports and recommendations. The council addressed a wide range of topics including the renewal of the Downtown Special Services District, adoption of a Medical Overlay District, delegation of cannabis regulation to Olmsted County, approval of the 2025 Destination Medical Center Corporation (DMCC) budget, a third amendment to low-income housing covenants at Homestead Village, and contingency funding for demolitions at Bob's Trailer Park. During the meeting, Council President Carlson expelled Council Member Molly Dennis for violating Rule 3C of the council's rules of procedure. Consent Calendar - Approved minutes of September 23, 2024, as official record. (Unanimous) - Approved appointments of Habibo Haji and Collin Kauth-Fisher to the Police Policy Oversight Commission. (Unanimous) - Approved accounts payable totaling $18,251,049.31, including investment purchases of $10,006,206.67 and accounts payable of $8,244,842.64. (Unanimous) - Adopted Resolution No. 192-24 approving election judges for the November 5, 2024, General Election. (Unanimous) - Adopted Resolution No. 193-24 approving an On-Sale 2:00 a.m. liquor license for Tollso LLC DBA Lumi Restaurant and Bar. (Unanimous) - Adopted Resolution No. 194-24 accepting a $250 donation from Dr. Ashok Patel to the International Relations Committee. (Unanimous) - Authorized bid advertisements for intersection improvements (4th St SE & 19th Ave SE), flood control trail system improvements, and 2025 water reclamation plant chemical supply. (Unanimous) - Awarded a snow removal contract to Better Lawns LLC (Project No. 2024-28). (Unanimous) - Approved a $67,951.10 contract with Evans Companies for Bandel Hills drainage improvements. (Unanimous) - Authorized a $81,700 contract amendment with WSB for North Broadway reconstruction design services. (Unanimous) - Authorized a development agreement with Commercial Property Management LLC for Woodcrest Addition residential subdivision. (Unanimous) - Approved installation of traffic control devices on 22nd Ave NW under the Neighborhood Traffic Management Program. (Unanimous) - Authorized a septic system/sanitary sewer utility connection agreement with Thomas O. and Carol L. Parker. (Unanimous) - Authorized a revocable permit for Spectrum Communications to install fiber optic cable in the 1st Ave skyway bridge. (Unanimous) - Authorized pedestrian facilities and driveway approach access agreement with Miguel Angel & Bertha Alicia Guevara. (Unanimous) - Authorized a City-Owner contract and professional technical services contract for Mayo Unbound Enabling Works - Bus 6 Demolition. (Unanimous) - Adopted Resolution No. 198-24 accepting a $72,000,000 loan and grants from Minnesota Public Facilities Authority for the Water Reclamation Plant upgrade. (Unanimous) - Adopted Resolution No. 199-24 authorizing Downtown Property Preservation Program funding for 216 1st Ave SW. (Unanimous) - Items F.21 (Homestead Village) and F.22 (Bob's Trailer Park) were pulled for separate discussion. Public Comments & Testimony Open Comment Period: - Stephen Draper and Kaushik Bhattacharya expressed opposition to planned changes to the RPT bus route 412, citing lack of public input and increased commuting times for riders. They presented petitions with over 20 signatures each. - Barry Skolnick urged the council not to approve the DMC budget, calling for more detailed negotiation and community involvement, especially regarding the Chateau Theater feasibility study and Peace Plaza safety issues. - John Kruesel advocated for the Chateau Theater as a performing arts center and recommended involving Miller Dunwoody for historical preservation standards. - Adam Buzbee, executive board member of ATU 105, thanked the council for a new parking facility but emphasized the need for driver and passenger voices in transit decisions, noting he had been advocating for two years. Public Hearing G.1 - Downtown Special Services District Renewal: - Walter Hanson, co-founder of the downtown business association, provided historical context and supported renewal. - Rick Matson (RJMJ Properties, 620 1st Ave SW) objected, stating his property (NAPA Auto Parts) does not benefit from the district and requested exclusion. - John Kruesel and Barry Skolnick spoke in favor of renewal but emphasized the need for more amenities and community input. - Kathleen Harrington, interim RDA director, shared that petition signatures were secured only after demonstrating a turnaround in focus towards marketing and activation; she asked for council support. Public Hearing G.2 - Medical Overlay District: - Barry Skolnick asked for clarification on changes in review authority; staff confirmed no substantive change in process. - Erin Sexton (Mayo Clinic) expressed support for the overlay, citing collaborative work with city staff. Discussion Items G.1 Downtown Special Services District Renewal: Staff and RDA leadership presented. The district received 48% landowner signatures and 61% net tax capacity support, well above the 25% statutory threshold. The renewal period is 10 years (January 1, 2025 – December 31, 2034). Council discussed the objection from Mr. Matson; the city attorney explained that the council has 30 days to decide. Council opted to approve the renewal and will consider the objection separately with staff recommendation at a future meeting. Motion carried 7-0. G.2 Medical Overlay District (CD2024-001TA): Planning Supervisor Ed Caples presented. The overlay consolidates four ordinances into one, updates references to the Unified Development Code, and establishes new requirements for a five-year planning document. No boundary changes. Council approved the amendment and directed the city attorney to prepare an ordinance for first reading. Motion carried 7-0. H.1 Cannabis Regulation Amendments: Deputy City Clerk Christiaan Cartwright presented. The council considered a resolution delegating retail cannabis registration and enforcement authority to Olmsted County and a corresponding ordinance amendment. Key points: the state lottery system for 160 initial licenses (fixed until 2026) disregards geographic distribution; Olmsted County plans 14 licenses; delegation reduces city staffing and enforcement burden; the city can reclaim authority later. Council Member Dennis expressed concerns about losing local control and safety. Motion to approve carried 6-1 (Dennis dissenting). H.2 2025 DMCC Budget: Deputy City Administrator Cindy Steinhauser presented the $4,675,650 operating budget and $161,530,036 five-year capital improvement plan (including $38,486,389 for 2025). The budget supports prior approved projects (e.g., Link BRT, Sixth Street) and new assessments for Mayo Unbound and West Transit Village infrastructure. Discussion included Peace Plaza repairs (outstanding issue, no cost yet), Chateau Theater feasibility, and overall project success. Council Member Kirkpatrick expressed skepticism and voted no; Council Member Dennis was expelled during discussion. Motion carried 5-1-1 (Kirkpatrick nay, Dennis absent). H.3 (formerly F.21) Third Amendment – Homestead Village: Community Development Director Terry Eidens presented. The property has 102 units at 60% AMI; currently 30% vacancy. Owner requested that 25% of units be allowed to rent up to 110% AMI for the remaining two years of compliance. Council debated equity concerns versus filling units. Motion to approve failed 3-3 (Keane, Bransford, Palmer ayes; Wall, Kirkpatrick, Carlson nays). Council directed staff to work with the owner and bring back a revised proposal with potentially different income tiers. H.4 (formerly F.22) Contingency Funding – Bob's Trailer Park Demolition: Council authorized up to $60,000 in contingency funds to front the cost of demolishing 18 manufactured homes at 1915 Marion Rd SE. Staff assured that the city will recoup costs. Motion carried 7-0. Key Outcomes - Downtown Special Services District: Renewed for 10 years effective January 1, 2025 – December 31, 2034. The objection from Rick Matson will be addressed within 30 days. (Unanimous) - Medical Overlay District: Approved text amendment to establish the overlay and repeal/replace existing special districts; ordinance to be prepared for first reading. (Unanimous) - Cannabis Regulation: Delegated authority to Olmsted County via Resolution No. 201-24; ordinance amendments approved; first reading scheduled for October 21, 2024. (6-1) - DMCC 2025 Budget: Approved Resolution No. 202-24 adopting the operating budget and capital plan. (5-1-1) - Homestead Village Amendment: Denied (3-3). Staff to return with revised proposal at a future meeting. - Bob's Trailer Park Demolition: Approved up to $60,000 in contingency funding. (Unanimous) - Expulsion: Council Member Molly Dennis was expelled from the meeting at 9:21 p.m. during the DMCC budget discussion for violating Rule 3C.

The Rochester City Council held a study session on September 30, 2024, covering three major topics: a legislative session recap, a local sales tax renewal update, and a supporting transformation update on upcoming infrastructure and development projects. The session included presentations by city staff and discussion by council members on priorities for the upcoming legislative session, sales tax fund allocation, and coordination with Mayo Clinic's Unbound project. Legislative Session Recap - Heather Corcoran presented outcomes from the 2024 state legislative session and potential issues for 2025. Key topics included: bonding priorities (airport parking, riverfront, sports complex), local government aid (LGA) reform, sales tax exemptions for city projects (sports complex, water reclamation plant, RPU metering), bus rapid transit funding, and modernization of public employment (CSO hiring). Council members expressed support for pursuing LGA reform for regional centers, sales tax exemptions, and continued advocacy. Councilmember Patrick Keene emphasized balancing feasibility and impact, suggesting prioritizing projects that will happen regardless of funding. Councilmember Michael Wojcik (Wall) noted the LGA formula works against Rochester because it is a growing city. Mayor Kim Norton supported the Chateau liquor license idea and regional center LGA carve-out. Local Sales Tax Update - Public Works Director Tyler Nemeyer, Irene Woodward, and Ryan Yetzer presented a plan to pool funds from the sales tax renewal for street reconstruction, flood control/water quality, and economic vitality. The proposal front-loads economic vitality in the first five years to avoid borrowing. Specifics: Street reconstruction: rehab 1 mile, reconstruct 3 miles in the first five years, addressing a $20 million annual gap. Flood control: optimize use of existing reserves while building capacity for future maintenance. Economic vitality: goal of creating or supporting 500 housing units, a homeownership creation program, contribution to Ready's revolving fund, and support for first homes. The regional sports complex update: central site negotiations stalled due to cost; focus remains on northwest and southeast sites. Council discussed the need to protect community access and avoid overspending on land. Councilmember Dennis inquired about community engagement metrics; staff noted ongoing mixed-method outreach. Supporting Transformation Update - Deputy City Administrator Cindy Steinhauser provided updates on the Link BRT (ready for federal grant award, on track), 6th Street Connectivity project (design complete by 2025, bridge open by end of 2026), Riverfront development (AMPI site lease expires 2027, developer solicitation by year-end), West Transit Village (development agreement by year-end), and coordination with Mayo's Unbound project. Key milestones: street vacation for 3rd and 4th Avenue to come to council November 18; Mayo overlay district to council October 7; infrastructure analysis for Unbound to inform a budget amendment in early 2025. Emphasis on pedestrian and bicycle connectivity, and minimizing construction disruption. Council members expressed support for the coordination efforts and asked about engagement documentation and tree planting in reconstruction projects. Key Outcomes - Council provided feedback on legislative priorities; staff will refine and present formal priorities for consideration on December 9, 2024. - The sales tax pooling concept received positive reception; staff will incorporate council feedback into a CIP amendment. - Sports complex site acquisition remains a focus; a closed session is planned in October to discuss site selection. - Link BRT timeline remains on track; construction bid to go out October 21, 2024. - Unbound street vacation and development agreement processes are advancing, with conditions for pedestrian connectivity to be attached to the vacation application.