Public Meetings - Shawnee, Oklahoma

The Shawnee Board of City Commissioners met at 6:00 p.m. on October 19, 2026, in Commission Chambers at City Hall, 16 West 9th Street, Shawnee, Oklahoma. The meeting included citizen comments, consent agenda approvals, a proclamation, appointment of a commissioner to an advisory board, deferral of a preliminary plat case, approval of a rezoning ordinance, Capital Improvement Plan (CIP) amendments, a traffic study engineering agreement, a paving contract award, and the monthly sales tax report. Consent Calendar - The consent agenda was approved 6-0. It included: approval of the September 21, 2026, regular meeting minutes; acceptance of the June 18, 2026, Shawnee Beautification, Parks and Recreation Committee minutes and August 5, 2026, Planning Commission minutes; the September 2026 license and project payment reports; FY2026-27 budget amendments appropriating fund balance and grant funds (including the Shawnee Urban and Community Forestry Assistance Subgrant, AARP grant, Pottawatomie County Highway 102 Clearpond wildfire reimbursement, and Oklahoma Department of Emergency Management April 2023 tornado reimbursement); the Johnston Tract Lot 16 lake lease transfer from Leland Prewitt and Rhonda Berry to Neil and Carrie Conklin; acceptance of maintenance bonds for Adcock Addition Phase 1 and 42308 Westech Road Public Water Improvements; and authorization of the Edward Byrnes Memorial Grant application process for the Shawnee Police Department, to be shared with the Pottawatomie County Sheriff's Office. Public Comments & Testimony - Bo Stafford, a 16-year resident of 3024 North Beard Avenue, expressed concern about the proposed 34th and Beard development, including road and utility impacts, emergency vehicle access, floodplain questions, effects on wildlife, elderly neighbors, and the city bearing infrastructure costs for a private development. He asked commissioners to meet with the neighborhood and clarify what would be built. - Janice Rowe, a 23-year resident, asked whether an environmental impact assessment had been done, how the creek and wildlife would be handled, and raised safety concerns due to the site's proximity to Shawnee Middle School. She also said the posted public notice was illegible due to fading ink, which she said prevented her from attending earlier meetings. - Bush Latomsky noted Optimus Park is about 400 feet from the property and said the area is a floodplain, urging caution and a review of all impacts. - Rob Morris said the city should listen to neighbors and supported the deferral of the preliminary plat. He asked whether the deferral would also go back to the Planning Commission or only return to the City Commission. - Teresa Cody criticized what she described as a lack of a presentation at the Planning Commission meeting and called for more transparency and clearer roles on city commissions to avoid conflicts of interest. - Theresa Robinson, the applicant in the rezoning case, said she had fully refurbished both homes on the property and wanted two individual residential lots rather than one multi-family lot with two houses. (She referred to the address as 412 West Oakland Street; the agenda and staff materials listed 415 West Oakland Street.) - Sandy Gada asked the city to extend a zoning ordinance south of Main Street to the North Canadian River and described ongoing complaints about homeless activity near the Rescue Mission, property damage, trash in alleyways, mailbox issues, and dog-related safety concerns. Pet of the Month and Proclamation - Animal Control presented the Pet of the Month, a dog available for adoption, described as fixed, current on rabies shots, and affectionate. - The Mayor read a proclamation designating October 19, 2026, as White Cane Safety Day in Shawnee, recognizing the contributions of blind and visually impaired citizens and the importance of eye safety and blindness prevention. Advisory Board Appointment - A city commissioner volunteered to fill the vacant City Commission seat on the Shawnee Senior Citizens Advisory Board, succeeding Commissioner Seahorn. The board meets quarterly on the second Tuesday of February, May, August, and November at 9:30 a.m. Preliminary Plat Deferral – 34th and Beard (Items 6 & 7) - The city announced that printed notices for Case No. PP01-26 (Barrett Drilling Co./John F. Barrett) contained incorrect meeting dates. The Commission deferred both the public hearing and the preliminary plat consideration to the November 16, 2026, City Commission meeting. - Staff explained that the preliminary plat had already been through the Planning Commission; the final plat would be before the Planning Commission on November 4, 2026. If recommended, both preliminary and final plats would be considered by the City Commission on November 16, providing three total public hearing opportunities. An additional notice was to be sent to the 300-foot notification list. Rezoning – 415 West Oakland Street and 401 South Kickapoo Avenue (Items 8 & 9) - Community Development Director Petra Stefanov reported that the property has two detached dwelling units with separate addresses and water meters, making it a legal non-conforming use under the Unified Development Code. The applicant sought an R-2 to R-1 rezoning as a step toward splitting the property into two separate residential lots. Staff received no written opposition and recommended approval, noting consistency with the Future Land Use Map. - The public hearing was opened and closed with no speakers for or against the request. - The Commission approved the rezoning ordinance, changing the property from Medium-Density Residential District (R-2) to Low-Density Residential District (R-1). CIP Amendments and Budget Reappropriations (Items 10-12) - The public hearing on the Five-Year Capital Improvement Plan (FY2027-2031) was opened and closed with no speakers. - Staff presented CIP changes: adding Fire Station 1 Renovation at $411,000 in Fund 301; adjusting Fund 302 by increasing the Interstate Parkway Extension from $200,000 to $600,000 in FY27 and reducing it from $500,000 to $0 in FY28; moving the Waller Street Sidewalk Project from $500,000 in FY27 to $500,000 in FY28; increasing the 42nd Street Project from $200,000 to $300,000 in FY27; and increasing Expo Electrical/Mechanical Equipment Upgrades and Replacement from $0 to $105,000 in FY27 in Fund 303. - The Commission approved the CIP amendment and the related FY27 reappropriations in Fund 301 (Fire Station 1 Renovation) and Fund 303 (Expo equipment upgrades). Engineering Agreement, Bid Award, and Sales Tax Report (Items 13-15) - Kevin Moore, Director of Billing and Engineering Services, presented the CEC Corporation engineering agreement for the Interstate Parkway and I-40 traffic study. The study will evaluate current and future traffic, potential interchange improvements, and the proposed Interstate Parkway extension to Harrison Avenue. The total cost is $596,470, funded through the Capital Improvement Program. The Commission approved the agreement 6-0. - Public Works Director Brad Smith presented FY27 Unit Rate Paving and Drainage Project No. 27-0920-04; three bids were received on October 6, 2026. The Commission approved the award 6-0. - Finance Director Campbell presented the monthly sales tax report. October sales tax collections totaled $2,674,115.67, including $4,234.35 in interest, distributed across eight funds. October receipts reflected estimated September sales and final August sales figures. Collections were 9.94% above October 2025, but 2.99% below conservative monthly projections and 0.26% below year-to-date projections. Use tax totaled $380,353, 6.17% below projections for the month. The General Fund remained $8,896 above budget projections. Peer-city comparison charts and year-over-year sales tax graphs showed most comparable cities with increases and an upward trend for Shawnee over the last five months. Commissioner Comments - Commissioners said the tax data was mostly positive but more unpredictable, praised conservative budgeting and projects coming in under budget (including the paving project about $87,000 under budget and the traffic study under budget), reminded residents to shop locally, and noted the need for more rain. - Commissioners also promoted community events, invited residents to informal Tuesday meetings at Coffee Craft, thanked citizens for attending and emailing, and encouraged voting in the November 3 election. Key Outcomes - Approved the consent agenda 6-0. - Deferred Items 6 and 7 (Preliminary Plat PP01-26) to November 16, 2026. - Approved the R-2 to R-1 rezoning ordinance for 415 West Oakland Street and 401 South Kickapoo Avenue. - Approved the CIP amendment and FY27 budget reappropriations for Fire Station 1 and Expo equipment upgrades. - Approved the CEC engineering agreement for the Interstate Parkway traffic study 6-0. - Approved the FY27 Unit Rate Paving and Drainage Project bid award 6-0. - Acknowledged the October sales tax report and appointed a commissioner to the Shawnee Senior Citizens Advisory Board. - No new business was raised, and the meeting was adjourned.

The Shawnee City Commission held a regular meeting on September 21, 2026, at 6:00 PM in the Commission Chambers. Key actions included recognizing outgoing Commissioner Mark Sehorn, swearing in new Ward 5 Commissioner Johnna Ervin, appointing a new Vice Mayor, approving several consent agenda items, and hearing public comments on short-term rentals, data centers, and community events. The meeting also recessed into the Shawnee Airport Authority and Shawnee Municipal Authority meetings to handle aviation and capital improvement items. Consent Calendar - Approved the minutes from the August 17, 2026 regular meeting and the August 26, 2026 special call meeting (vote 7-0). - Approved the consent agenda (items 8a-8i) including reports, budget amendments, acceptance of resignation from the Urban Renewal Authority, holiday schedule, meeting schedule, fire department vehicle purchases (Chief 1 and Training 1), refurbishment of a 2008 pumper, and a contract for Fire Station 1 remodel. - During the Shawnee Municipal Authority portion, approved the consent agenda (item 2) and a budget amendment for increased cost of a Ditch Witch backhoe. Public Comments & Testimony - Linda A. (resident of Twin Lakes district) requested the commission review the short-term rental ordinance, citing safety concerns, increased traffic, strain on city resources, and that lease agreements give the city control over occupancy. She asked for the matter to be placed on a future agenda for discussion. - Glenn Peck spoke against data centers, warning of privacy risks and national security issues, and urged the city to stand firm. He referenced a planned data center in Louisiana and mentioned non-disclosure agreements. - Amanda Johnson thanked outgoing Commissioner Sehorn and welcomed Commissioner Ervin. She reported about 50 people using the Bryan Street Trail on Saturday morning, highlighted the Petal Palooza event (largest turnout in three years, free helmets, bike giveaways), and invited commissioners to the Shawnee High School homecoming parade (Friday at 10 AM) and National Walk to School Day on October 7. - Crystal Romanation (Shawnee Forward) reported a project pipeline of nine projects totaling nearly $1 billion in capital investment and representing nearly 1,500 jobs. Seven of nine projects are in manufacturing. She noted a positive second visit with a company that appreciated the community's educational institutions and housing. She also mentioned a small business growth grant with six applicants and thanked staff for creating a business liaison position. - Rob Morris urged the city to put data center decisions to a public vote, noting it would cost less than $15,000 for a special election. He also raised a safety concern about a city employee reportedly driving around a school bus with stop sign out. He invited the public to the opening of a time capsule from Washington School on September 26 at 9:30 AM. Discussion Items - Resolution of Appreciation for Mark Sehorn (Item 3 & 4): Approved 6-0 with one abstention (Commissioner Sehorn). The resolution expressed gratitude for his service as Ward 5 Commissioner. - Swearing In of Johnna Ervin (Item 5 & 6): City Clerk administered the oath of office. Commissioner Ervin received her certificate of election. - Appointment of Vice Mayor (Item 7): Commissioner Fickner was appointed Vice Mayor by motion and second, vote 7-0. Commissioner Sehorn stepped aside. - Pet of the Month (Item 9): Presented by Animal Control. - Main Street Program Resolution (Item 10): Stacy Kramer Moore, Tourism Director, presented the application for Oklahoma Main Street designation (network level, up to two-year commitment). Approved after reading of resolution title. - Ordinance Amending Aviation Code (Item 11): Bonnie Wilson, Airport Manager, explained the amendment updates citation dates in Chapter 6 to reflect recent changes to airport minimum standards. Approved as a housekeeping item. - CIP Amendment for Paver (Items 12 & 13): Public hearing held. Rob Morris expressed support but asked about equipment usage. Finance Director Kimberly Hoover staff report. The amendment adds a paver (ASTEC/Carlson CP-85) to the CIP for FY2027-2031. Approved. - Purchase of Paver (Item 14): Brad (Public Works) reported the paver will save about $350,000 compared to a new one. It will be used for asphalt overlays (e.g., Dr. Pepper, Margaret, Alice, Edwards). Approved. - Monthly Sales Tax Report (Item 15): September collections totaled $2,707,827 (including $4,595.25 interest). 0.1515% increase over September 2025, but 2.08% below budget projections for the month and 0.64% below year-to-date. Peer city comparison included. - Commissioners Comments (Item 17): Commissioners thanked outgoing Commissioner Sehorn and welcomed Commissioner Ervin. They encouraged citizens to apply for vacancies on boards/commissions. Upcoming events highlighted: homecoming parade, Walk to School Day, time capsule opening, United Way event on October 6. Praise for tourism and social media outreach. - Executive Session (Item 18 & 19): Commission voted 7-0 to enter executive session for confidential attorney communications regarding pending investigation/claim related to the Santa Fe Depot. Key Outcomes - Resolution of Appreciation for Mark Sehorn adopted (6-0-1). - Johnna Ervin sworn in as Ward 5 Commissioner. - Commissioner Fickner appointed Vice Mayor (7-0). - Consent Agenda approved (no separate vote tally noted, but passed). - Main Street Program Resolution approved (vote not specified, but motion carried). - Aviation Code Amendment approved (vote not specified). - CIP Amendment for Paver approved (vote not specified). - Purchase of Paver approved (vote not specified). - Executive Session authorized (7-0) for Santa Fe Depot legal matter. - (From sub-meetings) Airport Authority approved commercial aeronautical services agreement, lease transfer, easement for OGE power, and donation of surplus biplane to Gordon Cooper Technology Center. Municipal Authority approved purchase of Ditch Witch backhoe with budget amendment. Note: The meeting included multiple recesses to convene the Shawnee Airport Authority and Shawnee Municipal Authority meetings; actions from those are embedded above where applicable.

The Shawnee Board of City Commissioners held a special called meeting on August 26, 2026, at 7:00 AM in Commission Chambers at City Hall, 16 West 9th Street, Shawnee, Oklahoma. The agenda contained only a real property matter: authorization of an executive session under 25 O.S. §307(B)(3) and subsequent action on the proposed property transaction. No meeting minutes were available, and the raw transcript is partially garbled; names and certain details are therefore uncertain. Call to Order and Quorum - The meeting was called to order and a quorum was declared. A roll call was taken, but the transcript does not clearly record all commissioners' names. Executive Session – Agenda Item 1 - Commissioners considered a motion to enter executive session to discuss the sale, purchase, lease, acquisition, or appraisal of real property described as a tract of land in the Southeast Quarter (SE/4) of Section 36, Township 11 North, Range 3 East, Indian Meridian, Shawnee, Pottawatomie County, Oklahoma. The tract contains an area of 13.7631 acres, more or less. - The motion to hold the executive session was made, seconded, and carried. A roll call vote was taken, but the tally is not discernible from the transcript. Action After Executive Session – Agenda Item 2 - Following the executive session, city officials presented a tripartite coordination/disposition agreement among the City of Shawnee, Pottawatomie County, and the Citizen Potawatomi Nation relating to the acquisition of the real property described in the agenda. The purpose was described as a joint economic development initiative. The transcript spells some names differently, such as "Platawell County" and "Citizen Power Automation," but the agenda and context indicate Pottawatomie County and Citizen Potawatomi Nation. - A motion was made and seconded to approve the tripartite coordination agreement among the City of Shawnee, Pottawatomie County, and the Citizen Potawatomi Nation for the purchase of the real property for the joint economic development initiative. The motion appears to have carried, and the meeting was adjourned immediately afterward. Key Outcomes - Approved entry into executive session for real property discussions under 25 O.S. §307(B)(3). - Approved the tripartite coordination/disposition agreement with Pottawatomie County and the Citizen Potawatomi Nation to purchase the described 13.7631-acre tract for a joint economic development initiative. - No public comments were heard; this was a special-called meeting with no other business. - Adjourned after the vote.

The Board of City Commissioners of Shawnee, Oklahoma, met in regular session on August 17, 2026, at 6:00 PM. Mayor Eric Stephens presided, joined by Vice Mayor Daniel Matthews, and Commissioners Greta Shuler, Chris Odneal, Mark Sehorn, and Lauren Richter. Commissioner Ashley Fichtner arrived at 6:24 PM. The meeting included public comment, a data center moratorium, a property rezoning, and a bid award, concluding at 8:48 PM after executive sessions. Consent Calendar - Approved minutes from the July 20, 2026, regular meeting and August 5, 2026, special call meeting. - Acknowledged Planning Commission minutes and monthly reports for July 2026. - Approved Fiscal Year 2026-2027 budget amendments for multiple city funds. - Confirmed mayoral appointments to the Board of Adjustment, Beautification/Parks/Recreation Committee, Housing Authority, and Senior Citizens Advisory Board. - Renewed agreements with the Pioneer Library System and Shawnee Public Schools. - Appointed Kendall Harrison as Oklahoma Municipal Retirement Fund Authorized Agent. - Accepted maintenance bonds for Rolling Hills Phase 2. Motion carried 6-0. Public Comments & Testimony - Rob Morris questioned the executive session agenda, criticized commissioner attendance, and called for a public vote on data center development, citing concerns over water, noise, and infrastructure. - Joey Ward reported that inadequate code enforcement and inspection delays are hindering local businesses and urged preparation for future growth. - Edwina Butler-Wolfe expressed strong opposition to data centers, urging the commission to provide more transparency on potential impacts to water bills, the electrical grid, and the environment. - Cyndi Berger supported the data center moratorium and requested that the commission provide more information. She also advocated for a ban or permit system for panhandling. - John Bobb-Semple announced the "Look for the Good" campaign to promote positive community stories. - Kyia Robinson spoke about Diaper Need Awareness Month, noting that the Legacy Foundation has distributed 382,000 diapers in 2026 to 800 families. Discussion Items & Presentations - Pet of the Month: Animal Control Officer Stephen Rice introduced LL Grace, a one to two-year-old terrier mix available for adoption. - Pioneer Library System Agreement: City Attorney Joe Vorndran reported that the Pioneer Library System is planning over $750,000 in improvements to the library facility, covering construction, equipment, and furnishings, to be governed by the proposed interlocal agreement. - Data Center Moratorium (Resolution 6795): The commission debated a temporary moratorium until December 31, 2027, on new applications for data centers. City Attorney Vorndran outlined the legal strategies of a moratorium versus regulating through existing codes. Commissioner Odneal expressed support for protecting city resources. Commissioner Sehorn requested a specific staff timeline, receiving a commitment of 90 days. Commissioner Shuler inquired about the process and cost of a public vote. The resolution was approved. - Rezoning (RZ03-26, 1510 N Beard Avenue): Community Development Director Petya Stefanoff presented the request to rezone from C-1 (Local Commercial) to R-1 (Low Density Residential) to bring the existing residential use into compliance. The applicant, Christopher Duncan, spoke in favor. There was no public opposition. - Demolition Bid (The Old Mill, 302 S Beard Avenue): Director of Building and Engineering Services Kevin Moore reported that four bids were received. The commission awarded the contract to Midwest Wrecking Co. for $93,210. - Sales Tax Report: Finance Director Kimberly Smith reported August collections of $2,750,725.63. Sales tax exceeded year-to-date budget projections by $55,400 (1.05%). Use tax exceeded year-to-date budget projections by $234,085 (29.88%). - Commissioners Comments: Commissioners discussed back-to-school events, the International Finals Youth Rodeo, the Balloon Festival, positive sales tax trends, the National Guard Readiness Center groundbreaking, and the city’s online portal for reporting potholes and code issues. Key Outcomes - Consent Agenda: Approved (6-0). - Interlocal Agreement (Pioneer Library System): Approved (6-0). - Data Center Moratorium (Resolution 6795): Approved (7-0). Staff directed to return with a full regulatory report within 90 days. - Rezoning Ordinance (Ordinance 2829NS): Approved (7-0). Property at 1510 N Beard Avenue rezoned from C-1 to R-1. - Demolition Contract (The Old Mill): Awarded to Midwest Wrecking Co. for $93,210 (7-0). - Executive Sessions: Approved entry for discussions on pending litigation (Santa Fe Depot) and real property appraisal. No action was taken following either session.

The Board of City Commissioners held a special called meeting on August 5, 2026, at 3:00 PM in the Commission Chambers to consider a single agenda item: a contract for economic development services between the City of Shawnee and Shawnee Forward. After presentations and a statement from an absent commissioner, the commission voted to approve the contract. Discussion Items - Contract Revisions: The City Attorney presented the updated contract between the City and Shawnee Forward. Key changes from the prior version included shifting the voting position from the mayor to the city manager and adding a default notice provision with a 30-day cure period. The city must provide written notice of any alleged default, and Shawnee Forward has 30 days to remedy it. - Commissioner Fickner’s Statement: At the request of Ward 4 Commissioner Ashley Fickner (who was absent), the City Attorney read a formal statement. The statement noted that Commissioners Fickner, Richter, and Mayor Stevens had requested a postponement, but the request was denied. The statement raised several concerns: - Quarterly Reporting: Shawnee Forward has only provided quarterly updates once or twice, not per the funding agreement. The statement urged enforcement of reporting requirements to maintain oversight of public funds. - Board Representation: Following a $600,000 combined city-county funding increase, the mayor and Commissioner Fickner requested a rotating seat on the Shawnee Forward board for a commissioner or mayor to ensure accountability. The request was not granted. - Conduct: The statement alleged that the CEO and board chair of Shawnee Forward engaged in a multi-week campaign of untruthful statements about the mayor and Commissioner Fickner, sought their removal from the commission, claimed possession of nonexistent recordings, and recorded conversations with commissioners without disclosure. - Non-Disclosure Agreements (NDAs): The statement raised concerns that NDAs signed by Shawnee Forward prevented elected officials from reviewing commitments that affect city planning and budgeting, despite being asked to plan around projects. - County Support: County Commissioner Dennis provided a statement reiterating that the county found no improper conduct in meetings between commissioners and Shawnee Forward, supporting Commissioner Fickner’s position. - Requested Actions: Commissioner Fickner’s statement requested the commission to enforce quarterly reporting, clarify the legal basis for NDAs that preclude elected officials from reviewing commitments, and formally reassess the funding arrangement contingent on restored transparency, accurate communication, and inclusion of a rotating elected seat on the Shawnee Forward board. Key Outcomes - Motion and Vote: A motion to approve the contract for economic development services was made and seconded. The motion carried with a vote of 4 in favor and 0 opposed (four commissioners present; Mayor Stevens and Commissioners Fickner and Richter were absent). - Adjournment: The meeting adjourned following the vote.

The Board of City Commissioners met on Monday, July 20, 2026, at 6:00 PM in Commission Chambers at City Hall in Shawnee, Oklahoma. All seven commissioners were present. The meeting included citizen comments, approval of consent items, an executive session, and decisions on several ordinances, permits, and contracts. The meeting adjourned at 7:34 PM. Consent Calendar - Approved unanimously (7-0) all items on the consent agenda, including: minutes from June 15, 2026; minutes and reports from Planning Commission and Shawnee Beautification, Parks, and Recreation Committee; June 2026 license and project payment reports; appointment of Dell Kerbs to the Airport Advisory Board (1st full term expiring July 1, 2029); lake lease transfer (Eckel Tract Lot 5 from Murphy 2015 Revocable Trust to Charles H Goff II); renewals of agreements with Shawnee Shotgun Club, Shawnee Trap Club, Youth and Family Resource Center, Pottawatomie County District Court, Crawford and Associates, and Pottawatomie County Public Safety Center for Jail Services; budget amendments for FY 2025-2026 and FY 2026-2027 (including Cintas Settlement allocation, property sale proceeds for police vehicles, and creation of Health Self-Insur Fund); change order for SW Loop Water Main Project; purchases of Paladin Drones, Fire Department vehicles (Chief 1 and Training 1), a Broce Broom, and a Kubota Tractor; Memorandum of Understanding for demolition of Washington Elementary School; and Facilities Use Agreement with Gordon Cooper Technology Center. Public Comments & Testimony - Joey Ward reported that after a storm on June 26, OG&E contractor White Tree Service trimmed trees but did not remove limbs at 1414 North Draper. He asked for help contacting OG&E to clear the debris and noted that power lines in the area remain overgrown, urging the city to press OG&E to fulfill its vegetation management promises. - Rob Morris requested that the appointment of Dell Kerbs (Agenda Item 4c) be tabled until after a county runoff election, arguing a county commissioner should not serve on a city committee unless it is joint. He also questioned the Farrall Park project budget, asking for the total public cost and whether the community center is included, and criticized the park committee formation as lacking transparency. He raised concerns about possible lead paint and asbestos in the Washington Elementary demolition, suggesting the $78,000 cost may increase, and asked how much additional city money would be spent beyond the $3.5 million from the Viets. - Cyndi Berger thanked Animal Control for addressing a dead cat removal and suggested fines for feeding stray cats. She opposed Dell Kerbs being appointed to city boards, alleging over-involvement and a potential conflict of interest, noting the city donated to his nonprofit for Christmas but not for Fourth of July events. Discussion Items - Presentation of Certificates of Election and Swearing In: Mayor Stephens presented certificates to Ward One Commissioner Daniel Matthews and Ward Six Commissioner Lauren Richter. City Clerk Lisa Lasyone administered the oath of office to both. - Pet of the Month: Animal Control Officer Jesse Gallaway introduced Dots, a four-year-old female Catahoula mix, described as good with kids and other pets and available for adoption. - Executive Session (Item 6): A motion to enter executive session under 25 O.S. §307(B)(4) to discuss confidential attorney-client communications regarding a pending investigation passed 5-2 (Commissioners Shuler and Odneal dissenting). The commission entered at 6:13 PM and exited at 6:51 PM. No action was taken afterward (Item 7). - Farrall Park Design Services Contract (Item 8): Parks and Recreation Director Kerri Foster presented a contract with PDG, LLC for design services including surveying, geotechnical, public engagement, master planning, and construction documents. The design phase is expected to take 4-6 months and remain community-driven. The total project budget is $3.25 million (from a $3.5 million gift). The commission approved the contract 7-0. - Public Conduct Ordinance (Items 9-10): City Attorney Joe Vorndran explained that Ordinance No. 2828NS amends Article VI of Chapter 20 to prohibit camping and public defecation/urination within city limits, with revisions removing references to recreational vehicles to avoid discouraging travel-related activity. The requirement for police to check shelter availability before citing was removed, consistent with the Supreme Court's Grants Pass decision. An emergency clause was attached. Both items passed 7-0. - Conditional Use Permit for Swimming Pool (Items 11-12): Community Development Director Petya Stefanoff reported that the applicant Jeremiah Johnson met all requirements for a CUP (Case No. CUP02-26) at 34102 Lake Road. A public hearing was opened and closed with no speakers. The permit was approved 7-0. - Revised Final Plat – Adcock Addition Phase 1 (Item 13): Petya Stefanoff explained that the applicant revised the plat to designate a street as private instead of reconstructing a driveway approach per city engineering requirements. Staff recommended approval; the commission approved 7-0. - Economic Development Services Contract Reconsideration (Items 14-15): City Attorney Vorndran explained that Item 14 was a procedural vote to reconsider a contract (Item 15) that failed on a 3-2-1 vote in May. Four affirmative votes were needed to reconsider. No motion was made, so the item died and Item 15 was not considered. - Whistleblower Complaint Resolution (Item 16): Vorndran presented a resolution acknowledging a whistleblower complaint received October 5, 2025, regarding alleged financial misconduct at the Shawnee Hospital Authority. The complaint was referred to the District Attorney's office on October 6, 2025, which confirmed an ongoing investigation. The resolution expressed support for the DA and requested a forensic audit. Commissioners debated the necessity and appropriateness of the resolution, noting the city lacks authority to order an audit and that no similar resolution had been passed during Vorndran's tenure. No motion was made. - Monthly Sales Tax Report (Item 17): Finance Director Kimberly Hoover reported July 2026 sales tax collections (for June sales) totaled $2,572,115.37 (including $3,429.58 in interest), a 3.33% increase over July 2025. However, collections were 2.11% below the year-to-date budget projection. Use tax collections were up approximately $67,132 or 18.29% above budget year-to-date. Combined general fund sales and use tax exceeded budget by $53,487. A multi-city comparison chart and year-over-year trends were presented. - Commissioners Comments: Vice Mayor Matthews thanked the city manager for action on Beard Cabin, addressed OG&E vegetation issues and a recent meeting with city leadership, and clarified that the city does not own or operate flock cameras (issued by the state insurance department). Commissioner Shuler emphasized shopping local. Commissioner Odneal also promoted shopping local, confirmed flock cameras are not city-owned, and noted a well-attended community meeting for the Farrall Park project. Commissioner Fichtner praised the rodeo and downtown improvements, and congratulated Matthews and Richter on re-election. Commissioner Sehorn reflected on his eight years in office, affirming the commission's commitment to the city. Commissioner Richter highlighted the rodeo's success and the August 7-9 tax-free weekend. Mayor Stephens commented on the 250th anniversary of the United States, OG&E vegetation management, the rodeo (over 930 contestants), and encouraged use of the city website portal to report potholes and other issues. Key Outcomes - Approved (7-0): Consent Agenda items 4(a-o). - Approved (5-2): Executive session (Item 6). - No action: Matters from executive session (Item 7). - Approved (7-0): Design services contract for Farrall Park with PDG, LLC (Item 8). - Approved (7-0): Ordinance amending Article VI of Chapter 20 (Camping/public conduct prohibitions) including emergency clause (Items 9 and 10). - Approved (7-0): Conditional Use Permit for swimming pool at 34102 Lake Road (Item 12). - Approved (7-0): Revised Final Plat for Adcock Addition, Phase 1 (Item 13). - No action: Reconsideration of economic development services contract (Item 14); Item 15 not considered. - No action: Resolution regarding whistleblower complaint and forensic audit (Item 16). - Acknowledged: Monthly sales tax report (Item 17). - New Business: None.

The City Board of Commissioners of Shawnee, Oklahoma met in regular session on Monday, June 15, 2026 at 6:00 PM at City Hall. The meeting covered a wide range of city business including approval of the FY 2026-2027 budget, adoption of the five-year Capital Improvement Plan, receipt of the annual financial and single audit reports, discussion of economic development services, and a public hearing for a short-term rental conditional use permit. Several citizens voiced concerns about odors from the Northside Wastewater Treatment Plant. Consent Calendar - Approved Minutes from the May 18, 2026 regular meeting and June 9 and 10, 2026 special call meetings. - Acknowledged Planning Commission minutes for March 4, 2026, and May 2026 License and Project Payment Reports. - Approved budget amendments for FY 2025-2026 for the General Fund (health insurance), Drug Forfeiture Fund (K-9 equipment), American Rescue Plan Fund (waterline projects), and Insurance Recovery Fund (lake boat dock). - Acknowledged resignation of Sally Murphy from the Senior Citizens Advisory Board. - Confirmed Mayor Appointments: Alan Atkins to Airport Advisory Board; Sue Nelson and Joseph Szczepanski to Beautification, Parks and Recreation Committee; Barry Fogerty to Senior Citizens Advisory Board. - Approved lease transfer of Belcher Tract Lot 3 from Stony & Kourtney Roberson to Darr Enterprises LLC. - Renewed eight interlocal and service agreements for FY 2026-2027, including with Pottawatomie County for road repair, COTS transit, REACT ambulance dispatch, school police services, fire dispatch services, and property use. - Acknowledged the Solid Waste Contract with GFL Environmental and the Management Agreement with Oak View Group for the Heart of Oklahoma Exposition Center. Public Comments & Testimony - Paul McElfresh (resident 1 mile from treatment plant) complained about obnoxious odors from biosolids processing at the Northside Wastewater Treatment Plant, citing EPA guidance and stating the odors harm quality of life and potentially property values. He requested the city address the issue. - Ryan Grider (speaking for the Built Environment Committee) praised recent positive developments, including a National Bike to School Day event at Jefferson Elementary, completion of several walk audits, and progress on the Kickapoo extension. He encouraged continued support for walkability and bikeability. - Dr. Wendell Richards (resident on Hazelville) echoed concerns about biosolids odor and flies, suggesting the city consider spreading biosolids outside populated areas (as Lincoln County does for Oklahoma City). He also expressed appreciation for city services. - Greg Sebastian (homebuilder in the Hazeldale area) strongly complained that the biosolids odor is so bad it prevents him from selling $500,000+ homes in his new subdivision, as potential buyers are turned away. He urged the city to revert to previous methods. - Brian Dozier (supervisor at REACT Ambulance) discussed the formation of a peer support team for mental health of first responders (paramedics, EMTs). He asked for the city's support as they expand to partner with Shawnee Police and Fire departments. - Theresa Cody requested that item E (Mayor Appointments) be removed from the consent agenda, arguing that some appointments failed to properly engage with constituents and that citizen board positions should be filled with motivated citizens. Discussion Items - Fiscal Year 2026-2027 Budget Adoption: Finance Director Kimberly Hoover presented the budget. Mayor Stephens noted the inclusion of a reserve fund, which he committed to. A motion to approve carried 6-0, adopting Resolution No. 6793. - Five-Year Capital Improvement Plan (FY 2027-2031): Presented by Hoover. Commissioner Sehorn noted progress on projects listed. Approved 6-0 via Resolution No. 6794. - Annual Comprehensive Financial Report and Single Audit: Kency Duarte of Arledge & Associates presented the FY 2024-2025 reports. He reported the city's total net position increased by approximately $4.7 million from the prior year. The single audit identified two findings: (1) omission of a required component unit (Shawnee Civic and Cultural Redevelopment Authority) from the financial statements, resulting in a qualified opinion, and (2) noncompliance with filing deadlines for the state and federal single audit. Commissioner Matthews questioned the inclusion of Oklahoma Baptist University Authority as a component unit, asking Duarte to discuss with the city attorney. - Purchase of Security Camera System: CIO Ryan Ayers recommended purchasing from Tru Technologies to replace an outdated system (some cameras 10-20 years old) covering City Hall, Annex, and Public Works exteriors and key interior areas. Approved 6-0. - Economic Development Services: City Attorney Joe Vorndran opened discussion on the performance of Shawnee Forward and options for the next fiscal year. No action taken; intended as a precursor to items 9 and 10. - Reconsideration of Shawnee Forward Contract: Vorndran explained the procedural rules. (Note: The official minutes record a motion by Vice Mayor Matthews, seconded by Commissioner Odneal, to defer item 9 to the July 20, 2026 meeting; the transcript indicates Commissioner Shuler made the motion. The deferral passed 6-0.) Item 10, the substantive renewal, was similarly deferred 6-0 per staff recommendation. - Conditional Use Permit for Short-Term Rental: Applicant Christina Hanson spoke in favor. No opposition. Approval recommended by Planning Commission and staff. Approved 6-0. - USDA Rural Business Development Grant: Item withdrawn; no action taken. - Ordinance Amendment (Camping, Public Conduct): Vorndran presented a draft ordinance addressing camping, personal property on sidewalks, and sleeping in vehicles, in light of a Supreme Court ruling. The item was deferred to the July 20 meeting for a vote; commissioners were invited to submit comments. - Monthly Sales Tax Report: Hoover reported that sales tax collections are $337,417 (1.08%) above the year-to-date budget projection, while use tax collections are $57,770 (1.17%) below projection. (The transcript noted a correction to the report regarding monthly figures.) - Commissioner Comments: Commissioners and the mayor encouraged voting in the Tuesday election. Vice Mayor Matthews proposed increasing transparency by showing who requested each agenda item. Commissioner Shuler attended a Flag Day event. Commissioner Odneal announced free museum admission and upcoming events. Several commissioners thanked REACT and acknowledged the biosolids odor concerns. Key Outcomes - Consent Agenda approved 6-0. - FY 2026-2027 Budget adopted 6-0 (Resolution No. 6793). - Five-Year Capital Improvement Plan (FY2027-2031) adopted 6-0 (Resolution No. 6794). - Security camera system purchase from Tru Technologies approved 6-0. - Contract for Economic Development Services (Shawnee Forward) deferred to July 20, 2026, meeting. (Motion to defer passed 6-0 on both items 9 and 10.) - Conditional Use Permit for Short-Term Rental at 1309 N Broadway approved 6-0. - USDA grant resolution: No action taken (withdrawn). - Ordinance amendment on prohibited public conduct: Discussion only; final consideration set for July 20, 2026. - Executive Session: Motion to decline entering executive session and to adjourn the meeting carried 5-1 (Mayor Stephens dissenting). Meeting adjourned at 7:14 PM.

The Shawnee, Oklahoma Board of City Commissioners held a special called meeting on June 10, 2026, at 2:30 PM in the Commission Chambers at City Hall, 16 West 9th Street. Mayor Eric Stephens presided, and a quorum was declared. Present were Mayor Stephens and Commissioners Ashley Fichtner, Mark Sehorn, and Lauren Richter; absent were Daniel Matthews, Greta Madson, and Chris Odneal. The only substantive agenda item was a proposed executive session; the motion to enter executive session failed, and the meeting was adjourned at 2:36 PM. The minutes state the meeting notice was posted on Monday, June 10, 2026, although that date was actually a Wednesday—an apparent conflict with the agenda. The raw transcript is fragmentary; attendance and votes are taken from the official minutes. Discussion Items - Item 1 – Executive session: The board considered a motion under 25 O.S. §307(B)(4) to hold an executive session to discuss confidential communications between the public body and its attorney concerning a pending investigation, claim, or action, if disclosure would seriously impair the public body’s ability to process the claim or conduct the proceeding. Commissioner Fichtner made the motion, seconded by Commissioner Richter. The motion failed by a vote of 3-1-0: Ayes – Fichtner, Richter, and Mayor Stephens; Nay – Sehorn; no abstentions. - Item 2 – Matters from executive session: Because the executive session was not approved, no action was taken on this item. - Item 3 – Adjournment: With no further business, the meeting was adjourned by power of the chair at 2:36 PM. Key Outcomes - The motion to enter executive session failed 3-1-0, so the board did not go into executive session. - No action was taken on any confidential matter. - The meeting adjourned at 2:36 PM.

The Shawnee Board of City Commissioners met in regular session at 6:00 p.m. on Monday, May 18, 2026, in Commission Chambers at City Hall, 16 West 9th Street, Shawnee, Oklahoma. Mayor Eric Stephens presided. Commissioners Greta Shuler, Chris Odneal, Ashley Fichtner, Mark Sehorn, and Lauren Richter were present; Commissioner Daniel Matthews was absent. The consent calendar was approved unanimously, two public hearings drew no testimony, the commission approved an Oklahoma Baptist University Authority debt resolution and a YMCA airport property sale ratification, rejected a Shawnee Forward economic development contract renewal, revoked two delinquent lake-lot leases, and entered executive session before adjourning at 9:22 p.m. Consent Calendar - Approved the consent agenda (Item 3a-f) 6-0-0, including the April 20, 2026 regular meeting minutes; Shawnee Beautification, Parks, and Recreation Committee minutes (Jan. 15, 2026); Shawnee Senior Citizens Advisory Board minutes (Feb. 10, 2026); April 2026 License and Project Payment Reports; reappointments to the Shawnee Planning Commission (John "Jack" Barrett, Amanda Johnson, Monty Porter, Steve Reese) with terms expiring June 1, 2029; FY2025-26 budget amendments (Fund 001 CDBG, Fund 301 correction, Fund 304 ARPA waterline reimbursements); FY2026-27 agreement renewals with Project H.E.A.R.T., Inc. and South Central Industries, Inc.; and the requested Inter-Governmental Agreement with Oklahoma City for regional household hazardous waste collection/management. Public Comments & Testimony - Willis Snowden, REACT Emergency Medical Services director, spoke during National EMS Week. He reported REACT is among the first three Oklahoma ground ambulance services authorized to carry whole blood and has performed whole-blood transfusions for 11 months, including cases needing further transfusion at OU Trauma Center, an average hospital stay of 9.6 days, and seven known patients discharged home. - Cyndi Berger opposed the Shawnee Forward contract renewal (Item 8), argued economic development should be separate from the Chamber of Commerce and described the arrangement as a conflict of interest. She also recounted a resident whose water service was shut off and house faced condemnation after repair costs exceeded $10,000, contending CDBG funds that were moved/restructured should be available for home repairs to help residents. Presentations - The city introduced the 2026 Sister Cities student/teacher delegation traveling to Nikaho, Japan in July: Chairman Connie Walker, Craig Walker, teacher Sandra Bradley, and students Paisley Cloutier, Allen Gardner, Georgia Hatch, Brooks McMains, Grace Nealy, Lily States, Russell Tampus, Jordan Tkachenko, Nelvin Trimble, and Otavio Volpe. - Animal Control Officer Jesse Gallaway presented Buttons, an approximately 7-year-old dog available for adoption after her owner passed away. Discussion Items - Oklahoma Baptist University Authority debt resolution (Item 5): City Attorney Joe Vorndran presented Resolution No. 6792. He noted an earlier public hearing at 4:30 p.m. drew no objections and clarified the city is approving the Authority's indebtedness, not incurring repayment responsibility. Motion carried 6-0-0. - Five-Year Capital Improvement Plan FY2027-2031 public hearing (Item 6): Finance Director Kimberly Hoover reviewed fund-by-fund project plans and noted projects could roll from FY27 into FY28. No public testimony; hearing closed. - FY2026-2027 budget public hearing (Item 7): Hoover said health insurance costs increased modestly but the city would absorb the costs rather than pass them to employees. No public testimony; hearing closed. - Shawnee Forward economic development contract renewal (Item 8): Vorndran outlined three changes from the 2025 contract: new subsections 2(g) and 2(h) involving the Commission of Land Office real estate near marketplace development and a requirement for Shawnee Forward to participate financially in economic development initiatives; and Section 3 adding automatic voting seats on the Shawnee Forward board for the city mayor, the county board chairman, and the county's board of commissioners chairman. Pottawatomie County's decision was not yet known. The renewal motion failed 3-2-1 (AYE: Odneal, Shuler, Sehorn; NAY: Stephens, Fichtner; ABSTAIN: Richter). - Cabin Site Lake Lot lease revocations (Items 9-11): Vorndran explained all three leases were financially delinquent by more than one year, had received multiple notices including certified letters, and that revocation was the remaining remedy after staff efforts. Item 9 (16816 Magnino Road): a motion to defer failed 2-4-0; revocation was approved 4-1-0, with Commissioner Odneal's vote not recorded. Item 10 (15001 Colson Lane): revocation approved 4-2-0. Item 11 (32005 Hornbeck Road): no action taken; the transcript indicates the lessee had paid, while minutes record no action. - Monthly Sales Tax Report (Item 12): Finance Director (minutes name Kimberly Smith; other agenda/minutes references name Kimberly Hoover) reported May sales tax revenue of $2,821,859.56 including $4,276.47 interest. Collections rose 2.58% over May 2025, were 3.61% above budget projections for the month, and were 1.19% (about $338,308) above projected budget year-to-date. Use tax totaled $468,207, 17.24% above monthly projections, but minutes state use tax was $22,562 (0.50%) below projected budget year-to-date. The combined general fund position was $146,592 above projections. - Downtown Tourism collaboration update (Item 13): Tourism Director Stacy Cramer Moore and Attraction Development Manager Stephen Koranda reported on the inaugural Main Street Shop and Stroll on May 5, 2026. 29 stores and restaurants participated; about 300 passports were distributed; 61 people entered the drawing; 736 business stops were recorded; the prize was $595 in downtown gift cards. Placer AI data showed nearly 2,000 visitors downtown that evening, 40% from outside Shawnee, with attendees staying over an hour. 82.7% of participants supported continuing monthly; the next event is June 2, 2026, and will run the first Tuesday monthly through December. - Airport Authority property sale ratification (Item 16): The commission ratified the Shawnee Airport Authority's authorization to sell real property to the Troy and Dollie Smith Shawnee Family YMCA for up to $2 million, contingent on FAA approval. The property includes about 20 acres, ball fields, and a tornado-damaged DMV building, with demolition of the DMV building included in the contract. Motion carried 6-0-0. - Executive session (Items 17-18): The commission voted 5-1-0 to enter executive session under 25 O.S. §307(B)(4) to discuss attorney-client communications concerning pending investigation/claim/action. It entered at 7:07 p.m., exited at 9:21 p.m., and took no action afterward. Commissioner Comments - Commissioners congratulated graduating students and the Sister Cities delegates, praised the Main Street Shop and Stroll, and highlighted upcoming community events: Memorial Day Gold Star Family reception at Veterans Park at 10:00 a.m.; Salvation Army Thrift Store reopening May 19; Health Week May 23-30; OBU campus progress; and strong sales tax performance. Related Recessed Authority Meetings - The city commission recessed at 6:41 p.m. and reconvened at 7:04 p.m. During that recess, the Shawnee Airport Authority and Shawnee Municipal Authority met. The Airport Authority approved a consent agenda; a resolution accepting an FAA grant for runway/taxiway engineering design (95% FAA, 2.5% ODAA, 2.5% SAA; SAA share $18,165); an intergovernmental agreement with ODAA; design-service task orders with HW Lochner, Inc. for a new terminal ($441,800), Hangar 14 repairs ($68,900), Hangar 15 repairs ($66,900), and ramp LED repair design ($49,300); and disposal of two abandoned tornado-damaged aircraft via internet auction. The Municipal Authority approved its consent agenda and new business. Key Outcomes - Consent agenda approved 6-0-0. - Resolution No. 6792 approved 6-0-0. - Both public hearings closed with no public testimony. - Shawnee Forward contract renewal failed 3-2-1; no renewal was approved. - Lease No. 5176 revoked 4-1-0; Lease No. 009801 revoked 4-2-0; Lease No. 033926 no action. - Airport Authority/YMCA property sale ratification approved 6-0-0. - Executive session authorized 5-1-0, with no action on Item 18. - Meeting adjourned at 9:22 p.m.