Public Meetings - Vermillion, South Dakota

The joint meeting of the Vermillion City Council and Clay County Commission began at 5:30 p.m. on Monday, April 6, 2026, followed by the regular Vermillion City Council meeting at 6:00 p.m. The meetings covered rezoning, comprehensive plan adoption, multiple proclamations, consent agenda items, ordinance amendments, and several infrastructure and utility agreements. Consent Calendar - Approved invoices payable, fuel quotes, street closure requests (Rose Street and North Plum Street for USD Move In Day on August 21, 2026; Main Street and High Street for USD Dakota Days Parade on October 3, 2026), declaration of surplus vehicles/equipment, and a resolution to purchase a dump truck body for the street department. All items were approved unanimously. Proclamations - Child Abuse Prevention Month (April 2026): Caitlin Domer (Clay County Child Protection Team president) read the proclamation. It noted that CASA assisted 29 children in February 2026. Downtown Main Street tree lights will be blue from April 6–12, 2026 to raise awareness. - Youth Mayor for a Day: Cadence Otto, an eighth-grade student from Vermillion Middle School, was recognized as the first youth mayor for a day after winning an essay contest on addressing substance abuse among youth. She met with Governor Roden, state legislators, and mayors. - Cornerstones Career Learning Center 40th Anniversary: April 6, 2026 was proclaimed as Cornerstones 40th Anniversary Day in Vermillion. - Blair Merkwan – First Girls Wrestling State Champion: Blair Merkwan made history as Vermillion High School’s first girls state wrestling champion, winning the 170-pound weight class title in 2026. The proclamation was presented after the consent calendar. Public Comments & Testimony - Councilor Hellwig acknowledged the passing of former Vermillion City Council member and state senator Karen Munster. - No members of the public spoke during visitors to be heard or on specific agenda items. Joint Meeting Items (5:30 p.m.) Ordinance 1553 – Rezoning in Fairview Township (Rural Residential District) - The planning commission voted 6-0 (city) and unanimously (county) to recommend approval of the zoning request to add building eligibility in a rural residential district adjacent to existing residential areas. Neighboring property owners had concerns about future land use, wetlands, and taxes, but after discussion the commissions recommended approval. The joint meeting approved the ordinance for second reading and advanced it to the April 20, 2026 meeting. 2025 Joint Jurisdiction Comprehensive Plan Amendment - Staff presented the redlined plan with boundary line changes as discussed previously. No maps were altered. The city council and county commission both voted unanimously to adopt the resolution approving the plan amendment. Old Business Second Reading: Ordinance 1552 – Planning and Zoning Commission Term Adjustments - The ordinance modifies term rotation to spread expirations over a three-year cycle (three terms per year) with a two-year gap, using a multi-year transition. No public comment. Roll call vote: all nine council members voted yes. Motion carried. New Business Tom Street Lift Station – Change Order No. 2 & Liquidated Damages Settlement - The project (awarded May 2023 for $1,553,066.45) was substantially completed on January 21, 2026—over 600 days late. Liquidated damages of $812,700 ($1,350/day for 602 days) were settled at $299,700. Change order 2 deducts $38,325.52 for three items. Total construction cost after changes: $1,518,456.69 before liquidated damages, net $1,218,756.69. Council approved the change order and settlement unanimously. Tom Street Lift Station – Engineering Agreement Amendment No. 3 - Due to contractor delays, Banner Associates required additional services. Amendment No. 3 adds $52,622, bringing total engineering cost to $235,944.30. The liquidated damages settlement covers these costs. Budget revision needed. Council approved unanimously. Wastewater Rate Adjustment Resolution - The resolution adjusts the sewer multiplier from 170% to 190% of winter water average. For an average customer (581 cubic feet/month), the monthly sewer bill rises from $52.56 to $58.75 (increase of $6.19). This is part of a planned rate path toward 211% by April 2027 to fund the $20.1 million wastewater treatment plant renovation. The city is seeking alternative funding (e.g., EDA grant of $5 million) to reduce borrowing. Council approved the resolution unanimously. Helms & Associates Engineering Agreement – Airport Pavement Maintenance - Agreement for design, bidding, and construction administration of pavement maintenance at Harold Davidson Field. Fee not to exceed $40,000 (hourly); estimated $33,000 for design. Funding: 95% federal, 2.5% state, 2.5% city (corrected from stated 97.5% city reimbursement). After reimbursements, city share is approximately $1,000. Council approved unanimously. Clay Rural Water System – Transfer of Service Rights Agreement - For annexed property (Munger Tracts 1, 2, and 3) to be developed for residential use. City will pay $2,400 one-time fee for existing customer. Amendments to interconnection agreements change flat water rate to a tiered rate for 10 years, resulting in $4,500 annual lost revenue. City will abandon Clay Rural infrastructure at property line. Both boards approved; USDA approval also required. Council approved unanimously. Memorandum of Understanding with Clay Union Electric – Service Territory Swap - GA Hahn Development LLC plans 34 housing units on Lot 1, Block 2 of Madison Park Addition. A 38-foot strip is in Clay Union territory; city will swap that for territory in Lot 1, Albers Subdivision (Cypress Rail property), redrawing the line to fully encompass an existing building into Clay Union’s service area. No lost revenue payments. After council approval, the agreement goes to Clay Union board and then to the Public Utilities Commission. Council approved unanimously. City Manager’s Report - Upcoming meetings: Historic Preservation Commission (April 8), Library Board (April 15), online 10% discount sale for apprentice plunge passes (April 11–12). Terms expiring on Human Relations Commission (three seats, including one post-secondary student one-year term) and Library Board (three three-year terms); expression of interest forms due April 23, appointments on May 4. Executive Session - Council moved into executive session (motion by Councilor Murray, second by Councilor Cheesman) after the regular meeting adjourned. No details were disclosed. Key Outcomes - Ordinance 1553 (Rezoning): Approved for second reading; final reading scheduled for April 20, 2026. - Comprehensive Plan Amendment: Adopted unanimously by both city and county. - Ordinance 1552 (Planning Commission Terms): Approved on second reading; roll call vote 9-0. - Tom Street Lift Station Change Order & Liquidated Damages: Approved (deduct $38,325.52, LD settlement $299,700). - Tom Street Lift Station Engineering Amendment No. 3: Approved ($52,622 increase). - Wastewater Rate Adjustment to 190%: Approved; further discussions on rate trajectory for 211% to be held at budget sessions. - Airport Pavement Maintenance Agreement: Approved (Helms & Assoc., $40,000 not-to-exceed). - Clay Rural Water Service Rights Transfer: Approved; includes $2,400 payment and interconnection amendments. - Clay Union Electric MOU: Approved; territory swap to be filed with PUC.

The Vermillion City Council met on Monday, March 16, 2026, at 6:00 p.m. The meeting included a proclamation for Transgender Day of Visibility, two public hearings (a variance request and a special noise permit), the annual library report, appointments to the consolidated board of equalization, and a first reading of an ordinance amending Planning and Zoning Commission terms. Consent Calendar - Approval of minutes from the previous meeting. - Adoption of the agenda. - Approval of the consent agenda: invoices payable (with Mayor Cole and Councilor Holland abstaining from item 7A), an amendment to the Blue Peak Cable Television Franchise Agreement, and appointment of Shane Greases as director and Eric McPherson as alternate director to the Dakota Main STEM board. Public Comments & Testimony - Tracy Hummel (602 Catalina Avenue) spoke in opposition to the variance request at 610 Catalina, citing concerns about property value, precedent, emergency vehicle access, fire safety, and lack of demonstrated hardship. She noted her property has 12.6 inches from foundation to property line, limiting future expansion. - Thad Utech (owner of 610 Catalina) spoke in support of the variance, stating it is not an easement, that letters of support were received from neighbors to the south and across the street, and that a six-foot privacy fence already exists between the properties, mitigating any impact. Discussion Items - Proclamation – National Transgender Day of Visibility: Mr. Mandernach read the proclamation declaring March 31, 2026, as National Transgender Day of Visibility in Vermillion, emphasizing equality and inclusion. No public comment. - Public Hearing – Variance Request (610 Catalina): The city received petitions to reduce the required side yard setback from 8 feet to 7 feet to expand a single-car garage to a double-car garage. Staff recommended approval. Two letters of opposition from neighbors were received. Council discussed the location of the fence, property lines, and emergency access. The owner clarified that the garage addition would be 10 feet from the property line currently, and the one-foot variance would not affect access because of the existing fence. The council voted to approve the variance. - Public Hearing – Special Noise Permit (No Kings Event): Vermillion Rising applied for a special permit to exceed permissible noise levels on Saturday, March 28, 2026, from 4:45 p.m. to 6:30 p.m. at Radigan Platz. The event will include recorded music, a drum circle, and amplified sound. Staff recommended approval. The council approved the permit unanimously. - Annual Library Report: Dan presented the 2025 annual report. Key statistics: library visits increased 5% to over 68,000; physical circulation was 73,581 (up 2%); total physical and electronic usage was 98,484 (up 5%); 613 programs were attended by 9,756 participants (up 28%); 9,961 computer sessions and over 23,000 wireless sessions; summer reading program had 147 kids, 60 teens, and 88 adults reading nearly 225,000 minutes. The annual survey showed 98% of respondents rated the library as excellent or good. Councilor Helwig raised the possibility of free library cards for non-Clay County residents with children in the Vermillion School District. Dan noted the library board would need to decide, and that a $50 annual fee exists for non-residents. Council accepted the report. - Consolidated Board of Equalization Appointments: The council appointed Councilors Toller, Holland, and Hellwig (as alternate) to serve on the consolidated board of equalization for 2026, with the meeting scheduled for Tuesday, April 14, 2026, at 1:00 p.m. - First Reading – Ordinance 1552 (Planning and Zoning Commission Terms): The ordinance amends Title 3 of the city code to change the appointment cycle for the nine-member Planning and Zoning Commission from a 4/5 split to a 3-3-3 rotation over five years. Current members’ terms will not be shortened. A typo (replacing “chapter” with “ordinance”) was noted. The motion to advance the ordinance to a second reading carried. Key Outcomes - Variance Request (610 Catalina): Approved (requires two-thirds majority; motion passed despite one nay vote). - Special Noise Permit (No Kings Event): Approved unanimously. - Annual Library Report: Accepted as information. - Consolidated Board of Equalization Appointments: Councilors Toller, Holland, and Hellwig appointed. - Ordinance 1552: Advanced to second reading with a typo correction. - City Manager’s Report: Upcoming meetings and events noted, including pool hours on March 17 for St. Patrick’s Day. - Adjournment: Motion by Councilor Morris, second by Councilor Lieber; meeting adjourned.

The Vermillion City Council met on March 2, 2026 (continuing into March 3) to address a range of items including a public hearing on a special assessment, approval of a consultant agreement for a utility crossing, annexation of land, notification to the electric co-op, purchase of a bucket truck, and a proclamation for Women's History Month. The meeting also featured a presentation from Feeding Vermilion and recognition of community achievements. Consent Calendar - Approved minutes of the February 17, 2026 special and regular meetings. - Adopted the agenda. - Approved consent agenda items: invoices, fuel quotes, resolution for sale of real property (Jolly Edition), final plat for Lot 1 Light and Power Edition, $25,000 for the Grover Million Pledge Payment for the East Side Facility Plan Study, a wastewater treatment improvement project, and a resolution to purchase a solid waste loader for joint powers. Public Comments & Testimony - Greg Merrigan, on behalf of the Feeding Vermilion board, presented the annual report and thanked the council for support. He described seven programs: Welcome Table (free community meals), Community Food Pantry, Tanager Shopping (special hours for students), Tanager Delivery (weekend meals to schools), Golden Chair (homebound deliveries), School Supplies (about 300 bags annually), and Brain Boost (600 snacks daily to all elementary students). He noted no paid employees (all are paid by United Way) and about 100 volunteers. Councilor asked about volunteering and donations. - Aaron Burrow from the Human Relations Commission read a proclamation declaring March 2026 as Women's History Month in Vermillion. - Councilor Murrah recognized Blair Merklon as Vermillion High School's first female wrestling state champion. - Mayor announced Vermillion was named back-to-back champion in USA Today's Small Town Art Scene and South Dakota Community of the Year. Discussion Items - Public Hearing: Special Assessment Roll for Carr Street – Jose presented details on construction of North Carr Street from West Duke to Bower Street. The total assessment was $381,000, less than the original estimate of $387,000. Council approved the resolution. - Second Reading of Ordinance 1551 – To place on the June 2, 2026 ballot an amendment to the Home Rule Charter regarding financial procedures to allow adjusting the budget process timeline. Passed on roll call 9-0. - Engineering Consultant Agreement for Highway 50 Utility Crossing at Princeton Street – After rejecting a prior proposal from Banner Associates due to cost, staff solicited proposals from eight DOT-approved consultants. Council discussed the lowest bid from McLowery Engineering ($15,000), which was substantially lower due to having existing survey data. Staff had no problems with any consultant. Council approved a motion to accept McLowery’s bid. - Annexation of Tract 1, Blue Stem Trail Edition – 11.81 acres located east of North Crawford Road, north of East Main Street, currently farmed and to be developed for residential use. The owner agreed to city utilities. Council approved the resolution. - Authorization to Notify Clay Union Electric of Intent to Serve – Per state statute, the city must notify the rural electric co-op within one year of annexation. Chris Larson, General Manager of CUE, sent an email opposing the transfer and proposing a partnership where the city would receive 6% of revenue. Council voted to approve the notification. - Purchase of Small Bucket Truck – To replace the 2017 Altec AT37, ordering now due to long lead times. The new Altec AT37G-US40 with 40-foot reach costs $190,760; the equipment replacement fund has $110,700, leaving a shortfall of $80,600, partially offset by an estimated $70,000 from selling the old truck. Council approved the purchase. Key Outcomes - All motions passed unanimously except where noted. - Roll call on Ordinance 1551: 9 in favor, 0 opposed. - Approved consultant agreement with McLowery Engineering for $15,000 for design of the Highway 50 utility crossing. - Approved annexation of 11.81 acres and authorized notification to Clay Union Electric of the city’s intent to serve. - Approved purchase of bucket truck from Altec Industries at $190,760. - City manager reported upcoming meetings: Human Relations Commission (March 5), Joint City/County Planning Commission (March 9), Historic Preservation Commission (March 11), and Board of Equalization and Board of Appeals dates.

The Vermilion City Council met on February 18, 2026 (the meeting began on Tuesday, February 17, 2026 at 6 p.m. and continued into the next day). The agenda included public hearings on two zoning variances, approval of consent items, readings of two ordinances, an annexation resolution, and a resolution to notify the electric cooperative of the city's intent to serve annexed land. Public comments focused on preserving a wooded lot known as Prentice Forest. Consent Calendar - Minutes and Agenda: Approved unanimously. - Consent Agenda: Approved, including invoices payable, a resolution to adjust the commercial service curbside recycling collection fee, and an engineering agreement with Houston Engineering for installing monitoring wells and baseline sampling. Public Comments & Testimony - Dick Hammond (25 Apprentice Avenue): Spoke on behalf of neighbors of a wooded lot owned by BCDC (the former Vermillion Development Corporation). He urged the city to preserve the lot, which he called Prentice Forest, as a natural space rather than developing it for 6–8 houses. He noted that approximately 300 citizens had signed a petition in support of preservation, with only three declining. He cited the lot's identification by the Cornell Lab of Ornithology and its benefits for wildlife, birds, and community well-being. He argued that the city already has 83 lots ready or plotted for development and a four-year supply of lots, so additional housing is not needed immediately. - Unnamed Resident (722 Lewis Street): Spoke about Vermilion's designation as a Tree City USA by the Arbor Day Foundation. She explained the importance of preserving natural areas like Prentice Forest as part of the urban forest, citing benefits such as reduced heat island effect, stormwater management, and mental health improvements. She asked the council to prioritize protection of Prentice Forest. - Jim Peterson (Vermillion Chamber): Speaking during the public hearing on the parking variance, he supported the requested reduction of 8 parking spaces for the Madison Park 3 development, noting that 70% of the 34 units are for lower-income residents and that garages in previous phases were used for parking. He confirmed the project was awarded state tax credits. Discussion Items Variance: Side Yard Setback at 1619 East Main Street - Request: Reduce the required side yard setback on the west side from 8 feet to 7 feet to construct an attached garage. - Staff Recommendation: Approval. Staff noted the house was not sited properly on the lot (10.2 feet from the property line when the setback was 8 feet), and the variance is the minimum needed. Similar variances have been granted 9 of 12 times since 2008. - Council Discussion: No public testimony. Councilor Holland called it a reasonable request. The variance requires a two-thirds vote (6 of 9). Variance: Off-Street Parking Reduction for Madison Park 3 - Request: Reduce required off-street parking from 89 spaces to 81 for a 34-unit multifamily development (apartments styled as townhomes) on Roosevelt Street. - Staff Recommendation: Approval. Staff noted the developer had already increased parking from a larger deficit by modifying plans, and the garages are not counted as parking under current ordinance. Previous phases (Madison Park 1 & 2) had similar parking arrangements. - Council Discussion: Councilor asked about the impact on state housing authority approval if the variance were denied. John (city manager?) noted it would start a process but not necessarily jeopardize the award. Motion to approve passed. Old Business: Ordinance 1550 (Signs on Highway 50) - Second Reading: Ordinance to update sign regulations in Table 3 of Chapter 152, allowing larger freestanding signs along the SD Highway 50 bypass. No changes from first reading. Roll call vote: 8 yes, 0 no. New Business: Ordinance 1551 (Home Rule Charter Amendment – Budget Dates) - First Reading: Ordinance to place a measure on the June 2, 2026 ballot to amend the Home Rule Charter to allow the city to adopt its budget later in the year, consistent with state law changes made in 2021. The charter currently uses old dates; only voters can change the charter. Staff noted a correction: the ballot explanation will be drafted by the city attorney, not the council. Motion to advance the first reading passed. Annexation Resolution: Munger Track 1, 2, and 3 - Resolution to annex: Land west of SD Highway 19 and south of the Vermilion River. The property is currently in the Natural Resource Conservation (NRC) district, which allows farming. The owner signed a pre-annexation agreement in January 2025. Annexation will increase the city's tax base and allow future utility extensions. No public testimony. Passed. Authorization to Notify Electric Co-op (Clay Union Electric) - Resolution to notify: The city intends to serve the annexed area with electric power and to purchase existing electric distribution properties. State law requires notification within one year of annexation. The city has historically elected to serve all annexed areas. A representative from Clay Union Electric opposed the notice, citing loss of tax revenue for schools and duplication of services. Council approved the resolution. Key Outcomes - Variance (side yard): Approved. (Motion by Holland, second by Helligan; no vote tally given but passed.) - Variance (parking reduction): Approved. (Motion by Lieber, second by Cheesman; passed.) - Consent Agenda: Approved. - Ordinance 1550 (signs): Approved on second reading (8–0 roll call). - Ordinance 1551 (charter amendment): Advanced to second reading (motion carried). - Annexation Resolution: Approved. - Electric Co-op Notification: Approved. (Motion by Howard, second by Cheesman; passed.) - Next Steps: The city manager noted upcoming meetings (library board Feb 18, historic preservation commission Feb 19, safe streets for all open house Feb 19), election petition deadlines (March 24), and an after-prom raffle ticket sale.

The Vermillion City Council met on February 3, 2026, at City Hall. The meeting included a proclamation for Black History Month, approval of routine consent items, first reading of a sign ordinance amendment, appointments to the Human Relations Commission, a resolution setting a special assessment hearing for Carr Street improvements, a presentation on a proposed Home Rule Charter amendment to adjust the budget timeline, and extended discussion on an engineering agreement for Highway 50 utility crossings. No action was taken on the engineering agreement; staff will solicit additional proposals. Consent Calendar - Approved invoices payable, field quotes, and a resolution authorizing the salary of Nick Doty as interim finance officer. - The engineering agreement (Task Order No. 5) for Highway 50 utility crossings was removed from the consent calendar by Councilor Murrah and moved to new business. Public Comments & Testimony - Mohammed, representing the Human Relations Commission and the Black Student Union, read a proclamation declaring February 2026 as Black History Month, commemorating its 100th anniversary. No other public testimony was offered. Discussion Items - Ordinance 1550 (Sign Code Amendment): Staff presented a first read to amend Table 3 of Chapter 152 (Signs) to allow freestanding signs along Highway 50 bypass in general business, general industrial, and heavy industrial zoning districts to increase from 160 square feet to up to 300 square feet, with restrictions near residential zones. The council advanced the ordinance to a second reading on February 17, 2026. - Human Relations Commission Appointments: Staff recommended Ashley Lemons (term expiring May 2026) and Casey Hall (term expiring May 2027) to fill two vacancies. The council approved the appointments unanimously. - Carr Street Special Assessment: Staff reported that the North Carr Street project (from West Duke to Bower Street) was completed in October 2025, with total construction costs of $586,369.78. The city’s portion is approximately $233,000 (paid from STIP funds), and $381,000 will be assessed to property owners. The council approved a resolution setting a public hearing on the special assessment roll for March 2, 2026. A correction was made to the resolution’s date (Monday, March 2, not Tuesday). - Home Rule Charter Amendment (Budget Timeline): The city manager presented a proposal to amend the Home Rule Charter to allow the budget adoption to occur as late as November 30, rather than September 30, aligning with 2021 state statute changes. Discussion included using guardrail language instead of specific dates to avoid future ballot measures if state law changes. No action was taken; a formal ordinance will be presented at the February 17 meeting. - Engineering Agreement for Highway 50 Utility Crossings: Staff recommended approval of Task Order No. 5 with Banner Associates ($58,600) for design of water and sewer crossings. Banner’s cost estimate for construction was $608,000, including $300,000 for encasement pipes not originally anticipated. Several council members expressed concerns about cost and wanted to seek competitive quotes from other engineering firms. After debate, no motion was made to approve; staff will solicit proposals from other firms (e.g., McLowery) and return with options by March 2, 2026. Key Outcomes - The consent agenda (minus item D) was approved. - Ordinance 1550 was advanced to a second reading (unanimous). - Ashley Lemons and Casey Hall were appointed to the Human Relations Commission (unanimous). - A resolution was approved to set a special assessment hearing for Carr Street on March 2, 2026 (unanimous). - No action was taken on the engineering agreement; staff will obtain additional quotes and report back by March 2, 2026. - Next regular city council meeting: Tuesday, February 17, 2026 (offices closed Monday, Feb 16 for President’s Day). - Election petitions for mayor and one council member from each ward are due by March 24, 2026. - The city will hold a press conference on February 11, 2026, at 10:30 a.m. at the Fire/EMS station to announce the first ambulance service in the state to offer blood products.

The Vermillion City Council met on January 21, 2026, to consider electric rate adjustments, utility extension planning, and janitorial service contracting. The meeting was called to order at 6 PM with all council members present. Public Comments & Testimony - Jim Peterson, representing the Chamber of Commerce, expressed support for the utility extension project at Princeton Street and SD Highway 50 bypass, noting that the Grow Vermillion campaign may provide funding for engineering costs. Discussion Items Resolution Adjusting Electric Rates - John Prescott, city finance director, presented the resolution to adopt the second and third years of a three-year electric rate increase, effective March 15, 2026, and March 15, 2027. The increase is approximately 2% for residential single-family customers and includes adjustments to the customer service charge and energy/demand rates. The utilities committee reviewed the proposal on December 29. Council discussed comparisons with other municipalities; Vermillion remains on the lower end. The resolution was adopted unanimously. Resolution to Extend Utilities Under SD Highway 50 Bypass at Princeton Street - John Prescott described a proposal to extend 12-inch water and 15-inch sanitary sewer lines northward under the highway to serve annexed land. Estimated costs: $100,000 for water, $250,000 for sewer. The resolution authorizes design and bidding; the council retains final approval. The utilities committee and the council’s noon meeting on January 5 discussed it. Councilor Hellwig noted that grant opportunities were limited. Councilor January asked about budget implications; no competing projects have emerged. The resolution was adopted unanimously. Bid Award for Janitorial Services - José presented bids opened on January 14. Low bid of $48,857/year from Service Master of Southeast South Dakota (current contractor). The second bid had an irregularity and was adjusted to $100,364.76/year. Staff recommended awarding to Service Master. The 2026 budget includes sufficient funds. The council approved the low bid unanimously. City Manager’s Report - Upcoming meetings: Library Board on January 21; Business Improvement District 1 on January 27; Public input meeting on SD Highway 50 on January 26 at 6 PM in council chambers. - Administrative: Plat filed for Lot 3A of AMS Industrial Park (parcel deeded by Masaba). - Vacancies on Human Relations Commission: one term to May 2026 and one to May 2027; applications due by January 22. - Raffle notifications approved for St. Agnes Knights of Columbus (NCAA basketball and Monday Night Football), Eagles Club, and Vermillion After Prom (Super Bowl squares). Details provided. Key Outcomes - Resolution adopting electric rate increases for 2026 and 2027 passed unanimously. - Resolution to proceed with design and bidding for utility extension under SD Highway 50 bypass passed unanimously. - Contract for janitorial services awarded to Service Master of Southeast South Dakota for $48,857/year, effective after current contract expires February 20, 2026. - Council received city manager’s report and adjourned.

The Vermillion City Council met on January 6, 2026, to recognize emergency responders for a life-saving cardiac arrest response, hear a proclamation for Martin Luther King Jr. Day, consider an appeal of a building official's sign permit denial, review funding applications for water treatment and landfill projects, and address a utility service fee request from a mobile home park. The council denied the sign appeal and the utility fee increase, approved several resolutions for financial assistance, appointed a new member to the Historic Preservation Commission, and named an interim city finance officer. Awards and Proclamation - Chief Brady and Dispatch Center’s Ryan Anderson presented unit citation and life-saving awards to multiple public safety personnel—including officers, dispatchers, and EMS—for their coordinated response to a sudden cardiac arrest on October 18, 2025. The patient, who survived, was present. The community was previously designated a Cardiac Ready Community by the South Dakota Department of Public Health. - Aaron Burrow from the Human Relations Commission read a proclamation declaring January 19, 2026 as Martin Luther King Jr. Day in Vermillion, calling for service and reflection. Public Hearing: Funding Proposals - Sean Hege of Southeastern Council of Governments presented two applications submitted to the South Dakota Department of Agriculture and Natural Resources (DANR) on December 30, 2025: - Landfill cell 7 construction and partial closure of cells 2, 3, 4: Requesting up to $2.8 million in combined loan/grant/forgiveness. A 100% loan would require annual payments of about $338,000 over 10 years. - Water treatment plant improvements: Requesting up to $1.15 million in additional drinking water funding. Surcharge impacts range from $0.35 to $1.38 depending on the grant/loan mix. - No public testimony was offered on these items. Appeal of Building Official’s Denial of Sign Permit - Building Official Alex Goodburn explained that a permit for a 144 sq. ft. electronic sign at 1405 East SD Highway 50 was approved on October 14, 2025. The applicant later requested a larger sign (288 sq. ft., 24 ft. x 12 ft.), which exceeded the maximum allowed by code (160 sq. ft. in heavy industrial zones). The appeal claimed the code provisions do not fully apply because the state DOT approved the larger size. - Eric Vanderskaff (DKO Digital Signs) and Dave Hertz (property owner) argued for the larger sign, citing higher traffic speeds and a similar existing sign to the west. Jim Peterson (Chamber & Economic Development) suggested the city consider larger signs along Highway 50. - Council discussion highlighted that the code cannot be bypassed via a variance and that the appropriate path is a legislative amendment. Councilor Hellwig noted the existing 288 sq. ft. sign may have been an administrative error. The council voted to deny the appeal, with the understanding that ordinance revisions could be considered in future meetings (possibly as early as January 20 noon meeting). Consent Agenda - Approved unanimously: payment of invoices, acceptance of field quotes, and a request to close West Kidder Street from Court Street to the alley between Court and Market on February 14, 2026 (8 a.m. to 4 p.m.) for the Vermilion Polar Plunge benefiting Special Olympics South Dakota. New Business: Resolutions for Financial Assistance - Landfill cell expansion and closure (Resolution): Authorized the application for a $2.375 million Clean Water SRF loan (10 years at 3.5%) and a $655,000 Solid Waste Management Program grant. Designated the mayor and city manager as authorized representatives. Approved unanimously. - Water treatment facility improvements (Resolution): Authorized an additional loan not to exceed $1,015,000 from DANR (30 years at 3%) to cover cost overruns on the existing $7 million SRF loan. The original loan was awarded in March 2023; the distribution project cost $1,282,305.75. Approved unanimously. New Business: Utility Service Fee Request (Vermillion MHP LLC) - City Manager Shane reported that Vermillion Mobile Home Park, previously authorized in 2021 to pass a $7 service fee plus water/sewer costs, requested an additional $10 fee (total $17/month per unit). Investigation revealed overcharges to tenants (e.g., water billed at $93 instead of $30) and unauthorized fees. City staff recommended denial. - Councilors Holland and Hellwig expressed concern about transparency and the city’s reputation. The park had used one-time capital costs to justify an ongoing fee. The council voted to deny the request (motion by Councilor Lieber, second by Cheesman). City staff will consider requiring future agreements to clearly separate utility charges from other fees. New Business: Historic Preservation Commission Appointment - Aaron Byers was appointed to fill a vacancy (term expiring September 2027). Byers resides in the Forest Avenue Historic District, has previous commission experience, and remodeled a historic home. Approved unanimously. New Business: Professional Services Agreement with Burns & McDonnell - Approved a contract for $116,000 for engineering services including surveying, design, and bid administration for constructing Landfill Cell 7 and partially closing Cells 3, 4, and 5. The project is needed by summer 2027. Funding is from the Joint Powers Landfill Fund. Approved unanimously. New Business: Appointment of Interim City Finance Officer - Following the resignation of Finance Officer Katie Redden (effective January 9, 2026), the council appointed Deputy Finance Officer Nick Doughty as interim finance officer. Councilor Toller abstained due to a familial relationship. Compensation will be discussed in executive session. The council expressed appreciation for Redden’s nine years of service. City Manager’s Report - Christmas tree collection site open through January 12. Upcoming meetings: Human Relations Commission (Jan 8), Historic Preservation Commission (Jan 14), Planning and Zoning Commission (Jan 12) – agenda includes a conditional use permit for a fuel dispensing station at Highway 50 and Princeton Street. City offices closed January 19 for MLK Day; next city council meeting January 20. USD nadatorium public swim opportunities available (next: Jan 6, 5-8:30 p.m., $3). One vacancy on Human Relations Commission (term expiring May 2027); applications due January 22. Key Outcomes - Sign appeal denied (motion 7-0, with Councilor Toller abstention noted on related matter; actual vote all in favor). Council will consider ordinance amendments to allow larger signs on Highway 50. - Utility service fee increase denied (motion carried). City staff to work on transparency requirements for future agreements. - Financial assistance resolutions for landfill and water treatment approved. - Aaron Byers appointed to Historic Preservation Commission. - Burns & McDonnell contract approved ($116,000). - Nick Doughty appointed interim finance officer. - Consent agenda and prior minutes approved.

The Vermillion City Council convened on December 16, 2025, at 6:00 p.m. (meeting was scheduled for December 15) to conduct regular business. The agenda included medical cannabis license renewals, approval of ordinances, agreements with Clay County, fee adjustments, a design contract for the new Light and Power building, longevity pay, and equipment purchases. All votes were unanimous unless otherwise noted. Consent Calendar - Approved minutes from the December 1, 2025, special and regular meetings. - Adopted the agenda. - Approved consent items: invoices payable, 2026 master fee schedule, resolution authorizing bucket truck purchase for Light & Power, adoption of Historic Preservation Commission bylaws, adoption of Business Improvement District Board 2 bylaws, combined election agreement, commercial waste hauling license renewals, and resolutions adjusting the City Finance Officer and City Manager salaries. - Items D (dry ice blasting equipment) and E (high voltage dry ice cleaning skid) were removed from the consent agenda and moved to new business. Public Comments & Testimony - No visitors spoke during the public hearing for medical cannabis license renewals or for any other agenda item. Discussion Items - Medical Cannabis License Renewals: Staff reported that Dakota Herb (dispensary), Ardvark Alternative Medical Solutions (cultivation), and Dakota Natural Growers (cultivation and manufacturing) applied for renewals. Dakota Natural Growers withdrew their dispensary license. Each renewal fee is $5,000. Council approved the renewals. - Ordinance 1549 (Rezone): Second reading to rezone approximately 3 acres at the northeast corner of Princeton Street and Highway 50 from NRC (Natural Resource Conservation) to General Business. Staff noted no changes since first reading and recommended approval. Council approved on a 9-0 roll call vote. - Ordinance 1548 (Supplemental Budget): Second reading of the 2025 supplemental appropriations, which increases the general fund reserve transfer by $45,366, largely from the Carr Street project. Approved 9-0 on roll call. - Clay County Law Enforcement Center Payment Agreement: The city considered a payment agreement for the city's share of the law enforcement center. County commissioners approved the agreement that morning. The payment amount was not specified in the agreement; council discussed a range up to $600,000, which was the amount budgeted in 2025. Council member Teller moved to pay $600,000, which was seconded and approved. - Water and Electrical Fee Adjustments: Two resolutions amended fees for new construction – water tapping fees (removing "with/without equipment" options and adding fees for larger pipes) and electrical special service fees. Both were approved. - Banner Associates Design Agreement: Approved a lump-sum agreement for $312,600 for design and construction services for the new Light and Power building. The project is expected to begin design immediately, with construction in summer 2026 and completion in summer 2027. - Longevity Pay: Approved a resolution establishing a $7,500 pool for 2025 longevity pay for eligible employees (at least 15 years of service, 3 years at top step). The city manager and finance officer will determine individual payments. About 13 employees qualify. - Dry Ice Blasting Equipment (Items D & E): Council discussed the purchase of dry ice blasting equipment from an Ohio manufacturer ($61,050) and a high-voltage cleaning skid from a Canadian sole-source vendor ($94,156.50 with a not-to-exceed amount). Discussion covered tariffs, exchange rates, warranty terms, and the necessity of the equipment to prevent outages. Both purchases were approved separately. Key Outcomes - Approved all medical cannabis license renewals. - Adopted Ordinance 1549 (rezone) and Ordinance 1548 (supplemental budget) on 9-0 roll calls. - Authorized a $600,000 payment to Clay County for the law enforcement center. - Approved water and electrical fee resolutions. - Authorized the Banner Associates agreement at $312,600. - Approved the $7,500 longevity pay pool. - Approved the purchase of dry ice blasting equipment ($61,050) and the high-voltage skid ($94,156.50 with not-to-exceed). All votes passed unanimously. City Manager’s Report - Holiday closures: City offices closed Dec. 24-25, open Dec. 26. - Recycling collection will be Dec. 29 for Thursday routes. - Library annual survey available. - Reminder about sidewalk snow clearing. - Vacancy on Historic Preservation Commission (term to Sept 2027); applications due Dec. 29. - Raffle notice for Clay County Agricultural Fair Association. Meeting adjourned.

The Vermillion City Council met on December 2, 2025 (the meeting began on December 1, 2025 at 6 p.m. and concluded on December 2) to consider a zoning change, a temporary parking removal request, fee adjustments for the golf course and pool, and a supplemental budget. The council also approved a consent agenda and heard public comments on intersection safety. Consent Calendar - Approved the minutes of the previous meeting. - Adopted the agenda. - Approved the consent agenda, which included: invoices payable, fuel quotes, a resolution to authorize the mayor to sign an amendment to the WAPA electric service contract, a resolution authorizing the mayor to sign the renewable energy certificate contract, a professional services agreement for annual audit, a resolution authorizing the purchase of a tandem dump truck chassis for the street department, and a declaration of Vermillion Police Department unclaimed property as surplus for auction. Public Comments & Testimony - Jose Lira (resident, address 324 Purdue) spoke during the public hearing on the rezoning. He expressed strong concern about the safety of the intersection at Highway 50 and Princeton Street, citing multiple near misses and a recent accident involving a friend. He urged the council to push the DOT for a traffic light or roundabout to prevent fatalities. Discussion Items - First Reading of Ordinance 1549 (Rezoning from NRC to General Business) – The council considered a request by Christian Cabrera (representing the owner) to rezone a three-acre parcel at the northeast corner of Princeton Street and South Dakota Highway 50 from Natural Resource Conservation (NRC) to General Business (GB) to allow a fuel dispensing station and car wash. Staff noted the property was annexed in May 2025 and had to be rezoned within a year. The comprehensive plan designates the area for commercial use. The Planning and Zoning Commission recommended approval by an 8–0 vote earlier that evening. Council discussion focused on traffic safety, potential access points (only from Princeton Street, not Highway 50 per DOT), and the need for a possible traffic signal in the future. A resident, Jose Lira, spoke in support of safety improvements. The council voted to advance the ordinance to a second reading on December 15, 2025. - Request from USD for Temporary Parking Removal (Farm Show) – A request was made to remove parking on parts of North Dakota Street from January 4–5 and January 8, 2026, from midnight to 9 p.m. on January 8, for setup and teardown of the 2026 Farm Show. The area affected expanded from last year. Staff reported no concerns from police, fire, or EMS. The street department noted USD would handle snow removal within barricaded areas. Council discussed potential impacts on nearby hotel parking and safety for pedestrians. The motion to approve carried. - Resolution to Amend Bluffs Golf Course Fees – Jim Goblush presented proposed fee increases for season passes, green fees, cart storage, and other items, averaging 3% historically but larger this year to offset operating losses. The course saw about 43,000 rounds in 2025 (up from 42,000) and 320 season passes sold. A comparison showed Vermillion had among the lowest rates. The increase is expected to generate $20,000–$30,000 additional annual revenue. The resolution was approved. - Resolution to Amend Apprentice Plunge Pool Fees – Jim Goblush presented a $10 increase in season passes (from $55 to $65) for ages 7 and up, with no change to daily fees ($6) or free admission for children 6 and under with a paying adult. Vermillion has the second-lowest season pass price in the surveyed area. Discounts for low-income individuals continue. The resolution was approved. - First Reading of Ordinance 1548 (2025 Supplemental Budget) – The final supplemental budget for 2025 was presented. The general fund reserve increases by $45,366 to $1,127,805, partly due to cost overruns on the Carr Street project (poor soil conditions and a damaged water line). The ordinance was advanced to second reading. Key Outcomes - Ordinance 1549 (rezoning) advanced to second reading on December 15, 2025. - Temporary parking removal for the Farm Show approved (January 4–5 and January 8, 2026). - Bluffs Golf Course fee increases approved (effective upon adoption). - Apprentice Plunge pool fee increases approved. - Ordinance 1548 (supplemental budget) advanced to second reading. - The council moved into executive session for personnel matters (no further action reported).