Public Meetings - Waukesha, Wisconsin

The Parks, Recreation and Forestry Board of the City of Waukesha met on Monday, February 16, 2026, at 5:30 PM in Council Chambers. Six members were present (Rico Camacho, Eric Huemmer, Steve Johnson, Sarah Roth, Jennifer Wallner, Erica Yoss); two were absent (John Schmitz, Jack Wells). The board approved several items including a special use request for veteran events, a public hearing setup for the tree planting assessment, and discussed preliminary pool program changes. Consent Calendar - Approval of the draft minutes from December 15, 2025, was approved unanimously (6-0). Public Comments & Testimony - No public comments were made. Discussion Items - Special Use Request (ID26-03038): The board reviewed and approved a request from the Waukesha Allied Veterans Council to use Veterans and Cutler Parks for 2026 Memorial Day and Veterans Day events. The motion passed unanimously. - 2026 Public Street Tree Planting Program (ID26-03039, 03040, 03056): The board opened and closed a public hearing with no public testimony. Subsequently, they voted to recommend that the Common Council set a public hearing to review and act on the proposed assessment of $397 per tree for the Spring 2026 program. The cost is based on an average tree cost of just under $200 and estimated labor of $229.72 per tree, with the city keeping the assessment flat. The board also discussed plans to contract out tree planting while purchasing trees directly from five nurseries to ensure quality and diversity. The motion passed unanimously. - Preliminary 2026 Pool Program (ID26-03042): Mark and Logan presented the 2025 performance and proposed changes for 2026. Key changes include modifying the Horeb pool schedule: moving swim lessons from morning to evening (5-8 PM) and opening the pool for open swim from 11:30 AM to 5 PM, with extended hours in August. The change aims to eliminate low-attendance evening open swim (average 10 paid admissions costing $500 per hour in staff salaries) and double swim lesson capacity during peak demand. Buckner pool will maintain its current schedule. The board also reviewed cabana rentals as a new revenue source projected at $13,000. No action was taken; final approval is expected at the next meeting. - Board President Report: Jennifer Wallner reported on the Plan Commission’s work on zoning code revisions and the need to coordinate with the DNR on tree species recommendations. - Director and Staff Report: Ron Grall provided updates on the Miniola Pavilion project (target spring 2027), the upcoming Park and Recreation System Master Plan (contract with Damon Farber), and the 2026 citizen survey. Melissa Lipska reported on forestry operations, open positions, and capital projects including formal gardens renovation, prairie park pickleball/tennis courts, and Greenway Terrace playground. Mark Thompson (Recreation) reported on summer activity guide preparation, website redesign, keyless entry installations, and staff recruitment. - Mark Thompson (Recreation) Additional Report: Covered updates on birthday party packages, sponsorship naming rights policy, soccer season, rental commitments, and summer explorers program at Schutze Recreation Center. Also mentioned special events for the 250th anniversary. Key Outcomes - Approved meeting minutes of December 15, 2025. - Approved special use permit for 2026 Memorial Day and Veterans Day events. - Approved recommendation to Common Council to set a public hearing for the Spring 2026 tree planting assessment at $397 per tree. - Review of preliminary pool program changes; no vote taken, staff to bring final proposal next month. - Noted ongoing projects and updates from staff reports.

The Board of Zoning Appeals (BZA) of the City of Waukesha held a meeting on February 16, 2026, at 4:00 PM in the Council Chambers at City Hall. The meeting was chaired by Christine D'Angelo, with members Kevin Reilly, Timothy Retic, and Eric Dunst present. Member Bryan Erickson was absent. The board considered two appeals for dimensional variances, both of which were approved unanimously (4-0). Consent Calendar - Approval of Minutes: The minutes from the November 10, 2025 meeting were approved by a motion from Timothy Retic, seconded by Kevin Reilly, with a 4-0 vote (Bryan Erickson absent). Public Comments & Testimony - No public comments were made during the designated public comment period. Discussion Items - Appeal of Bethesda LLC (ID26-02876): The appeal sought a dimensional variance from Section 22.38(7)(c) of the zoning code to allow reconstruction of a manufacturing building at 576 Elizabeth Street, with a setback of 6 inches from the rear lot line instead of the required 25 feet. City staff (Charlie) presented the background, noting that the building's rear section had been removed due to disrepair and that the adjacent industrial building already extends to the lot line. The property owner's representative, Mark Rollinger (2144 North 68th Street), explained that the tenant, Aries Industries, is outgrowing its space and needs the reconstructed area for loading/unloading. The building footprint would be smaller than the original structure. Board members noted the unique circumstances, lack of encroachment on neighbors, and the benefit to the city. They found the hardship justified and approved the variance. - Appeal of Michael and Charlene Markwardt (ID26-02891): The appeal sought a dimensional variance from Section 22.26(7)(a) to allow construction of a single-family home on a vacant triangular lot at the intersection of Buena Vista Avenue and Pewaukee Road, with a setback of 10 feet from the Buena Vista Avenue right-of-way instead of the required 25 feet. City staff described the lot's unusual shape and steep slope, noting that the proposed house would have a first floor area of about 1,000 square feet and a one-car garage built into the hill. The applicants' representative, Matt Sobotec (N32 W22190 Hillendale Circle, Pewaukee), stated the applicants plan to eventually move from Minnesota and build a home near family. Board members discussed the lot's constraints, the potential for a driveway on Pewaukee Road, and the positive impact of development on the neighborhood. The variance was approved unanimously. Key Outcomes - Bethesda LLC Appeal: Approved 4-0. The board granted the dimensional variance allowing reconstruction of the manufacturing building at 576 Elizabeth Street with a 6-inch rear setback (instead of 25 feet). The applicant may now proceed to the Plan Commission for further approvals. - Markwardt Appeal: Approved 4-0. The board granted the dimensional variance allowing construction of a single-family home at the intersection of Buena Vista Avenue and Pewaukee Road (Tax Key WAKC1000071) with a 10-foot setback from the Buena Vista right-of-way (instead of 25 feet). The applicants may proceed with full plans. - Adjournment: The meeting was adjourned without objection.

The Waukesha Plan Commission held a special meeting on February 11, 2026, at 6:00 PM in City Hall Council Chambers to review the entire proposed Zoning Code update. Commissioners Joan Francoeur, Elizabeth Moltzan, Jack Wells, Shawn Reilly, R.G. Keller, Jennifer Wallner, and Heather Granger were present. The meeting focused on revisions made in response to prior feedback and allowed for further input on all chapters. No public comments were made at the start of the meeting, but two members of the public spoke later. Public Comments & Testimony - Frank Palm (Chicago Avenue resident) asked about historic buildings and nonconformities. He questioned whether a historic building must meet the new zoning code. Staff clarified that any addition to a nonconforming historic building must meet the code, but the existing building can remain as a nonconforming use. - Lisa Sal (434 Medicine Street) raised several questions: she asked for definitions of "grubbing" and "collector street." She questioned the resubmission rule (Section 22.11.03 D) that requires a one-year wait after denial unless substantial changes are made; she asked who determines "substantial." She also asked about PUD amendments being treated as new applications, whether the old zoning code would be grandfathered (no, only nonconforming uses remain), and about building heights in RN3 (changed from 60 to 40 feet). She expressed concern about the footnote allowing increased height for affordable housing without a maximum. She requested time for the public to review the code before adoption and asked about the zoning map availability. Discussion Items - Zoning Districts (Chapter 2): Consultants presented revised names for residential neighborhood districts (RN1–RN4) to align with their purposes. RN1 targets large lots/low density, RN2 missing middle, RN3 smaller scale multi-unit, RN4 large multi-unit. Cottage court lot area in RN1 was increased from 24,000 sq ft to 1 acre, lot width from 80 to 100 feet. RN3 building height reduced from 60 to 40 feet. A new Environmental Sensitive Lands overlay district was created, and Planned Unit Development (PUD) overlay language was added. - Use Standards (Chapter 3): Removed the word "family" from missing middle housing types to comply with the Fair Housing Act. Child daycare moved to accessory commercial use. Community living arrangements are now conditional uses in RN3 and RN4. Nursing homes, foster family care, parks, and other uses added to RN4. Food truck courts added as conditional use in mixed-use commercial districts. Garden centers removed as a standalone use (will be covered under general retail). Short-term rental regulations are still being developed. - General Development Standards (Chapter 4): Removed screening requirements for loading areas (since no separate loading section exists). Removed all administrative adjustments (staff no longer has authority to grant exemptions; must go to Plan Commission). Added operational impact standards (e.g., decibel limits) from existing code. - Building Design Standards (Chapter 5): Removed cladding color requirements and administrative adjustments for glazing and roofline articulation. Commissioner R.G. Keller raised concerns about subjective aesthetics (ugly buildings) and argued the Plan Commission must retain review authority. Staff noted that objective standards are legally defensible; projects adjacent to residential zones still come to the Plan Commission. Commissioner Joan Francoeur supported codifying existing practices to avoid wasted effort. - Parking and Access Standards (Chapter 6): Revised driveway width regulations, combining RN1–RN4 into one category. Removed parking minimums for temporary uses. Renamed "administrative adjustments" to "allowable deviations" for parking only. Commissioner Jack Wells expressed concern about stacking multiple reductions (e.g., transit + shared use) potentially reducing parking to zero. The Commission directed staff to propose a maximum reduction percentage (e.g., 75%). Commissioner Mike noted car dealerships' complaints about excessive handicapped parking; staff explained that requirements are federal/state law. - Landscape and Natural Resources (Chapter 7): Changes include: Plan Commission now reviews any deviations from landscape standards. Street tree requirement codified: one tree per 50 linear feet of frontage; for lots 5+ acres, one per 100 feet. A recommended tree list will be adopted separately. Wetland/surface water buffer standard retained (perennially vegetated strip). Snow storage areas must be identified in site plans. Commissioner Joe asked about tree cutting on single-family lots; staff confirmed that normal maintenance (e.g., removing old lilacs and replanting) is allowed. Clear-cutting restrictions apply to properties other than single-family/duplex. - Sign Standards (Chapter 9): Added regulations for marquee, roof, and billboard signs. Only 10 billboard signs allowed citywide. Electronic display signs prohibited in residential, mixed-use, and downtown commercial districts; allowed in other districts with no percentage limit on monument or drive-through signs. Commissioner Joe questioned signs on vehicles parked 72 hours; staff explained it targets businesses using vehicles as extra signage. Commissioner Keller suggested testing sign standards against a large shopping center like Fox River. - Nonconformities (Chapter 10): Removed historic building exemption; all buildings must follow code. Removed change-of-ownership/tenancy triggering compliance; nonconforming status continues. Commissioner Joe (Wells) confirmed that a change in tenancy does not force upgrades. - Review and Decision-Making Procedures (Chapter 11): Removed administrative adjustment process and interpretation section. Added Site Plan and Architectural Review (SPAR) process with two tracks: administrative (staff-level) and Plan Commission. Temporary use permits and building permits will be non-SPAR. Public notice table now includes radius (300 feet from property boundary). Commissioner Joe (Wells) requested a provision allowing an alderman to request expanded notice radius for a specific project. Commissioner Keller warned against variable notice distances due to legal exposure; suggested instead using on-site signs. Staff agreed to consider the alderman request option. The one-year resubmission waiting period for denied applications was removed; staff determined the review fee is sufficient deterrent. Key Outcomes - Direction to Staff: Develop a maximum parking reduction percentage (e.g., 75%) for allowable deviations. Consider adding a provision for an alderman to request expanded public notice radius. Remove the one-year resubmission waiting period from the code. Include a maximum height limitation for the affordable housing bonus in RN3. Clarify the definition of "community development director or their designee." Test sign standards against a large shopping center. Add definitions for "grubbing" and "collector street." Continue work on short-term rental regulations. - Next Steps: A public open house is scheduled for February 25, 2026, to present the full draft and zoning map. A subsequent Plan Commission meeting will review final changes before the code is sent to the Common Council for adoption. The public will have at least 30 days' notice before the council hearing.

The Ordinance & License Committee of the City of Waukesha met on Monday, February 9, 2026, at 6:00 PM in Council Chambers at City Hall. The committee considered several invited bartender license applications and a slate of other license renewals and new applications. All votes were unanimous (4-0) with Ald. Dean D. Lemke absent. The meeting adjourned at 6:23 PM. Consent Calendar - Approval of Minutes: The minutes from the January 26, 2026 meeting were approved by unanimous consent without discussion. Public Comments & Testimony - No members of the public were present to speak during the public comment period. Discussion Items - Invited Bartender Applications: The committee reviewed four applications with varying discussions: - Sarah Evans: Applicant was not present; the committee held her application until the next meeting at the chair's suggestion. - Mike Finn: Applicant answered questions about past convictions (operating after suspension, disorderly conduct domestic-related). He explained both incidents were dismissed and not alcohol-related. He had prior bartending experience but not in Waukesha. Motion to approve by Ald. Halvensleben, seconded by Ald. Manion, carried 4-0. - Terri Romano: Applicant was not present. Chairman Wuteska noted this was the fourth non-attendance. Motion to deny by Chairman Wuteska, seconded by Ald. Halvensleben, carried 4-0. - Rebecca Troyk: Applicant and her agent (Brooke Putty) described a 2023 incident of serving a minor during an undercover sting; both explained steps taken to prevent recurrence, including ID scanners and doormen. Motion to approve by Ald. Halvensleben, seconded by Ald. Manion, carried 4-0. - Elizabeth Washkuhn: Applicant provided a status update from a clinic showing she is clean and sober since October 2025, relating to a past drug paraphernalia charge that was dropped. She had prior bartending experience and completed a responsible server course. Motion to approve by Ald. Halvensleben, seconded by Ald. Manion, carried 4-0. - Other Applications: The committee reviewed a combined motion covering multiple license applications. The city clerk confirmed no concerns from the clerk's or city attorney's offices. Items included: - Foxx View Lanes – Extension of Premises (renewal) - Tiki Bar – RESERVE Class B Beer & Liquor License (new application, separate premises from existing gas station license, floor plan reviewed) - RJ Custom Jewelry & Repair – Secondhand Jewelry Dealer License (new application) - Dave's Restaurant – Sidewalk Cafe Permit (renewal) - Taylor's People's Park – Sidewalk Cafe Permit (renewal) - Rochester Deli – Sidewalk Cafe Permit (renewal) Motion to approve by Ald. Halvensleben, seconded by Ald. Manion, carried 4-0. Key Outcomes - Held: Sarah Evans invited bartender license application (carried over to next meeting). - Approved (4-0): Mike Finn invited bartender license. - Denied (4-0): Terri Romano invited bartender license (due to repeated non-attendance). - Approved (4-0): Rebecca Troyk and Elizabeth Washkuhn invited bartender licenses. - Approved (4-0): All six other license applications as listed above. - All approved licenses will be placed on the consent agenda for the next Common Council meeting on Thursday, February 19, 2026, at 6:00 PM. Applicants were informed they are not required to attend unless the item is pulled from consent.

The Cemetery Commission of Waukesha met on Monday, February 9, 2026, at 5:30 PM in the City Hall Training Room. The meeting included approval of previous minutes, a request for the third annual Tombstone Trot fundraiser, and reports from the Cemetery Director and an Alderman. Key topics included rising cremation rates, natural burial interest, planned prairie burns, and infrastructure projects. Consent Calendar - Approval of Minutes (December 8, 2025): Motion by Mike Christine, seconded by Rico Camacho. Approved unanimously with Commissioner Amanda Roddy abstaining. Public Comments & Testimony - No members of the public were present. New Business - Third Annual Tombstone Trot: The Friends of Prairie Home Cemetery requested approval to host their third annual run/walk fundraiser on Sunday, October 18, 2026. The previous two events were successful, with the 2025 event raising over $13,000 through sponsorships and registrations. The event is organized by Silver Circle Sports Events. Motion by Ed Rather, seconded by Amanda Roddy, to approve. Approved unanimously. Reports - Cemetery Director Report (Karen): - Presented the 2025 Cemetery Services Summary, showing 189 interments/services, up slightly from the prior year. - Cremation services accounted for 58% of 2025 services, up from approximately 50% the previous year. The U.S. average is 63%, highlighting the need for expanded cremation options in the Boulevard section. - 34% of property sales (pre-need and at-need) were for natural burial plots, indicating growing interest, though natural burial services represent only 7% of total services. - Planned spring prairie burn of three prairie areas using Midwest Prairies; permit obtained from fire marshal with conditions. - Prairie Avenue street light pole replaced with a black metal pole; West Avenue pole replacement scheduled for spring. Security cameras will be installed after poles are up, likely later this year. - Capital Improvement Projects: Exterior tuck pointing of chapel building (delayed due to weather, hopefully spring), autumn garden roof replacement and tuck pointing (RFP forthcoming), and Section 8 veteran tribute garden to be completed by Memorial Day (weather dependent). - Reminder of the annual celebration dinner on Wednesday, March 4, 2026; commissioners asked to RSVP. - Friends of Prairie Home Cemetery President's Report (not present): - The president was absent due to illness. Commissioner noted the upcoming Taco John's fundraiser on June 10, 2026 (4-8 PM). Previous Taco John's fundraiser raised over $500, and a Culver's fundraiser raised over $800 for the veterans tribute garden. - Cemetery Commission President's Report: No report. - Alderman's Report: - Encouraged interest in the Landmarks Commission and Friends of Landmarks and Springs, which is seeking new members. - Reminded residents to keep fire hydrants, sidewalks, and sewer grates clear of snow to prevent icing. Mentioned Waukesha County's "Adopt-a-Drain" program, where drains can be named. Key Outcomes - Approved minutes of December 8, 2025, with one abstention. - Approved the Friends of Prairie Home Cemetery to host the third annual Tombstone Trot on October 18, 2026 (unanimous). - Scheduled next meeting for April 2026 (exact date not set during this meeting). - Meeting adjourned at approximately 6:00 PM.

The Board of Public Works met on February 5, 2026, at 5:30 PM in Council Chambers at Waukesha City Hall. All five members (Kevin Reilly, Eric Payne, Joe Pieper, Steve Kassens, Chad O'Donnell) were present. The board approved minutes, recommended a bid award, considered two contract change orders, authorized agreements for paper shredding and e-waste events, approved payments, and noted upcoming bid opportunities. No public comments were made. Consent Calendar - Approval of Minutes: The minutes of the January 22, 2026 meeting were approved unanimously. - Approval of Payments: A list of five payments (including a final payment to Milans for the Bethesda Court and Park Avenue Utility Street Improvements project) was approved unanimously. Discussion Items - Bid Recommendation – Bidwell Avenue and Prospect Avenue Utility and Street Improvements: The board reviewed bids received on January 23, 2026. Six bids were submitted, ranging from approximately $1.6 million to $2 million. The low bid of $1,646,591.35 from Wandel Contractors, Inc. was recommended for award. Discussion included the budget of $1.85 million, a project timeline starting mid-March with completion in July, and coordination with Mordowns Golf Course and Waukesha County for a temporary access point off La Myra. The board voted unanimously to recommend the low bid for Council approval. - Contract Change Order No. 2 – Edgerton Contractors, Inc. (2025 Area 7 Flood Mitigation Channel and Storage Improvements): The change order totaled $72,874.28. Items included $10,650 for rework after a heavy September rainstorm, $6,000 for alternative bedrock anchors (vs. higher removal cost), $875 for hydro vacuum work, and $38,428.80 in delay costs attributable to AT&T (14 days) and We Energies (44 days) — the city will seek reimbursement from those utilities. Additional costs were for utility conflicts on the Holiday Ditch. The board discussed the unique nature of the project and confirmed that FEMA denied reimbursement for the storm damage. A motion to recommend the change order for Council Consent passed unanimously. - Contract Change Order No. 2 – Sure-Fire, Inc. (Municipal Garage HVAC Replacement, 300 Sentry Drive): The change order of $17,050 covered new wiring and replacement of four carbon monoxide and nitric oxide sensors that could not be reused. The board asked about alarm connectivity to dispatch; staff indicated they would check. A motion to recommend for Council Consent passed unanimously. - Agreement with Strongbox Document Destruction, LLC – 2026 Paper Shredding Events: The interim Solid Waste and Recycling Manager, Emma Hastings, presented the agreement. Two events are planned: May 9 and September 5, 2026. The cost is $250 per hour plus a $50 setup/transportation fee. To cover expenses, the resident fee will increase from $7 to $10 per vehicle. Discussion included a suggestion to combine shredding with e-waste events, but Hastings and the board concluded that combined events would overwhelm staff and space. The board also noted that Waukesha County residents participate but the city receives no direct county funding. The motion to recommend for Council Consent passed unanimously. - Contract Renewal with Legacy Recycling, LLC – 2026 Residential E-Waste and Appliance Drop-Off Events: The renewal allows Legacy Recycling to host events at no cost to the city; residents pay the contractor directly (cash only). The board voted unanimously to recommend approval for Council Consent. Key Outcomes - All motions carried with a 5-0 vote. - The low bid from Wandel Contractors, Inc. for the Bidwell/Prospect project was recommended for Council award. - Both change orders (Edgerton and Sure-Fire) were recommended for Council Consent. - The agreements for paper shredding and e-waste events were recommended for Council Consent. - Payments were approved. - Official notices were announced: bids for the N. Moreland Blvd. and Michigan Ave. Traffic Signal Improvements project and the Concrete Pavement Patching and Concrete Sawing (City Wide) project will close on February 20, 2026, at 11:00 a.m. - The meeting was adjourned.

The Waukesha Transit Commission met on February 5, 2026, at 5:30 PM in City Hall. The commission unanimously approved the minutes from December 4, 2025, recommended approval of the 2026 FlexRide contract with MobilSE, Inc., and bus stop changes near Lowell Elementary, and received the 2025 Ridership Report. Approval of Minutes - Minutes of the December 4, 2025, meeting were approved by a 5-0 vote (Ald. Pieper motion, Ald. Payne second). FlexRide Contract (Item 5A) - The commission reviewed and recommended approval of the 2026 FlexRide contract with MobilSE, Inc., for on-demand service connecting Milwaukee residents to employment centers in eastern Waukesha County (Butler, Menomonee Falls, New Berlin). Waukesha County will provide up to $350,000; no city funds are used. Transit Manager Brian Engelking reported strong performance in the Butler/Menomonee Falls zone. The motion to recommend for council consent passed 5-0 (Ald. Pieper, Member Reilly motion/second). Bus Stop Changes (Item 5B) - Proposed changes near Lowell Elementary: eliminate a stop on Grandview near the school entrance and reinstate the stop at Michigan and Grandview; also eliminate a stop on Michigan at Western due to low ridership. The changes respond to the school district's decision to keep Lowell open. Approved unanimously (5-0) for council consent. 2025 Ridership Report (Item 6A) - Brian Engelking presented the 2025 ridership summary. Fixed-route ridership decreased 2% from 2024, but with a 15% reduction in service hours in June, efficiency (passengers per hour) increased 9% from 7.9 to 8.6. MetroLift ridership increased 25% in 2025 (61% over three years), reaching the highest level since 2012. Discussion included potential fleet adjustments (smaller buses) and system efficiency. No action taken; report received. Key Outcomes - Approval of minutes: 5-0. - Recommendation for FlexRide contract: 5-0. - Recommendation for bus stop changes: 5-0. - Ridership report received and discussed.

The Information Technology Board met on Wednesday, February 4, 2026, at 6:00 PM in the City Hall Training Room. The board approved a contract for a new permitting system, revised the AI Acceptable Use Policy, and added mobile device management provisions to the Acceptable Use Policy. They also reviewed an Enterprise Asset Management Policy without taking action. The meeting was adjourned at 7:42 PM. Discussion Items - Item 5A: Review and approve contract with MaintStar for permitting, code enforcement, and inspection system – Chris (IT Director) presented the need to replace the current Track It system (implemented 2014, sold multiple times, support ending). An RFP was conducted; MaintStar was selected. Maria Pandazi (Deputy Community Development Director) and Mark Probuki (Business Solutions Architect) detailed the system's benefits: improved customer portal, flexible workflows, better scheduling, and integration with existing systems. The contract is year-to-year with a 90-day notice, annual costs same for years 1-2 then 3% increases from year 3 onward. The city's finance director, city attorney, and city administrator signed off. The board discussed the system's features and cost. Unanimously approved. - Item 5B: Annual Review and Discussion of IT Policies (No action needed) – Chris reviewed four policies: Change Management, Email, Malware Defense, and Security Awareness. No changes were recommended. The board acknowledged the review. - Item 5C: Review and approve edits to the AI Acceptable Use Policy – Chris proposed removing the requirement (Item C under Rules of Use) that users must mark AI-generated content with a disclaimer (e.g., "draft prepared using AI"). Reason: impractical to enforce and other safeguards exist. The board discussed the distinction between AI-generated and augmented content. Unanimously approved. - Item 5D: Review and approve additions to the Acceptable Use Policy – Chris introduced mobile device management (MDM) provisions: all city-owned iPhones, iPads, and other mobile devices must be enrolled in Microsoft Intune; users cannot remove, disable, or bypass MDM profiles; all user accounts must use city-issued email addresses. With director approval, users may use city devices for limited personal use. The board discussed device types (fully managed vs. corporately owned personally enabled), inventory (hundreds of devices), and policies. Unanimously approved. - Item 5E: Review and discuss Enterprise Asset Management Policy – Chris presented a new policy covering asset lifecycle from procurement to disposal. The board suggested clarifying language on disposal states (e.g., "lost or stolen" vs. "disposed") and incorporating record retention requirements. No action taken; policy will be revised and brought back in April. Key Outcomes - Motion to approve the MaintStar contract passed unanimously (5-0). - Motion to approve edits to the AI Acceptable Use Policy passed unanimously (5-0). - Motion to approve additions to the Acceptable Use Policy passed unanimously (5-0). - The Enterprise Asset Management Policy will be revised and presented for approval at the next meeting (April 2026). - The board was reminded of the Board Member Celebration Dinner on March 4, 2026, at Tuscan Hall (RSVP by February 18).

The Waukesha Common Council met on Tuesday, February 3, 2026, at 6:00 PM in Council Chambers. The meeting lasted approximately 35 minutes, adjourning at 6:35 PM. Key actions included the appointment of an interim municipal judge following the passing of Judge Wimmer, unanimous approval of a consent agenda containing numerous contracts and agreements, and the introduction of a resolution to vacate a portion of West Avenue right-of-way for a property sale. Consent Calendar - ID25-02572: Renewal of contract with Accurate for commercial appraisal work. - ID26-02849: Extension of the City’s audit contract with Baker Tilly, LLP for audit years 2025 and 2026. - ID26-02889: Contract for technical rescue services with the City of Watertown. - ID26-02882: Other license applications (approved by Ordinance & License Committee). - ID26-02860: Contract extension with United Liquid Waste for bio-solids hauling at the Clean Water Plant. - ID26-02861: Contract Amendment No. 6 with Strand Associates for operational assistance services not to exceed $20,000. - ID26-02868: Contract Change Order No. 1 with August Winter & Sons, Inc., for Fire Station 1 Boiler Replacement. - ID26-02869: Developer’s Agreement with Tukka Properties, Inc., for the Lillyrose Road Senior Living Facility Development. - ID26-02870: Storm Water Management Practice Maintenance Agreement for Lot 1 of the Lillyrose Road Senior Living Facility. - ID26-02871: Storm Water Management Practice Maintenance Agreement for Lot 2 of the Lillyrose Road Senior Living Facility (with Waukesha SL Holdings, LLC). - ID26-02872: Storm Water Management Practice Maintenance Agreement for Lot 3 of the Lillyrose Road Senior Living Facility. - ID26-02888: Contract Change Order No. 1 with LaLonde Contractors, Inc., for the 2025 Silvernail Road Utility and Street Improvements project. Public Comments & Testimony - None. No speakers were present for public comment. Discussion Items - Appointment of Interim Judge: The Council interviewed two candidates: Lori Fabian (attorney with municipal prosecution experience) and Christopher Drout (attorney with bankruptcy and foreclosure experience). A third applicant, Richard Stueckroth, was not present. Fabian stated that if appointed, she would likely resign within a year due to winding down her practice, but would consider running if no other candidate emerged. Drout expressed interest in running in April. After discussion, a motion to appoint Lori Fabian as Interim Judge (term expiring April 30, 2026) was approved on a vote of 7 to 5 (Ald. Pieper, Payne, Wells, Manion, Wuteska, Anderson, Halvensleben in favor; Ald. Chrisien, Wigderson, Van Trieste, D. Lemke, R. Lemke opposed). Fabian was immediately sworn in. - Introduction of Resolution to Vacate West Avenue Right-of-Way (ID26-02899): City Attorney Brian explained that a portion of the former water utility building at 223 S. West Ave extends into the public right-of-way. The resolution begins the process to vacate that small portion so the property can be sold. This was only an introduction; no final action was taken. Final action is scheduled for March 17, 2026, after a 40-day public notice period. The sidewalk and roadway are not affected. Key Outcomes - Interim Judge Appointment: Lori Fabian appointed as Interim Judge from February 3, 2026, to April 30, 2026 (vote 7-5). Oath of office administered. - Consent Agenda: Passed unanimously with no items removed. - West Avenue Vacation: Resolution introduced; final action planned for March 17, 2026. - Proclamation: Mayor declared February 22–28, 2026 as National Engineers Week. - Referral: Ald. Van Trieste referred a recommendation to include AMAC (American Association of Retired Persons alternative) alongside AARP in the city’s activity guide. This was referred to staff for follow-up. - Reminders: Ald. Wigderson noted that performance review surveys for the city administrator are due by February 13, 2026. Ald. Halvensleben promoted the library’s year-round reading challenge and upcoming Library Legislative Day.