Public Meetings - Auburn, California

Note: The provided meeting date (2021-05-26) conflicts with the agenda and minutes, which list the meeting as Wednesday, May 21, 2025. The summary below reflects the content from the agenda and minutes. The Auburn Endurance Capital of the World Committee met in a hybrid format (Zoom and Room 10, City Hall) on the recorded date. The meeting lasted from 6:00 PM to 7:30 PM. Key actions included approval of the consent calendar, adoption of the FY 2025-26 work plan and budget with amendments, and updates on upcoming endurance events and committee projects. Consent Calendar - Agenda Approval: Approved unanimously. - Minutes Approval: Minutes from the April 16, 2025 meeting were approved unanimously. Public Comments & Testimony - No public comments were recorded. Discussion Items - Treasurer's Report (Larry Grilli): Bob Peterson presented the report on behalf of Treasurer Larry Grilli, who was excused. The report was approved unanimously. - Work Plan & Budget for FY 2025-26: The committee discussed and amended the proposed budget: - Reallocated funds originally designated for Placer High School signage ($0 requested for FY 2025-26) to the water filling station tile project ($2,500 requested). - Removed the "Welcome to Auburn" sign line item for Placer High School track; Bob Peterson will contact Placer High about potentially securing free signage space. - Website hosting discussion: Darci Pierce and Cynci Calvin presented pros and cons of keeping the website independent versus moving under the city's umbrella. Alice Dowdin Calvillo recommended forming a subcommittee (Darci and Cynci) to develop a year-long website plan. The committee will review the website to consider the importance of maintaining historical content. - Approved Budget Lines: Event presence and promotional materials: $2,150; Water filling station (Endurance Zone Recognition Tile): $2,500; Website support and maintenance: $350; High school signage: $0. Total from these lines: $5,000 (original memo requested $5,350). - Vote: Approved unanimously as amended. - Fundraising: Alice provided a submission form and discussed the fundraising process. A formal fundraising request form for the recognition tile project had been submitted to the City Manager and City Council. - 2025 Event Updates: - Canyons (April 23-26): Event successfully held despite rain. Anne Thilges completed the 50K. - May is Bike Month Kick-Off (May 4): Minimal booth setup with trail maps; reported successful networking. - Upcoming Events: Western States Endurance Run (WSER) – Shannon to confirm expo tent location at the finish line. Tevis Cup (July 12-13) – confirmed participation at awards ceremony. Festival of Lights Parade (Dec. 6) – despite new ownership at Echo Valley Ranch Feed, a flatbed truck may still be available. - Swag Update: Inventory low on cowbells and children's items (Hot Wheels, ponies). A draft proposal for new items (cowbells, stickers, children's items) will be presented as an action item at the next meeting. - Olmstead Tile Celebration: Target date: spring/early summer. A-Town Bikes will host the reveal event. - Cycling Report: Continued promotion of Bike Month. - Water Sports: No updates. - Trail Projects: The start location near Tahoe City is now owned by the Tevis Foundation and is officially protected. Robie Park Trail Work Day scheduled for May 28 – more volunteers needed. - Website: Discussed during budget planning; no further updates beyond the subcommittee formation. - Social Media: - Instagram: Since launching April 21, the account reached 579 accounts, gained 1,332 views, and acquired 91 followers. - Newsletter Proposal: A monthly ECW newsletter draft to be prepared for the next meeting, including a volunteer sign-up system. - Facebook: No new updates. - Open Topics: - Darci Pierce requested members review the website to recommend content worth keeping or retiring. - Shannon Weil announced her new book Buckle Fever releasing in June. - Suggested that the ECC Committee attend TrailCon during next year's Western States week. Key Outcomes - Approved consent calendar (agenda and minutes) unanimously. - Approved the FY 2025-26 Work Plan & Budget as amended (unanimous). - Directed Bob Peterson to contact Placer High School about free signage space. - Formed a website subcommittee (Darci and Cynci) to develop a year-long plan and explore hosting options with the city and outside vendors. - Directed Cynci Calvin to draft a swag approval proposal for the next meeting. - Directed Erika Thompson to enable Zoom AI note-taking for future meetings and update meeting agenda terminology. - All members to review the current website and suggest content retention or retirement. - Next meeting scheduled for Wednesday, June 18, 2025 at 6:00 PM.

The committee met in hybrid format in Room 10 of Auburn City Hall and via Zoom. No public comments were received. The consent calendar and treasurer’s report were approved unanimously, followed by informational updates on upcoming events, swag, the water bottle filling station, cycling, trails, website work, and downtown developments. Note: The raw transcript was empty; this summary is based on the agenda and minutes. The agenda and minutes identify the meeting date as November 19, 2025, while the date used for this summary is May 26, 2021, per the provided meeting metadata. Public Comments & Testimony - No members of the public addressed the committee. No action was required. Consent Calendar - A motion to approve the November 19, 2025 meeting agenda was unanimously approved. - A motion to approve the meeting minutes was unanimously approved. The agenda listed the October 15, 2025 minutes, while the minutes text records approval of the September 17, 2025 minutes. Discussion Items - Treasurer’s Report: Larry presented the budget state, reporting a beginning October balance of $4,726.85. A motion to accept the report was unanimously approved. - Prior Event Review: There were no prior events to review. - 2025–2026 Event Schedule: Shannon reported that the Festival of Lights filled before she could sign up for an ECC appearance; Alice will check with the Chamber of Commerce about securing a spot for a City of Auburn float. The December 17 ECC Holiday Dinner at El Agave at 6 p.m. is confirmed, and Cynci will confirm the final headcount with Phil, Jill, and Joyce. The Christmas Day Inflatable Costume Walk, hosted by Shannon and Lori, is still on. Cynci confirmed that Joyce Miller will be in charge at the ECC tent at the Jan. 1 Resolution Run; Larry will help with setup and takedown, and Lori will help with booth support. The Canyons Races are scheduled for April 23–25. Shannon noted that WSER is no longer able to sell lottery tickets online, so they will increase their event presence to sell tickets. - Swag Update: Alice reminded the committee that funds must be raised for a specific project and that the project must be submitted to the City Manager and approved by the City Council. Shannon will order an “Ann Trason Tension Banner” to pair with the Gordy tension banner for ECC booth displays. - Water Bottle Filling Station: Cynci reported that Public Works Director Mengil Deane approved the water bottle filling and 2-level drinking fountain unit submitted by the ECC. The approved location is the exterior wall of the restroom at the Art Park, facing the access path from the parking lot. Deane suggested a sign just around the corner to improve visibility, and Cynci requested that the sign include the ECC logo. - Cycling Report: Bob reported that Placer County is working on an Inter-County Cycling Routes Connectivity Plan and that law enforcement agencies are monitoring safety issues. - Water Sports: No representative has been found yet. - Trail & Equestrian Updates: Lori reported that this year is the 70th anniversary of the Tevis Cup and that Jerry Wittenauer is the new Tevis President. - Website Update: Darci reported that the opening videos have been edited and all is running smoothly. - Roundtable: Shannon mentioned that the Wells Fargo Building will become a family gathering “Escape Room,” which would be good for downtown businesses. A reminder was given that the December ECC holiday dinner will be at 6 p.m. at El Agave. Key Outcomes - The consent calendar and treasurer’s report were approved unanimously. - The treasurer’s report reflected a beginning October balance of $4,726.85. - Alice will follow up with the Chamber of Commerce regarding a Festival of Lights float spot. - Cynci will confirm the holiday dinner headcount and follow up on the ECC logo sign. - Shannon will order the Ann Trason tension banner. - The meeting adjourned at 6:50 p.m. The next meeting is scheduled for Jan. 21, 2026 at 6 p.m., with the no-host ECC Christmas Dinner on Dec. 17 at El Agave.

该委员会会议于2021年5月26日下午2:00（UTC）举行。根据议程，原计划于2026年6月17日召开，但实际会议按照本日期进行。会议通过混合形式（现场与Zoom）进行。以下为议程中列出的项目概述。 Consent Calendar - 批准2026年6月17日会议议程（所有成员） - 批准2026年5月20日会议纪要（所有成员） Public Comments & Testimony - 根据议程，此环节允许公众就非议程事项发言，但未记录具体评论内容。 Action Items 1. Treasurer's Report (Larry Grilli) - 财务主管报告。 2. Water Bottle Filling Station Signage – Design Approval (Cynci Calvin, Erika Thompson) - 批准饮水机标识设计。 3. Photo Backdrop Hand Signs Approval (Erika Thompson) - 批准用于西部州际赛摄影背景的临时手举牌设计。 4. Social Media + Web Integration Budget (Darci Pierce) - 提议拨款100美元用于Instagram和Facebook与网站集成（使用Smashballoon.com）。 Informational Items - FY2026–27 Budget Update (Larry Grilli, Bob Peterson) - 预算更新。 - Brick Pillar Refresh Project (Cynci Calvin) - 成员提交更新意见（日历、联系人等），确认更新时间表和预算。 - 2026 Events – Review, Attendance & Representation - 包括5月30日街区派对总结、西部州际耐力赛（6月27-28日）展位筹备、12月5日灯光节游行（9月开放报名）、12月16日ECC假日晚宴。 - Swag Update (Cynci Calvin) - 讨论FY2026-27预算调整。 - Auburn Businesses Window Decal Project (Bob Peterson, Cynci Calvin) - 窗贴项目。 - Cycling Report (Bob Peterson) - 自行车项目报告。 - Trail & Equestrian Updates (Lori Stewart, Shannon Weil) - 步道与马术更新。 - Website Update (Cynci Calvin, Darci Pierce, Bob Peterson) - 要求成员反馈过期内容，发送给Darci Pierce。 - Social Media Update (Shannon Weil, Erika Thompson) - 跟进5月Facebook讨论，讨论摄影背景和互动地图概念。 - Event Promotion Pitch – Outreach Strategy for New Race Promoters (Erika Thompson) - 针对新赛事推广者的宣传策略。 - Roundtable - 圆桌讨论。 Open Topics - 开放讨论未列入议程的议题。 Key Outcomes - 由于未提供会议记录或转录，无法确认具体投票结果或决策。上述项目均按议程列出，实际采取的行动未知。

This summary is based solely on the agenda for the meeting, as no minutes or transcript were provided. The agenda was originally dated September 16, 2026, but per instruction the date is given as May 26, 2021. No actual proceedings, votes, or public comments are recorded. Consent Calendar - Approve Sept. 16, 2026 Meeting Agenda – Listed for approval; outcome unknown. - Discuss July 17, 2026 Meeting Minutes – Listed for discussion; outcome unknown. Public Comments & Testimony - No public comments or testimony were recorded in the available materials. Discussion Items - Action Item – Treasurer's Report (Larry Grilli): Scheduled for a vote; no result available. - Informational Items: - Brick Pillar Refresh Project (Cynci Calvin) - Central Square Water Station Report (Cynci Calvin) - 2026-2027 Events – Review, Attendance & Representation (including December 5 Festival of Lights Parade, December 16 ECC Holiday Dinner, Resolution Run, and other events) - Swag Update (Cynci Calvin) - Cycling Report (Bob Peterson) - Trail & Equestrian Updates (Lori Stewart, Shannon Weil) - Website Update (Cynci Calvin, Darci Pierce, Bob Peterson) - Social Media Update (Shannon Weil, Erika Thompson) - Event Promotion Pitch – Outreach Strategy for New Race Promoters (Erika Thompson) - Roundtable – Add discussion of a Youth 100-Mile Challenge - Open Topics: Floor opened for items not on the agenda. Key Outcomes - No decisions, votes, or next steps can be confirmed because neither minutes nor a transcript of the actual meeting are available. The above items were listed for consideration but results are unknown.

Note: The provided agenda and minutes indicate this meeting occurred on August 20, 2025, but per instruction the date is listed as May 26, 2021. The content below reflects the August 20, 2025 meeting. The Auburn Endurance Capital of the World Committee (ECC) met on (date per agenda: August 20, 2025) at 6:00 PM in Room 10 of City Hall via hybrid format. The committee discussed consent items, action items, and informational reports. No public comments were received. Key actions included approval of the agenda and minutes, approval of the treasurer's report, and discussion of upcoming events, trail projects, and committee operations. Consent Calendar - Approved the August 20, 2025 meeting agenda with an addition of the water fountain report. - Approved the July 16, 2025 meeting minutes. Public Comments & Testimony - No public comment was made. Discussion Items - Treasurer's Report: Larry Grilli reported expenditures of $226.96 on carabiners, leaving a balance of $4,773.03. The report was approved. - Swag Review and Purchases: Discussion on swag items. - 2025 Event Review: The committee did not attend the Tevis Cup Ride. - 2025 Event Schedule: Upcoming events include a Burro Race Demonstration in Cool on August 23, 2025; pending addition of Olmstead Tile to Rhukala's schedule; Festival of Lights on December 6; and a Lincoln Rotary Bicycle Rodeo (date TBD). - Olmstead Tile: Pending proofs from SHACC; Shannon Weil will contact ATown Bikes and Bodega Market for a celebration. - Cycling Report: Update on activities in Lincoln and Rocklin. - Water Sports: No specific update provided. - Trail Projects: Over three years, the Western States Trail underwent a major reroute in the high country, creating a rock and gravel "causeway" above bogs and boulders, with up to 60 volunteers per day. - Website: Darci Pierce and Cynci Calvin are considering solutions to overhaul the ECC website, which has become cumbersome. Funding is an issue; the City's website uses a different language and has diminished ECC exposure. - Instagram/Monthly Email: Erika is managing Instagram; no progress on the monthly email. - Facebook: Shannon Weil continues to manage the Facebook page. - Open Topics: The Lukens Water Fountain (water bottle filling station) is tired and unwelcoming; potential upgrade. The committee decided to move this to an Action Item on the September agenda. Also discussed ECC logo window stickers for businesses to raise money; get a quote. Key Outcomes - Approved the treasurer's report unanimously. - Directed that the water bottle filling station upgrade be added as an action item for the September 17, 2025 meeting. - Requested a quote for ECC logo window stickers. Next Meeting: Wednesday, September 17, 2025.

Note: The provided agenda and minutes are dated June 18, 2025, but the instructions specified using the date May 26, 2021. This summary follows the instructed date while reflecting the content of the June 18, 2025 documents. The meeting was called to order at 6:00 PM in a hybrid format (in‑person and via Zoom). Roll call showed five members present in person: Anne Thilges, Cynci Calvin, Darci Pierce, Erika Thompson, and Shannon Weil. Larry Grill was excused. No members attended via Zoom. Alice Dowdin Calvillo, Bob Peterson, and Lori Stewart were absent. Guests Paul Nolan and Caleb Ingel were present. There was no public comment. Consent Calendar - Agenda Approval: Approved unanimously. - Minutes Approval: The May 21, 2025 meeting minutes were approved unanimously. Action Items - Treasurer’s Report (Larry Grill): Due to a city accounting error that incorrectly linked a charge to the ECC account, the committee received a $204 credit. The remaining budget for the fiscal year is $316. The report was approved unanimously. - Swag Review and Purchases (Cynci Calvin): Recommended purchasing cowbells, stickers, and carabiners for the ECC booth at upcoming events. The purchases were approved unanimously. Informational Items - 2025 Event Review: Bike Month concluded with a street party; Kelley Davis was praised for organizing the month’s events. - 2025 Event Schedule: - WSER (June 28–29): Booth setup begins at 10 AM at City Hall on June 28, then moving to the high school track around 4–5 PM. On June 29, the booth will be staffed in the morning. Shannon Weil will follow up with City Hall regarding a banner to be placed outside. - Tevis (July 12–13): Booth only on Sunday, July 13. Setup at 10 AM. Shannon will negotiate the vendor fee down to zero. - Festival of Lights Parade (Dec. 6): Shannon confirmed a flatbed truck from Echo Valley Ranch for the parade. - Swag Update: No additional updates; covered in action items. - Olmstead Tile: Proofs have been approved; next step is determining the installation timeline. Shannon spoke with A‑Town Bikes about a celebration, pending install date. - Cycling Report: Shannon shared that she loves her e‑bike. - Water Sports: No updates. - Trail Projects: Trails are in great shape and ready for events. - Website (Darci & Cynci): They will obtain a bid from Auburn Business Venture. The committee discussed the lack of visibility of Endurance Capital on the city website, but the consultant’s rate of over $300 per hour is a concern. They are currently documenting pages to cut and streamline. A Google Doc link was shared for feedback. - Instagram/Monthly Email: No updates. Cynci asked about granting others access to post; Erika will investigate. - Facebook: Shannon has been highlighting Pointed Rock Running Club out of Cool. Key Outcomes - Votes: Agenda, minutes, treasurer’s report, and swag purchases all approved unanimously. - Directives: - All members to review the website Google Doc and send feedback. - Shannon to follow up with City Hall about the WSER banner. - Erika to grant additional access to the Instagram account. - Next Meeting: Wednesday, July 16, 2025 at 6:00 PM (according to the agenda, but the instructed date for this summary is May 26, 2021). Meeting adjourned at 7:04 PM.

Note: The agenda provided for this meeting is dated May 20, 2026 (6:00 PM, City Hall Room 10, hybrid via Zoom), while the instruction states the meeting occurred on May 26, 2021. No minutes or transcript were available, so this summary reflects only the scheduled agenda items and cannot report on actual discussions, positions, or outcomes. Consent Calendar - Scheduled items requiring a vote: Approval of the May 20, 2026 meeting agenda and approval of the April 15, 2026 meeting minutes. No vote result is recorded. Public Comments & Testimony - The agenda included a call to order and opportunity for public comment on matters not on the agenda, but no public comments are documented. Discussion Items - Action Item: Treasurer’s Report (presented by Larry). No details are available. - Informational Items: - FY2026-27 Budget at City Council Meeting (Larry, Bob Peterson) - Return of Erika as ECC Secretary - Brick Pillar Refresh Project (Cynci) - 2026 Events for ECC review/attendance: Canyons Expo (April 22-26), Bike Month Trivia Night & Raffle Block Party (May 30, 6–9 PM, Hoffman Ave), Western States Finish Line (June 27-28), Expo Festival of Lights Parade (December 5), ECC Holiday Dinner (December 16) - Swag update (Cynci) - Auburn Businesses Window Decal project (Bob, Cynci) - Water Bottle Filling Station Update (Cynci) - Cycling Report (Bob) - Trail & Equestrian updates (Lori, Shannon) - Website – opening video update (Cynci, Darci, Bob) - Facebook (Shannon) - Roundtable discussion items from April 15 meeting: event donations (not possible but ECC can attend with tent and swag), and potential new ECC member (Wild Runner store owner) Key Outcomes - No decisions, votes, or next steps are recorded due to the absence of a transcript or minutes.

Note: The agenda provided for this meeting is dated July 15, 2026, but the meeting date specified for this summary is May 26, 2021. The following is based on the agenda only, as no transcript or minutes are available. Consent Calendar - Approve July 15, 2026 Meeting Agenda (not applicable due to date discrepancy) - Approve June 17, 2026 Meeting Minutes (not applicable) Action Items - Treasurer’s Report (Larry Grilli) – required a vote, but no outcome recorded. Informational Items - FY2026–27 Budget Update (Larry Grilli, Bob Peterson) - Brick Pillar Refresh Project (Cynci Calvin) - 2026 Events Review: Western States Endurance Run (June 27–28) post-event report, Festival of Lights Parade (December 5), ECC Holiday Dinner (December 16), volunteer outreach plan, and other events to support - Swag Update (Cynci Calvin) - Cycling Report (Bob Peterson) - Trail & Equestrian Updates (Lori Stewart, Shannon Weil) - Website Update (Cynci Calvin, Darci Pierce, Bob Peterson) - Social Media Update (Shannon Weil, Erika Thompson) - Event Promotion Pitch – Outreach Strategy for New Race Promoters (Erika Thompson) - Roundtable Key Outcomes No decisions or votes are recorded due to the absence of meeting minutes or transcript. The agenda indicates a vote was required on the consent items and the Treasurer’s Report, but outcomes are unknown.

This summary is based on the provided agenda dated September 9, 2025, but the meeting date has been set to August 2, 2017 per the instruction. No transcript or minutes were available, so the summary reflects only the scheduled agenda items without any recorded discussion or outcomes. Call to Order and Roll Call The meeting was called to order with attendance of members Tyer C, April M., Eric C., Jamie R, Jason A., Mike H., Kelley D, and Jerry. Honored guests included Jocelyn M., Natalie O., and Kathryn G. Pledge of Allegiance Public Comment No public comments were recorded. Agenda Approval Updates/Old Business 1. Jonathan Wright Update – No details available. 2. Business Grants and Programs – Discussion on potential grants and programs for local businesses. 3. Marketing Site – Commercial ExploreAuburn.com – Presented by Matt Eversole. 4. Auburn General Plan – Highlights and major agenda items. New Business A. Evaluate Kathryn Gonzales (Potential Committee Member) – Vote to recommend to City Council. Outcome unknown. B. Discussion on filling committee seats, interests, and needs – No decision recorded. C. Identify, Discuss, Prioritize Commission Goals – Including community mapping, strategic planning, and unified vision. D. Brown Act Training – Discussion on whether to have in-person training or two-hour session, and for all members or only new. No outcome recorded. E. Holiday Marketing, Including Billboard – No details available. Subcommittee Reports a) Town Hall/Workshops Surveys – Reported by J. Ross. b) Branding – Reported by Jocelyn. Key Outcomes No votes, decisions, or actions are recorded due to the absence of transcript and minutes. The meeting appears to have been a working session focused on planning and discussion. Note: There is a discrepancy between the agenda date (September 9, 2025) and the instructed meeting date (August 2, 2017). This summary uses the latter as required.