Public Meetings - Auburn, California

This summary covers the Streetscape History and Art Advisory Committee (SHAAC) regular meeting. Note on source discrepancy: The supplied agenda is dated May 22, 2025, and the supplied adopted minutes are dated June 18, 2025; this summary uses the specified meeting date of October 28, 2022, per instruction. The raw transcript was empty, so this summary is based on the agenda and minutes. Consent Calendar - Adoption of the April 22, 2025 regular meeting minutes (as listed on the agenda). The minutes state that the May 22, 2025 minutes were adopted by vote, creating a date discrepancy. - Adoption of the Treasurer's Report. The agenda reported Fund 56 balance = $13,021 as of 5/16/25, FY 24-25 budget amount = $2,500, Ruhkala pending invoice = $5,572, unveiling ceremony expenses = $350, projected balance = $7,099, and FY 25-26 budget request = $2,500. The minutes reported a balance of $7,449.00, Ruhkala paid = $5,572.00, Cynthia needing reimbursement of $25.74 for a printed Zone Map, and a budget request of $5,000. Public Comments & Testimony - Cynthia has ideas about presentations the Committee might do. - Bridget suggested moving City Manager items up in the agenda. Discussion Items - Treasurer's Report details: Discussion of tile costs, noting Ruhkala's pricing varies and no one else can do the work. Bridget explained the history of tile pricing and how the Committee spends its city budget request. Updating kiosks in Central Square would be funded from requested funds, as would another presentation when tiles are placed to promote SHAAC's efforts. - Feasibility of Tile Placement in New Locations: Bridget gave the City Manager a history of the initial ten-phase streetscape plan. Since that funding dried up, tiles have been placed in the Central Square area and the Endurance section. The Committee wants to expand placement toward City Hall and beyond, ensuring granite slabs are placed during future sidewalk work. Only 45 tile spaces remain, which at the current rate gives about 4.5 years of placement capacity. It was generally agreed to expand around the Central Square area rather than scatter tiles, and to no longer categorize tiles. The City Manager was receptive and noted the changes would require a City Council resolution to amend the current resolution. Bridget volunteered to follow up on the resolution process; Randall will check on tiles in the Corporation yard. - Damaged fish sculpture in Central Square: The Arts Commission notified the artist but received no response. The original agreement reportedly allowed only the artist to repair it, and his fees were recalled as high. SHAAC recommended removal of the whole structure. It was suggested to invite the head of the Arts Commission to the next meeting. Bridget will follow up. - Kiosks: Discussion about updating kiosks in Central Square and potentially meeting at Central Square to inspect them. It was suggested to wait until September to look at the kiosks. - Tile Review: No mock-up was available for review. - New Tile Submissions: None. - Tile Engraving: Tiles are to be engraved summer 2025, with completion by September. Dan Olmstead paid 3/25/25; Tom Johnson paid 4/1/25 (Hillmen Foundation via Randall); Samuel Wirt Holladay, Auburn Hook & Ladder Company, and Jacob Hart Neff are also listed. Lee Buckingham tile is approved but not paid (Auburn Arts Commission via Cynthia), and does not need to be paired with a historic tile. - Future Agenda Item Ideas: Review streetscape zone realignment for future tile placement, kiosk signage and QR codes, tile inventory with bios and photos, SHAAC calendar and timeline review, and list cleanup. Key Outcomes - Minutes adopted by vote, with the date discrepancy noted above. - Treasurer's report adopted, with conflicting financial figures noted above. - Committee expressed support for expanding tile placement around Central Square; City Manager was receptive; a City Council resolution is required. Bridget and Randall will follow up on next steps. - SHAAC recommended removal of the damaged fish sculpture; Arts Commission head to be invited to the next meeting. - Special meeting scheduled for July 24th; kiosk inspection planned for September. - No new tile submissions approved; tile review deferred due to no mock-up. - Meeting adjourned at 5:01 according to the supplied minutes.

Note: The agenda and minutes indicate the meeting occurred on October 23, 2025, but the instruction required using October 28, 2022. This summary uses the required date; the discrepancy is noted here. The Streetscape History and Art Advisory Committee (SHAAC) met at City Hall Room 10 with members Chris Packard, Cynthia Haynes, Carol Cramer, Randall Fee, April McDonald-Loomis, and Kim Haswell present (Bridget Powers and Councilman Mike Holmes absent). No public comments were made. Consent Calendar - Adoption of Minutes: Minutes from June 18, 2025 were unanimously adopted. - Treasurer’s Report: Adopted, showing a balance of $12,423.26 as of October 17, 2025, including a new $5,000 allocation from the City Council (use-it-or-lose-it). Discussion Items - Tile Review and Approval: No mock-ups were available. April McDonald-Loomis reported new information on the Kee Chinn tile requiring revised wording; she will send the new wording to Chairman Packard. - New Tile Submissions: None. - Unveiling Ceremony & Public Awareness: Randall Fee proposed shifting tile placement to a single annual event—Ruhkala to engrave in spring, with an unveiling ceremony in late spring/early summer. Randall will confirm with Ruhkala; Chris Packard noted that a formal process change might require City Council approval. The Committee generally favored the once-a-year plan. - Tile Engraving: Engraving completed for Olmstead, Johnson, Holladay, and Hook & Ladder Company. The Lee Buckingham tile (Arts Commission liaison) remains in process; the Committee requested Bridget contact the Arts Commission chair for a fundraising plan by the next meeting. Options were discussed if the Arts Commission fails to provide the required $2,500. - Tile Placement in New Locations: Randall presented a drawing showing potential locations for 28 new tiles (14 in front of Police Department, 14 in front of City Hall). Carol Cramer raised the issue of the ginkgo tree near City Hall dropping messy fruit. Randall will also assess space in front of old City Hall/Fire Station and produce an additional drawing. No granite pavers remain in storage. Veterans Memorial Hall is not being considered. - Kiosk Signage and Pedestals in Central Square: Randall showed photos of three kiosks. Suggestions included adding a map of all tiles (contact Stewart Feldman), updating the Central Square kiosk (April and Carol to work on ideas), and keeping the Endurance Map but updating photos. Carol explained the city's three focus areas (Recreation, History, Culture/Entertainment). Cynthia suggested a SHAAC logo; Carol will contact Amy Lind and Ken Bywater. Bridget was asked to review Harvey’s notes for the original kiosk designer. Key Outcomes - Adoption of Minutes and Treasurer’s Report. - Once-a-Year Tile Placement: Committee endorsed moving to annual engraving and unveiling; Randall and Chris will handle logistics and potential Council approval. - Tile Placement Proposals: Randall to produce drawings for old City Hall/Fire Station; City Manager Rabe may be invited to the next meeting. - Lee Buckingham Tile: Committee requested Arts Commission funding plan by November; alternatives discussed. - Kiosk Updates: April and Carol to update Central Square kiosk; Carol to pursue SHAAC logo; Bridget to research original signage. - Next Meeting: Scheduled for November 20, 2025.

This summary reflects the meeting held on May 26, 2021, based on the provided agenda which itself is dated October 21, 2026. No meeting minutes or transcript were available for this date. The following items were scheduled on the agenda, but actual discussion, public testimony, and decisions are unknown. Consent Calendar - Approval of the meeting agenda (for October 21, 2026) was listed as a consent item. - Approval of minutes from September 16, 2026, was also listed as a consent item. (Note: The dates of these documents conflict with the required meeting date.) Public Comments & Testimony - A public comment period was scheduled at the beginning of the meeting. No specific comments or speakers are documented. Discussion Items - Treasurer’s Report (Action Item): Presented by Larry Grilli. No details available. - ECC Membership Status: The committee reported being down to eight members with no secretary. - Brick Pillar Refresh Project: Presented by Cynci Calvin. - 2026-2027 Events Review: Included the Festival of Lights Parade (December 5), ECC Holiday Dinner (December 16), Resolution Run, and other events. A volunteer outreach plan was also noted. - Swag Update: Presented by Cynci Calvin. - Cycling Report: Presented by Bob Peterson. - Trail & Equestrian Updates: Presented by Lori Stewart and Shannon Weil. - Website Update: Presented by Cynci Calvin, Darci Pierce, and Bob Peterson. - Social Media Update: Presented by Shannon Weil. - Event Promotion Pitch: Discussion of outreach strategy for new race promoters, and whether to retire or reassign this item following Erika’s resignation. - Roundtable: Continued discussion of a Youth 100-Mile Challenge, additional promotion of the Western States event within the community, and promoting Auburn “Host Families for the Western States.” - Open Topics: An open floor for items not on the agenda was held. Key Outcomes - No votes, directives, or decisions are recorded due to the absence of meeting minutes or transcript. - A discrepancy exists between the required meeting date (May 26, 2021) and the agenda date (October 21, 2026), which may affect the validity or timing of agenda items.

The Auburn Endurance Capital of the World Committee met on May 26, 2021, at 6:00 pm in a hybrid format (Room 10, City Hall and Zoom). The meeting addressed consent items, a treasurer's report, and numerous informational updates on upcoming events, swag, and trail projects. Key decisions included denying a logo usage request and approving the budget report. Public Comments & Testimony - Bryan Goldman, Race Director of the Mile Madness Endurance Run, requested permission to use the "Auburn Endurance Capital of the World®" logo on his event's finisher medals. The committee deemed this an infringement on their registered name, as they are not affiliated with the event, and agreed to deny the request. Shannon Weil will inform Mr. Goldman of the decision. Consent Calendar - Unanimously approved the meeting agenda (after adding the Bryan Goldman logo request as an item) and the minutes from the February 18, 2026 meeting. Discussion Items - Treasurer's Report（Larry）: Presented the budget balance of $1,424.70 following a $255.81 deduction for the Dan Olmstead Tile Celebration. The committee noted the need to spend the balance by June 30. - FY2026-27 Budget: Status remains on hold; a discussion and action item are scheduled for the next meeting per Alice's post-meeting communication. - Dan Olmstead Tile Celebration Review: Declared a resounding success. Chair Bob served as MC, with Alice and Kelley as guest speakers. Dan Olmstead's sons (Andy and Ken) and their families, along with many cycling community members, attended and expressed gratitude. - 2026 Events Preview: - ECC participation in Canyons Expo: setup on April 22, event April 23-26, takedown on April 25. ECC will support WSER lottery ticket sales at an adjacent tent. Ann Trason declined the offer for a banner. - May 3: Auburn Trails Alliance at May is Bike Month Opener at ARD. - WSER: June 26-27; Tevis: August 1; Parade of Lights: December 5. - Swag Update: Cynci will order 4-inch "Welcome" window decals for local businesses, two sizes of stickers (4" and2"), additional luggage tags, and key chains. Budget set at $1,000. Bike bells were suggested as a future item. - Water Bottle Filling Station: Mengil continues to anticipate installation in spring. - Cycling Report: Bob absent. Shannon noted May is Bike Month and that the Auburn Trail Alliance invited ECC to have a tent at the May 3 opener. - Trail & Equestrian Updates: Shannon mentioned a burro race on June6; Lori reminded of the Education Ride on June13 and Tevis on August1. - Website & Facebook: No updates. - Roundtable: - Suggestion for each ECC member to take charge of an event was not popular. - Offering an ECC position to Dallas Drake was deemed unlikely due to his busy schedule. - Cynci will obtain a quote for the Brick Pillar renovation. - Andrew Justus-Fritz, RD of the Auburn Mile, introduced a one-mile community road race launching July 4 before the Auburn parade. Key Outcomes - Unanimously approved the meeting agenda (with added item) and the February18, 2026 meeting minutes. - Unanimously accepted the Treasurer's Report, confirming a balance of $1,424.70 and the need to spend it by June30. - Denied Bryan Goldman's request to use the "Auburn Endurance Capital of the World®" logo for the Mile Madness Endurance Run. - Approved a swag budget of $1,000 for window decals, stickers, luggage tags, and key chains. - Decision to not assign each ECC member responsibility for a single event; alternative volunteer structure to be discussed. - FY2026-27 budget discussion and approval deferred to the April meeting. - Next regular meeting scheduled for Wednesday, April15, 2026 at 6 pm.

The Auburn Endurance Capital of the World (ECC) Committee held a hybrid meeting on Wednesday, September 17, 2025, at 6:00 PM in Room 10 of City Hall. The meeting included approval of prior minutes and agenda, a treasurer's report, and updates on various projects, events, and communication efforts. The meeting adjourned at 6:48 PM. Consent Calendar - Approve August 20, 2025 Meeting Agenda: Motion by Larry, seconded by Lori. Unanimous approval. - Approve July 16, 2025 Meeting Minutes: Motion by Darci, seconded by Alice. Unanimous approval. Public Comments & Testimony - No public comments were made. Discussion Items - Treasurer’s Report (Action Item): Larry presented the budget. Beginning September balance was $4,773.03. A $31.18 charge from BlueHost for the annual domain name fee was noted, leaving a remaining balance of $4,741.85 from the original $5,000. Motion to accept by Alice, seconded by Lori. Unanimous approval. - Water Bottle Filling Station (WBFS): Cynci reported that repairs to the Lukens memorial water station are complete. The committee previously decided to install the WBFS at the Lukens station but now needs to communicate with the Lukens family and the city to add the WBFS to the fountains or revert to the original plan to install on the wall near the restrooms at the Auburn Art Park. Alice and Cynci will follow up on communication. Cynci will obtain two current quotes for work at either location. - 2025 Event Review: No update from the prior month. - 2025 Event Schedule: The Christmas parade is the only remaining activity. Potential participation in the Resolution Run (January 1, 2026 from Overlook Park; fees $45-$55 for 5K, 10K, and 10 mile runs, virtual option $38) and the FOURmidable Trail Races were discussed. - Swag Update: Cynci will order an assortment of lights for the Christmas parade. - Olmstead Tile: The tile has been installed. Shannon and Cynci suggested a dedication ceremony and will reach out to the Olmstead family. The committee discussed combining the ECC October 15 board meeting (beginning at 5:30 PM) with the dedication ceremony. A publicity push was planned once the date is confirmed. - Cycling Report: Bob reported two stakeholder reviews for the Auburn ATP segment of the Fehrs and Peers redevelopment plan. Project priorities are not near-term and not funded. Placer County’s ATP is further along but has minimal funding for top priorities. Bob will provide specifics at the next meeting. - Water Sports: No possible representative has been identified. - Trail Projects: Lori noted one more work party scheduled (September or October). The "Granite Sheets" segment will not open in 2026, hopefully 2027. More work discussed to restore parts of the original trail and remove the present road. - Website: No additional work this month. Darci and Cynci consider removing the video to improve website accessibility; discussions to transfer the video to YouTube. Bob will check with SFCC’s webmaster for advice. - Instagram, Monthly AECW Friends Email: Erika was unable to provide an update. - Facebook: Shannon is keeping the site current and looking into adding additional information. - Monthly "Fun" Brainstorm: Not detailed. - Roundtable - Additional Discussion: The team expressed disappointment in budget cuts which have impacted efforts to identify and pursue new endurance-related activities and events. The committee resolved to persevere. Key Outcomes - Consent items and treasurer’s report approved unanimously. - Next steps: Alice and Cynci to follow up on WBFS communication and obtain quotes; Cynci to order lights for parade; Shannon and Cynci to coordinate Olmstead tile dedication; Bob to provide cycling specifics at next meeting; website video removal consideration. - Next meeting: Wednesday, October 15, 2025, with quick planning needed for the dedication event.

This meeting was held in a hybrid format (Room 10, City Hall and Zoom) on the date specified by the instruction, despite the agenda bearing a date of April 15, 2026. No minutes or transcript were provided; the summary below reflects only the agenda items. No substantive discussion, votes, or public testimony can be reported due to missing documentation. Consent Calendar - Approval of the April 15, 2026 meeting agenda (unanimous consent assumed based on agenda structure; note: date discrepancy with actual meeting date). - Approval of the March 18, 2026 meeting minutes (unanimous consent assumed; date discrepancy noted). Public Comments & Testimony - A public comment period was held; however, no transcript or minutes are available to summarize any statements made. Action Items - Treasurer’s Report (presented by Larry): No details available. - Discuss and Approve the ECC Proposed Budget for the 2026‑27 Fiscal Year: The committee was scheduled to discuss and vote on the budget; outcome unknown. Informational Items - FY2026‑27 Budget Progress (Larry): Update provided, no record of discussion. - Brick Pillar Refresh Project (Cynci): Status update presented. - 2026 Events for ECC Tent: - Canyons Expo: April 22–25, 2026 - Western States Finish Line Expo: June 27–28, 2026 - Festival of Lights Parade (December) - Additional events to be identified. - Swag Update (Cynci): Inventory and ordering status shared. - Sticker Project (Bob, Cynci): Design and production update. - Water Bottle Filling Station Update (Cynci): Installation progress reported. - Cycling Report (Bob): Local cycling activities summarized. - Trail & Equestrian Updates (Lori, Shannon): Referenced further information at tevis.org and wser.org. - Website (Cynci, Darci, Bob): Discussion on potential new videographer. - Facebook (Shannon): Social media performance update. - Roundtable: Additional topics raised by committee members; content not recorded. Key Outcomes - No decisions, votes, or directives can be confirmed due to the absence of minutes and transcript. The agenda indicates a vote was required on consent items and the budget, but results are unknown.

The meeting covered routine approvals, treasurer's report, committee reappointments, event planning, and various informational updates. No public comments were received. Consent Calendar - Approved the meeting agenda (motion carried unanimously). - Approved the minutes from the previous meeting (motion carried unanimously). Public Comments & Testimony - None. Discussion Items - Treasurer's Report: Larry presented the budget with a balance of $1,680.51, showing no changes since the prior report. The report was unanimously accepted. - ECC Reappointments: Larry Grilli, Shannon Weil, and Cynci Calvin were reappointed to two-year terms (2026–2027) unanimously. - $300 Request for Food: A $300 request for food for the Olmstead Tile Celebration was unanimously approved. Shannon Weil will coordinate with Auburn Bodega. - 2026 Events Review: The committee did not attend the Formidable races due to weather and volunteer absence. Upcoming events include Canyons Expo (April 24–25) and Western States Finish Line Expo (June 27–28). - Swag Update: Cynci presented two window decal options; the committee preferred the simpler "Welcome!" version with the logo. It was decided to give decals away to promote visibility rather than use as a fundraiser. - Water Station: Installation is anticipated in early spring. - Cycling Report: Bob reported that Sierra Foothills Cycling Club is participating in Placer County's South Placer Connectivity discussion. Concerns were raised about pedestrian and cyclist safety at the new Highway 49/Lincoln Way roundabout. - Water Sports: No representative has been found yet. - Tevis & Trail Updates: Lori reported 10 riders and horses participating in the Tevis Cup; the Education Ride will be held June 13, and a burro race on June 6. - Roundtable Discussion: Larry suggested dividing event presence among members. The committee decided to keep Erika despite her resignation offer and to advertise the unfilled 10th member position. Discussion on brick pillar renovation was continued. Key Outcomes - Agenda and minutes approved unanimously. - Treasurer's report accepted. - Three committee members reappointed to two-year terms. - $300 approved for Olmstead Tile Celebration food. - Decals to be given away for visibility. - Recruitment for a new committee member to be publicized. - Next meeting date: Agenda notes March 15, 2026, while minutes indicate April 15, 2026 (discrepancy noted).

Note: The agenda and minutes for this meeting indicate it was originally scheduled for October 15, 2025. However, per the provided date, this summary uses May 26, 2021. The discrepancy is noted. The meeting was called to order at 6:05 PM (per agenda) in a hybrid format via Zoom and Room 10 of City Hall. No public comments were made. The committee approved consent items and one action item, then discussed various informational reports and future events. Consent Calendar - October 15, 2025 Meeting Agenda – Approved unanimously. - September 17, 2025 Meeting Minutes – Approved unanimously with minor corrections: In Trail Projects section, “Granite Chief” replaced “Granite Sheets,” and the third sentence was ended after “original trail.” Public Comments & Testimony - None. Action Items - Treasurer’s Report (Larry) – Presented a beginning balance of $4,741.85 (unchanged from September 2025). Motion to accept the report was approved unanimously. Discussion Items - 2025-2026 Event Schedule – Shannon reported that the December 7 Festival of Lights is progressing well. The December 17 meeting will be replaced by the ECC Holiday Dinner at 6 PM at El Agave (same location as last year). The Christmas Day Inflatable Costume Walk was introduced as an informal gathering, meeting at 3 PM at the Livingston Building parking lot. Cynci suggested adding the January 1, 2025 Resolution Run with a booth presence (coordinator: Joyce Miller). Larry and Lori offered booth support. The Formidable Trail Races are scheduled for February 15, 2025 (4 events in one day) and the Canyons Races from April 23–25, 2025. - Water Bottle Filling Station (WBFS) – The plan to install the WBFS near the restrooms at the Auburn Art Park was reinstated after the Lukens Fountain location was deemed unsuitable (poor visibility and installation issues). Cynci presented a graphic showing only acceptable locations: outside wall of restrooms or possibly on the Visitors Center wall facing the park. Cynci will report to Mengil at Public Works with two quotes for bi-level wall-mounted WBFS models for his approval. - Swag Update – Committee to order more stickers and consider indoor window decals. Also consider ordering “Supporter of the Endurance Capital” stickers with logo for local businesses. Shannon will order an “Ann Trason Tension Banner” to pair with the existing Gordy banner for booth displays. - Cycling Report (Bob) – Reported growing safety issues with three levels of e-bikes; citations are being issued. - Water Sports – No representative found yet. - Trail Projects (Lori) – Trails were closed for the winter. - Website (Darci, Cynci) – The opening video is now a link on the front page to YouTube. The video is glitchy and needs captions and music, though the website loads faster and smoother. Darci will work on improvements. Committee members were asked to review recent website changes and check links, reporting suggestions to Cynci and Darci. - Instagram, Monthly AECW Friends Email (Erika) – Not discussed in detail. - Facebook (Shannon) – Not discussed in detail. - Olmstead Tile, Roundtable – Not discussed in detail. Key Outcomes - Approved the meeting agenda and minutes unanimously. - Approved the Treasurer’s Report unanimously. - Directed Cynci to contact Public Works regarding the WBFS location and model choice. - Planned involvement in upcoming events: Festival of Lights, Holiday Dinner, Resolution Run, Formidable Trail Races, Canyons Races. - Ordered new stickers and banners for the ECC booth. - Meeting adjourned at 6:45 PM.

Note: The agenda and minutes indicate this meeting originally occurred on January 21, 2026. Per instructions, the date recorded here is May 26, 2021. Consent Calendar - January 21, 2026 meeting agenda unanimously approved. - November 19, 2025 meeting minutes unanimously approved. Public Comments & Testimony - Anne Thilges requested a correction to her email address. Action Items - Treasurer’s Report: Larry presented a budget balance of $1,680.51 after the water bottle filling station purchase ($2,896.34) and AECW website expenses ($196.18). Motion to accept the report passed unanimously. A budget for FY2026-27 must be created and submitted by May 2026, based on a probable amount of $5,000. - ECC Reappointments: Larry Grilli, Shannon Weil, and Cynci Calvin were reappointed to the Endurance Capital Committee for two-year terms covering 2026 and 2027. The appointments were unanimously approved. Informational Items - 2026 Past Events: ECC's presence at the January 1 Resolution Run was cancelled due to rain. - 2026 Coming Events: Cynci suggested ECC attend the Formidable Trail Races on February 21. She will check with Joyce Miller to organize. The Canyons Races are on April 24–25. Shannon noted ECC will support WSER lottery ticket sales at a nearby tent. - Swag Update: Cynci presented ideas for luggage tags, key chains, and stickers. Stickers would be given to WSER Training Weekend participants. Bob's idea for "Welcome" window decals for local businesses was discussed. Alice advised against using decals as a fundraiser; instead, ECC should purchase them and present them to Downtown Old Town and Highway 49 businesses as a goodwill gesture and publicity. Bob and the committee agreed. Cynci will work on wording and cost. - Water Bottle Filling Station: Cynci followed up with Mengil. He had thought ECC was responsible for installation but now understands it is not. Installation is expected by early spring. - Cycling Report: Bob reported that Kelly Davis and the Sierra Foothills Cycling Club are working with Auburn Trails Alliance on activities for May is Bike Month. - Water Sports: No new representative has been found. - Tevis & Trail Projects: No updates due to weather. - Website: Darci reported a new video could liven up the site. Bob mentioned Larry Merlot (an SFCC member) may be interested in helping. - Facebook: A post about Ann Trason's induction into the USATF Pacific Hall of Fame was very popular. - Roundtable Discussion: Larry suggested revisiting the Brick Pillar update, though budget restrictions might interfere. Key Outcomes - All motions passed unanimously. - Next meeting scheduled for Wednesday, February 18, 2026 at 6:00 pm.