Public Meetings - Broken Arrow, Oklahoma

The Visit Broken Arrow board met on August 11, 2026, at 3:35 p.m. in the City Hall Council Chamber. Chairman Brian Dean and Vice Chair Tommy Yardy were absent; member Ben Buie was nominated and unanimously elected to chair the meeting. The board considered four rebate requests, approved out-of-state travel for a board member, and received an update from the Tourism Director. All votes were unanimous. Consent Calendar - Approval of July 14, 2026 Meeting Minutes – Motion by Ben Buie, seconded, passed unanimously. - Oklahoma Wesleyan 918 Wrestling Open Rebate Request – Not to exceed $2,500. Tom Carr of Oklahoma Wesleyan University presented via Teams, noting the event returns December 12, 2026 at the Broken Arrow Event Center with an estimated 40+ hotel room nights and over 1,000 attendees. Board approved on condition receipts are submitted. - Christian Interpreters Conference Hotel Rebate – Not to exceed $12,500. Angie Mathis reported the July 9–11 conference at Stony Creek drew 367 attendees from 35 states plus D.C. and two foreign countries. The conference may return in 2028, possibly combined with a Deaf Leaders Conference. Board approved. - 2027 National Senior Racquetball Championship Rebate – Not to exceed $12,500. Organizer Joe Williams (audio connection poor) expected 150–200 players plus family/friends, with an estimated 500 hotel room nights. Event scheduled for June 26–July 3, 2027 at RAMA. Board approved. - Out-of-State Travel for Board Member Lisa Ford – Attendance at U.S. Travel’s ESTO Innovation Award ceremony in Philadelphia. The board approved travel for Councilor Lisa Ford to accompany staff; the item will also go to City Council for final approval. Discussion Items - Tourism Director Report – Director provided updates: - Fiscal Year 26 Budget: Ended with surplus; unspent funds return to reserves. Final payment to in-house made; initial meetings with Sparkloft marketing agency underway. - Hotel Feasibility Study: Joint project with Economic Development; $7,000 consultant analyzing feasibility of a new hotel in south Broken Arrow near Racers/Home Depot area, to provide data for attracting developers. - Tax Collections: June 2026 collections up 13% over June 2025; fiscal year 26 total up 3%. - Conferences: Staff attended Destinations International in Portland; AJGA golf event at Indian Springs held; Sparkloft kickoff and Zartico economic impact software implementation begun. - Uber Program: Usage spiking ($5,000 and $3,000 in recent months vs. $13,000 annual budget). Staff investigating potential code-sharing abuse and considering policy adjustments such as unique codes per trip or per-conference codes to ensure proper use for tourism attraction rather than routine business traveler commuting. - Amphitheater Update: Operator (Legends Global) hired; fall 2026 opening still anticipated but no concert announcements yet. - Board Appointments: Three terms expire September 30 (Sonja Schneider, Ben Buie, and a vacant position). Councilor Craig indicated he typically appoints someone new after two terms; Sonja Schneider may continue if needed. Tammy Seal volunteered for the vacant seat. Key Outcomes - All four rebate requests and the travel approval passed unanimously, with all five present members (Buie, Ford, Lopp, Schneider, Swanson) voting yes. - The board will consider adjustments to the Uber program policy at a future meeting. - The meeting adjourned unanimously after the Tourism Director report.

The Board of Adjustment met on August 10, 2026, to consider Appeal 002946-2026 filed by D&B Processing LLC challenging three zoning violation citations related to noise and operations in an Industrial Light district. After a public hearing, the board voted 2-2, which resulted in the citations being upheld. Consent Calendar - The board unanimously approved the minutes of the July meeting. Public Comments & Testimony - Lois Richards submitted a letter stating that her family experiences objectionable noise and vibration from D&B Processing and should not have to endure it. - Sandy Laney submitted a letter describing a previously quiet environment disrupted by D&B Processing's loud noises and banging, noting that other companies in the industrial park follow the rules. - Pam Schultz, a neighbor, spoke in opposition to the appeal. She played a video recorded on June 5, 2026, showing the noise from D&B Processing. She stated that the noise and vibrations are heard inside her home and at a distant property on 225th Street. She disputed the appellant's characterization, saying the noise is from dropping, dragging, and pounding steel plates. She noted that other nearby industrial businesses, such as Molded Products, do not cause such noise. - Appellant's representative Tad Bogan rebutted, arguing that the Schultzes' recordings were made with windows and doors open and in a garage, which amplifies sound, and that the actual decibel levels are low (56.8 dB peak, comparable to a dishwasher). He also stated that D&B Processing has spent $300,000 on an 8-foot concrete wall and other mitigations. Discussion Items - Appeal 002946-2026 – D&B Processing LLC Zoning Violations: Staff presented the case: three citations issued June 9, 2026, for violations of Industrial Light zoning code (Section 2-1-2D) regarding operations not entirely within an enclosed building and producing objectionable noise/dust/vibrations. Staff recommended denying the appeal, citing the record and evidence. - Appellant's representative argued that all manufacturing occurs inside, outdoor storage is permitted, the city's citations were arbitrary (issued for all three parcels without specific evidence per parcel), and that the noise standard is unconstitutionally vague. They presented a noise assessment from BD Hyduck Acoustics showing 56.8 dB at the property line, and noted that the city allowed the Broken Arrow Amphitheater to produce 56 dB at the same neighbor's house. - Board members questioned the appellant about the noise study duration (about 5 minutes over two days), the operation hours (24 hours with two shifts ending at 5 a.m.), and the steps taken to mitigate noise (adding AC to keep doors closed, moving dumpster, firing employees for noise violations). The appellant admitted that doors had been open intermittently for air flow but have since been closed consistently. - Pam Schultz was allowed additional time to rebut, insisting that the noise is audible far away and that the family only records when the noise is bothersome inside their home. Key Outcomes - Motion to grant the appeal and deny the citations was made and seconded. Roll call vote: Michelle Bergwall – Yes, Rebecca Hinkle – No, George Jessquire – Yes, Judd Hatch – No. The vote was 2-2. Therefore, the motion failed, and the zoning decisions (citations) remain in place. - The appellant was informed of the 30-day appeal window to district court. - The board adjourned.

The Broken Arrow Economic Development Authority met on August 3, 2026, following the City Council meeting. The meeting was called to order with all trustees present. The only action taken was approval of the consent agenda and adjournment, with no public hearings, general business, or executive session. Consent Calendar - Approval of Minutes: The minutes from the July 14, 2026 meeting were approved. - Acknowledgement of Monthly Report: The submission of the June 2026 Broken Arrow Economic Development Corporation’s Monthly Report was acknowledged. - Ratification of Claims: The claims list check register dated July 27, 2026 was ratified. Key Outcomes - Consent Agenda Approved: A motion was made and seconded to approve the consent agenda as presented; the chair declared it approved without objection. - Adjournment: A motion to adjourn was made, seconded, and passed by roll call vote (Trustees Green, Ford, Parks, and Wimpee voted yes; no votes recorded against). The meeting adjourned following the roll call.

August 3, 2026 The Broken Arrow Municipal Authority met on August 3, 2026, immediately following the City Council meeting. The board unanimously approved the consent agenda and heard remarks from the city manager and a trustee regarding public works operations. Consent Calendar - The board unanimously approved the consent agenda, which included: approval of minutes from July 14, 2026; acknowledgment of the Streets and Stormwater Department's Standard Method of Practice SSW-26-001 for Rockwood Creek Improved Channel; acknowledgment of the Water Supply Report for June 2026; acknowledgment of the Wastewater Discharge Monitoring Report for June 2026; acknowledgment of the Solid Waste and Recycling Report for May and June 2026; approval of Budget Amendment Number 37 for FY 2026; approval of a renewal agreement with Infinity Fire for annual fire protection services; approval of a second renewal agreement with AYE-YAH LLC (Squeegee Squad) for window cleaning; approval to purchase Neptune Meters from Core and Main as a sole source provider; approval of Change Order 2 with Timber Wolf Excavating for the Oak Crest Addition Sanitary Sewer and Water Line Improvements project; award of natural gas commodity supply bid to Symmetry Energy Solutions; notification of the City Manager's and Assistant City Manager's execution of professional consultant agreements and construction contracts under $50,000; and ratification of the Claims List Check Register dated July 27, 2026. Remarks and Updates - City Manager thanked utility director Tim and his team, including Lou Ann Fisher, for maintaining water production during the hot weather, and praised the Solid Waste department led by Jerry for their responsive service. - A trustee shared a personal story about a deep freezer failure at home. The trustee called Solid Waste before noon on a non-trash day, and the department collected the spoiled items the same day. The trustee noted this service is available to all residents and expressed gratitude to Jerry and the Solid Waste team. Key Outcomes - The consent agenda was approved by roll call vote following a motion and second, with all trustees present voting in favor. - The meeting adjourned without any further business.

The Broken Arrow City Council met on Monday, August 3, 2026 at 6:30 PM in Council Chambers. The meeting included approval of a lengthy consent agenda, recognition of a youth city councilor selected for a national advisory council, a presentation and proclamation for the Broken Arrow Community Playhouse, discussion of a farmers co-op logo on the historic grain silo, public comments regarding the LifeRide program, approval of a sister city agreement with Rincón De Romos, Mexico, a film incentive rebate up to $55,000, a memorandum of understanding with the City of Bixby for Mingo Road improvements, award of the Aspen Avenue Improvements Phase 3 contract, discussion of the pole sign ordinance, approval of the Citizens Engagement Academy class roster, multiple ordinances including a scooter ban in the Rose District, several zoning amendments, and an executive session concerning DOJ investigations and potential litigation. Consent Calendar - Approved the consent agenda as a single block, including approval of meeting minutes of July 14, 2026; acceptance of various Drainage Advisory Committee and Planning Commission minutes; acceptance of multiple easements (detention, landscape, utility, waterline, sanitary sewerline) from property owners and the Broken Arrow Board of Education; approval of budget amendment; conditional final plats (The Grove I, Oakmont Hills); renewal agreements with Infinity Fire Protection Services and Squeegee Squad; specific use permit for a public safety telecommunications tower; final acceptance for public improvements at Regent Corner, Freddy’s, Christian Brothers Automotive, El Paso Office Building; reimbursement agreement with Explorer Pipeline; professional services agreement with Troutman Pepper Locke regarding RLUIPA and DOJ investigation; automatic aid agreement with Oak Grove Fire Protection District; amendment for Wolf Creek Pedestrian Bridge; interlocal agreement with Tulsa County; OHSO grant for impaired driving enforcement; Granicus renewal; Resolution No. 1760 Fiscal Year 2027 Manual of Fees; PUD for Salt Dome; lobbying services agreement with Steve Edwards; letter of agreement with Saint Francis Hospital South; interagency agreement with Tulsa County for TACIC; construction contracts for Bretton Woods and Central Park concrete panel replacements; amendments for Kenosha Street Sidewalk and Tiger Hill Retaining Wall; change orders for Houston Street Improvements; Resolution No. 1761 for bank signatures; additional expenditure authority for 9th Street Widening; rezoning for Tucson28; PUD amendment for 7Brew Kenosha; PUD and rezoning for Creekside Commercial; natural gas commodity supply award to Symmetry Energy Solutions; notification of contracts under $50,000; ratification of claims list check register dated July 27, 2026. (Roll call vote: all ayes) Public Comments & Testimony - Keith Hayes spoke about the LifeRide program, arguing that fees being collected function as taxes contrary to Oklahoma Supreme Court rulings. He stated he would not return to council on this issue, urged the council to fix the program, and raised concerns about responsiveness (calls not being answered). He expressed a loss of faith due to the council’s response to his prior concerns about Article 2-37. - Ben Trook, resident and business owner in the Rose District, spoke in support of the scooter ordinance (item 11B). He noted his 13-year-old son has an e-bike capable of 50 mph and emphasized the need for a safe place for youth to ride, suggesting an adventure bike park similar to Rogers, Arkansas. Presentations & Recognitions - 7A – Youth City Councilor Breese Campbell was recognized for being selected as one of six young leaders nationally for the 2026-2027 National League of Cities Youth Advisory Council. State Representative Ross Ford presented a citation. Council members praised her leadership and civic engagement. - 7B & 7C – Broken Arrow Community Playhouse provided an annual programming update, highlighting the start of its 47th season (productions: Sarah Plain and Tall, Addams Family, etc.), history of 46 years and over 300 productions seen by 136,000+ patrons. They announced a City Employee Night on August 22, 2026. The council then adopted a proclamation declaring August 21, 2026 as “Broken Arrow Community Playhouse Day.” - 7D – Farmers Co-op Logo on Grain Silo: Engineering Director Charlie Bright presented options for placing the historical Farmers Co-op logo on the renovated grain silo. Former council member Mike Lester advocated for a visible logo (preferably high) to honor agricultural history. Council discussion favored a lower plaque or sign with historical narrative rather than a high painted logo. Staff will develop design options and bring back recommendations. Discussion Items - 9A – Sister City Agreement with Rincón De Romos, Aguascalientes, Mexico: City Manager Spurgeon outlined the benefits—economic development, educational exchange, cultural opportunities. Mayor Wimpee noted the growing Hispanic population in Broken Arrow. Council approved Resolution No. 1764 establishing the formal sisterhood agreement. (Roll call: all ayes) - 9B – Film Incentive Rebate (up to $55,000): Tourism Manager Michaela Barton presented the request from Red Clay Studios for the film “A Body in the Woods” (budget $2.3M). The production will spend an estimated $350,000 in Broken Arrow, occupy 300 hotel room nights, and hire 10–20 local professionals. The rebate is funded entirely by lodging tax. The council approved the incentive. (Motion and second; roll call) - 9C – Mingo Road Improvements MOU with City of Bixby: The MOU allows Broken Arrow’s engineering staff to manage the project (101st to 111th Street, a boundary road) at no financial cost to Broken Arrow. Bixby will fund design and construction. Future cost-sharing for a potential NCOG grant match may be considered later. Council approved the MOU. (Roll call: all ayes) - 9D – Award of Aspen Avenue Improvements Phase 3 Contract: Low bidder Cherokee Pride Construction, Inc. at $4,781,011.15 (six bids received). Staff confirmed the bid was two million dollars below engineer’s estimate but comparable to other bidders. The project is part of the 2018 bond package. Council approved the award. (Motion and second; roll call) - 9E – Pole Sign Ordinance Discussion: Councilor Green initiated discussion on pole sign regulations, seeking clearer standards to reduce visual clutter and ensure consistency. Community Development Director Rocky Hinkle outlined current rules allowing pole signs in non-residential districts with masonry bases. Council expressed interest in reviewing sandwich board signs as well. Staff will develop recommendations by early 2027. - 9F – Citizens Engagement Academy: Staff presented 35 applicants; the council approved the selection of 20 participants and 5 alternates for the inaugural class beginning August 27, 2026. Council discussed timeline and logistics. Approved. Ordinances - 11A – Ordinance 3947 (Cash Payment Rounding): Adopted to implement the Oklahoma Common Cents Act for cash transactions. Effective November 1, 2026. No emergency clause. (Motion and second; passed) - 11B, 11C – Ordinance 3920 (Motorized Scooter Prohibition in Rose District): Prohibits operation of motorized scooters, e-bikes, and similar devices on sidewalks and pedestrian spaces in the Rose District. Exceptions for mobility devices. Emergency clause declared. Council and police chief expressed safety concerns. Adopted with emergency. (Roll call) - 11D–11E: Ordinance 3934 (Pines at the Preserve 4 Rezoning): 119 acres from AG to RS-Single Family at 51st St and 209th E Ave. Adopted with emergency. - 11F–11G: Ordinance 3936 (Snyder Family Rezoning): 22 acres from RMF and PUD-340 to RS-Preservation at 121st St and 161st E Ave. Adopted with emergency. - 11H–11I: Ordinance 3948 (Aspen Creek Villas): 90.33 acres to RS-Compact at 121st St and 129th E Ave. Adopted with emergency. - 11J–11K: Ordinance 3949 (Waterline Easement Closure): Adopted with emergency. - 11L–11M: Ordinance 3950 (Waterline Easement Closure): Adopted with emergency. - 11N–11O: Ordinance 3951 (Waterline Easement Closure): Adopted with emergency. - 11P–11Q: Ordinance 3952 (Sanitary Sewer Easement Closure): Adopted with emergency. - 11R–11S: Corrective Ordinance 3924: Corrected typographical errors in previously adopted ordinance. Adopted with emergency. - 11T–11U: Ordinance 3940 (Realty One Group Dreamers Rezoning): Quarter acre to DM/DROD Area 6 at Broadway & Date Ave. Adopted with emergency. - 11V–11W: Ordinance 3943 (East Broken Arrow Retail Rezoning): 7.5 acres from CG to CH at 71st St & Oneta Road. Adopted with emergency. - 11X–11Y: Ordinance 3944 (Angus Acres Rezoning): 0.76 acres to Office Neighborhood at 71st St & 23rd St. Adopted with emergency. - 11Z–11AA: Ordinance 3945 (D&B Processing Rezoning): 9.15 acres to Industrial Light at 91st St and Evans Road. Adopted with emergency. Key Outcomes - Approved the consent agenda (all items passed unanimously). - Recognized Breese Campbell as Youth City Councilor and her selection to the NLC Youth Advisory Council. - Accepted the Broken Arrow Community Playhouse proclamation and presentation. - Directed staff to bring back options for a Farmers Co-op historical plaque/sign at the grain silo. - Approved Resolution No. 1764 for a Sister City Agreement with Rincón De Romos, Mexico. - Approved film incentive rebate up to $55,000 for Red Clay Studios’ “A Body in the Woods.” - Approved MOU with Bixby for Mingo Road improvements (no current financial obligation). - Awarded Aspen Avenue Improvements Phase 3 contract to Cherokee Pride Construction ($4.78M). - Discussed pole sign ordinance; staff to return with recommendations by early 2027. - Approved the 20-member class for the Citizens Engagement Academy. - Adopted Ordinances 3947, 3920 (with emergency), 3934, 3936, 3948, 3949, 3950, 3951, 3952, corrective 3924, 3940, 3943, 3944, and 3945, each with emergency clauses (except 3947). - Entered executive session to discuss DOJ investigation under RLUIPA, pending litigation involving RWD 5, and 3226 South Elm Place lawsuit. No action reported following executive session.

The Broken Arrow Drainage Advisory Committee met on Monday, July 27, 2026, at 6:00 PM in the Council Chambers. The committee considered three major items: funding for drainage improvements along Indian Springs Golf Course, reallocation of funds for redesign of erosion protection at 3321 W. Commercial Ct., and a recommendation to deny funds for erosion mitigation on city property near the Oaks at Indian Springs neighborhood. All three items were approved unanimously by the committee. Consent Calendar - Approval of Minutes: The committee approved the minutes of the April 27, 2026 meeting and the corrected special meeting of February 23, 2026, with a note to correct two spelling errors in member Madison Hicks' name on the minutes. - Project Closures: Authorized closure of three projects and return of the following 2018 General Obligation Bond funds to the appropriate basins: SW24050 Glen Eagles V ($7,502.00), SW24020 W Fargo Dr Drainage Improvements ($48,554.41), and SW21030 Stonewood Crossing Drainage Improvements ($8,825.00). All items were approved unanimously. Discussion Items - Item 26-1137 – Indian Springs Golf Course Drainage Improvements: Staff presented a proposal to expend construction funds for drainage improvements along the Indian Springs Golf Course (Case No. 26-015). The project addresses a broken public storm sewer pipe on golf course property that has caused severe erosion. The original plan included work on Fairway Drive, but that portion is delayed due to an ONG gas line relocation scheduled for January 2027. Staff recommended proceeding with the golf course portion first, using additional construction funds. Tyler Yoke, representing Indian Springs Country Club, expressed support and noted that the erosion has worsened, requiring a third fence. The committee voted unanimously to recommend the City Council authorize the expenditure. - Item 26-1142 – Reallocate Funds for Erosion Protection at 3321 W. Commercial Ct.: Staff explained that the original design for erosion protection (Case No. 26-014) required easements from three property owners. Two signed, but the third owner, who had initially agreed, later declined without explanation. Construction funds previously authorized by the DAC and City Council ($48,554.41) were now proposed to be reallocated to design to explore alternative options that avoid the recalcitrant property. Applicant Sue Grickson, the affected property owner, spoke in favor, describing ongoing erosion and water velocity issues. The committee voted unanimously to recommend reallocating construction funds to design. - Item 26-1143 – Recommend Denial for Erosion Mitigation on City Property at Oaks at Indian Springs: Staff reviewed a new application (Case No. 26-016) from a property owner in the Oaks at Indian Springs neighborhood seeking funds to mitigate erosion on adjacent city-owned property (part of the wastewater treatment plant parcel). The investigation found that only 0.18 acres (about 7,800 square feet) of residential yards drain to the city property, with no public infrastructure or utilities at risk. The erosion was caused by water directed by private drainage pipes installed without city permission. Staff found no public benefit to justify expenditure of Proposition 6 funds and recommended denial. The applicant was unable to attend. The committee voted unanimously to recommend denial to the City Council. Key Outcomes - Motion 26-1137: Approved unanimously to recommend the City Council authorize construction funds for drainage improvements along Indian Springs Golf Course. - Motion 26-1142: Approved unanimously to recommend reallocation of construction funds to design for erosion protection at 3321 W. Commercial Ct. - Motion 26-1143: Approved unanimously to recommend denial of funds for erosion mitigation on city property adjacent to Oaks at Indian Springs. - The meeting was adjourned at 6:37 PM.

The Broken Arrow Planning Commission met on July 23, 2026, to consider several development proposals, including plats, PUD amendments, rezoning, and a municipal salt dome. All votes were unanimous. Items approved will go before the City Council on Monday, August 3, 2026, at 6:30 PM. Consent Calendar - Item 4A (Consent Agenda): Approved unanimously after polling item 4B separately. - Item 4B (PT 002741-2026): Conditional final plat for The Grove Phase 1 (33.66 acres, 105 lots) located south of Jasper Street and west of 23rd Street. Traffic impact analysis showed acceptable levels for phases 1 and 2; phase 3 will be addressed later. No floodplain in phase 1. Approved per staff recommendation (unanimous). Discussion Items - Item 6A (PUD 002941): Major amendment to PUD 28 at 807 West Houston Street – withdrawn by applicant. No action taken. - Item 6B (PUD 002918-2026): Major amendment to PUD 111 for 7 Brew Kenosha (0.70 acres, Commercial General). Requests reduction in customer parking from 31 spaces to only 7 employee spaces, as the business is drive-thru only. Applicant Charles Vantioni stated the business processes customers in under two minutes and stacking is not a concern. Approved per staff recommendation (unanimous). - Item 6C (PUD 002951-2026): Municipal salt dome on city-owned property (1.09 acres) at 23rd and College Street. Deviations requested include no frontage/setback, no parking, chain-link fence, no landscaping, and exemption from highway overlay aesthetic requirements. Staff cited irregular shape and limited access. City project manager Shannon Marshall explained the need for centralized salt storage for winter operations. Approved per staff recommendation (unanimous). - Item 6D (BAZ 002954-2026): Rezoning 38.39 acres from AG to Commercial General at NW corner of Tucson Street (121st Street) and Aspen Avenue (145th East Avenue). Applicant Steve Wallman (Walmart Commercial Real Estate) described a walkable, mixed-use development. Discussion included alignment of a future frontage road (20-30 feet off, to be adjusted) and an existing billboard. Approved per staff recommendation (unanimous). - Item 6E (PUD 002953-2026 and BAZ 002952-2026): Creekside Commercial – PUD and rezoning for 101.90 acres with four development areas: commercial (A), industrial (B), multifamily/commercial (C), and single-family (D). Applicant Nicole Watts (Wallace Design Collective) presented. Commissioners discussed removal of a roundabout, collector road design and traffic calming, sidewalk connectivity along East Houston Street (81st Street), building height limits (amended to cap at 10 stories for all areas), and escrow for a future sidewalk. Motion to approve with amendments: 10-story height limit and escrow for future sidewalk along East Houston Street. Approved per staff recommendation as amended (unanimous). Key Outcomes - All items were approved unanimously (5-0). - Items 4B, 6B, 6C, 6D, and 6E will be forwarded to the Broken Arrow City Council for final action on August 3, 2026, at 6:30 PM. - For Item 6E, the building height limit was amended to a maximum of 10 stories, and an escrow will be established for a future sidewalk along East Houston Street (81st Street). - A follow-up on truck parking near the senior citizen center was reported resolved through code enforcement and police action.

No agenda, minutes, or transcript were provided for this meeting. Therefore, no details can be summarized.

The Broken Arrow Visit Board met on July 15, 2026, to consider and approve several rebate requests for events and film productions, receive the tourism director's report, and address board member comments. All action items were approved unanimously unless noted. Consent Calendar - Approval of Meeting Minutes (June 9, 2026): Approved unanimously. - Senior Softball USA Oklahoma Championship Rebate ($3,500): Approved unanimously. The event hosted 32 teams (15 players each), estimated 640 attendees (players, spouses, umpires, staff), generated over 250 hotel nights in the Tulsa Metro (not all in Broken Arrow). The rebate was less than the standard qualification; the organizer was informed of updated room night thresholds for future years. - 2026 Tuesdays in the Park Sponsorship ($5,000): Approved with one abstention. The series had four events (combined actual attendance 4,170; expected was 6,300). The fourth event was canceled due to weather; the city sponsored a fifth concert for the 250th anniversary. The event featured themed weeks, local sponsors, and a VIP area. The organizer noted the event continues to grow and remains free. Discussion Items - Film Incentive Rebate ($18,186.44): Approved for a feature film with a $1.7 million budget. The production had 10 shooting days in Broken Arrow, hired 30 local residents, and generated $92,704 in qualified local spend and 214 hotel room nights. The filmmaker presented behind-the-scenes photos and expressed interest in the upcoming Broken Arrow film festival. - Film Incentive Rebate for "A Body in the Woods" ($55,000): Approved. This supernatural horror thriller (budget $500,000) will shoot September 14–October 9, 2026, with 20 shooting days, an estimated 300 room nights, and 10–20 Broken Arrow hires. The filmmaker plans to use local lumber yards for a cabin set and a production office in Broken Arrow. Distribution is secured. - Film Incentive Rebate for "Mazel Tough" ($35,500): Approved. This romantic comedy (budget smaller) will shoot 15 days, employing 10–15 local residents, with $365 local spend and 200 room nights. Shooting will immediately follow the previous film. The filmmaker noted pre-scouting locations in Broken Arrow and hopes to hire local crew. Tourism Director Report - May occupancy rate reached 64.7% (highest seen), with increased average daily rate and RevPAR, driven by a confluence of events (Rooster Days, basketball tournament, motorcycle rally, baseball, softball, soccer). - Regent Bank Amphitheater naming announced. - Sparkloft marketing company contract pending approval at city council. - Christian Interpreters Conference held (400+ bags distributed). - Ongoing conferences: Association Professionals of Oklahoma sponsored, Destinations International in Portland, Esto in Philadelphia (director to be a panelist). - Oklahoma Municipal League and National League of Cities hosted without requesting funds, using sponsor support. Board Member Comments - Praise for the New Orleans Square event; attendance numbers were not yet available. - Request for attendance numbers from the Easter days event. Key Outcomes - All consent items and film incentives approved as presented. - Minutes from June 9, 2026, approved. - Senior Softball USA Oklahoma Championship rebate ($3,500) approved. - Tuesdays in the Park sponsorship ($5,000) approved. - Three film incentive rebates approved ($18,186.44; $55,000; $35,500).