Public Meetings - Brookings, South Dakota

The Brookings City Council held its regular meeting on February 25, 2025, at 6:00 PM. The meeting included a resignation announcement, recognition of employees, a report on the economic development merger effort, approval of outside agency funding, first readings of ordinances, a public hearing to repeal the No Mow May designation, approval of two resolutions creating Tax Increment Financing District 17 and its project plan, and naming of two streets in the Brookings Marketplace development. All actions were approved unanimously except where noted. Consent Calendar - Approved the consent agenda including minutes from February 11 and 18, 2025, Resolution 25-017 (Bridge Reinspection Program), Resolution 25-018 (removing uncollectible accounts), property tax abatement for 125 Jefferson Avenue, temporary alcohol licenses, and cancellation of the March 18 study session. (Unanimous) Presentations & Reports - Councilmember Resignation: Councilmember Andrew Rasmussen announced his resignation effective February 28, 2025, due to a new job outside the community. He thanked the city and community for the opportunity to serve. Mayor Niemeyer presented him with a flag in recognition of his service, highlighting his involvement in many projects including downtown incentives, Hillcrest Park pickleball courts, and the I-29 interchange. - Employee Service Awards: Human Resources Director Casey Bill presented recognition of city employees who reached longevity milestones in 2024, including Bonnie Foster (20 years), Pat Aman (25 years), and many others. A total of 20 employees were recognized. - SDSU Student Association Report: Claire Kenneke reported on recent Senate outreach week activities and upcoming elections on March 25-26, with 22 senator positions and two presidential/vice-presidential tickets. - Economic Development Merger Committee Update: Councilmember Wendell provided an update on the 15‑member committee merging the Chamber of Commerce, BEDC, Downtown Brookings, and Visit Brookings. Key points: the merger is not a city takeover or cost-saving measure but aims to maximize resources and sustainability. The committee has conducted staff interviews and analyzed peer cities (Laramie, Yankton, Rapid City, Mankato, Burlington, Ames). Next steps: all-staff forum in late March, stakeholder forum, then a draft implementation plan to be presented to council in April/May for approval and inclusion in the 2026 budget. A landing page at growtogetherbrookings.com contains updates. Funding Requests - 2025 Outside Agency Funding: City Manager Paul Briseno presented the recommended distribution of $263,715 in social service agency funding, based on a rubric by United Way. Priorities: food security and rental assistance. Total requests were $473,500. United Way Director Heidi Gullickson answered questions: rental assistance can be used through Salvation Army funds; the need exceeds available dollars. Councilmember Doran and Tilton Byrne expressed appreciation for the process. The motion to approve was unanimous. Ordinance First Readings - Ordinance 25-007 – Budget Amendment No. 1: Finance Director Ashley Runch presented the ordinance carrying forward 2024 budgeted amounts. General fund carry‑forward of $700,000 (including $350,000 for Shady Acres remediation, $85,000 for retirement payout contingency). CIP fund carries forward $7.3 million. Special revenue funds include $251,000 for Dakota Bank Center projects, $201,000 for drainage. Enterprise funds carry forward $4.3 million. Second reading scheduled March 11. - Ordinance 25-006 – Conditional Use Permit for Gunsmithing Business: Mike Struck presented a major home occupation CUP at 1630 Olwien Street for a gunsmithing business in a detached garage. Planning commission recommended 8‑0, development review team and police support. Conditions: valid for applicant only, non‑transferable, proof of state/federal permits every three years. Second reading/public hearing March 11. - Ordinance 25-005 – Rezone in Joint Jurisdiction Area: Rezone from Joint Jurisdiction Agriculture to Business B-3 Heavy for two outlots south of 36th Street near Main Avenue. Planning commission unanimous recommendation. Joint meeting with Brookings County Commission tentatively scheduled for March 11 at 5:30 PM. Public Hearings & Second Readings - Ordinance 25-004 – Repeal of No Mow May: Second reading and action to remove the \"No Mow May\" designation. Sustainability Council Vice Chair Albert Peten presented: the program increased awareness but caused issues with invasive species, aesthetics, and enforcement. Alternative pollinator‑friendly strategies will be pursued. Councilmember Doran noted positive awareness from student discussions. Motion to approve passed unanimously. - Item 9B (Commercial Corridor Design Review) was removed from the agenda. Other Business - Resolution 25-019 – Creation of TIF District 17: Mike Struck presented the district boundaries along 6th Street and Campanile Avenue, including a vacant parcel and properties north of Bank Star. The project will include approximately 198 housing units, classified as economic development TIF by the Department of Revenue due to commercial components. Planning commission recommended 6‑1. Council approved unanimously. - Resolution 25-020 – Approval of TIF 17 Project Plan: Eligible project costs up to $9.48 million, though actual request is lower. Public improvements include widening Campanile Avenue with a median from 7th to 6th Street, funded through a public‑private partnership with SDSU. The developer will be reimbursed on a pay‑as‑you‑go basis. Toby Morris of Collier Securities explained the legality of SDSU benefiting from TIF revenue and that the city bears no risk. Council approved unanimously, with a future development agreement to be brought forward. - Resolution 25-013 – Naming of Streets in Brookings Marketplace: Removed from table. Two streets: a public road from La Fever Drive to 32nd Avenue (named Market Street) and a private east‑west street between Aldi and Target (named Pasque Place, after the state flower). Councilmembers selected these names from a ranked list of five options. Approved unanimously. City of Brookings Progress Report - Assistant to the City Manager Samantha Beckman provided updates on volunteer board vacancies, downtown incentive applications due March 1, public works projects (street maintenance, drainage, shared‑use path), solid waste (e‑waste program, landfill improvements), police department seeking CALEA accreditation, parks/recreation (Frostfest events, skate park charrette March 4), library ASL class with waitlist, and Dakota Bank Center events. Notable: holiday light recycling collected 1,436 pounds. Council Member Introductions - No topics were introduced for future discussion. The next regular meeting is March 11, 2025, with a joint jurisdiction meeting at 5:30 PM. Adjournment - Meeting adjourned.

The Brookings City Council held a study session on February 18, 2025, at 6:00 PM in the Community Room of the Brookings City & County Government Center. The session focused on a presentation by Community Development Director Mike Strucker covering three development tools: commercial corridor overlay districts, planned development districts, and tax increment financing (TIF) districts. The meeting included a brief open forum (with no public comments), the presentation, and council discussion. No formal votes were taken, but council members expressed support for revisiting the administrative approval process for commercial corridor projects.

The Brookings City Council met on February 11, 2025, at 6:00 PM in the Council Chambers. The meeting covered a range of topics including public comments on a new skating academy, a first reading to repeal the "No Mow May" ordinance, approval of a new Civic District zoning district, tabling of a street naming resolution, and approval of a resolution designating Brookings as a Bee City USA affiliate. Council also received reports from the SDSU Student Association and city boards. Consent Calendar - Approved minutes from January 28, 2025. - Approved temporary alcohol/special event alcoholic beverage licenses from existing holders. - Approved property tax abatements: $615.41 for 1120 Western Avenue and $4,342.89 for 900 20th Street South. - Approved Resolution 25-011 designating vote center locations and appointing election superintendents and deputies for the April 8, 2025 combined municipal/school board election. Public Comments & Testimony - Trish Matson Boose, membership chair of the Brookings Figure Skating Club, thanked the City and Parks and Recreation Department for supporting the inaugural Brookings Skating Academy. She reported that skaters aged 3 to 54 participated, including new adaptive skating for children with disabilities, adult beginners, teen beginners, and beginning hockey skills. She expressed strong positive feedback and requested the city explore year-round ice availability, particularly summer ice, to accommodate growth. Presentations & Reports - SDSU Student Association (Claire Kennicki): Reported on legislative activity. They opposed Senate Bill 100 (concealed carry on regental campuses), which passed the Senate State Affairs committee 7-2. They also opposed House Bill 1193 (prohibiting requiring on-campus housing after first year), with testimony scheduled for the next day. - Brookings Municipal Utility Board (Councilmember Avery): Reviewed quarterly financials, discussed cybersecurity efforts, and noted a scholarship program for Brookings high school students (three $1,000 scholarships). - Brookings Health System (Councilmember Rasmussen): Reported on strategic plan review, monitoring of state/federal healthcare policies, Northern Plains Healthcare Network updates, and a perfect score of 100 on the Maternity Practices and Infant Nutrition and Care survey. Discussion Items - Ordinance 25-004 – Repeal of "No Mow May" (First Reading): Albert Potan, Vice Chair of the Sustainability Council, presented the recommendation to repeal the "No Mow May" designation due to challenges including proliferation of invasive species, negative impacts on neighborhood aesthetics, property values, and enforcement difficulties. The Council recommended focusing on alternative strategies such as education, native plantings, and invasive species management. Second reading is scheduled for February 25, 2025. Council members expressed appreciation for the Council's work and interest in alternative pollinator-friendly approaches. - Ordinance 25-002 – Creation of Civic District Zoning (Public Hearing and Second Reading): Community Development Director Mike Struck presented the ordinance creating a new zoning district for public civic uses (e.g., city, school, county, state facilities). The district aims to hold public facilities to higher standards and address concerns from locating in residential areas. The Planning Commission recommended approval 6-1. The Council approved the ordinance unanimously (7-0). - Resolution 25-013 – Street Naming (Market Street and Prime Place): Mike Struck presented a request to name two streets in the Brookings Marketplace area: a private road (suffix "Place") and a public road (suffix "Street"). Councilmember Specker suggested soliciting public input via email for alternative names. The Council voted to table the resolution to the February 25 meeting to allow time for suggestions. - Resolution 25-014 – Bee City USA Affiliation: Albert Potan presented the recommendation to designate Brookings as a Bee City USA affiliate. Commitments include establishing a pollinator committee (initially housed under the Sustainability Council), developing a pollinator habitat plan, reducing pesticide use, hosting educational events, public acknowledgment, and annual reporting. The application fee is $200, with an annual $200 fee shared by the Sustainability Council and Parks and Recreation Department. Councilmember Specker inquired about tangible resources for homeowners, such as a native plant list, and noted existing programs (native plant reimbursement, tree program). Parks and Recreation Director Kristen mentioned ongoing pesticide management practices, including natural deterrents and ladybug releases. The resolution was approved unanimously (7-0). Key Outcomes - Approved the consent agenda unanimously. - Approved Ordinance 25-002 (Civic District zoning) on second reading, 7-0. - Tabled Resolution 25-013 (street naming) to February 25, 2025, with public input solicited. - Approved Resolution 25-014 (Bee City USA affiliation), 7-0. - First reading of Ordinance 25-004 (repeal of No Mow May) was held; second reading scheduled for February 25, 2025. - The next study session is February 18, 2025, and the next regular meeting is February 25, 2025.

The Joint Brookings County and City Planning Commission met on February 4, 2025, at 7:00 PM in the Brookings City & County Government Center. The main action was a rezoning request (2025JJRZ001) by RW Properties LLC (Brian White) to rezone Outlots 10 and 11 from Joint Jurisdiction Agriculture to Joint Jurisdiction B-3 Heavy Business District. The property is located east of the intersection of 36th Street South and Main Avenue South. The commission voted unanimously to recommend approval to the Brookings County Commission and the Brookings City Council. Public Comments & Testimony - Cindy Schmidt (property owner at 521 36th Street South) expressed concern about road maintenance costs, asking who would pay if the area becomes business, noting residents currently pay for upkeep. - Mark Odlin (resident at 6136 Street South, adjacent to Outlot 10) opposed the rezoning, fearing future uses (e.g., materials yard) could conflict with residential character, especially if the rental property on Outlot 11 is sold. - Colin Garr asked if the applicant would contribute to road maintenance. Discussion Items - Staff reports: Rich described the property as two lots (150' x 298.5' each) platted in 1972, currently grass/pasture with a manufactured home on Outlot 11. The Brookings County Development Office and City Planner Ryan Miller both support the rezone if it meets city requirements. Miller noted the comprehensive plan was amended in late 2024 to designate the area as Urban Medium Intensity, which supports B-3 zoning. He also stated that the existing residence will become a non-conforming use subject to section 9441 (continuation under limitations). - Applicant Ryan White stated he has no immediate plans beyond keeping the rental unit as a safety net for his business, and he is willing to participate in private road maintenance (the road is private and currently maintained by residents). He clarified that outdoor storage would require a special exception. - Board questions confirmed the road is private and not maintained by the county or city; maintenance is the responsibility of property owners. The B-3 zone permits uses like outdoor storage only by special exception in the joint jurisdiction area. Key Outcomes - The Joint Planning Commission voted to recommend approval of the rezoning (2025JJRZ001) to the Brookings County Commission and the Brookings City Council. - County vote: Paulson, Mark Joinby, Clark, Kyle Vanderwall, Neil Troyan, Randy Jensen, Kelly Vanderwall, Star Hogan, and Klein John all voted aye. Motion passed. - City vote: Michael (Akin?), Limmer, Jameson, Spear, Heinrich, Solemn, Aiken, and Letty all voted yes. Motion passed. - Next steps: The recommendation will go to the Brookings City Council for introduction on February 18, 2025, with a public hearing on March 11, 2025. The Brookings County Commission will also make a final decision. The meeting adjourned after the vote.

The Brookings Planning Commission met at 5:30 PM on February 4, 2025, in the Chambers Room of the Brookings City & County Government Center. The commission considered a conditional use permit for a major home occupation (gunsmithing), a commercial corridor design review overlay district site plan, and the creation of a new tax increment financing (TIF) district. Action was taken on all items except the 2024 Annual Report, which was tabled to the March meeting. Public Comments & Testimony - Item 4a (Gunsmithing): Applicant Reid Cummings answered questions about his federal firearms license and the nature of his business. He confirmed he has the capacity for reloading but does not plan to do so. No public opposition was voiced. - Item 4b (Java Companies Site Plan): Angie Borzma, representing the applicant, explained that the window glazing exception was needed due to structural conflicts with truss bearing and because the windows would face a kitchen interior. She answered questions about drive-through stacking, emergency vehicle access, and the shared access easement. - Item 4c & 4d (TIF District 17): Developers Sean Storhaugen and David Jones spoke in favor, explaining that the project would not proceed without TIF assistance due to high building costs and interest rates. David Jones noted that building costs have risen 40-50% since pre-COVID. The university (SDSU) is a partner for the Campanile Avenue improvements, estimated at $650,000. No public opposition was expressed. - Commissioner Recusals: Commissioner Nick Schmeichel recused himself from items 4c and 4d due to his employment at SDSU. Commissioner Jacob Limmer also recused himself because of his involvement in the planning for the project. Discussion Items - 4a – Conditional Use Permit – Major Home Occupation (Gunsmithing): The commission reviewed a request by Reid Cummings to operate a gunsmithing business out of his detached garage at 1630 Olwien Street. Staff presented a home occupation checklist where all standards were met (e.g., no exterior display, no toxic materials, etc.). Two additional on-premise parking spaces are required beyond the two for the dwelling, for a total of four, which are available in the driveway and garage. Staff recommended approval with conditions: permit non-transferable, applicant must maintain state/federal licensing and submit renewal proof every three years. Commissioner Jacob Limmer asked about whether signage is allowed; staff clarified residential signage is limited (e.g., 8 sq ft). Another commissioner expressed concern about overhead door security and suggested auxiliary locks or a gun safe. The applicant confirmed he holds a federal firearms license and will be subject to ATF review. The commission unanimously approved the permit with conditions. - 4b – Commercial Corridor Design Review Site Plan – Java Companies: The proposal involves two 2,460 sq ft buildings (quick-service restaurant and coffee shop, both with drive-throughs) on a 58,955 sq ft lot at the northeast corner of 6th Street and LaFever Drive (inside the B4 Highway District with a commercial corridor overlay). Two exceptions were requested: (1) minimum lot size of 60,000 sq ft is required, but the lot is 58,955 sq ft (1,045 sq ft short); (2) corridor-facing window glazing must be 20% but only 15% is provided. Staff and DRT supported the exceptions. The site plan includes a dual drive-through lane, 120 feet of stacking per the first window, and a shared access easement with the northern property to align with a future private street. Commissioner questions addressed drive-through stacking (measured from order point to pickup), emergency access, and the easement requirement. The public hearing was opened and closed with no opposition. The commission approved the site plan including both exceptions. - 4c – Resolution Creating Boundaries for Tax Increment District Number Seventeen: Three parcels were proposed: Lot 1A in Block 4 of Hill Park Edition (vacant on 6th St between 12th and 13th), Lot 13A in Block 2 of Sanderson’s Edition (on Campanile Ave north of BankStar), and a third parcel for a parking lot. The district is classified as economic development by the SD Department of Revenue due to commercial space. The TIF review team evaluated the application against updated policies. The district’s base value is approximately $1.5 million; the project will significantly increase assessed value. Staff explained that the TIF term is 20 years (state maximum), and the developer will be reimbursed on a pay-as-you-go basis from the tax increment. No agreements have been finalized yet. The commission voted to approve the resolution (7-1-1, with Jacob Limmer recused and Debra Spear voting no; Nick Schmeichel recused). - 4d – Action to Approve Project Plan for TIF District Number Seventeen: The project plan details up to $6,513,338 in total reimbursable costs, with approximately $650,000 for Campanile Avenue improvements (widening, median, landscaping) and the remainder for developer costs (site prep, parking, utilities, street work, but not residential construction). The developer will inject equity through land acquisition. The plan includes a workforce housing component requiring rents at or below 80% AMI for the first five years (though the district is classified as economic development, so that requirement is from state guidelines not municipal). Commissioner Debra Spear questioned the inclusion of SDSU as a beneficiary and expressed concern about the proliferation of TIFs. The project plan was approved on a 7-1-1 vote (Spear opposed, Limmer and Schmeichel recused). - 4e – 2024 Annual Report: The 2024 Annual Report was presented alongside previous years (2022, 2023). Due to time constraints before a joint planning commission meeting at 7 PM, the commission voted to table this item to the March meeting. Motion passed unanimously. Key Outcomes - Conditional Use Permit (Gunsmithing): Approved without opposition on a roll call vote (all 8 present voted ‘yes’). Conditions include non-transferability, licensing renewal every three years, and compliance with home occupation standards. - Commercial Corridor Site Plan (Java Companies): Approved on a roll call vote (all 8 present voted ‘yes’), including the two requested exceptions for lot size and window glazing. - TIF District 17 Boundaries: Resolution approved (7-1, with Spear opposed; Limmer and Schmeichel recused). The district will be classified as economic development and will run for up to 20 years from council approval. - TIF District 17 Project Plan: Approved (same vote: 7-1, Spear opposed; Limmer and Schmeichel recused). Maximum reimbursement $6,513,338. - 2024 Annual Report: Tabled to March 2025 meeting.

The Brookings City Council met on January 28, 2025, at 6:00 PM in the Council Chambers of the City & County Government Center. The meeting included a proclamation, multiple presentations, first and second readings of ordinances, public hearings, and action on various business items. Councilmember Doran was absent. The meeting was adjourned after a progress report and discussion of future agenda items. Consent Calendar - Approved the consent agenda unanimously, including the January 14, 2025 meeting minutes, temporary alcohol licenses for five events (clarified by Councilmember Specker), and Resolution 25-009 amending the joint cooperative agreement for the Government Center. Presentations/Reports - Proclamation: Mayor Niemeyer proclaimed January 30, 2025 as "Religion and Values Forum Day." Dr. James Murphy of SDSU encouraged community attendance at the inaugural forum at the South Dakota Art Museum. - SDSU Student Association: Claire Kenneke reported on attendance at Brookings/SDSU Day at the Capitol and Students for Higher Education Day, noting SDSU had 28 attendees. They are monitoring HB 1090 (anti-hazing) and SB 100 (concealed carry on campus). - First Impressions Program: Laura Shankarbineau (Visit Brookings) presented a community “secret shopper” program with Aberdeen, run through SDSU Extension. Volunteers will visit each other’s communities in summer 2025 to assess gateways, downtown, housing, etc. The program costs $10,000 per community but is free as a pilot. Councilmember Specker recommended the final report be presented as a study session. - Strategic Plan Online Dashboard: Deputy City Manager Jake Meshke demonstrated a new interactive dashboard tracking the 2021-2026 Strategic Plan, updated biannually. It shows progress (e.g., 76% of fiscal responsibility objectives on track, 24% completed). The dashboard will be public soon. Councilmember Wendell asked about the update process; department heads populate progress with staff oversight. First Reading - Ordinance 25-002: Creation of a new Civic District zoning district (Chapter 94 amendment) for public/institutional uses. Community Development Director Mike Strucker presented it as a 6-1 recommendation from the Planning Commission. The second reading and public hearing are set for February 11, 2025. Public Hearings and Second Readings - Ordinance 25-001 (Charter Commission): Second reading and approval (unanimous) to accept the Charter Commission’s report and set the April 8, 2025 election for proposed charter amendments. Deputy City Manager Meshke noted seven public meetings were held. Councilmember Rasmussen thanked the commission. - Resolution 25-010 (Airport Hay Lease): Approved unanimously. Airport Manager Lucas Dahl reported a bid letting on January 7, 2025; Kohl Hauglie won with $120.50/acre for 314 acres (annual payment $37,837). One-year lease with two one-year renewal options. - Resolution 25-004 (City Hay Land): Approved unanimously. Eric Weir was the sole bidder at $63/acre for 18 acres (annual payment $1,134). One-year lease with renewal options. - Temporary Alcohol License (Chamber of Commerce): Approved unanimously for the Galentine’s Day event on February 13, 2025, at Brookings Cinema. - Ordinance 25-003 (Rezone 1115 W 20th St S): Approved unanimously (6-0). The property is rezoned from Agriculture to R-3 Apartment District. Public comment: Kristen Olk (1206 W 20th St) opposed, citing inconsistencies with the comprehensive plan (low density designation) and drainage concerns. Developer Russell Atkins spoke in favor. Councilmembers discussed safeguards: the Large Scale Residential Development (LSRD) plan is binding; any changes require new approval. Councilmember Wendell noted the LSRD process ensures council oversight. The density is 3.25 units per acre on 30.46 acres (41 twin-home lots, 17 single-family lots). Other Business - Preliminary Plat – Prairie Sunset Addition: Approved unanimously. 30.46 acres, 41 twin-home lots and 17 single-family lots, with two detention basins. Engineer Charlie Rick and BMU’s Eric Witt addressed drainage, traffic, and sewer capacity. The developer stated the traffic study assumed higher density and showed no impact. Councilmember Specker emphasized the review process by multiple departments. - Resolution 25-008 (Edgebrook Golf Course Rates): Approved unanimously. Finance Director Ashley Rynch presented 2025 fees, with increases in line with peer courses and operational cost increases (including a new golf cart contract). The Park and Recreation Advisory Board approved on January 6. City Progress Report - Assistant City Manager Samantha Beckman reported: a December 30 fire on Main Avenue (28 hours, no lives lost); Target as anchor tenant at Marketplace development (construction spring 2025, operational fall 2026); downtown incentive applications due March 1; new digital budget book; 2025 public works projects (larger street maintenance, drainage, shared-use paths, e-waste program); solid waste improvements (Leach 8 main, route optimization study with SDSU); police community events; Parks & Rec activities (ash tree removal, possum family at Dakota Nature Park); library cultural exhibit; and Codobank Center events (2,200 attendees at recent tournament). Key Outcomes - All votes were unanimous (6-0) except for items where roll call was not shown but all ayes were recorded. - The council directed that the First Impressions Program final report be presented at a future study session. - The next regular meeting is February 11, 2025, with second readings and other items. - Councilmember Wendell noted the need to update the outdated PDF version of the comprehensive plan; staff will explore adding a link or asterisk to the current online map.

The Brookings City Council met on Tuesday, January 14, 2025, at 6:00 PM in the Council Chambers for a regular meeting. The agenda included a consent agenda, a proclamation, reports from SDSU and city boards, a contract for golf cart leases, first readings of ordinances on charter amendments and a rezoning, and public hearings on a zoning change, airport lease, and a new malt beverage license with video lottery authorization. The meeting was adjourned after an executive session. Consent Calendar - Approved the City Council meeting minutes from December 17, 2024. - Approved the cancellation of the January 21, 2025 City Council Study Session. - Approved Resolution 25-001 designating depositories for municipal funds. - Approved Resolution 25-002 designating the official newspaper. - Approved Resolution 25-006 designating purchase authorities. - Approved a special event temporary alcoholic beverage license request. Proclamation - Mayor Niemeyer read a proclamation declaring Monday, January 20, 2025, as Dr. Martin Luther King, Jr. Rally and Marade Day in Brookings. The intended recipient was not present. Presentations & Reports - SDSU Student Association: Claire reported that the spring semester began January 13, 2025, and runs through May 9, 2025, with commencement on May 10. Student elections are scheduled for March 25–26, and the Senate will attend Students for Higher Education Day at the Capitol on January 26–27. She noted the association is monitoring proposed budget cuts to state library funding and Board of Regents appropriations. - BMU Utility Board: Councilmember Bonnie Foster (reporting for BMU) summarized the January 13 BMU board meeting. Key highlights included: a wastewater rate study discussion; 2024 operational highlights such as the solar farm expected to be operational by fall 2025, 99% of meters now read remotely, renovation of the 34th Avenue power station, water treatment plant substantial completion by October 2025, removal of 47 lead water lines (46 in 2024), and the downtown fire response using 5,000 gallons per minute with an estimated 1.6 million gallons of water. BMU also reported on telecommunications upgrades, including compliance with new FCC minimum internet speeds and testing for 10-gigabyte broadband. A bus incident on New Year's Eve disrupted service for 19 homes and 12 businesses, restored by 7:30 PM. - Brookings Hospital Board: Councilmember Rasmussen reported on the December board meeting. Topics included AI use for physician note-taking, a pulse survey showing increased employee satisfaction, an increase in Medicare Advantage participants, election of new officers, and thanks to outgoing board members Jim Morgan and Dick Peterson. Contracts & Change Orders - Resolution 25-007 – Golf Cart Lease: Parks and Recreation Director Kristen Zimmerman presented a five-year lease agreement with NB Golf, LLC for 50 Club Car Tempo golf carts through the Sourcewell cooperative, at a total cost of approximately $376,000 (annual increase of about $40,000 over the previous contract). The new carts feature lithium batteries for faster charging and longer usage, and a GPS-based "golfer experience" system that can display sponsorships and city information. The council approved the resolution unanimously (6-0). Ordinance First Readings - Ordinance 25-001 – Charter Commission Report: David Gilbertson (Chair) and Dr. Lisa Hager (Vice Chair) presented the proposed new city charter. Key changes include: the city manager shall recommend the appointment of the city clerk and city attorney, subject to council confirmation; public records provisions (Section 5) ensure budgets, audits, and ordinances are publicly available. The commission recommended a 10-year review cycle instead of the current 20-year cycle. The first reading was held; second reading and action are set for January 28, 2025. - Ordinance 25-003 – Rezone 1115 West 20th Street South: Community Development Director Mike Strucker presented a rezoning of a 30-acre parcel from Agriculture A to Residence R-3 Apartment District. The proposal is part of a Large-Scale Residential Development (LSRD) plan for 58 lots (single-family or twin homes). The planning commission recommended approval unanimously. The applicant, Russell Atkins of Christenson Development Partners, stated the project supports the city's strategic growth goals. The first reading was held; public hearing and second reading are set for January 28, 2025. Public Hearings and Second Readings - Ordinance 24-038 – Rezone Bowes Addition: The council opened a public hearing and approved (6-0) a rezoning of Lots 1 and 2 in Block 1 of Bowes Addition from Agriculture A to Residence R-1A Single-Family District. The applicant intends to build a single-family home. The planning commission had recommended approval. - Resolution 25-005 – Airport Lease to Civil Air Patrol: Airport Manager Lucas Doll presented a five-year lease renewal for 1,020 square feet in the terminal building at $97.85 per month with a 3% annual increase. The Civil Air Patrol has 18 members (4 seniors, 14 cadets) and operates a Cessna 172. The council approved unanimously (6-0). - Malt Beverage License (Item 9C) – GP2, LLC: The council held a public hearing on an on-off sale malt license with video lottery authorization for 406 Main Avenue, Suite D. The applicant, Kevin Grunwalt, described the space as an alley-accessed lounge. The council approved the malt license portion (6-0). - Video Lottery Authorization (Item 9D) – GP2, LLC: Following the malt license approval, the council heard the separate video lottery authorization request. Councilmembers expressed concerns about density (11 existing video lottery establishments downtown) and proximity to a children's tutoring business (Play) and the Bunny Trail. The vote resulted in a tie (3-3: Ayes: Rasmussen, Avery, Neymar; Noes: Specker, Tilton Byrne, Doran), and the motion failed. The applicant was informed that state law requires a waiting period before resubmission. Other Business - None. Future Topics - Councilmember introductions included: recognition of Brookings city employees, a real estate property lease discussion for 32nd Street South and Main Avenue South, a special event alcohol license for a gala, Edgebrook Golf Course fee changes, second readings of the ordinances introduced, and a city progress report from assistant city managers. These items are scheduled for the January 28, 2025 meeting. Executive Session - The council voted unanimously to enter executive session under SDCL 1-25-2.3 (consulting with legal counsel on litigation or contractual matters) and SDCL 1-25-2.5 (discussing marketing or pricing strategies). No further business was conducted after the session. Key Outcomes - Approved consent agenda, contract for golf cart lease, and airport lease (all unanimous). - Approved first readings of Ordinance 25-001 (charter) and 25-003 (rezoning) – second readings scheduled for January 28. - Approved Ordinance 24-038 (Bowes Addition rezone) unanimously. - Approved malt beverage license for GP2, LLC (6-0). - Denied video lottery authorization for GP2, LLC (tie vote, 3-3, motion failed). - Entered executive session; meeting adjourned from session.

The Board of Adjustment and Planning Commission met jointly on January 7, 2025, at 11:30 AM (UTC) to consider two variance requests, a final development plan amendment, and a zoning ordinance amendment creating a new civic district. All seven board members were present (one absent). The meeting included a roll call, approval of the agenda, and approval of the December 3, 2024 minutes. Board of Adjustment – Variance Requests Variance 1: Brookings Health System Sign (55 sq ft vs. 40 sq ft max) - Request: Variance for a 55-square-foot freestanding sign at 2311 Yorkshire Drive (B2A office district). The maximum allowed is 40 square feet. - Staff Position: Recommended approval, citing the larger lot size (previously two parcels) and the sign's setback from Yorkshire Drive reducing impact. - Public Testimony: None offered by the applicant or opponents. - Board Vote: Motion to approve passed unanimously (7-0). Variance 2: Prairie Hills LLC Rear Yard Setback (20.6 ft vs. 25 ft required) - Request: Variance for a 20.6-foot rear yard setback on lot 23/24 at Chokecherry Lane and Sunflower Road (R3 district). The minimum required is 25 feet. - Staff Position: Recommended approval, noting the situation arose from platting after building foundation installation. - Applicant Statement: Jacob Mills (representing Prairie Hills LLC) explained that the shortfall was discovered during final platting and that the adjacent land to the south is owned by the applicant and undeveloped. - Public Testimony: None in opposition. - Board Vote: Motion to approve passed unanimously (7-0). Planning Commission – Final Development Plan Amendment Madary Acres – Building Demolition and Rebuild at 1100 8th Street South - Request: Amendment to final development plan to demolish an existing stone building and construct a 60x84-foot shop/shed (partially two-story) with a 7-foot east side setback. The property is in a planned development district. - Staff Position: Recommended approval, citing the aesthetic improvement and operational efficiency. - Applicant Statement: Lynn Darnell (owner) stated the project will improve street appearance and allow better product flow through garage doors and a heated loading area. - Public Testimony: None in opposition. - Commission Vote: Motion to approve passed unanimously (7-0). Planning Commission – Zoning Ordinance Amendment (New Civic District) Creation of Chapter 94 – Civic District and Associated Supplemental Regulations - Proposal: Establish a new “Civic” zoning district to provide consistent regulations for public facilities, parks, schools, religious institutions, and other tax-exempt properties. The district sets 20-foot front, 10-foot side, and 20-foot rear setbacks (with some variation), and a maximum height of 60 feet. Uses include permitted, permitted special, and conditional uses. - Staff Presentation: Mike (city staff) explained that the district was recommended in the 2018 comprehensive plan update to reduce uncertainty for developers and neighbors, and to provide consistent standards for public properties. Existing city-owned properties would be rezoned over time via a zoning map amendment, with other entities (schools, county) invited to join voluntarily. - Commission Discussion: - Commissioners asked whether existing properties would be non-conforming; staff said no immediate forced rezoning, and existing variances would be honored. - The utility of rezoning was discussed: it signals future public use and can reduce public concern about high-density development. - Staff noted that the district does not include public maintenance facilities (e.g., street shops) which belong in industrial areas. - The future land use map already identifies civic areas, and the comp plan supports the district. - Parks and golf courses could be rezoned, but disposal of parkland is governed by state statute and deed restrictions. - The district does not impose minimum lot size; parking requirements will naturally limit building size. - Public Testimony: None in favor or opposition. - Commission Vote: Motion to approve the ordinance amendment passed 6-1 (Commissioner Spear voted no). Key Outcomes - Variance for Brookings Health System sign: Approved (7-0). - Variance for Prairie Hills LLC rear yard setback: Approved (7-0). - Final development plan amendment for Madary Acres: Approved (7-0). - Zoning ordinance amendment creating Civic District: Approved (6-1). Staff will proceed with drafting the ordinance and later bring forward a zoning map amendment for city properties. - The meeting adjourned after the final vote.

The Brookings City Council met on December 17, 2024, beginning with an executive session at 5:00 PM, followed by a study session at 5:30 PM, and the regular meeting at 6:00 PM. The meeting covered updates on PFAS mitigation, emerald ash borer management, and the inclusive play project, as well as the Mayor's State of the City address, several contract approvals, rezoning, and a city manager compensation adjustment. Consent Calendar - Approved the consent agenda, which included: City Council meeting minutes from December 10, 2024; volunteer board, committee, and commission appointments (10 boards, 31 seats); temporary alcohol/special event beverage licenses; the Federal Highway Administration urban boundary for Brookings; and Resolution 24-116 declaring surplus property. No items were removed for discussion. Study Session Updates - 3M/Solventum PFAS Mitigation Plan – Jim Burkhart, Solventum site director, presented an update on ongoing sampling and assessment. Detections of PFAS were found off-site in stormwater ponds and quarry ponds, with the highest readings southwest of the property. The company has submitted a report to the South Dakota Department of Agriculture and Natural Resources (DANR) and the city. Interim steps include removal of 4,500 cubic yards of soil (sent to a landfill in Rosemount, MN) and installation of a berm and carbon treatment system for stormwater, expected to be fully functional for spring runoff. Quarterly groundwater monitoring and annual reporting will continue. Councilmember Specker asked about soil testing in the pond area southwest of the site; Burkhart stated that a meeting with the state is scheduled after the new year to discuss next steps. - Emerald Ash Borer Update – Kristen Zimmerman, Parks, Recreation and Forestry Director, reported that the emerald ash borer (EAB) was confirmed in Brookings on July 2, 2024. The forestry division (4 full-time staff, 2 certified arborists) maintains over 20,000 public trees with a 2024 budget of $440,000. In 2024, over 2,300 trees were removed (1,500 ash trees at the golf course and Solventum property), 340 trees were planted, and selected trees are being treated with an Arborjet system every 2–3 years. The 2025 focus is on Zone 4 (along Derdall and Orchard) where EAB activity is highest. The urban forestry program will offer $25,000 in resident incentives: $100 per tree planted, an additional $25 for front-yard planting, and $50 per address for ash tree treatment (maximum $175 per address). Approximately 80% of ash trees are expected to be dead or removed within five years. Council discussed treatment methods, costs (ranging from a few hundred to several hundred dollars per tree), and the GIS interactive map that will be available in 2025. The city manager suggested reconsidering a list of certified applicators for the public. - Brookings Inclusive Play Project – Kristen Zimmerman also provided an update on the inclusive playground at the Fishback Soccer Complex. Phase one includes an 11,000-square-foot playground, splash pads, and restrooms (total phase one cost $1.6 million). Future phases include a mini-pitch soccer/futsal court, fitness equipment, and shelters. Total project cost: $2.7 million. Fundraising progress: $900,000 from city CIP, $20,000 committed, leaving a $1.6 million gap. Grants are pending, including one from Musco for the mini-pitch. The city is seeking community champions and sponsors. Councilmember Wendell suggested identifying fundraising champions; Zimmerman noted the park board is helping make connections. No deadline exists for funds. Public Comments & Testimony - No public comments were offered during the open forum or on any agenda items. Discussion Items - Mayor's State of the City Address – Mayor Oepke Niemeyer presented a comprehensive review of 2024 accomplishments, organized by the city's strategic plan (fiscal responsibility, safe/inclusive community, service innovation, sustainability, economic growth). Highlights included: new budget software, updated procurement policy, revised TIF policy (with triple bottom line requirements), facility upgrades expected to reduce carbon footprint by 15%, affordable housing code changes resulting in homes starting at $180,000, Hillcrest Pickleball Courts ($750,000, opened September 2024), Pioneer Band Shell restoration ($235,000), expanded Community Service Officer unit, Activity Center membership tripled to 362, parks and trail improvements, charter review for April 2025 election, council policy updates, high-performing organization training, Master Drainage Plan (updated 2024), Solid Waste Master Plan implementation, EAB management, stormwater incentive program (rain barrels and native plants), and economic growth projects including I-29/20th Street interchange, Solventum $220 million expansion (adding 4% jobs, $16 million regional revenue, $80,000 annual taxes), and Brookings Marketplace development (Aldi, convenience store, big-box retailer; construction spring 2025; estimated $1.1–1.5 million annual sales tax revenue). - Legal Services Agreement – Renewal of City Attorney Steven Britzman's contract for 2025 with a 4.5% rate increase, 50 hours per month ($200/hour after 50 hours). Council members expressed appreciation for his work. Approved unanimously. - Resolution 24-115 – 12th Street South Intersection and Main Avenue South Signal and Sidewalk Ramp Reconstruction – City Engineer Charlie Richter presented the award of the bid to Big Al's Contracting Inc. for $489,068 (41% below engineer's estimate). The project replaces aging traffic signals and non-compliant ramps. Approved unanimously. - Ordinance 24-038 – First Reading Rezone – Ordinance to rezone lots near 22nd Avenue South and 26th Street South from AG to R1A single-family for a home (Bose family). Unanimous planning commission recommendation. Public hearing and action set for January 14, 2025. No council discussion. - Resolution 24-111 – Airport Lease – Lease of 4,096 square feet at Brookings Regional Airport to Madison Aircraft LLC and Dakota Jet Company for 25 years at $0.14/sq. ft. (initial annual revenue $573.44), with 2% annual adjustment and five-year rate review. Approved unanimously. - Resolution 24-114 – Comprehensive Plan Future Land Use Map Amendment – Community Development Director Mike Struck presented changes to urban medium intensity for several areas along Main Avenue South, 20th Street South, and other corridors to provide flexibility for commercial and residential development. No floodplains or natural wetlands were impacted. Unanimous planning commission recommendation. Approved unanimously. - Preliminary Plat – Sioux Village of Indian Hills Addition – Replatting of three lots (53E, 53F, 53G) near Crystal Ridge Road and Trail Ridge Road, including one existing multifamily lot and two undeveloped parcels. Unanimous planning commission recommendation. Approved unanimously. - Resolution 24-113 – Contingency Fund Transfer – Transfer of $50,000 from city manager's contingency to the Community Service Unit for payroll, supplies, and uniforms due to the unit's expanded role (code enforcement, security, animal control). Finance Director Ashley Rynch explained the need for equipment (tasers, body cameras). Approved unanimously. - Progress Report – Assistant to the City Manager Samantha Beckman highlighted December activities: Festival of Lights, Mayor's Awards, engineering ditch maintenance, solid waste master plan implementation (leachate force main design 95% complete, spring 2025 groundbreaking), holiday lights recycling program, police shield ceremony, ride-along program, code enforcement transfer to police, parks activities (ash removals, Larson Ice Center improvements, library window replacement, lighting upgrades). Councilmember Tilton Byrne asked about skate rentals for the skating academy; staff will follow up. Key Outcomes - Consent agenda approved unanimously. - Legal services agreement with Steven Britzman approved unanimously. - Resolution 24-115 (bid award) approved unanimously. - Ordinance 24-038 first reading; public hearing scheduled for January 14, 2025. - Resolution 24-111 (airport lease) approved unanimously. - Resolution 24-114 (future land use map amendment) approved unanimously. - Preliminary plat approved unanimously. - Resolution 24-113 (contingency transfer) approved unanimously. - Executive session held after the regular meeting to discuss the city manager's contract. Council then voted to increase City Manager Paul Briseno's base salary to $202,217, with the remainder of his contract unchanged. The motion passed unanimously (7-0). Council also approved a motion (7-0) to add a discussion item for the January 2025 meeting regarding a salary analysis for city staff.