Public Meetings - Brookings, South Dakota

The Brookings Planning Commission met on Tuesday, December 3, 2024, at 5:30 PM in the Chambers Room of the Brookings City & County Government Center. Commissioners Schmeichel, Limmer, Spear, Solum, and Aiken were present; Jamison and Leddy were absent. The commission considered four items: a preliminary plat, a rezone, a final development plan for an Aldi grocery store, and a series of future land use map amendments along Main Avenue South. All items were approved unanimously. The meeting also included the election of officers for 2025. Consent Calendar - No consent calendar was presented. All items were considered individually. Public Comments & Testimony - Item 4C – Final Development Plan (Aldi): Jamie Faust, project manager with ISG on behalf of Aldi, spoke in support of the final development plan. He thanked the commission for consideration and stated that Aldi is excited about the project and has worked closely with city staff to meet all conditions. No public comments were received on other items. Discussion Items 4A – Preliminary Plat – Lots 53E, 53F, and 53G of Sioux Village of Indian Hills Addition - Staff introduced the preliminary plat submitted by Willow Trail LLC for three lots near Crystal Ridge Road and Trail Ridge Road. The lots are in an R-3 multifamily district. Staff recommended approval, noting that the plat meets all code and ordinance requirements. The commission voted unanimously to approve the preliminary plat. 4B – Rezone – Lots 1 and 2 in Block 1 of Bowes Addition - A petition by Paralandra LLC to rezone two lots from Agriculture (AG) to Residence R-1A Single-Family district. The property is located south of unimproved 26th Street South and east of 22nd Avenue South. The future land use map shows medium density residential, supporting the rezone. Staff recommended approval. The commission voted unanimously to approve the rezone. 4C – Final Development Plan – Lots 3 and 4 in Block 9 of Wiese Addition (Aldi) - The applicant, Aldi, proposed a 19,000-square-foot grocery store in the Brookings Marketplace near Interstate 29 and 6th Street. The site is in a planned development district with a B-2 underlying district. Staff noted that the plan meets commercial corridor design requirements, with parking located to the east of the building. A side yard landscape exception was granted at the initial development plan stage. The applicant presented building elevations, and commissioners asked about parking and traffic flow. The commission voted unanimously to approve the final development plan. 4D – Future Land Use Map Amendments – Main Avenue South - Staff presented eight proposed amendments to the 2040 Comprehensive Plan Future Land Use Map along Main Avenue South. The amendments generally change designations from urban low, medium density residential, open wetland, or other categories to urban medium intensity. Staff explained that the changes align future land use with existing zoning and development patterns, and provide flexibility for commercial or mixed-use infill. Key areas included: - Corner of Main Avenue South and 8th Street South (urban low to urban medium) - Corner of Main Avenue South and 20th Street South (urban low to urban medium) - 2400-2500 block of Main Avenue South (mix to urban medium) - Main Avenue South from 26th Street to Sweetgrass Drive (to urban medium) - Main Avenue South and 32nd Street (to urban medium) - Properties near 35th and 37th Streets (cleanup to urban medium) - Southernmost extent of Main Avenue South (to urban medium) - Commissioners discussed the rationale for including partial parcels and the treatment of open wetland designations. Staff clarified that the future land use map is a high-level guide and that property lines are often crossed. The commission voted unanimously to recommend approval of the amendments to the City Council. 5A – Election of Officers for 2025 - Commissioner Spear nominated Commissioner Scot Leddy as Chair and Commissioner Jacob Limmer as Vice Chair for 2025. The commission unanimously approved the nominations. Key Outcomes - Preliminary Plat (Item 4A): Approved unanimously. - Rezone (Item 4B): Approved unanimously. - Final Development Plan (Item 4C): Approved unanimously. - Future Land Use Map Amendments (Item 4D): Forwarded to the City Council with a unanimous recommendation for approval. The council will consider the amendments at its December 17, 2024 meeting. - Election of Officers: Chair Scot Leddy and Vice Chair Jacob Limmer elected for 2025. - Meeting Date Adjustment: Staff noted that the January 2025 planning commission meeting (scheduled for Tuesday, January 7) may need to be rescheduled if many commissioners travel for a potential SDSU football playoff game. Commissioners decided to keep the date as scheduled unless a quorum issue arises.

The Brookings City Council met on November 26, 2024, at 6:00 PM in the Council Chambers. The meeting included a pinning ceremony for two new police officers, a proclamation for Small Business Saturday, a year-to-date financial report, approval of union contracts and a change order, a public hearing on a convenience store site plan, a contested liquor license renewal for LaCantina Restaurant which was denied, fund transfers, jurisdictional change for landfill road, a progress report, and approval of a motion to form an investigatory group to explore merging four economic development organizations. Consent Calendar - Approved minutes from November 12 and 19, 2024. - Approved annual renewals for Medical Cannabis Establishment Licenses. - Approved annual Liquor and Wine Alcohol License Renewals for 2025. - Approved Temporary Alcohol / Special Event Alcoholic Beverage Licenses. - All items passed unanimously. Presentations/Reports - Pinning Ceremony: Police Chief Scott Drake officiated the oath of office for new officers Lisa Walterman and Remy Master. Mayor Oepke G. Niemeyer administered the oath. Council congratulated them. - Proclamation: Mayor proclaimed November 30, 2024, as Small Business Saturday in Brookings, noting that 68 cents of every dollar spent at small businesses stays local. - 2024 Year-to-Date Financial Report: Finance Director Ashley Rentz presented. Highlights: sales tax (3B) was flat through September but received a $64,000 audit payment and an additional $45,000 in November. General fund expenditures at 73% vs 85% of year, revenues at 81%. City reserves $17.3 million, police facility project estimated at $18 million (deficit $687,000). Capital projects and community ARPA funding updates. Council asked about audit payments and a third street sweeper. Contracts/Change Orders - 7A: Police Union Agreement (2025–2027): HR Director Casey Bell presented. 2.5% COLA and up to 2% merit increase in 2025, annual salary opener. Approved unanimously. - 7B: City General Union Agreement (2025–2027): Same terms as police. Approved unanimously. - 7C: Resolution 24-109 – Change Order 1 for Street Maintenance Overlay Project: City Engineer Charlie Richter presented. Change order of $127,664.57 for gravel and resurfacing of 14th Ave due to unforeseen conditions. Total contract now $1,334,145.92, still under engineer's estimate. Approved unanimously. Public Hearings and Second Readings - 9A: Commercial Corridor Design Review – Circle K (Moriarty Edgebrook): Community Development Director Mike Struck presented. Proposed convenience store with car wash at 22nd Ave and 20th St S. Two exceptions needed: 63.4-foot setback from east property line (due to utility easement) and 5.5-foot landscape setback on south property line (instead of 10 feet). Planning Commission recommended approval. Jim Gepner, development manager for Circle K, spoke in favor. Council approved unanimously. - 9B: Tabled Item – LaCantina Restaurant Liquor License Renewal: The restaurant had failed three alcohol compliance checks in 2022, one in 2023, and one in 2024, but passed the most recent in September 2024. Owner Ray Aranda explained that failures occurred on busy Thursday Margarita nights, though they now use ID scanners and ask for IDs. Council expressed concerns about training and that problems may occur other nights. After discussion, council voted 6–1 to deny renewal (Mayor Niemeyer the sole yes). The license expires December 31, 2024; the city will notify the State Department of Revenue for final determination. Other Business - 10A: Resolution 24-108 – Fund Transfers: Finance Director Rentz presented transfers totaling $185,000: $62,000 for employee retirements/separations (police and parks), $45,000 from community development to code enforcement, $57,000 from police to community service for labor support, $21,000 from building sinking fund to capital improvement for radio antenna relocation. Approved unanimously. - 10B: Resolution 24-107 – Jurisdictional Change for 34th Ave & 30th St (Landfill Road): Public Works Director John Thompson presented. Changes jurisdictional control from county to city for permitting, while city reaffirms maintenance commitment. County already passed reciprocal resolution. Approved unanimously. - Progress Report: Assistant to City Manager Samantha Beckman provided November update. Upcoming events: Mayor's Holiday Celebration Dec. 10, tree lighting Dec. 6, pedestrian scramble project at Main & Third St, airport taxiway project, police community outreach, new fire chief hired, Parks & Rec activities, library window replacement, Dakota Bank Center events. Council discussed pedestrian scramble details. Key Outcomes - LaCantina Restaurant Liquor License Renewal Denied (6–1 vote). - Motion to form an investigatory group to merge four economic development organizations (Chamber, EDC, Downtown Brookings, Visit Brookings) approved unanimously. Group to include three council members and representatives from each agency, targeting an implementation plan by April 2025. - All other actions approved unanimously (consent agenda, union contracts, change order, site plan, fund transfers, jurisdictional change). - Councilmember Specker requested a future forestry update on ash borer management.

This study session of the Brookings City Council, held on November 19, 2024, at 6:00 PM in the Council Chambers, featured presentations on proposed charter amendments, downtown incentive programs, Edgebrook Golf Course water sourcing, and the Public Works Streets Division winter operations. Council members discussed each item, and the public provided testimony. No formal votes were taken; the session was informational and will inform future council actions. Public Comments & Testimony - Open Forum: A resident (speaker not fully identified) expressed strong support for a community recreation center, stating that many children cannot afford the Miller Wellness Center and that the city should retain its own space for programming and affordable memberships. He referenced the old Fifth Street Gym and the park and recreation master plan. - Stephanie Mason (Brookings Economic Development Corporation – BEDC) expressed full support for the proposed downtown incentive programs, noting that feedback from business surveys, a small business meetup, and over 80 downtown business walk visits identified needs for more site-ready locations, repairs, and improvements. She said BEDC will collaborate with the city, Downtown Brookings, local lenders, and contractors to foster economic growth. - Angie Borisma (local business owner and architect) asked for clarification on whether professional services (e.g., architectural fees) would be eligible costs under the facade grant program. She noted that the interior program (DRIP) allows such costs to count toward owner equity, but the facade program does not explicitly state this. - Dr. Bob Burns (member of the Charter Commission) spoke in support of the proposed charter language for the city attorney and city clerk positions, explaining that the commission recognized these positions serve primarily the council and that the new language formalizes the council's role in hiring and evaluation. - Diane Nagy (resident and Charter Commission member) encouraged the council to consider whether the proposed charter revisions truly reflect the values of the Brookings community. Discussion Items Charter Commission Proposed Changes Commission Chair David Gilbertson and Derek Akubo (National Civic League) presented the proposed charter amendments. The commission reviewed the charter sentence by sentence, focusing on fine-tuning and updating language after 20 years. Key changes include: - Removing transitional language from the 2002 home rule adoption. - Updating the city attorney title (from “municipal attorney” to “city attorney”) and requiring the city attorney to be a licensed member of the South Dakota State Bar. - Clarifying the supervisory relationship between the city manager and the city attorney/city clerk, with the manager recommending candidates and supervising, while the council retains a role in appointment and evaluation. - Replacing “newspaper” with “news media” for publication of election notices to allow for future media changes. - Adding a requirement to review the charter every 10 years. Councilmember Wendell asked about the intent behind the supervisory language; Gilbertson and Akubo explained it was to clarify the partnership between the council and manager. Councilmember Tilton Byrne expressed concern that the written language might not fully reflect the council’s continued role in hiring and oversight. Burns confirmed the commission’s intent was to maintain council involvement. Councilmember Doran asked about when the city attorney must be licensed; Gilbertson confirmed at the time of appointment. Outreach to the public will occur in December through April, with a ballot vote scheduled for April 8, 2025. The commission will consider council input before finalizing the document. Proposed Downtown Incentives Samantha Beckman (Assistant to the City Manager) presented three incentive programs aligned with the Downtown Brookings Master Plan (adopted October 2024). All are limited to the B-1 Central Business District (Main Avenue area). - Downtown Brookings Façade Grant: 50% matching grant up to $25,000 per project; minimum project cost $35,000. Focuses on historic preservation and facade improvements. Budget: $100,000 for 2025. - Downtown Revitalization Incentive Program (DRIP): One-third grant, one-third loan, one-third owner equity. City matching grant up to $25,000; minimum project cost $75,000. Eligible improvements include ADA upgrades, electrical, and plumbing. Budget: $200,000 for 2025. - Lights Camera Action Grant: 50% matching grant up to $2,000 for lighting, security cameras, and placemaking features. Administered by Downtown Brookings. Budget: $20,000 for 2025. Funds come from the city’s economic development reserves (replenished by land sales). Applications will be due March 1, 2025, with a review committee composed of city staff, Downtown Brookings, and possibly Historic Preservation or BEDC. Councilmember Specker questioned whether professional services could be included in project costs; staff will evaluate and clarify. Councilmember Wendell noted the program could encourage collaboration between business operators and property owners. The programs aim to spur private investment in downtown while preserving historic character. Edgebrook Golf Course Water Sourcing Kristen Zimmerman (Parks, Recreation and Forestry Director) updated the council on efforts to secure a long-term, sustainable water source for the golf course. The current irrigation system is inefficient (single alleyway), and a planned upgrade to dual-row heads will increase water demand. Previous options explored (runoff capture, connection to LG Everest site, treated water from BMU, test wells on golf course property) were found insufficient or not feasible. Three current options are under evaluation: 1. City-owned well south of the golf course: Test well found viable at 300–350 gallons per minute; property acquisition needed. 2. Connection to the South Brook softball fields well: Currently using only 1/8 of its capacity; further analysis required. 3. Connection to BMU’s raw water line near the railroad crossing: Requires crossing the interstate. Cost estimates will be finalized in early 2025, and the Parks Department will provide a final recommendation. A long-term option includes transitioning to more drought-tolerant turfgrass. Councilmember Avery urged pursuing the BMU raw water line as a dependable source. Councilmember Wendell congratulated Zimmerman on becoming the first certified Parks and Recreation Executive in South Dakota. Public Works Streets Division Winter Operations Jeremy Lindstedt (Street Division Manager) and John Thompson (Public Works Director) presented the winter operations plan. The plan uses a four-classification system based on snowfall intensity and timing (Class 1: light snow <2 inches; Class 2: 2–6 inches; Class 3: 6 inches; Ice storm). Parking bans are issued for Class 3 events; the city has issued two bans per year recently. The city maintains 330 lane miles of roadway (including 15 miles gravel). Average 30-year snowfall is 38.5 inches; last year received 41 inches. Equipment includes 5 motor graders, 5 loaders, 5 trucks, 4 haul trucks, 2 skid steers, plus park department equipment. Contractors are used for snow removal in designated zones. The department uses 14 staff plus 2–3 from parks during events. Annual budget for contractor snow removal is $100,000; materials cost $88,000. New technologies include BAM weather app, road temperature sensors, automated vehicle location (AVL) GPS, and dash cams. Pre-wetting of materials (brine) is not yet implemented but is under consideration for future trucks to reduce material waste and environmental impact. The department conducts after-action reviews after each storm. Challenges include single-shift crew, on-street parking, and timing of events. Future opportunities include creating a one-page maintenance report, updating snow storage sites, improving anti-icing methods, and exploring contractor licensing. Councilmembers asked about boulevard damage repair (city covers repairs for both staff and contractors), resident education, and sidewalk snow removal rules (ordinance requires removal within 48 hours; non-compliance is forwarded to code enforcement). Councilmember Duran encouraged ride-alongs to see operations firsthand. Key Outcomes - Charter Commission: The council took no formal action but provided feedback. The commission will incorporate council input and conduct public outreach through December 2024–April 2025, with a final ballot proposal on April 8, 2025. - Downtown Incentives: No formal vote. The programs will be launched in January 2025 with an application deadline of March 1, 2025. Staff will clarify eligibility of professional services costs before launch. - Golf Course Water: No decision made. Final cost estimates and a department recommendation will be presented in early 2025. - Winter Operations: The plan was presented for informational purposes. No action required. Council members expressed appreciation and noted ongoing improvements. Council Member Introductions for Future Discussion No new topics were introduced for future discussion. The next regular council meeting is scheduled for November 26, 2024, with items including the third quarter finance report, a pinning ceremony for two officers, a Small Business Saturday proclamation, a bid award for hay land lease, and a possible license renewal hearing.

The Brookings City Council met on November 12, 2024, starting at 5:30 PM with public hearings on reasonable accommodation requests, followed by the regular meeting at 7:00 PM (convened at 8:10 PM). The council addressed multiple agenda items including the 2025 budget, tax increment financing, a major development agreement, and compensation adjustments. Public Hearing: Reasonable Accommodation at 312 8th Avenue - Oxford House requested a waiver of the city's maximum occupancy limit (three unrelated persons) to allow seven residents at 312 8th Avenue, citing the need to better address substance use disorder. The house had been operating with six residents. The city attorney noted the request was for seven residents, per application clarification. Residents and neighbors testified about safety, traffic, and parking concerns, citing a high turnover rate (estimated 30 residents over several months) and incidents in the alley. The Oxford House representatives argued that 8–12 residents are therapeutically optimal for recovery, citing group therapy models and the Oxford House charter (minimum six). The council voted unanimously (6-0) to disapprove the request, citing lack of evidence that increased occupancy was necessary and noting the property's non-conforming lot size. Public Hearing: Reasonable Accommodation at 908 1st Street - Oxford House requested to increase occupancy from the current six (per two-family dwelling, three per unit) to eight (one additional per unit). The application originally stated eight, but the representative clarified it was one additional per unit, totaling eight. Neighbors testified about safety concerns, including a relapse incident where an intoxicated man entered a neighbor's truck. The council voted unanimously (6-0) to disapprove, finding no evidence that increasing occupancy was essential for equal housing opportunity, and noting the property already operated legally with six. Consent Calendar - Approved unanimously (6-0): minutes from October 22 and October 29, 2024; annual liquor and wine license renewals for 2025; Resolution 24-099 authorizing an on-sale liquor operating agreement renewal for Jim's Tap; Resolution 24-104 deleting Bridge Structure No. 06-160-152 from the National Bridge Inventory. Presentations & Reports - SDSU Student Association: Claire Kennicke reported progress on a bus app (modeled after Durango, Colorado) and finalizing a general activity fee strategic plan for presentation to the Board of Regents in December. Councilmember Wendell congratulated Kennicke on being named 2025 Hobo Day Grand Pooba. - BMU Report: Councilmember Avery reported the BMU board approved the budget, including a $2.655 million transfer to the city's general fund. Water rates will increase 5.3% and wastewater 5% for an average household. - Brookings Health System: Councilmember Specker reported a 3D walkthrough of the new Yorkshire Medical Building (completion June 2025), a community clinic distributing 500 flu and 1,000 TDAP vaccines, a diaper drive collecting 5,000 diapers, and the hospital being awarded America's Best in-State Hospital 2025. A task force was formed to conserve IV solutions due to Hurricane Helene shortages. Contracts & Change Orders - Resolution 24-098: Approved a $23,000 change order for the 2024 Brookings Trails Project due to increased excavation and concrete reinforcement along Six Mile Creek. The change order kept the project under the next lowest bid. Vote: 6-0. Public Hearings & Second Readings - Ordinance 24-037 (2025 Appropriation): Approved on second reading. The $73 million budget is a 3.9% increase over 2024, driven by TIF and storm drainage projects. Sales tax growth is projected at 7.3%. Finance Director Ashley Rensch presented a new interactive online budget book for transparency. Two new positions added: a master mechanic and an associate planner. Vote: 6-0. - Annual Liquor License Renewals for Failed Compliance Checks: The council separated three establishments. Edgebrook Golf Course (one failure) was approved after manager Gary Moan apologized and outlined corrective actions. Buffalo Wild Wings (three failures, but passed most recent check) was approved after manager Dylan Meek described new handheld card scanners. Park Hospitality/La Cantina (three failures) was tabled pending owner appearance. Votes: Edgebrook 6-0, Buffalo Wild Wings 6-0, Park Hospitality tabled unanimously. - Resolution 24-100 (Airport Lease): Approved a new 25-year lease with Pheasants Fury Aviation for 5,280 sq. ft. at $0.18/sq. ft. (annual $950.40), with 2% annual increases and review every five years. Vote: 6-0. Other Business - Resolution 24-101 (FBO Agreement): Approved a five-year fixed base operator agreement with Pheasants Fury Aviation under new owner Joseph Johnson, maintaining fueling, apron services, and 24-hour lobby. Vote: 6-0. - Resolution 24-097 (Consolidated Fee Schedule): Adopted for 2025, including changes to airport fees, transportation network company license fees (flat $500), library fees, police body camera footage fees, and storm drainage fees. Vote: 6-0. - 10-Year Capital Improvement Plan: Approved balanced plan through 2034, funded primarily by second penny sales tax, including street maintenance ($3.6M), inclusive play project ($900K), and skate park renovation ($315K). Vote: 6-0. - Resolution 24-102 (TIF District 13 Boundaries): Approved boundaries for the Brookings Marketplace TIF district, originally reviewed by Planning Commission in July 2023. Vote: 6-0. - Resolution 24-103 (TIF District 13 Project Plan): Approved project plan with eligible costs reduced from $17M to approximately $8M based on updated bid pricing. Projected increment is about $4.5M. The city's total TIF taxable value remains under 10% threshold (currently 2%). Vote: 6-0. - Development Agreement with Ryan Companies US, Inc.: Approved a development agreement for the Brookings Marketplace project, including up to $5.5 million in TIF reimbursement and $2 million in city infrastructure incentives. The project includes a 127,000 sq. ft. national retailer (under NDA), Aldi, a regional convenience store operator, and other retail. Construction is expected to start spring 2025, with anchor opening by summer 2026. Economic impact analysis by Tim Reid (BEDC) estimated $80.9 million in construction output, 622 construction jobs, and ongoing annual sales tax revenue of $1.1–1.5 million. Vote: 6-0. - Resolution 24-096 (Mayor and Council Compensation): Approved increasing council pay from $7,200 to $9,000 annually and mayor pay from $9,600 to $12,000 annually, effective 2025. The resolution also includes language to adjust pay based on COLA starting in 2026. The last increase was in 2012. Vote: 6-0. Key Outcomes - Denied reasonable accommodation requests for 312 8th Avenue (7 residents) and 908 1st Street (8 residents) – both unanimous. - Approved 2025 appropriation ordinance, consolidated fee schedule, 10-year CIP, TIF District 13 boundaries and project plan, development agreement with Ryan Companies, and compensation increase for elected officials – all unanimous. - Approved Edgebrook Golf Course liquor license renewal; tabled Park Hospitality/La Cantina renewal. - Approved change order for trails project, airport lease, and FBO agreement. - Next meeting: Study session on November 19, 2024 at 6:00 PM covering charter commission, golf course update, snow removal process, and downtown incentive program.

The Brookings Planning Commission met on November 4, 2024, at 5:30 PM in the Chambers Room of the Brookings City & County Government Center. Commissioners present: Limmer, Spear, Letty, Solemn, Aiken; Schmeichel (via phone); Jamison absent. The meeting covered two development applications and the formation of a nominating committee for 2025 officer elections. Consent Calendar - Approval of Agenda: Motion by Solem, seconded. Unanimous approval. - Approval of October 1, 2024 Minutes: Motion and second. Unanimous approval. Discussion Items - Item 4A: Final Development Plan – Lot 2, Block 3B, Prairie Hills Addition – Applicant Lily Design proposed a final development plan for a property at 20th Street South and Tallgrass Parkway, zoned B2 (business). The plan originally included a drive‑thru prohibited under previous B2A zoning; after rezoning to B2, the drive‑thru is now permitted. Staff recommended approval with conditions (exterior lighting plan, bike rack, pedestrian connectivity). Public testimony: The applicant confirmed the drive‑thru stacking meets the 120‑foot requirement (actual 120–130 feet) and the exit spacing (28.5 ft from property line) complies with city standards. Commission discussion noted the drive‑thru exit’s proximity to the site entrance but deemed acceptable given the access drive to adjacent property. Motion passed unanimously. - Item 4B: Commercial Corridor Design Review Overlay District Site Plan – Lot 1, Block 1, Moriarty Edgebrook Second Addition – Circle K Stores Inc. proposed a site plan at the corner of 20th Street South and 22nd Avenue South. Two exceptions requested: (1) building setback of 63.4 ft instead of the required 25 ft (due to a 30‑foot utility easement and drive‑thru lane for the car wash); (2) reduced landscape setback of 5.5 ft instead of 10 ft along the south side of the car wash lane. Staff recommended approval with these exceptions. Public testimony: Project manager Richard Blossey explained the need for the reduced landscape setback to accommodate a bypass lane for the car wash. Commission asked about the landscape setback and accepted the explanation. Motion to approve including the two exceptions passed unanimously. - Item 4C: Nominating Committee – Chair noted the need to elect officers for 2025. Two commissioners volunteered (current chair and another member) to serve on the nominating committee, which will meet before the December 3 meeting to bring nominations for chair and vice‑chair. Key Outcomes - Item 4A: Unanimously approved (6‑0). - Item 4B: Unanimously approved (6‑0) with the two staff‑recommended exceptions. - Nominating Committee: Formed with two volunteers; recommendations to be presented at the December 2024 meeting. - Next Meeting: Tuesday, December 3, 2024 (regular schedule); may include a joint Board of Adjustment meeting.

The Brookings City Council met on Tuesday, October 22, 2024, at 6:00 PM in the Council Chambers. The meeting included approval of the consent agenda, proclamations for National Disability Employment Awareness Month and First-Generation College Celebration Day, a report from the SDSU Student Association, action on a change order for a bridge replacement project, first reading of the 2025 appropriation ordinance, approval of a budget amendment, liquor license approvals for a new Kwik Star, adoption of the Downtown Brookings Master Plan, and other routine business. The meeting concluded with a study session request on zoning topics. Consent Calendar - Approved unanimously: Meeting minutes of October 8 and October 15, 2024. - Approved unanimously: Resolution 24-090 declaring surplus property for the City of Brookings. - Approved unanimously: Action to add a Special City Council Meeting on Tuesday, October 29, 2024, at 6:00 p.m. Presentations & Reports - Proclamation: National Disability Employment Awareness Month – Mayor Niemeyer proclaimed October 2024 as National Disability Employment Awareness Month. A representative from the Disability Awareness Committee spoke, emphasizing the importance of employment for disabled individuals and noting that a split-second change in health could put anyone in that position. The council and public were encouraged to consider inclusive hiring. - Proclamation: First-Generation College Celebration Day – Mayor Niemeyer proclaimed Friday, November 8, 2024, as First-Generation College Celebration Day. A representative thanked the council and noted that a related celebration will be held on Thursday, November 7, from 11:00 a.m. to 12:30 p.m. at the SDSU Student Union. - SDSU Student Association Report – Claire Kenneke reported that voter registration efforts concluded with 24 or 28 students registered or switched to Brookings County. The Beta Bus app project has selected a model from Durango, Colorado, and is in early stages. The Student Senate unanimously voted to oppose initiated measure IM 28 (sales tax). - Council Ex-Officio Reports – Councilmember Doran reported on the health system (strategic plan, Yorkshire Medical Building, flu shots on October 28, Brookings High School donor collection depot for Mother's Milk Bank of Iowa) and on her liaison role with SDSU Student Association (discussed construction updates, reasonable accommodation ordinance, Hobo Day street closure, budget season, and downtown safety). Mayor Niemeyer also reported on a BMU meeting regarding water issues and a potential new irrigation water source for the golf course from existing wells, which is under review. Discussion Items - Resolution 24-095 – Change Order for Bridge Replacement (Western Avenue) – City Engineer Charlie Richter presented a change order of $21,670 (13% increase) for removal of old concrete roadway and additional asphalt replacement. The original contract was $166,489.94. The change order is within the engineer's estimate and funded from the storm drainage fund. The council approved unanimously. - Ordinance 24-037 – First Reading of 2025 Appropriation Ordinance – Finance Director Ashley Rynch presented the 2025 budget, showing a $2.8 million increase over 2024, driven by capital projects and TIFs. Sales tax growth is projected at 7.3% based on 2023 actuals with 2.2% CPI growth. General fund revenues are projected at $21.9 million (47% from sales tax, 19% from property tax). Capital improvement plan expenditures total $14 million. New staff additions include a master mechanic and an associate planner. The second reading and adoption is scheduled for November 12, 2024. No action was taken (first reading only). - Ordinance 24-036 – Second Reading and Action on Budget Amendment No. 9 to the 2024 Budget – This amendment increases the landfill contracting services budget by $30,000 for additional tire recycling needed to comply with permit limits. Public Works Director John Thompson noted the increase is due to more individual tire disposals, not bulk imports. The ordinance was approved unanimously. - Public Hearing – On-Off Sale Malt License for Kwik Star 1718 – The council opened and closed the public hearing. Representative Joel Stewart stated the store will open December 27, 2024. The license was approved unanimously. - Public Hearing – Resolution 24-092 – On-Off Sale Wine Operating Agreement for Kwik Star 1718 – The council opened and closed the public hearing. The resolution authorizing the city manager to enter into the agreement was approved unanimously. - Resolution 24-076 – Adoption of the Downtown Brookings Master Plan (Tabled Item) – The council voted to remove the item from the table. Assistant City Manager Samantha Beckman and consultant Corey Scott (RDG Planning and Design) presented the plan. Over 500 comments were received through four public open houses, an online map, and stakeholder meetings. The plan is intended as a living roadmap for the next 10 years, focusing on five key purposes: stimulate private development, establish downtown as a place to live, create a signature gathering space, improve access/circulation, and strengthen downtown as a destination. Catalyst projects include the armory building reuse, development of the 72-hour parking lot, and a downtown park. Funding sources discussed include a Business Improvement District (BID), tax increment financing, philanthropy, and grants. Councilmember Specker asked about property owner involvement; staff noted extensive outreach. Councilmember Avery raised concerns about the BID and was assured it would be business/property owner-led. Councilmember Wendell noted the plan provides a venue for community ideas and addresses safety concerns. The resolution was approved unanimously. - Resolution 24-094 – Transfer of Budget Authority Between Departments and Funds – This resolution transfers $20,000 for emerald ash borer remediation, $1,000 for a communication board at Fishback Park, and a transfer from the building sinking fund for a facility maintenance pilot program. Net zero effect. Approved unanimously. - Resolution 24-091 – Special Assessments for Snow Removal and Lawn Care – The city has 11 properties with outstanding invoices totaling $3,065 (10 for lawn care, 1 for snow removal). The resolution allows adding these amounts to the 2025 property tax roll. Approved unanimously. - Preliminary Plat – Lot 1, Block 1, Moriarty Edgebrook Second Addition – A 2.34-acre commercial lot at the northwest quadrant of 22nd Avenue and 20th Street South. The planning commission recommended approval. Approved unanimously. - City of Brookings Progress Report – Assistant City Manager Samantha Beckman provided updates: University Boulevard and 22nd Avenue sewer improvements completed; street maintenance overlay substantially completed; Western Avenue Bridge replaced; parallel taxiway project at airport underway (completion fall 2025); BMU's 34th Avenue project expected November 2024; solid waste master plan implementation; Leech 8 Force Main design progressing; landfill parking lot completed; police department conducted DUI checks, hosted DEA drug take-back (October 26), and held a compliance meeting for alcohol vendors; parks and recreation winterizing, activity center membership drive, Dakota Nature Park trail work, and tree plantings 50% complete; library movable wall installation scheduled; Dakota Bank Center hosted 14 event days in October. Key Outcomes - Approved unanimously: Consent agenda items (minutes, surplus property, special meeting date). - Approved unanimously: Resolution 24-095 (change order for bridge replacement). - First reading only: Ordinance 24-037 (2025 appropriation ordinance); second reading and action on November 12, 2024. - Approved unanimously: Ordinance 24-036 (budget amendment No. 9). - Approved unanimously: Malt license and wine operating agreement for Kwik Star 1718. - Approved unanimously: Resolution 24-076 (Downtown Brookings Master Plan). - Approved unanimously: Resolution 24-094 (budget transfers). - Approved unanimously: Resolution 24-091 (special assessments for snow/lawn care). - Approved unanimously: Preliminary plat for Moriarty Edgebrook Second Addition. - Future discussion: Councilmember Specker requested a study session on zoning (planned development vs. overlay districts) and potentially tax increment financing (TIFF) at a later date. The council voted unanimously to schedule this session.

Date: October 15, 2024 | Time: 6:00 PM | Location: Council Chambers, Brookings City & County Government Center Attendance: All council members present (Mayor Oepke G. Niemeyer, Deputy Mayor Nick Wendell, Council Members Wayne Avery, Holly Tilton Byrne, Bonny Specker, Brianna Doran, Andrew Rasmussen). The Brookings City Council held a study session on October 15, 2024, to receive updates from the Brookings Sustainability Council and economic development partners. The council heard presentations on the "No Mow May" initiative and the 2025 Economic Development Funding Recommendation, with updates from the Brookings Economic Development Corporation (BEDC), SDSU Research Park, Brookings Area Chamber of Commerce, Visit Brookings, Downtown Brookings, and the Dakota Bank Center. No formal votes were taken during the study session. Consent Calendar - Agenda approved unanimously by voice vote. Public Comments & Testimony - No public comments were made during Open Forum. No members of the public addressed the council on non-agenda items. Presentation: No Mow May Update & B City USA Exploration - Presenter: Robin Butterbaugh, Sustainability Council member, with other council members in support. - Summary: The Sustainability Council provided a recap of the No Mow May initiative, which was adopted two years ago via ordinance. The council is now exploring becoming a "Bee City USA" to further promote pollinators and native plantings. Becoming a Bee City USA would involve forming a committee, creating enhanced pollinator habitats with native plants, hosting public events, and installing signage. - Council Discussion: Councilmember Doran asked about the structure of the potential committee. Butterbaugh responded that it would likely start with Sustainability Council members but could be opened to the community. Councilmember Tilton Byrne expressed appreciation for the Sustainability Council's efforts, noting that No Mow May illustrated community commitment to pollinators. Councilmember Wendell echoed appreciation and expressed interest in recommendations to reduce pesticide use in public spaces, which Butterbaugh indicated would be part of a comprehensive integrated pest management program. Presentation: Economic Development Partners 2025 Funding Recommendations - Facilitator: Samantha Beckman, Assistant to the City Manager. - Purpose: Each partner provided updates on their 2024 activities and 2025 funding requests, aligned with the Community Economic Development Master Plan. - Brookings Economic Development Corporation (BEDC) – Tim Reed, CEO: - 2025 Funding Request: Not explicitly stated in the transcript. - Activities: Business retention and expansion visits, industry cluster work (advanced manufacturing, food manufacturing, bioproducts), Co-Starters program (twice a year), youth entrepreneurship, and plans for a revolving loan fund by end of first quarter 2025. The BEDC is working with about four businesses looking to expand in Brookings. - Child Care Collaborative: Under goal 4 (Talent for Tomorrow), 60 pre-K students started this fall, and 80 birth-to-two children will be served in spring at the Infant Focus Boys and Girls Club site. - CTE Programs: Beginning to work with the school system; noted that one in four workers in the community works in manufacturing. - Consumer Survey: Over 600 responses received; goal is at least three times that number. - Discussion: Councilmember Wendell asked about business retention visits; Reed noted they help connect businesses to services and identify community needs (e.g., child care, public safety). Councilmember Specker asked if the plan's actions need revisiting; Reed agreed, mentioning monthly partner meetings. Councilmember Tilton Byrne asked about the revolving loan fund and child care collaborative; Reed said details by end of year and contacts for the program be made through the Boys and Girls Club. - SDSU Research Park – Dwayne Chapek, CEO: - 2025 Funding Request: Not explicitly stated in the transcript. - Activities: Recruiting efforts for the new biofacility, with 140 companies identified, 25 contacted 3 times, and 5 committed to attending a conference. Three companies are already in the biofacility. - Startups: In the past year and a half, worked with 15 startups now located in the Innovation Center, creating 35 direct jobs, 59 total jobs (including indirect and induced), and $3.3 million in annual salary impact. - Small Business Development Center: Over 40 unique client visits in the first three quarters, with 39 active clients. - Innovate Sodak: Three day-trips planned to visit 10 communities; four major projects, one completed. - Discussion: Councilmember Wendell asked about board appointments; Chapek explained the board is composed of representatives from partner organizations (e.g., SDSU, foundation, regents, mayor, BEDC, county commissioner) with no at-large positions. Councilmember Doran asked about job origins; Chapek noted most are local, with some international hires (e.g., a scientist from Brazil). - Brookings Area Chamber of Commerce – Kelsey Doom, President & CEO: - 2025 Funding Request: $20,000 for the Chamber (separate from $20,000 for Downtown at Sundown, clarified from last year's $30,000 and $25,000 respectively). - Activities: Connect Brookings (young professional events, monthly meetups average 20 attendees, Work Ready Boot Camp with 40 students, Young Professional Summit with 75 attendees). - Surveys: SDSU student survey (450-500 responses annually) shows housing as top factor for choosing community, followed by quality of life. Student intent to stay in Brookings after graduation increased 4% from 2023 to 2024. New resident survey (51 participants) shows 82% employed full-time, 10% retired, 49% moving for jobs, 22% for quality of life, 29% "boomerangs." LiveInBrookings.org has had over 12,000 visits in 12 months. - Business Advisory Network: 45 participants, 93% average survey participation, 60% small business owners. - Leadership Brookings: 45 applicants, 35 spots available. - Discussion: Councilmember Specker asked about survey access; Doom explained targeted populations. Councilmember Doran asked about residency timeline for new resident survey and whether amenity improvements are due to awareness; Doom noted most participants within a year and believes awareness is key. - Visit Brookings – Laura Shane Carbonot: - 2025 Funding Request: Not explicitly stated in the transcript. - Activities: Digital marketing targeting visitors from South Dakota and Minnesota; "Bring It to Brookings" campaign to attract meetings; tourism ambassador program with 47 certified individuals; benchmarking against peer communities. - Metrics: Occupancy rate as of August 2024 was 66.6% (similar to state and Glacial Lakes region). Visitor spending in Brookings County up slightly over 3% from prior year. Extended stays (28+ days) reduce occupancy tax revenue, affecting BID collections. - Discussion: Councilmember Tilton Byrne asked about ambassador numbers (47). Councilmember Wendell asked about training frequency and ongoing engagement; Carbonot noted monthly trainings and recertification requirements (50 points annually). - Downtown Brookings – Kirsten Gestall: - 2025 Funding Request: Not explicitly stated in the transcript. - Activities: Implemented master plan; event microgrants; community events (Frost Fest, Farmers Market with new winter market, Bonanza, Third Thursday program); public art projects (bunny trail, two new mini murals); exterior lighting and camera grants (7 businesses); signage grants (7 businesses); business coffee hours. - Impact: $60,000 in grants secured; over 750 booths at events; 1.6 million social media impressions; $19,000 in grants to 15 businesses. - Discussion: Councilmember Wendell asked about alley lighting selection; Gestall explained they prioritized high-traffic, dark areas. Councilmember Tilton Byrne expressed excitement about the winter market and asked about mural locations (three penguins at Perkins Storage and Transfer, and a girl painting outside Play Tutoring). - Dakota Bank Center – Ashley Bigger, General Manager: - 2025 Funding Request: $390,000 (revised budget request), down from $562,000 deficit in 2019. - Activities: Hosted 194 events in 2023, forecasting 184 events in 2024 and 191 in 2025. 50% of events are meetings/conferences; concerts and rodeos make up about 5%. Paid over $215,000 in sales and use tax in 2023. - Economic Impact: Mid-year 2024: 55,000 attendees at 18 events with 600+ attendees, generating $6.7 million in economic impact. - Capital Improvements: $325,000 in capital contributions from Oak View Group (new HVAC, audio system, roof). Future improvements include floor polishing, restroom renovations. - Discussion: Councilmember Doran asked about event makeup; Bigger noted a mix of local and regional organizations. Key Outcomes - No formal votes or resolutions were passed during the study session. - The Sustainability Council will continue researching Bee City USA requirements and return to the City Council with a resolution at a future meeting. - Economic development partners will continue their 2024 activities and will have their 2025 funding requests considered by the City Council at a future meeting. - The City Council will receive annual reports from the Dakota Bank Center and other partners.

The Brookings City Council met on Tuesday, October 8, 2024, at 6:00 PM in the Council Chambers. Six council members were present (Mayor Oepke G. Niemeyer, Deputy Mayor Nick Wendell, Councilmembers Wayne Avery, Holly Tilton Byrne, Bonny Specker, Andrew Rasmussen); Councilmember Brianna Doran was absent. The meeting included a proclamation, reports, a presentation on the Downtown Master Plan (which was tabled), public hearings on several ordinances, and a first reading of a budget amendment. Proclamation & Reports - Domestic Violence Awareness Month: Mayor Niemeyer proclaimed October 2024 as Domestic Violence Awareness Month. Carolyn Galvin, Executive Director of Margot's Place (formerly the shelter), reported that in the fiscal year ending September 2024, the organization served 217 clients (28 receiving sexual assault services), sheltered 74 individuals for a total of 3,482 shelter days, and provided 625 services to Kingsbury and Brookings counties. She thanked the community and highlighted the new name and logo (Tree of Life) in memory of former director Margot Dempsey. - Downtown at Sundown Annual Report: Angley Bennett, Chamber Events Coordinator, and Kelsey Doom, Chamber Director, presented the 2024 Downtown at Sundown series summary. The event ran every Thursday in August (5 weeks) from 5:30 to 9:00 PM on Main Avenue. Key statistics: 15,603 total attendees (a 22% decrease from 2023, attributed to improved counting methods); 38 vendor booths sold out; 9 food vendors (up from 3 in 2023); 4 theme nights (Bobcat, New Resident, Multicultural, SDSU). Financials: total income of $91,000 (city allocation $25,000, sponsors $40,500, vendor fees, beer sales, in-kind); total expenses just under $70,000; net of $21,000. Marketing efforts increased Facebook interactions by 50% (19,000 interactions). Challenges included power supply, volunteer shortages, and weather. The 10th anniversary in 2025 will be planned with a task force. - SDSU Student Association Report: Hayden Bence, Vice President, reported for the Student Association. He announced that a student vote on reallocation of general activity fee bond dollars (totaling $50.85 per credit hour) closed with 4,008 responses (over one-third of the student body), and 85% supported the reallocation toward mental health resources and student organization funding. The proposal will be presented to the Board of Regents in March 2025. He also updated on ongoing discussions with the Brookings Area Transit Authority (BATA) regarding a ride-hailing app, and noted voter registration efforts ahead of the October 21 deadline. Discussion Items - Downtown Brookings Master Plan (Resolution 24-076): Sam Beckman (Community Development) and Corey Scott (RDG Planning and Design) presented the plan, developed over 11 months with public input including 500+ comments, four open houses, and stakeholder meetings. The plan outlines five focus areas (Main Avenue, West Edge, East Edge, Sixth Street Corridor, South Side) with recommendations for streetscape improvements, alley activation, a signature gathering space, and mobility improvements. Councilmember Wendell moved to table the item to allow members to review the 94-page document, which was received on October 3. The motion passed unanimously (voice vote). The resolution will be considered at the October 22 meeting. Public Hearings & Second Readings - Ordinance 24-016 (Speed Zones): John Thompson, Public Works Director, presented the second reading. The ordinance amends Section 82-305 to extend the 35 mph speed zone along 20th Street to the eastern city limits (due to the I-29 exit 130 interchange) and removes references to US Highway 14 (regulated by state statute). Approved unanimously (roll call: 6 ayes). - Ordinance 24-032 (Rezoning Prairie Hills Addition): Mike Struck, Community Development Director, presented the second reading. The rezoning changes Lot 2, Block 3B from Planned Development District with Business B-2A Office underlying zoning to Business B-2, to allow a drive-through (which was removed from B-2A in a prior amendment). The property is at 20th Street South and Tall Grass Parkway. The Planning Commission recommended approval unanimously. Linda Pierce of Lily Design, representing the developer, stated the request is to return to the original intent of the initial development plan, which allowed drive-throughs. Councilmember Specker noted the absence of adjacent residential properties. Approved unanimously (roll call: 6 ayes). - Ordinance 24-033 (Commercial Corridor Design Review Overlay): Mike Struck presented the second reading. The proposed amendment aimed to streamline administrative approval for projects meeting all design criteria, and to clarify language. Public comments: Angie Borisma (architect) raised concerns about tenant improvement projects exceeding 50% of assessed value; Rich Ukert (2017 Grand Arbor Ave) opposed removing public comment, citing past issues with uses like cannabis dispensaries in B2A; James Drew (citizen) supported the administrative approval to reduce time for compliant projects. Council discussion: Councilmember Tilton Byrne supported the language clarifications but opposed eliminating public comment; Councilmember Wendell agreed, noting lack of public appetite. The motion failed unanimously (roll call: 6 noes). - Ordinance 24-034 (Projections of Porches, Decks, Platforms): Mike Struck presented the second reading. The amendment adjusts setback requirements for front-yard decks and porches, responding to common variance requests and increased home improvements (including pool decks). Approved unanimously (roll call: 6 ayes). - Ordinance 24-035 (Planned Development District – PDD): Mike Struck explained that the proposed amendments were tied to the commercial corridor overlay (Ordinance 24-033), which was defeated. He requested the council either table or defeat the item to allow staff to reconsider. A motion to table the item indefinitely passed unanimously (roll call: 6 ayes). First Reading - Ordinance 24-036 (Budget Amendment No. 9): Ashley Rench, Financial Director, presented the first reading. The amendment increases the landfill contracting services budget by $30,000 for additional tire recycling due to an unusually high volume of tires received this year. John Thompson clarified that the increase is not tied to a single event but reflects a trend of more individual and tractor tires. The second reading will be on October 22. Other Business & Announcements - City Manager Paul Briseno announced an informational meeting on October 15 at 6:00 PM for outside agency presentations (BDC, Chamber, Research Park, Downtown, Visit Brookings) as part of the budget study session. The next regular meeting is October 22, which will include a proclamation for First Generation College Celebration Day, the second reading of the budget amendment, first reading of the 2025 budget, and a public hearing on a liquor license for Quick Star on 20th. - Councilmember Wendell requested that the Downtown Master Plan be brought back on October 22. Staff will prepare answers to any council questions before that meeting. Key Outcomes - Consent Agenda approved (roll call, 6 yes). - Resolution 24-076 (Downtown Master Plan) tabled to October 22. - Ordinance 24-016 (Speed Zones) approved (6-0). - Ordinance 24-032 (Rezoning Prairie Hills) approved (6-0). - Ordinance 24-033 (Commercial Corridor Overlay) defeated (0-6). - Ordinance 24-034 (Porches/Decks) approved (6-0). - Ordinance 24-035 (PDD) tabled indefinitely (6-0). - Ordinance 24-036 (Budget Amendment) first reading; second reading set for October 22.

The Brookings Planning Commission met on Tuesday, October 1, 2024, at 5:30 PM in the Chambers Room of the Brookings City & County Government Center. The meeting was called to order and included a single action item: the approval of a preliminary plat for Lot 1 of Block 1 in the Moriarty Edgebrook Second Addition. The commission approved the plat unanimously, with a representative from Circle K expressing support for the development. Consent Calendar - Approval of Agenda: The agenda was approved by voice vote with no objections. - Approval of Minutes: The minutes from the September 3, 2024 meeting were approved by voice vote with no objections. Public Comments & Testimony - Jim Gepner (Development Manager for Circle K) spoke in favor of the preliminary plat. He expressed appreciation for the city staff's efforts and stated that Circle K looks forward to becoming a member of the Brookings community. He did not provide specific details about the development. - No public comments were made in opposition. Discussion Items - Preliminary Plat – Lot 1 of Block 1, Moriarty Edgebrook Second Addition (ID 24-0473) - City Planner Ryan Miller presented the item. The applicant is Paul Moriarty E Living Trust. The property is located at the corner of 22nd Avenue South and 20th Street South, in a B2 (business) zoning district. The plat creates a single lot (Lot 1, Block 1) with frontage on both 20th Street South and 22nd Avenue. - The plat includes additional right-of-way acquisition at the intersection of 20th and 22nd for needed improvements. - The preliminary drainage plan was reviewed by engineering and meets city standards. The lot is expected to be final platted as development progresses, with access points and no-access easements to be addressed at that time. - The Development Review Team recommended approval. - The item received a motion to approve as presented, was seconded, and was carried unanimously on a roll-call vote (all six commissioners present voted yes). Key Outcomes - Motion to Approve Preliminary Plat (ID 24-0473) – Approved unanimously (6-0) as presented. Commissioners voting: Limmer (yes), Jamison (yes), Spear (yes), Leddy (yes), Solum (yes), Aiken (yes). - Next Meeting: The next Planning Commission meeting is scheduled for Monday, November 4, 2024, at 5:30 PM (moved from the usual first Tuesday due to the election). The meeting adjourned after the single business item.