Public Meetings - Cleveland County, Oklahoma

The Employee Benefits Committee met on March 5, 2026, at 9:00 AM in the Cleveland County Office Building. Chairman Rod Cleveland called the meeting to order with members present: Cleveland, Pam Howlett, Raimie McDaniel, Marilyn Williams, and Tammy Richards. Vice-Chairman Douglas Warr was absent. The committee approved the minutes of the February 5, 2026 regular meeting and received updates on the medical clinic and a new wellness incentive program. Consent Calendar - Approved the minutes of the February 5, 2026 regular meeting (unanimous vote). Discussion Items - Medical Clinic Update (presented by Emergency Manager George Mauldin): Mr. Mauldin reported that IV therapy services will largely be discontinued due to high costs and short shelf life of vitamins (one month after opening, leading to 75% waste). Only saline and B12 infusions will continue for the foreseeable future. For January 2026, the clinic had 180 total encounters: 10 at the new Noble Clinic, 20 at Norman Family Medicine, 99 at Norman Urgent Care, 10 at Moore Family Medicine, 41 at Moore Urgent Care, plus 7 drug screens and 28 on-site clinic visits. No COVID encounters were recorded, but a significant number of flu cases were seen. - Wellness Initiative Update: The committee discussed a new wellness incentive program funded by ARPA money. A previous weight loss challenge had low participation and participants will be refunded. The new program will involve a wellness app for employees to track points for activities such as gym visits, walking, 10,000 steps per day, attending classes at The Well, blood donation (planned for May 9), and other wellness activities. Classes will include cardio kickboxing, Tai Chi, journaling, and cooking. The program is intended to run for 3 months starting May 1, 2026, with the goal of creating habits. All employees who earn enough points can be winners. The wellness committee will make recommendations to the county commissioners. The county has obligated ARPA funds that must be spent by end of 2026, so the timeline aligns. Key Outcomes - The committee unanimously approved the February 5, 2026 minutes (all present voted yes). - The meeting was adjourned by unanimous vote. - The committee received the medical clinic update and discussed the wellness program framework; no formal action was taken but direction was given to proceed with planning.

The Cleveland County Board of Commissioners held a regular meeting on March 2, 2026, at 1:00 PM in Norman, Oklahoma. The board approved the consent agenda, addressed bids, a burn ban, and voted on key resolutions including a $50 million bond anticipation note for the arena project and funding for community safety services. Consent Calendar - Approved the February 23, 2026 minutes (unanimous). - Approved blanket purchase orders, claims for payment, removal of Receiving Officer Jodi Roundtree from accounts, scrap metal contract with Rosenfelt Auctions, two tank leases with OLG for District 1, termination of lease with Del Nero Communications, Kofile project change request for redacting SSNs/DOBs, commercial services agreement with Cox Business, contract with Kelly Haggard for senior fitness classes, appropriations for January 16–February 15, 2026, Noble Farm Market Rules and Regulations, and Norman Public Schools MOU for emergency evacuation site at the fairgrounds. All items were approved in a single motion. Public Comments & Testimony - Cynthia Rodgers (private citizen) spoke on Item 19, expressing concern that the agenda item for the arena project bond issuance improperly expanded to include “notes or other evidence of indebtedness” without proper notice, potentially violating the Open Meetings Act. She requested the item be removed and urged the board to support a public vote. Chairman McHughes responded that the agenda was prepared with legal counsel and the board is following proper legal procedures. Discussion Items - Item 15 – Elevator Replacement Bid COM-2176: The only bid received was from American Elevator Company Inc. The board voted to accept the bid and postpone for a later date. - Item 16 – County-wide Burn Ban: Motion made and seconded to strike the item from the agenda due to expected rain and improved humidity; fire chiefs were not in full agreement. Motion carried. - Item 17 – Asphalt Contract Bid HWY-2182 (3-month): Awarded to Haskell Lemon Group, LLC and Silver Star Construction Company Inc. - Item 18 – Road Oils, Emulsions, and Sealants Bid HWY-2186 (6-month): Awarded to Aragon Asphalt and Emulsions Inc., Coastal Energy Corp, and Vance Brothers LLC. - Item 19 – Resolution for Arena Project Indebtedness: Authorized up to $50 million in bond anticipation notes (BANs) for the Cleveland County Arena Project, waiving competitive bidding. Passed with Commissioner Cleveland casting the only audible “Aye”; Commissioners McHughes and Grissom also voted yes. - Item 20 – Private Cemetery Application (John Roberts): Received application and set public hearing for March 16, 2026 at 1:30 PM, directing publication in the Norman Transcript. - Item 21 – Noble Farm Market MOU: Approved. - Item 22 – Community Safety Investment Fund (SQ 781) Services: Approved proposed services including recovery housing, treatment services, mobile crisis expansion, and other support. Commissioner Cleveland noted that an RFP yielded strong proposals and approximately $1.5 million is available to fund these services. Key Outcomes - Approved minutes and consent agenda unanimously. - Accepted elevator bid and postponed further action. - Struck burn ban from agenda. - Awarded asphalt and road oil contracts. - Approved $50 million bond anticipation note resolution for arena (vote: 3–0). - Set public hearing for private cemetery on March 16. - Approved Noble Farm Market MOU. - Approved funding allocation for community safety services (SQ 781). - Meeting adjourned.

The Cleveland County Budget Board held a special meeting on March 2, 2026 at 10:30 AM at the Cleveland County Office Building in Norman, OK. The board approved minutes from a previous special meeting and approved appropriations for the period January 16 through February 15, 2026. Board members also discussed the upcoming budget calendar. Notice of the meeting was properly posted on February 25, 2026. Roll call established a quorum with members McHughes, Ward, Cleveland, Amason, Howlett, and Richards present; Williams absent. Public Comments & Testimony - No members of the public signed up to speak. Discussion Items - Board members discussed the budget calendar for the upcoming fiscal year. A member reported meeting with Kathy Metaphy to develop tentative dates. The calendar is not yet finalized; the board will coordinate with all eight members to ensure availability and will present a printed schedule at a later meeting. Key Outcomes - Approved the minutes of the special meeting on January 14, 2026 (unanimous vote: McHughes, Ward, Cleveland, Amason, Howlett, Richards all in favor; Williams absent). - Approved the appropriations for January 16, 2026 through February 15, 2026 as listed in the agenda (unanimous vote with the same tally). The appropriations covered multiple funds including Highway Districts, Sheriff Service Fees, Sales Tax, Jail Commissary, Opioid Abatement Settlement, Assessor Revolving, Bridge and Road Improvement Districts, County Clerk fees, Fairgrounds, Health, and others. - The board will finalize and distribute the budget calendar schedule after consulting with all members. Meeting Adjournment The meeting adjourned following board member statements.

The Cleveland County Infrastructure Committee met on Thursday, February 26, 2026, at 10:34 AM in Norman, Oklahoma. The meeting was called to order with Chairman Douglas Warr presiding. Members present included Vice-Chairman Brian Wint, Rusty Grissom, Mike Finley, and Pam Howlett (County Clerk). Mark Braley and Judge Thad Balkman were noted as absent. The committee approved the previous meeting's minutes and received a detailed infrastructure report on county projects. Consent Calendar - Approval of Minutes: The committee unanimously approved the minutes from the Regular Meeting of January 29, 2026. Discussion Items - Infrastructure Report: Vice-Chairman Brian Wint presented updates on current projects: - Fairgrounds Building: A children's clothing vendor held a successful sale in the new building, reporting over 1,500 items and 5,800 views from a pre-move flyer. More than 50% of inventory was sold, making it the vendor's most successful event. - 631 Building (Election Services): Access control system installation is ongoing, with work expected to finish in the next week. A new edge ladder was ordered to resolve loading dock issues. The first official voting cycle in the building proceeded smoothly with improved lighting and loading procedures. - Sheriff's Office Move: The official move date is set for April 9 (Friday), with full operations expected by Monday, April 12. A public open house is tentatively planned for May 6, pending coordination with the Sheriff. - 718 Portally Building: Space clearing will begin; elected officials will tag items to keep or sell. Surplus furniture from the 631 building will be evaluated. - North Warehouse District: Ongoing work includes replacing broken or scratched plastic glass panels and frames; this is expected to be a long-term project. - Air Curtains: Installed at the west entrance and employee entrance to improve temperature retention during winter and summer. - Elevator: One elevator failed the state inspection; the committee is awaiting state requirements to proceed with repairs. - Lighting Controls: Replacing outdated panels in multiple offices with new controls, including motion sensors and daylight harvesting. - Roof Replacement: A pre-bid meeting was held with several contractors. The roof (three sections) is completely compromised and will be rebuilt down to the metal deck; bids are expected within a few weeks. - Air Handling Unit: An old air handler from the early 1970s at the courthouse needs replacement (previously deferred) and is now out for bid. The new unit will be variable-speed to improve efficiency. Key Outcomes - The committee unanimously approved the January 29, 2026, meeting minutes. - The committee received the infrastructure report and discussed all projects; no formal action was taken on the report itself. - A motion to adjourn was made, seconded, and passed unanimously.

The Cleveland County Excise Board held a regular meeting on February 26, 2026, at 10:00 AM in Norman, OK. Chairman Chuck R. Thompson, Vice-Chairman Josh Edge, and Member John Wullich were present, constituting a quorum. The meeting was properly noticed on February 24, 2026. The board unanimously approved the prior meeting's minutes and four fund transfers totaling $593,862.53 for county operations. Consent Calendar - Approval of Minutes: The minutes of the Regular Meeting of January 29, 2026, were approved unanimously on a motion by Thompson, seconded by Edge, with all voting yes. Discussion Items - Item 2 – Transfer of $400,000 from Public Safety Sales Tax – Personnel (209500-51000) to Public Safety Sales Tax – M&O (209500-54000): This transfer will fund Detention Facility maintenance and operations expenses for the remainder of FY26. Vice-Chairman Edge asked if additional transfers were expected for the year; Chairman Thompson confirmed this is the only transfer needed. Approved unanimously. - Item 3 – Transfer of $60,000 from Sheriff Service Fee/Unrestricted – Personnel (116500-51000) to Sheriff Service Fee/Unrestricted – M&O (116500-54000): The funds will secure remaining M&O expenses for FY26. Edge asked whether the transfer stays within the budget, and Thompson affirmed it is within already budgeted amounts. Approved unanimously. - Item 4 – Transfer of $119,646.67 from District 3 Capitol Outlay (100930-55000) to District 3 M&O (100930-54000): District 3 intends to use the funds for road maintenance. Previously, the Capitol Outlay account was incorrectly used for asphalt purchases; this transfer corrects that error. Approved unanimously. - Item 5 – Transfer of $14,215.86 from District 3 Lease/Purchase (100931-50000) to District 3 M&O (100930-54000): A surplus resulted from delayed equipment delivery. The funds will be used for road maintenance. Approved unanimously. Key Outcomes - All four fund transfers were approved by a 3-0 vote (Thompson, Edge, Wullich all voting yes). - No public comments were received or new business introduced. - The meeting adjourned shortly after the conclusion of the regular agenda.

The Cleveland County Tax Roll Correction Board met on February 26, 2026, at 9:30 AM in the Cleveland County Office Building, Norman, OK. The meeting was called to order with roll call, and notice was properly posted on February 24, 2026. The board considered routine approvals and a contested petition regarding a charitable property tax exemption. Consent Calendar - Approval of Minutes: The board approved the minutes from the regular meeting of January 29, 2026. - Discussion and possible action regarding Complaint for Erroneous Assessment and Petition for Correction (Item 2): The board approved this item as presented (no further details available). Discussion Items - Item 3 – Petition for Erroneous Assessment by Tom S. Aldridge II for the Tom S. & Mary Kate Aldridge Trust (321/323 W Comanche St, Norman): The petitioner requested a property tax exemption for a duplex built in 2024, arguing it is used exclusively for charitable purposes by the Aldridge family trust. The trust’s chairman explained that the property is used approximately 61 days per year to house board members traveling from Florida for charitable activities, and that it is not rented, leased, or used for any other purpose. He emphasized that the trust saves roughly $11,000 per year in hotel costs, which can instead be directed to charity. Doug Warr (board member) explained the statutory standard: under Oklahoma Constitution Article 10, Section 10 and Title 68 O.S. § 2887, property must be used “exclusively and directly” for charitable purposes (100% of the time) to qualify for exemption. Because the duplex is occupied only 61 days per year, the board’s appraiser concluded it does not meet the exclusive-use test. The board noted that the trust’s main office building on Main Street had previously received a partial exemption (60%) because that portion is dedicated to charitable use year-round. The petitioner offered to provide utility bills to show that usage spikes align only with the 61 documented days. The board acknowledged the trust’s good work but stated the legal test remains exclusive use. A motion to approve the exemption request was made and seconded. Key Outcomes - Vote on Item 3: During the roll call vote, one board member initially voted “yes” but then corrected to “no.” The final vote resulted in the motion failing. The board denied the exemption request. (The exact tally is unclear from the transcript; the chairman stated “three against the error.”) - Clerical Correction: The account number on the petition was corrected from 818976 to 189876. The petition number (39799) remained unchanged. - No new business was presented. The meeting adjourned after the vote.

The Cleveland County Board of County Commissioners held a regular meeting on February 23, 2026, at 1:00 PM in Norman, OK. Chairman Jacob McHughes presided, with Vice Chairman Rusty Grissom represented and Member Rod Cleveland absent, establishing a quorum. The meeting covered routine approvals, a series of grant authorizations, bid awards, and the continuation of a county-wide burn ban. Consent Calendar - Approved the minutes from the February 17, 2026 meeting. - Approved all items on the consent agenda (items 2–28) by a single vote. These included: - Review and approval of blanket purchase orders, travel/maintenance/operations/capital outlay claims, and payroll for the period ending February 15, 2026. - Authorization to submit three $15,000 AARP Community Challenge grant applications: for portable generators for residents with electricity-dependent medical equipment, for aluminum accessibility ramps for residents aged 50+, and for portable solar-powered phone chargers. - Acceptance and execution of a claim form for Oklahoma Department of Transportation payment on Project J3-1255(004), Parcel 42 ($20,000). - Approval of the Standley Systems contract renewal. - Approval of an error correction ($79,425.67) reallocating funds from account 110920-53000 to 110920-54000. - Allocation of Alcoholic Beverage Tax collected December 2025 ($77,910.81) among six municipalities. - Approval of an Online Auction Portal Agreement between the County Treasurer and GovEase Auction, LLC. - Approval of a BIS Grooper/AppEnhancer software upgrade for the Treasurer’s office. - Approval of four contracts between the Cleveland County Health Department and instructors (Alma Logan, Chloe Gustafson, Debbie Poland, Jamie Belknap) to provide classes at The Well ($30 per class, effective January 15 through June 30, 2026). - Approval of an amendment to the Program Manager Services agreement for the Health Department renovation. - Approval of a Cox Business contract for the Fairgrounds ($97.50/month plus $50 one-time fee, replacing AT&T). - Appointment of Fair Board members: District 1 Jerry Calvert (by acclamation), District 2 April Green, District 3 Troy Wright (by election held February 19, 2026). - Approval of an iPhone 15 and monthly service ($35/month) for the Fairgrounds marketing manager. - Declaration of surplus for an office chair (C102.93) from the Treasurer’s office. - Authorization of the Chairman’s, Treasurer’s, and County Clerk’s signatures on a letter regarding auditing financial statements for FY ending June 30, 2023. Public Comments & Testimony - No public comments were made. Discussion Items - Bid Opening and Award: - Bid CW-2183 (archival roller shelves): Awarded to the sole bidder (unnamed in transcript). - Bid HWY-2186 (road oils, emulsions, sealants – 6-month contract, March 7 – September 6, 2026): Bids received from Coastal Energy Corporation, Aragon Asphalt and Emulsions Inc., and Vance Brothers LLC. The board voted to accept the bids and postpone for tabulation. - Bid SHE-2180 (sheriff deputy uniforms – 1-year contract, March 1, 2026 – February 28, 2027): Awarded to multiple low bidders: Bamboa Sports, Cops Productions, and Top Tier Tacticals. - Bid HWY-2182 (asphaltic concrete base and surface – 3-month contract, March 1 – May 31, 2026): Initially mistakenly considered under item 30, then corrected. The board awarded to low bidders Haskell Lemon Group LLC and Silver Star Construction Company Inc. - County-wide Burn Ban: Staff noted elevated fire risk every day except Wednesday. The board decided to continue the existing two-week burn ban without a new motion. Key Outcomes - All consent agenda items approved unanimously (two votes: Chairman McHughes and representative for Vice Chairman Grissom; no recorded dissent). - Authorization granted for three AARP grant applications. - Bid awards: CW-2183 (archival shelves), SHE-2180 (uniforms), HWY-2182 (asphalt) awarded to listed vendors; HWY-2186 postponed for tabulation. - County-wide burn ban continued. - New Fair Board members sworn in: Jerry Calvert (District 1), April Green (District 2), Troy Wright (District 3). - Meeting adjourned after board member statements (none offered).

The Cleveland County Budget Board met on February 23, 2026, at 10:30 AM in Norman, Oklahoma. The meeting was called to order with a roll call, and notice was properly posted on February 19, 2026. All votes were unanimous. Approval of Minutes - Approved the minutes of the January 27, 2026 Budget Board meeting without discussion. Items of Business 1. Correction to Treasurer's Office Appropriations Error – Corrected an appropriation from Highway Fund District Two Travel (110920-53000) to Highway Fund District Two Maintenance and Operations (110920-54000). Approved unanimously. 2. Transfer of Funds – Sheriff Service Fee – Transferred $60,000 from Sheriff Service Fee/Unrestricted – Personnel (116500-51000) to Sheriff Service Fee/Unrestricted – M&O (116500-54000) for remaining M&O expenses in FY26. Approved unanimously. 3. Transfer of Funds – Public Safety Sales Tax – Transferred $400,000 from Public Safety Sales Tax – Personnel (209500-51000) to Public Safety Sales Tax – M&O (209500-54000) for Detention Facility M&O expenses for the remainder of FY26. Approved unanimously. 4. District 3 Transfer from Capitol Outlay – Transferred $119,646.67 from Capitol Outlay (100930-55000) to District 3 M&O (100930-54000) for road maintenance, correcting an earlier misallocation. Approved unanimously. 5. District 3 Transfer from Lease/Purchase – Transferred $14,215.86 from District 3 Lease/Purchase (100931-50000) to District 3 M&O (100930-54000) to cover a surplus due to delayed equipment delivery, for road maintenance. Approved unanimously. Board Member Statements - A board member announced the launch of a new mobile app from the Sheriff's Office, featuring alerts for weather and courthouse incidents, an offender watch for sex and violent offenders, and a jail roster with inmate photos. The app is free to download via QR code. The board encouraged its use. - Board member noted that county commissioners are attending the National Association of County Officials (NACO) meeting in Washington, D.C., and wished them safe travels. Key Outcomes - All five items of business were approved unanimously with no public comment. - The board appreciated the detailed reasons provided for fund transfers for transparency with the County Excise Board. - No new business was introduced. - The meeting adjourned after board member statements.

The Cleveland County Board of Commissioners held its regular meeting on Tuesday, February 17, 2026, at 1:00 PM in Norman, Oklahoma. The meeting included approval of minutes, a consent agenda with routine items, a bid opening, new business regarding a burn ban, and unfinished business on a sheriff's uniform contract. Commissioner Rod Cleveland also shared economic statistics from a recent news article. Consent Calendar - Items 2–17 were approved as a block, except for Item 10, which was pulled for a separate vote. The consent items included approval of blanket purchase orders, claims for payment, disposal of junked equipment (Districts 1 and Clerk’s office), transfer of equipment from District 1, professional development for the Thrive Women's Leadership Series ($2,000), Sheriff’s Office monthly and general ledger reports (December 2025 and January 2026), Detention monthly reports (January 2026), a Bearcom/ScoutCare annual service agreement for dispatch radios ($10,604.57), Sheriff’s Office monthly report (November 2025), Assessor’s January 2026 monthly report, Health Department/The Well request for car seat training dolls ($2,500 under ARPA Project 2.013), Health Department’s January 2026 monthly report, a change order for Election Board flooring (ARPA Project 3.009), and the Election Board’s January 2026 monthly report. - Item 10 (Bearcom/ScoutCare Service Agreement): Commissioner Cleveland requested this item be pulled from the consent agenda to strike the line “Recommended Action: Approve,” which the County Clerk indicated may have been generated automatically. The board voted to approve the service agreement without that line. Motion carried 3–0. Public Comments & Testimony - No members of the public signed up to speak. The chair called for public comment and noted no requests were received. Discussion Items - Bid Opening – Item 18 (Bid HWY-2182): Three bids were received for a three-month non-encumbered contract for materials and installation of asphaltic concrete base and surface course (hot mix/hot laid asphalt) from March 1 to May 31, 2026. Bidders: First Water Contracting LLC, Haskell Lemon Construction Company, and Silver Star Construction Company Inc. The board voted to accept the bid and postpone for qualification and tabulation by the Clerk’s office, with a report back to the board. Motion carried 3–0. - New Business – Burn Ban: Commissioner Cleveland raised concern about high winds (gusts up to 80 mph) and recent rain. He asked if the area met criteria for a burn ban. Board member George Malden confirmed legal qualifications and said he would contact fire chiefs for confirmation. The board voted to enact a burn ban effective immediately for 14 days, contingent on formal concurrence from fire chiefs. Motion carried 3–0. - Unfinished Business – Item 19 (Bid SHE-2180): The board considered a one-year non-encumbered contract for Sheriff Deputy uniforms (March 1, 2026 – February 28, 2027). A motion to postpone the bid for one more week was made and seconded. Motion carried 3–0. Key Outcomes - Minutes Approved: The minutes of the February 9, 2026 meeting were approved unanimously. - Consent Agenda Approved: Items 2–9 and 11–17 approved en bloc; Item 10 approved after striking the “Recommended Action” line. - Bid Award (HWY-2182): Accepted and postponed for staff qualification/report. - Burn Ban Enacted: 14-day burn ban starting February 17, 2026. - Uniform Bid (SHE-2180): Postponed one week. - Commissioner Statements: Commissioner Cleveland highlighted a news article from The Journal Record showing a 32% decrease in high-income households in Norman and a 20.3% increase in Oklahoma City, expressing hope that any move was within Cleveland County. Broken Arrow was noted as having the largest share (10%) of high-income households among Oklahoma cities.