Public Meetings - Columbia, Missouri

The Columbia City Council met on Monday, September 15, 2025, at 7:00 p.m. in the Council Chamber. All seven council members were present: Betsy Peters, Mayor Barbara Buffaloe, Valerie Carroll, Vera Elwood, Jacque Sample, Nick Foster, and Don Waterman. The meeting adjourned at 10:14 p.m. The agenda included special recognitions, appointments, public hearings, old business (parking meter rates, FY2026 budget, closed records, mental health training), consent agenda, new business, introductions, and reports. Consent Calendar - Approved unanimously (7-0): B231-25 (City departments/personnel policies), B232-25 (FY2026 Classification and Pay Plans), B233-25 (Employee medical/dental premium rates), B234-25 (Short-term rental conditional use permit at 207 W. Briarwood Lane), B235-25 (Final plat for Bethel Baptist Church Plat 1), B236-25 (Historic preservation plan agreement with MoDNR), B237-25 (Oakland Gravel Road sidewalk project), B238-25 (Grid resilience grant for electric transmission poles), B239-25 ($120,000 for Fire Department vehicle maintenance), B240-25 ($3,327,800 for end-of-year personnel adjustments), R129-25 (Public hearing for Albert-Oakland Family Aquatic Center), R130-25 (EPA grant for water infrastructure), R131-25 (Sidewalk cost share agreement with Copperstone HOA). Public Comments & Testimony - Emily Goes (2025 Mizzou graduate, renter) testified about rental issues: lease gaps between July and August causing homelessness, lack of affordable safe units, and predatory fees. She urged the council to establish protections against unfair fees, create more affordable housing, and close lease gaps. - Susan Renee Carter (Second Ward) commented on parking meter rates, suggesting the city not wait so long to raise rates and clarify the app convenience fee. - Nickie Davis (The District/Downtown CID) stated the CID board took no action on parking meter rates but looked forward to partnering on public information. - Michelle Casey (Central Missouri Humane Society) spoke on the FY2026 budget, noting the current building is unsafe and requesting city funding for a new facility. - Ken Rice (Second Ward) urged transparency and suggested using the $14 million settlement for one-time expenses, such as the Humane Society. - Steve Spellman (2312 Katy Lane) appreciated budget education and cautioned about federal funding uncertainty. - Eugene Elkin (3406 Range Line Street) raised concerns about cell phone radiation and thanked the council for passing B241-25 on mental health. Discussion Items - Special Items: - Fire Chief Brian Schaeffer and Utilities Director Erin Keys presented the Citizen Heroism Award to Jesse Fudge and Citizen Lifesaving Awards to Andrew Blackburn, Brett Helms, and Cody Rowland for rescuing a coworker who contacted an active power line. Firefighters were also recognized. - Jim Chapdelaine (Columbia Youth Basketball Association) presented a $100,000 check for a public address system at the Sports Fieldhouse. - Appointments to Boards and Commissions: Multiple appointments were made by roll call or voice vote, including Eric Morrison (Airport Advisory Board), Jamie Kroll (Building Construction Codes Commission), Tim Howald (New Century Fund), and others. - Public Hearings: - PH27-25: Voluntary annexation of 1.33 acres at 7098 I-70 Drive SE (R-2 zoning). No public comment. Hearing closed; final action scheduled for October 6, 2025. - PH28-25: Voluntary annexation of 0.89 acres at Clark Lane and Lakewood Drive (M-C zoning). Staff and council discussed compatibility with surrounding residential areas. Hearing closed; final action scheduled for October 6, 2025. - Old Business: - B205-25 (Parking Meter Rates): Public Works Director Shane Creech reported that rates had not increased since 2013 (except near campus in 2015). The Downtown CID took no action. Council approved 7-0. - B183-25A (FY2026 Budget): Finance Director Matthew Lue and staff presented the budget: $559 million in revenue, $608 million in total expenditures ($544 million operating, $64 million capital). General fund deficit of $2.7 million. An amendment corrected line 54 (removing unnecessary transfer). Council approved as amended 7-0. - B218-25 (Closed Records): City Counselor Nancy Thompson explained the changes align with state law. Council approved 7-0. - B241-25 (TMT Consulting for Mental Health Trainings): Violence Prevention Administrator D’Markus Thomas-Brown presented the $21,000 contract for trauma-informed training. Council approved 7-0. - New Business: - R133-25 (Temporary Parking Closure): Approved 7-0 (Foster absent) to allow building restoration at 101 S. Fifth Street. - R132-25 (Police Collective Bargaining Amendment): Amended to replace Exhibit B; approved 7-0. - Introduction and First Reading: PR134-25 (2026 state legislative priorities) and B242-25 through B255-25 were introduced. These will appear on future agendas. - Reports: - REP47-25 (Human Rights Mediation Services): Council directed staff to bring an ordinance to make mediation permissive after investigation. - REP48-25 (Electric Integrated Resource Plan): Council authorized staff to move forward with The Energy Authority (TEA) to develop an updated IRP, expected in 6–9 months. Key Outcomes - Votes: - B205-25 (Parking meter rates): 7-0. - B183-25A (FY2026 Budget, as amended): 7-0. - B218-25 (Closed records): 7-0. - B241-25 (TMT Consulting): 7-0. - Consent agenda (13 items): 7-0. - R133-25 (Parking closure): 7-0 (Foster absent). - R132-25 (Police collective bargaining amendment): 7-0. - Appointments: Various roll call and voice votes. - Directives: - Staff directed to bring an ordinance on mediation services (REP47-25). - Staff authorized to negotiate with TEA for an Electric Integrated Resource Plan (REP48-25). - Mayor Buffaloe will submit a letter to the EPA opposing the rollback of the 2009 endangerment finding. - Staff to provide reports on bond issues, capital improvement projects, notification processes, outsourcing (FY2025), and Central Missouri Humane Society costs. - The council will discuss formalizing expectations for supplemental memos when items are tabled.

The Citizens Police Review Board (CPRB) held its regular meeting on September 10, 2025, at 6:00 PM. The meeting focused on welcoming new members, reviewing board history and legal framework, and hearing public comment. No appeals were heard, and no closed session was required. Consent Calendar - The agenda was approved as written on a motion by Jeffrey, seconded by Coleman, with all in favor. - The draft minutes from the August 13, 2025 meeting were approved on a motion by Jeffrey, seconded by Yocham, with all in favor. Discussion Items - Wrong House Follow-Up: Chair Doug Hunt stated he had prepared a summary of the August 13 presentation by Assistant Chief Horrell on wrong-address police incidents, but he was "forbidden by state law and city ordinances from offering that explanation" after Chief Schlute objected. He invited other board members to comment; none did. - Annual Report Housekeeping: Hunt confirmed that the 2024 annual report had been sent to City Council and posted, resolving a prior question. - Board History Presentation: Hunt provided a detailed history of the CPRB from its 2010 inception through the 2022 hiatus and 2024 statutory changes, noting that the board lost authority to provide policy feedback or host public forums. Board members expressed frustration about limited impact but acknowledged improved internal cooperation compared to earlier years. - Legal Framework Presentation: City Attorney Earl Krause reviewed the board’s enabling city code (Section 21-41), state law 590.502 (90-day complaint resolution timeline, two 60-day extensions, confidentiality), and Missouri Sunshine Law requirements (open meetings, roll call votes for closed sessions, email protocols). He emphasized that appeals are discussed in closed session and that records are confidential. - Board Member Experience Sharing: Several board members described their motivations for serving, the emotional weight of reviewing body camera footage, and the challenge of limited authority. They stressed the importance of citizen oversight and the desire to influence policy rather than individual discipline. New members Lynn and Mike were welcomed. - Human Rights Commission Report: Board member Yocham noted a recent incident at Stephens Lake Park (a suicidal individual barricading) resulting in felony charges, highlighting ongoing gaps in mental health co-responder resources. Public Comments & Testimony - Grace (member of public): Expressed concerns about the city's 49 Flock automated license plate reader cameras, citing potential misuse (e.g., stalking by officers) and lack of transparency about data ownership. She urged the board to monitor the system. Assistant Chief Horrell responded that he conducts Flock audits and that an annual report to City Council will be produced, but he was not aware of a recent City Council discussion about missing data. Key Outcomes - No substantive votes were taken on policy matters or appeals. - Next regular meeting scheduled for October 8, 2025. - Staff to send information about the NACOL conference (October 26–30) and a new regional civilian oversight roundtable (first virtual meeting October 2, 2025, 6:00–7:30 PM). - Board members whose terms expire in November were reminded to reapply with the City Clerk.

The Planning and Zoning Commission met on September 4, 2025, at 7:00 PM in the Council Chambers at Columbia City Hall. The meeting included approval of minutes, four public hearings, and staff/commissioner comments. The primary item was a request for a site-specific Planned Development (PD) plan for Ashford Place, which generated extensive public testimony and was approved on a 7-1 vote. Three short-term rental (STR) conditional use permits were also approved unanimously. Consent Calendar - The agenda was approved unanimously (8-0). - Minutes from the August 7 and August 21 regular meetings were approved with abstentions: Commissioner Geuea Jones abstained for August 21 (absent), and Commissioner Ortiz abstained for August 7 (absent). Public Hearings Case 231-2025: Ashford Place – PD Plan and Statement of Intent Proposal: Approval of a site-specific PD plan for 77 single-family attached dwelling units on 24.13 acres north of Sagemoor Drive, zoned PD. This was tabled from July and August meetings. Staff Recommendation: Approval, subject to a development agreement and technical corrections. Public Testimony: Approximately 20 speakers opposed the development, citing: - Traffic safety concerns: Sagemoor Drive would be the sole access, leading to congestion and speeding similar to Hoylake Drive in The Brooks subdivision. Several residents described close calls and dangerous conditions. - Density arguments: Opponents argued the effective density is higher than 3.2 units/acre because the floodplain is included in calculations; some estimated 8-9 units/acre on buildable area. - Incompatibility: The development is higher-density than the surrounding R-1 single-family homes. - Lack of infrastructure: Developer has not provided a secondary access road (e.g., extending El Chaparral to Richland Road), calling it too expensive. - Parking: Concerns that 2 spaces per unit plus street parking will be inadequate, leading to overflow. - Tree preservation: Only minimum trees retained; five mature boundary trees slated for removal without structure planned. - Some speakers noted the development is within existing zoning rights and complies with the 2010 Statement of Intent. - Applicant representatives: Andy Greene, Tim Crockett, and attorney Caleb Colbert argued the project meets PUD 4 density at 3.2 units/acre, traffic was accounted for in 2017 TIS, and the plan improves upon original SOI with increased open space (70%) and larger setbacks. Commissioner Discussion: - Questions about traffic study validity; staff noted 2017 TIS considered up to 276 units on Tract 5, and the current 77 units are within capacity. However, staff acknowledged the 2017 study may be stale and future developments may trigger a new study. - Clarification that Sagemoor is a public street, and the stubbed streets at the end of The Brooks were required for future connection. - Discussion of traffic calming on Hoylake; staff noted it is 34 on the list but can be escalated. - Commissioner Wilson noted the 2017 TIS may not reflect current cut-through traffic; staff suggested that future development likely will require an updated TIS. Vote: Motion to approve carried 7-1 (Commissioner Wilson voting no). Case 274-2025: Short-Term Rental at 11 S. Heather Lane Proposal: Conditional use permit for up to 8 transient guests, 210 nights/year. Home has 3 bedrooms, 2 baths, attached 2-car garage. Owner Amber Weigel appeared; she lives in San Diego and purchased for family visits. She stated they were unaware of new STR regulations until contacted in June 2025. No neighbor complaints; one issue with party on Vrbo resolved by delisting. Staff recommended approval with conditions. Public Testimony: Only the applicant spoke. She expressed willingness to comply. Commissioner Stanton noted the high profile of STR regulation in Columbia; applicant explained she relied on prior city guidance. Vote: Approved unanimously (8-0) with conditions: max 8 guests, 210 nights, garage spaces available. Case 277-2025: Short-Term Rental at 1501 Paris Road Proposal: Conditional use permit for up to 4 transient guests, 210 nights/year. 2-bedroom, 1-bath; currently no on-site parking. Staff required installation of 2 parking spaces on a rear pad before compliance. Owner is Black Dog Enterprise, LLC (Taylor Adams and Colin Freeman). They have operated illegally and are seeking compliance. Five letters of support from neighbors. Public Testimony: Taylor Adams spoke; he has put $30,000 into renovations and plans to add parking. He expressed commitment to compliance. Commissioner Gray asked about parking; Adams confirmed he will install. Vote: Approved unanimously (8-0) with conditions: max 4 guests, 210 nights, 2 parking spaces added. Case 280-2025: Short-Term Rental at 103 Parkview Drive Proposal: Conditional use permit for up to 4 transient guests, 210 nights/year. 3-bedroom, 1-bath main level; has 1-car garage. Owner Matt Hayes appeared; he stated they used it only 10 nights last year and intend to maintain standards. One neighbor opposed due to concerns about revolving tenants and property maintenance, but acknowledged new owners have improved maintenance. Public Testimony: Neighbor Christina Roberts questioned the discrepancy in occupancy (letter said 4, staff said 8 initially; corrected to 4). She expressed opposition to short-term rentals in single-family neighborhoods. Another neighbor, Terri Hall, described past issues with an STR and crime in the area. Commissioner Discussion: Commissioner Walters noted the registration process allows for complaints and removal if violations occur. Vote: Approved unanimously (8-0) with conditions: max 4 guests, 210 nights, garage available. Staff Comments - Patrick Zenner announced next meeting on September 18, 2025, with work session at 5:30 PM and regular meeting at 7:00 PM. Agenda includes a design adjustment, final plat, bank CUP, and one STR. - Commissioner Ortiz mentioned "Week Without Driving" challenge from September 29 to October 5. Key Outcomes - Ashford Place PD Plan: Approved 7-1, forwarded to City Council. - Three STRs: All approved unanimously with conditions. - Traffic calming: Commission recorded a statement recognizing Hoylake Drive safety issues and urged City Council and Public Works to expedite measures, including a potential stop sign at Royal Country and Sagemoor.

Note: The transcript of this meeting is dated September 2, 2025, but the instruction specifies the meeting took place on September 4, 2025. This summary uses the assigned date. The Columbia City Council held a pre-council meeting on September 4, 2025, to hear a presentation from the Columbia Police Lieutenants Association regarding ongoing labor negotiations. The association highlighted chronic pay compression where sergeants out-earn lieutenants due to overtime, and warned that this threatens leadership succession as 80% of senior command become eligible for retirement within the next five months. Presentation and Discussion: Columbia Police Lieutenants Association - Clinton (representative for the Lieutenants Association) stated that the city has not engaged in good-faith bargaining, offering a blanket 3.5% wage increase to all employee groups rather than tailoring solutions to the lieutenants' specific needs. He described this as "surface bargaining." - The association's chief concern is that police sergeants (hourly, overtime-eligible) routinely out-earn their supervisors (lieutenants, salaried, exempt). In FY23, nine sergeants out-earned at least one lieutenant; five out-earned all lieutenants. In FY24, those numbers rose to eleven and six, respectively, with one sergeant out-earning an assistant chief. - The association is requesting a 5% increase this year as a first step toward addressing the gap, noting that the city's 3.5% offer would not close the divide. The "overnight fix" to restore proper pay relationships would require a 17.5% increase for lieutenants (approximately $147,000 total) and an additional $30,000–$40,000 for three assistant chiefs to avoid inversion, totaling roughly $180,000–$200,000. - The association argued that the pay compression is already discouraging sergeants from promoting to lieutenant. The current lieutenant promotion list has only one candidate; another sergeant withdrew from the list, citing the pay cut. - Council members asked about overtime availability, the composition of the ranks (25 sergeants, 8 lieutenants), pension plans (tier 1 vs. LAGERS), and the timeline for hiring replacements. The association noted that 80% of senior command (5 of 6 assistant chiefs and higher) are eligible for retirement within the next five months, and there is no pool of qualified lieutenants to replace them. - The association also raised additional requests: take-home vehicles or stipends, improved vacation accrual, and recognition that holidays and off-duty time are often interrupted for salaried watch commanders. Key Outcomes - After the presentation and discussion, the council voted unanimously to enter a closed session to discuss negotiations with employee groups, pursuant to Section 610.021(9) of the Missouri Revised Statutes. The motion was made by the mayor and seconded by Councilmember Waterman; all members present voted in favor (yes votes: Peters, Buffalo, Carroll, Elwood, Sample, Foster). - No binding decisions or votes on the pay increase request were taken during the open session.

The Columbia City Council met for a regular meeting on Tuesday, September 2, 2025, at 7:00 PM in the Council Chamber at City Hall. The meeting was adjourned at 11:25 PM. All seven council members were present: Don Waterman, Betsy Peters, Barbara Buffaloe (Mayor), Valerie Carroll, Vera Elwood, Jacque Sample, and Nick Foster. The agenda was adjusted by moving Bill B218-25 from the consent agenda to old business and Resolution R128-25 from consent to new business due to a needed amendment. Consent Calendar - The consent agenda, as adjusted, was approved unanimously. It included numerous items such as amendments to zoning fees (B207-25), conditional use permits (B208-25, B209-25), planned developments (B210-25, B211-25), rezoning (B212-25, B213-25), sidewalk waivers (B214-25), final plats (B215-25), antenna agreements (B217-25), airport parking (B219-25), budget amendments (B220-25, B221-25), streamgage agreement (B222-25), utility conveyances (B223-25), tourism sponsorship (B225-25), health department agreements (B226-25 through B229-25), air services agreement with United Airlines (B230-25), and resolutions setting public hearings (R118-25 through R120-25), grant applications (R121-25, R122-25), NCAA event agreement (R123-25), K-9 donation (R124-25), support for low-income housing tax credits for Spartan Pointe II and Gentry Estates IV (R125-25, R126-25), preliminary plat approval (R127-25), and other routine items. All were approved by a 7-0 vote. Public Comments & Testimony - Carrie Gartner, Executive Director of the Business Loop CID, presented the CID's 2025 annual report, highlighting partnership with the city on a $2 million planning grant, hiring an engineer for shovel-ready projects, a road safety audit, a small uptick in sales tax, the CoMo Cook Shared Kitchen (51 clients in the past year), and scholarships for two minority-owned businesses. - Dr. Les Gray, a First Ward resident, expressed concerns about the Flock automatic license plate recognition system, including lack of control over data stored on third-party servers, unclear partner agencies, inappropriate search terms (e.g., "daytime search for best result" appearing 116 out of 866 searches), the disappearance of search reasons from the transparency portal between July and August 2025, and the potential for abuse. He argued that constant surveillance does not make him feel safer and asked whether the council and city manager were aware of the portal issue and whether policy could be amended. - Rev. Marcus Richardson discussed economic disparities for the black community based on a recent report, citing a $34,400 median household income gap between blacks and Asians, a $22,000 gap with whites, and a $15,000 gap with Hispanics. He noted the income gap increased by $11,100 over a five-year period, implying pay inequality. He called for proper job training, livable wages, and community collaboration to close the gap, stating that economic inequality drives crime, drug use, and poverty. - Jen Bryan (Brooks Subdivision) and Terry Haupt (1224 Shore Acres Loop) voiced concerns about the proposed Ashford Place development, scheduled for Planning and Zoning Commission consideration on September 4. They argued it would concentrate dense multi-unit apartments accessible only by local streets, cause traffic and safety issues without roadway improvements, and rely on variances for small lots, inadequate parking, and floodplain greenspace. Haupt noted the developer plans to retain ownership of all units, making them essentially triplex apartments, not homeownership opportunities. - Public Hearing on FY2026 Budget: Multiple public comments were made, including: - Traci Wilson-Kleekamp (Race Matters, Friends) requested better budget narratives, demographic data by ward/police beat, and consistency in language (e.g., affordable vs. attainable housing). - Tanya Heath (Fourth Ward) suggested council members with union endorsements recuse themselves from the budget vote due to conflicts of interest, and expressed concern about using reserves for raises. - Ken Rice (Second Ward) echoed concerns about union endorsements creating conflicts, called for charter reform to allow recusal, and urged better budget transparency. - Eugene Elkin (3406 Range Line Street) expressed shock at the closing of Wilkes Boulevard United Methodist Church, which housed Turning Point overflow services, and asked for clarity on how the city tracks mobile home park ownership. - General Public Comments (after agenda items): - Harry Castilow (Fifth Ward) disagreed with earlier speakers implying council members lacked integrity due to union endorsements, noting unionization helps close income inequality gaps for minorities. - Traci Wilson-Kleekamp reiterated need for better data on poverty and housing stock to address structural barriers. - Eugene Elkin emphasized treating homeless people with dignity and urged the city to investigate mobile home park ownership. Discussion Items Special Items - Recognition of Youth Delegation to Hakusan, Japan: Mayor Buffaloe honored five CPS students (Jack McRae, Josie Ross, Isaac Beary, Cole Donigian, Caitlin Collins) who participated in a cultural exchange trip. Students presented gifts from the Hakusan mayor, including items made from Ushikubi Tsumugi silk. - Recognition of CVB Reaccreditation: The Columbia Convention & Visitors Bureau received DMAP reaccreditation through December 2030. Director Amy Schneider acknowledged Megan McConachie's role. FY2026 Budget (PH26-25 / B183-25) - Staff presented the proposed budget: total revenues $558 million, operating expenditures $539 million, capital improvement projects $59 million. General fund revenues of $132.9 million, expenditures of $136.5 million, leaving a $3.5 million deficit. Cash reserve target (20% of expenditures) resulted in about $18-19 million above target after a $14 million lump-sum payment. Finance Director Matthew Lue and Budget Analyst Meganne Montesinos presented amendments in four categories: corrections (28 amendments), encumbrances (8), new items (17), and personnel changes (21). Council voted to approve all 74 amendments in four separate voice votes, each 7-0. The budget is continued to the September 15 meeting for final adoption. Old Business - B184-25 (Electric Utility Rates): Utilities Director Erin Keys explained a 2% increase across customer, energy, and demand charges (44 cents/month for residential customer charge). The rate is lower than the 2.4% recommended by the Water & Light Advisory Board. Staff noted the cost-based customer charge is $30.19, currently $22, proposed $22.44. The increase generates $300,000 annual fixed revenue. Passed 7-0. - B205-25 (Parking Meter Rates): Staff proposed raising downtown rates from $0.60 to $1.00 per hour and absorbing app fees. Council tabled the item to September 15 at the request of Downtown CID representative Nickie Davis, who said the board had not reviewed it. - B206-25 (Transit Fare Suspension): Staff recommended continuing fare-free transit for FY2026 due to lack of modern fare boxes (estimated $250,000 for installation). Council voted to maintain fare-free status. Passed 7-0. Nickie Davis withdrew a previous request to table after discussion. - B216-25 (Transportation Grant Agreement): Staff requested an amendment to correct a rounding error in the federal/local match split. Council approved the amendment and the bill. Passed 7-0. - B224-25 (Police RMS Software): Police Chief Schlude presented a SaaS agreement with Tyler Technologies for a cloud-based records management system. Council confirmed data ownership and security. Passed 7-0. - B218-25 (Closed Records): City Counselor Nancy Thompson explained updates to Chapter 2 to align with state sunshine law changes, including new exceptions for security measures, tip lines, and juvenile information (permissive). Council Member Elwood moved to table to September 15 for further study, citing concerns about broad language and potential impacts on public access. Motion passed 6-1 (Peters voted no). New Business - R128-25 (Union Contract Amendment): Human Resources Director Kathy Baker presented a fifth amendment to the collective bargaining agreement with Laborers’ Local 955, correcting a formula error in pay grade 106. Council approved an amendment to the resolution and passed it 6-0 (Carroll absent). Reports - Proposed 2026 Legislative Priorities: Stacey Weidemann presented updates based on council feedback, including splitting infrastructure and economic growth priorities, and adding short-term rentals and state transit funding. The priorities will come back as a resolution at the next meeting. Key Outcomes - Electric rates (B184-25) approved with a 2% increase effective FY2026. - Parking meter rates (B205-25) tabled to September 15. - Transit fares (B206-25) suspended for FY2026 (fare-free). - Transportation grant (B216-25) amended and approved. - Police RMS software (B224-25) approved. - Closed records ordinance (B218-25) tabled to September 15. - Union contract amendment (R128-25) amended and approved. - Budget amendments (74 items) approved; final budget vote set for September 15. - Council requested a memo from the Violence Prevention Administrator about staffing needs; further discussion expected in January 2026. - Staff will monitor the Flock transparency portal from the public side for ongoing accuracy. - The next meeting on September 15 will include final budget adoption, parking meter rates (tabled), and closed records discussion. Meeting date: September 2, 2025. Adjourned at 11:25 PM.

The Columbia Planning and Zoning Commission met on August 21, 2025, at 7:00 PM in City Hall Council Chambers. The meeting considered three public hearings: two conditional use permits for short-term rentals (STRs) and one rezoning request. One previously advertised STR hearing was withdrawn. The commission approved the agenda as amended (unanimous) and the August 7, 2025 minutes (7-0-1, Commissioner Ortiz abstained). Consent Calendar - Agenda Approval: Approved as amended to withdraw Case 267-2025 (3306 Belinda Court STR). - Minutes Approval: Approved for August 7, 2025 regular meeting (7-0-1). Public Comments & Testimony - Case 262-2025 (11 Club Court STR): - Warren Prost, resident at 6 Club Court (33-year resident), spoke in opposition. He detailed the private street's narrow width (20 ft, narrowing to 16 ft at cul-de-sac), lack of HOA, no funds for maintenance, and past damage from construction vehicles. He stated the unpredictable stream of short-term tenants has changed the neighborhood's character and asked for denial. - Kirsten Pape, resident at 7 Club Court, expressed concerns about late-night arrivals, lack of street lighting, and difficulty navigating the cul-de-sac. She noted open communication with the applicant and suggested measures like check-in time limits and signage. - Steve Fleisher, owner of VSP, LLC and applicant, spoke in support. He stated he owns two properties on Club Court (9 and 11), has a vested interest in the road, screens guests carefully, and is open to neighbor suggestions. He noted he added a note about oversized vehicles after a tenant was harassed. - Case 265-2025 (Rezoning at Forum Blvd/Old Plank Rd): - Jay Gebhardt of A Civil Group, agent for owners Kory & Kathleen McDonald, spoke in support. He explained the owners want to build a single-family home on the 0.96-acre lot; a previous PD plan for three homes had expired, making rezoning to R-1 the logical choice. - Case 266-2025 (2613 N Creasy Springs Rd STR): - Ashley Perry, owner, spoke in support. She explained she bought the property as a buffer for her adjoining towing company and turned it into an STR. No public opposition was received. Discussion Items - Case 262-2025 – 11 Club Court STR: - Staff presented: The 0.22-acre R-1 property is accessed via private Club Court. The applicant requested up to 6 transient guests and 210 nights annually. Staff recommended approval with conditions. The property has been operating as an Airbnb since December 2023. - Commissioners discussed the challenges of enforcement on a private road, parking concerns, and the applicant's responsiveness. Commissioner Darr expressed concern about the difficulty of enforcing parking violations on a private street and leaned toward denial. Commissioners Wilson, Brodsky, and others noted that the road issues apply to all residents and that the applicant has incentive to protect the road. Commissioner Ortiz stated the applicant's response on oversized vehicles did not inspire confidence, but she trusted the enforcement system. Chair Stanton emphasized the need for neighbor communication and trusting the system to revoke the license if violations occur. - A motion to approve the STR CUP subject to maximum occupancy of 6 transient guests and 210 nights annual usage passed 6-1-1 (Commissioner Darr voted no, Commissioner Stockton abstained, Commissioner Geuea Jones excused). - Case 265-2025 – Rezoning from PD to R-1: - Staff explained the 0.96-acre site, previously zoned Planned Development (PD) for three homes, is now proposed for a single-family home. Access to Forum Boulevard is a private driveway, which is acceptable under code. Surrounding zoning is R-1. Staff recommended approval. - Commissioners voted unanimously (8-0) to approve the rezoning. - Case 266-2025 – 2613 N Creasy Springs Rd STR: - Staff reported the 0.83-acre R-1 property, not the owner's primary residence, had been offered for 84 nights in 2024. No public correspondence was received. One code violation (illegal STR operation) was noted but is being resolved by this application. Staff recommended approval. - Commissioners voted unanimously (8-0) to approve the STR CUP with conditions (6 guests, 210 nights). Key Outcomes - Case 262-2025 (11 Club Court STR): Approved 6-1-1 (Darr no, Stockton abstain). Recommendation forwarded to City Council. - Case 265-2025 (Rezoning to R-1): Approved unanimously 8-0. Recommendation forwarded to City Council. - Case 266-2025 (2613 N Creasy Springs Rd STR): Approved unanimously 8-0. Recommendation forwarded to City Council. - Next Meeting: September 4, 2025 at 7:00 PM (tentative). Staff noted upcoming cases including three short-term rentals and a tabled rezoning project (Burke Subdivision). An updated memo on STR ordinance amendments and a public comment period on the definition of family will be presented at the next meeting.

The Columbia City Council met on Monday, August 18, 2025, at 7:00 PM in the Council Chamber. The meeting included the swearing-in of newly elected Ward 2 Council Member Vera Elwood, a $150,000 donation for an inclusive playground, appointments to multiple boards and commissions, public hearings on the property tax rate and FY2026 budget, and votes on rezoning, platting, water and electric rate changes, and several short-term rental conditional use permits. The meeting adjourned at 10:52 PM. Consent Calendar - B181-25 – Amending conflict of interest and financial disclosure procedures (passed). - B189-25 through B193-25 – Conditional use permits for short-term rentals at 910 Madison Street, 484 Maple Grove Way, 317 Victoria Drive, 104 N. Greenwood Avenue, and 905 Hirth Avenue (all passed). - B194-25 – Rezoning at Commerce Court/Vandiver Drive to General Industrial (passed). - B195-25 through B198-25 – Final replats for Bergen’s Addition, Providence Walkway, Centerstate CNG, and Atkinson Woods (passed). - B199-25 – Mutual aid fire services agreement with Centralia (passed). - B200-25 through B202-25 – Agreements with Missouri DHSS for tuberculosis, WIC, and overdose data services (passed). - B203-25 – FY2025 budget amendment for fourth quarter appropriations (passed). - B204-25 – FY2025 budget FTE correction (passed). - R114-25 – Declaring results of the August 5 special election (passed). - R115-25 – Fourth amendment to warming center services with Wilkes Boulevard United Methodist Church (passed). - R116-25 – Special event agreement for 2025 Mid-Missouri PrideFest (passed). - R117-25 – Software addendum for Parks and Recreation (passed). Public Comments & Testimony - Jim Windsor (200 Manor Drive): Advocated for greater transparency, including 12-month topic calendars for boards/commissions, online access to meeting documents, citizen comments before votes, and a capital projects dashboard. Recommended that staff include citizen concerns in council memos. - Jack Dobbs (Columbia Tenants Union): Described widespread tenant issues—rent increases of over 50% in five years, unsafe conditions (mold, pests, broken locks), and violations (entry without notice). Argued that five-year inspection intervals are too long and urged more frequent inspections. Expressed the union’s goal to unite tenants for safe, affordable housing. - Public Hearing on FY2026 Budget: Stacy Ford (Human Services Commission) thanked council for not cutting social service funding. Diana Moxon (Commission on Cultural Affairs) asked to maintain $200,000 arts funding (0.15% of general fund), noting a $18 million economic impact. Tom Rose (Housing and Community Development Commission) outlined recommendations based on the new five-year consolidated plan. Steve Spellman (citizen) raised concern about deficit spending for ongoing commitments and suggested trimming the $3.5 million deficit. Ken Rice (209 Reedsport Ridge) urged council to follow staff advice and avoid deficit spending. - Public Hearing on Short-Term Rentals (Fyfer Place): Caleb Colbert (attorney for owners) argued for approval of all four CUPs, citing a petition of support from adjacent tenants and no complaints in two years of operation. Peter Norgaard (1602 Hinkson Avenue) noted the units were purpose-built for STRs and opposed all four, calling them commercial uses in residential zones. David Mehr (East Campus Neighborhood Association) and Cecile Bentley (1863 Cliff Drive) opposed multiple STRs within 300 feet, warning of precedent and housing loss. Dee Dokken (804 Again Street) supported the Planning & Zoning recommendation of one STR only. Nick Timberlake (owner) explained the units were designed to be good neighbors and asked for approval. Steve Spellman (2312 Katy Lane) noted the STRs were already operating without issues and should be allowed to continue. Discussion Items - Property Tax Rate (PH25-25 / B182-25): Finance Director Matthew Lue reported a decrease in the levy due to Hancock Amendment limits; assessed valuation grew over 8%, requiring a rate reduction. The public hearing was brief, and the ordinance passed unanimously (5-0). - FY2026 Annual Budget (PH26-25 / B183-25): Lue presented a $598 million total budget with a $3.5 million general fund deficit. Revenues are projected at $132 million, expenditures at $136 million. Reserve balances are estimated at $9-10 million above required reserves (approx. $20-21 million). The deficit is driven by salary increases from the 2023 classification/compensation study. Staff proposed cutting material/supplies and training to offset. The public hearing was continued to September 2, 2025. - Rezoning and Preliminary Plat – Armstrong Subdivision (B122-25 / R91-25): Development Services Manager Pat Zenner explained a request to rezone 2.56 acres from M-N to M-C (for a hotel) and plat seven lots. A dispute over extending Tarkio Court to provide access to an adjacent undeveloped parcel (Logan Acres lot) was unresolved. Staff did not find the extension necessary; the adjacent owner argued a 20-foot easement was insufficient. Council voted to amend the plat date (passed) but rejected an amendment requiring a future access easement (defeated 2-3). The rezoning passed 5-0, and the preliminary plat (as amended) passed 4-1 (Mayor Buffaloe voted no). - Water Services and Rates (B170-25): Director Erin Keys provided an update on water bond projects funded by 2018 bonds, including treatment plant upgrades. The bill passed unanimously (5-0) after discussion on rate impacts for condo associations (Spencer’s Crest); staff confirmed irrigation meter rate increases but noted conservation efforts are reducing bills. - Electric Utility Rates (B184-25): Keys presented a proposed 2% rate increase ($2.8 million revenue); the Water & Light Advisory Board recommended up to 2.4%. Council discussed the base rate versus consumption charges. Peter Schneeberger (Renewable Energy Coalition) opposed base rate increases, arguing they disproportionately affect low-income customers and discourage conservation. The item was continued to September 2, 2025. - Short-Term Rental CUPs – Fyfer Place (B185-25 through B188-25): Four units at 1, 3, 5, and 7 Fyfer Place were considered. Planning & Zoning recommended approval only for unit 1 (closest to Broadway) due to the 300-foot separation rule. Council debated the concentration issue and housing loss. The petition from adjacent tenants supporting all four was noted. Council voted to approve only B185-25 (unit 1) unanimously (5-0), and defeated B186-25, B187-25, B188-25 each 1-4 (only Council Member Waterman voting yes). - Recycling & MRF Update (REP44-25): Utilities Director Keys reported that debris removal at the Material Recovery Facility is complete, but electrical and structural repairs are needed. A pre-engineered metal building is estimated at $2.5 million; insurance may cover most costs. Mixed containers are being sent to Jefferson City. Council requested exploration of a staffed drop-off site. - Monthly Finance Report (REP45-25): Assistant Finance Director Jim McDonald highlighted the Community Trends Manual, noting that poverty and unemployment rates for Black residents are higher than national averages, though the city’s overall rates are similar to state/national. Sales tax per person is flat at $400. Council discussed staffing metrics and disparities. Key Outcomes - Approved: Property tax rate reduction (B182-25, 5-0); Rezoning at 5320 Clark Lane (B122-25, 5-0); Preliminary Plat Armstrong Subdivision (R91-25 as amended, 4-1); Water rate changes (B170-25, 5-0); 1 Fyfer Place STR CUP (B185-25, 5-0); All consent agenda items (5-0). - Defeated: STR CUPs for 3, 5, and 7 Fyfer Place (B186-25, B187-25, B188-25, each 1-4). - Continued: FY2026 Budget public hearing and electric rate proposal to September 2, 2025. - Directed: Staff to explore recycling drop-off options and to provide additional analysis on electric base rate versus consumption charges for the next meeting. - Appointments: Multiple board and commission appointments were made via voice vote and roll call (see minutes for full list).

The Citizens Police Review Board held its regular meeting on Wednesday, August 13, 2025, at 6:00 PM in the Council Chambers at City Hall. The meeting included approval of minutes, a discussion on wrong address incidents, a public comment period, and a motion to go into closed session. Consent Calendar - Approval of Agenda: The agenda was approved as written by unanimous voice vote. - Approval of Minutes: The draft open session minutes from July 9, 2025, and the draft closed session minutes from July 9, 2025, were both approved by unanimous voice votes. Board members Doug Hunt and another member recused themselves from the closed session minutes vote as they were not present at that meeting. Public Comments & Testimony - Dr. [Name not fully clear – speaker identified as a 71-year-old retired doctor and 53-year resident]: The speaker alleged that the Columbia Police Department (CPD) and Boone County authorities falsely accused, arrested, and incarcerated him for over five years, including 5.5 years awaiting trial and two years in solitary confinement. He claimed he was fully acquitted on all charges and that his property worth over $12.5 million was taken. He stated that he has an ongoing federal lawsuit against CPD and the City of Columbia. He also described a recent incident where he requested records under the Missouri Sunshine Law and received 250 pages of evidence, witness testimony, and other materials. He expressed frustration with the lack of accountability and the board's limited powers. His time was cut off at three minutes per board rules. Discussion Items - Business Cards Update: The board received new business cards and flyers. Board members can request additional supplies. Several members expressed satisfaction with the design. - Wrong Address Incidents Discussion (New Business): Board Chair Doug Hunt presented a detailed discussion on wrong address incidents, citing the U.S. Supreme Court case Martin v. United States (unanimous decision, remanded to lower court) and a personal experience from 1974. He raised four questions for Assistant Chief Richard Horrell regarding policies, procedures, training, and follow-up to avoid wrong address errors. Assistant Chief Horrell responded by distinguishing between search warrant executions (no known wrong address incidents in the last 30 years in Columbia) and calls for service (more variable due to caller error). He described verification steps, after-action reviews, and the role of the city's risk management process for property damage. He stated that the department apologizes when mistakes occur and that such procedures are part of policy. Board members asked follow-up questions about the nature of entry and the handling of swatting incidents. The discussion concluded with no formal action taken. Key Outcomes - Board Vacancy Update: Staff reported two vacant positions with three applicants. Interviews are scheduled for the pre-council meeting on Monday, August 18, 2025, and the city council is expected to make appointments at the regular meeting that evening. The board will likely be at full strength by the next meeting. - Closed Session: The board voted unanimously (roll call vote: all members present voted yes) to enter closed session to discuss records protected from disclosure under Missouri law (Sections 610.021(14) and 590.502, RSMo), specifically updates on CPRB cases 2025-0004, 2025-0005, and review of use-of-force complaints. The open session was adjourned to closed session. - Next Meeting: The next regular meeting is scheduled for September 10, 2025.

The Columbia Board of Adjustment met on Tuesday, August 12, 2025, at 7:00 PM in Council Chambers at City Hall. The board considered two applications for “cottage” optional development standards under Section 29-6.4(j) of the Unified Development Code: one for a single lot redevelopment at 600 Woodlawn Avenue and one for a 23-lot cottage subdivision at 3310 Oakland Gravel Road (Totolmajac Village). Both applications were approved unanimously after staff presentations and public hearings. The meeting also addressed corrections to the June 10, 2025 minutes and a procedural correction removing an erroneously listed closed session item. Consent Calendar - Agenda Approval: The agenda was approved with an amendment to remove the closed session item (Item VII) due to staff error. Motion carried by voice vote. - Minutes Approval: The June 10, 2025 regular meeting minutes were approved after a discussion about omitted attachments. Staff agreed to add the missing Planning and Zoning Commission minutes for the prior case (Wyatt Lane) to the record. The minutes for the current meeting’s cases were not affected. Motion carried by voice vote. Public Comments & Testimony - No members of the public spoke in favor or against either application during the public hearing portions. One inquiry was received prior to the meeting regarding the 600 Woodlawn Avenue case from a neighbor expressing support for a single-family home but noting a preference for a park. For the 3310 Oakland Gravel Road case, one real estate agent inquired about the application status. Discussion Items - Case 236-2025 – 600 Woodlawn Avenue: Applicant Thomas Jensen (attorney for CCV Properties 3, LLC) and engineer Wes Bolton presented a request for cottage standards on a 4,955 sq. ft. legal lot (originally platted in 1926) to allow redevelopment of a single-family home. The lot is constrained by current R2 setbacks (25-ft front, 25-ft corner side) leaving only a 10-ft-wide buildable area. Staff recommended and the applicant accepted revised setbacks: 20-ft front (on Woodlawn), 10-ft south side (on Hickman Avenue), 6-ft opposite side (north), and 10-ft rear. Off-street parking will be provided via an existing driveway off Hickman. The proposal was deemed consistent with the Comprehensive Plan, housing study goals, and infill development. Staff noted this is a rare single-lot cottage application and that the city is developing small-lot integration standards to replace the current cottage process. - Case 241-2025 – 3310 Oaklad Gravel Road (Totolmajac Village): Applicant Caleb Colbert (attorney for Mendez Properties, LLC) and engineer Jay Gebhardt presented a request for cottage standards on a 5.09-acre tract to create a 22-lot single-family detached subdivision (plus one common lot). The property had been rezoned to R2 and received preliminary plat approval from the Planning and Zoning Commission. The lots would have 42-ft minimum widths (vs. 60-ft R2 standard), 20-ft front and rear setbacks, and 6-ft side setbacks. A large drainage easement along the rear of many lots will effectively increase the rear setback. The development will include public streets, sidewalks, and tree preservation. No ADUs are permitted on cottage lots. Staff confirmed the project meets all three criteria under Section 29-6.4(j) and supports gentle density and housing variety. The applicant stated that 2-car garages will be provided on each lot (four parking spaces per lot). Key Outcomes - Case 236-2025: Approved (5-0) with conditions: front yard setback 20 ft, interior side (north) 6 ft, exterior side (south, Hickman) 10 ft, rear yard 10 ft. Motion by Mr. Norgard, seconded by Ms. Hammond. - Case 241-2025: Approved (5-0) as submitted with setbacks of 20 ft front and rear, 6 ft sides, consistent with the preliminary plat for 22 single-family detached lots and one common lot. Motion by Mr. Sharp, seconded by Mr. Minchu. - Administrative: Staff noted that the new Planning Director, Clint Smith (currently in Jefferson City), will start at the end of September 2025. The board’s next meeting is tentatively scheduled for October 14, 2025 at 7:00 PM. The city is working on a small-lot integration text amendment expected to be presented for public hearing by the end of 2025, which would eliminate the need for Board of Adjustment action for such developments.