Public Meetings - Columbia, Missouri

The Columbia City Council met at 7:00 PM on Monday, August 4, 2025, in the Council Chamber, adjourning at 10:26 PM. All six council members were present. The minutes of the July 21, 2025 meeting were approved, and the agenda was adopted as posted. Special Items - Senator Chuck Graham Award: Presented to Daniel Boone Regional Library and Jeff Johnson by the Disabilities Commission for accessibility and inclusion efforts. - Youth Civic Academy: Recognition of pilot program participants (20 youth, ages 8–18) who completed a six-week program on local government. - Opportunity Campus Project Update: Ed Stansberry (Voluntary Action Center) reported the total project cost is $18.6 million, with $15.1 million raised (81%). Of the $3.1 million in City ARPA funds, $921,000 remains, expected to be spent within 60–90 days. Construction is underway with a 125-bed shelter, day center, commercial kitchen, medical clinic, and kennels. - FY 2026 Budget Presentation: Finance Director Matthew Lue presented a proposed budget with $558 million in revenue and $598 million in expenditures (including $59 million capital). The general fund shows a $3.5 million deficit. Key challenges include slowing sales tax growth and rising service costs. Scheduled Public Comment - Travis Miller did not appear. Public Hearings - PH23-25 – 2025 Renewable Energy Plan: Utilities Director Erin Keys presented the plan, noting 22.82% renewable energy in 2024 (up from 21.84%). Public comments included: - Carolyn Amparan (Sierra Club/Columbia 100% Renewable Energy Coalition) urged a more aggressive goal than 40% by 2035, citing the Climate Action Plan and community willingness to pay 5% more. - Jack Meinzenbach emphasized local renewable projects due to grid constraints. - Kevin Sievert opposed increases, citing affordability concerns. - Jim Windsor argued renewables are unreliable and suggested energy efficiency. - Kyle Owen Sullivan noted the UM System’s $120 million energy research center. - Eugene Elkin suggested water turbines and recycling. The Council approved the plan unanimously by roll call (6-0). - PH24-25 & B177-25 – Cosmo-Bethel Park Tennis Court Resurfacing: Parks Director Gabe Huffington presented a $155,000 project (with Columbia Public Schools covering one-third) to resurface 12 courts, replace lights on 4 courts, and add LED lighting. Public comment: Debbie Robison urged approval, noting the poor condition of courts. The ordinance was approved unanimously (6-0). Old Business - B169-25 – Parks and Recreation Fees: Staff proposed increases generating $200,000–$250,000 annually to cover rising labor costs (minimum wage to $15/hr) and materials. Fees included Camp Como ($135 to $150/$155), ARC daily admission (+$0.25), golf fees (+$2 for 18 holes), and new pickleball court rental fees. Public comment: Jim Windsor suggested a no-show fee for golf tee times. Council approved unanimously (6-0). - B170-25 – Water Services and Rates: Staff presented a 12% revenue increase ($3.6 million) based on a Stantec cost-of-service study, moving to year-round tiered rates. The proposal would lower bills for 65% of consistent users but increase for heavy summer users. Public comments included: - David Switzer (endorsing WLAB recommendation) supported the plan for fiscal health, equity, and affordability. - Rhonda Carlson (Spencer’s Crest Condominium Association) requested a carve-out for multi-unit residential irrigation meters, citing a 51% increase in sprinkler costs. - Julie Ryan (COMO Safe Water Coalition) criticized the 2018 water bond implementation, noting no projects completed. - Bill Moyes questioned accountability for uncompleted bond projects. - John Conway raised seven points including base charge fairness and fire protection fee. - Eugene Elkin questioned fluoride safety. - Jim Windsor noted transparency concerns and potential revenue shortfalls from price elasticity. The item was held over to the August 18, 2025 meeting for further discussion and public comment. Consent Agenda All 13 items (PR105-25, B171-25 through B180-25, R106-25 through R112-25) were approved unanimously by roll call (6-0). Items included a pension investment policy, final plats, budget appropriations, and various agreements. New Business - R113-25 – Ride Home Program Pilot: Public Health Director Rebecca Roesslet presented a third amendment with First Last Mile Valet Service, restructuring funds for startup costs with no additional cost. The program will initially target persons experiencing homelessness, launching by end of August. Approved unanimously (6-0). Reports - REP41-25 – Dawn Z Business Accessibility Award: The Disabilities Commission requested creation of a voluntary award for businesses meeting accessibility criteria. Council approved establishing the award. - REP42-25 – National ADA Symposium Experience: Informational report from Disabilities Commission members. - REP43-25 – ARPA Update: Staff provided an annual progress report on ARPA-funded projects, including success stories. Council noted appreciation. General Comments by Public, Council, and Staff - Eugene Elkin spoke about cell phone dangers and urged use of speaker phones. - Council discussed the August 5 Ward 2 election, a property tax freeze ballot issue, and the need for a centralized community events calendar (staff to provide update within six months). - Council Member Nick Foster advocated for an aggressive renewable energy approach. - Council Member Don Waterman favored a measured approach, citing affordability concerns. - Council Member Betsy Peters complimented street resurfacing and announced the next Let’s Talk Local on recycling (August 25, 5:30 PM at Sports Fieldhouse). - Council Member Valerie Carroll discussed the Black & White Ball permitting process and jaywalking tickets, requesting a comprehensive pedestrian safety report (expected October 20 or November 3). - Council Member Jacque Sample reminded about virtual office hours and board vacancies (deadline August 8). - City Manager De’Carlon Seewood highlighted the youth civic academy’s enthusiasm. Key Outcomes - Approved the 2025 Renewable Energy Plan (unanimous). - Approved the Cosmo-Bethel Park tennis court resurfacing project (unanimous). - Approved the Parks and Recreation fee increases (unanimous). - Held the water rates amendment to the August 18, 2025 meeting for further discussion and public comment. - Approved the consent agenda items (unanimous). - Approved the Ride Home program amendment (unanimous). - Established the Dawn Z Business Accessibility Award. - Directed staff to provide a status update on 2018 water bond projects at the next meeting. - Directed staff to explore a centralized community events calendar with a six-month timeline. - Scheduled the pedestrian safety report for October 20 or November 3, 2025.

The Columbia, Missouri Planning and Zoning Commission convened on Thursday, July 24, 2025, at 7:00 PM in City Hall. The Commission addressed nine public hearing cases, forwarding recommendations to the City Council on a range of development proposals, including rezonings, planned developments, plats, and conditional use permits. A significant portion of the meeting was dedicated to a contentious replat on Meadow Lane and a debate over the appropriate zoning for an annexation parcel near a major commercial intersection. Consent Calendar - The Commission unanimously approved the July 24, 2025 meeting agenda and the minutes from the July 10, 2025 regular meeting. Public Comments & Testimony - Vanderveen Village (Case 184): Jay Gephardt, agent for Heart2Homes Realty, stated a Planned Development was required because current R-MF zoning does not allow for townhome lots to be sold individually. - East St. Charles Road Rezone (Case 197): Attorney Caleb Colbert noted the applicant amended the request from M-C to M-N per the Commission's previous recommendation. - Alan Creek Estates (Case 207): Neighbors James Acting and Judy Johnson expressed concerns about the development's density and its impact on existing flooding issues in the area. Agent Jay Gephardt confirmed a community building for Love Inc. was included. - Meadow Lane Plat (Case 216): Multiple residents of the West Ash neighborhood spoke, including Laura Mitchell (West Ash Neighborhood Association President). Residents stated they supported waiving sidewalk and street width requirements for the historic plat but expressed strong opposition to the potential future two-family dwelling, citing significant traffic, safety, and infrastructure deficiencies. Jay Gephardt (applicant agent) detailed the shared garage and lot line adjustments. - Kennesaw Ridge CUP (Case 238): Agent West Bolton stated the contractor use would be a headquarters with no outside material storage or fabrication, though some trailers would be stored. Rhonda Carlson (Spencer's Crest Condominium Association) requested strict buffering to protect the adjacent neighborhood. - Stevendave Drive Rezone (Case 240): Owner Courtney Pulley acknowledged a permitting oversight during renovations and requested the rezoning to bring the property into compliance. - Clark Lakewood Annexation (Case 242): Attorney Caleb Colbert asked the Commission for an up-or-down vote on M-C zoning, stating the owners would develop under county rules if the city did not approve high-intensity commercial zoning. Residents Hoi Shan Liang, Grovering Henderson, and Deb Shore objected, citing impacts on neighborhood tranquility and traffic on the local residential street. - Fellows Place Design Adjustment (Case 246): Agent Jay Gephardt cited a grade exceeding 20% as the reason for the sidewalk waiver request along Rock Quarry Road. - Pratt Street STR (Case 249): Owner Dan Johnson highlighted the property's excellent reviews and a neighbor's letter of support. - General Public Comment: Jay Gephardt asked the Commission to advocate for streamlining the platting process to avoid high costs for homeowners trying to legalize lots for building permits. Discussion Items - UDC Standards for Townhomes: During Case 184, Commissioner Brodsky highlighted that the Unified Development Code (UDC) does not readily accommodate townhome developments, forcing applicants into the Planned Development (PD) process. He expressed hope that the Commission's upcoming work on UDC amendments could resolve this. - Meadow Lane Replat Debate: Discussion on Case 216 centered on the tension between the ministerial nature of plat approval and the community's desire to influence future development. Commissioner Stanton questioned the lack of recourse for citizens. Legal counsel clarified that design adjustments were the appropriate lever for the Commission. The Commission approved the design adjustments and plat, but requested City Council pull the item from the consent agenda for full public debate. - Clark Lakewood Zoning Debate (Case 242): The Commission split over the intensity of zoning. Supporters of M-C argued the site was already in a commercial node and had extensive buffers. Opponents, including Commissioner Ortiz, stressed that M-N was the appropriate transitional zone to protect residential neighborhoods and maintain the character of the area, noting staff's recommendation for denial of M-C. - Conditional Use Permit Screening: During Case 238, the Commission discussed the need for Level 3 screening for any exterior storage of trailers. The applicant agreed to this condition. Key Outcomes - Case 184 (Vanderveen Village): Approved (8-0). Forwarded to City Council for rezoning to PD. - Case 197 (E. St. Charles Rezone): Approved (8-0). Forwarded to City Council for rezoning to M-N. - Case 207 (Alan Creek Estates): Approved (8-0). Forwarded to City Council for new PD plan and preliminary plat (55 units), subject to technical corrections. - Case 216 (Meadow Lane Plat): - Design Adjustment (Streets): Approved (8-0). - Design Adjustment (Sidewalks): Approved (6-2). - Two-Lot Final Plat: Approved (8-0). - Commission moved to request City Council place the item on the old business agenda (8-0). - Case 238 (Kennesaw Ridge CUP): Approved (8-0). CUP granted for mechanical/construction contractor use, conditioned on Level 3 screening for outside storage. Forwarded to City Council. - Case 240 (Stevendave Rezone): Approved (8-0). Forwarded to City Council for rezoning from R-1 to R-2. - Case 242 (Clark/Lakewood Annexation): Denied (3-5). The motion to recommend M-C zoning upon annexation failed. The matter will proceed to City Council with a staff recommendation for M-N but without a Commission recommendation. - Case 246 (Fellows Place): Approved (8-0). Design adjustment to waive sidewalk construction along Rock Quarry Road was granted. - Case 249 (Pratt Street STR): Approved (8-0). CUP for short-term rental granted, limited to 8 guests and 210 nights annually. Forwarded to City Council. - Next Steps: The Commission's next regular meeting is scheduled for August 7, 2025, at 7:00 PM, preceded by a work session on UDC small lot standards at 5:30 PM.

The Columbia City Council held a pre-council meeting on July 23, 2025. The meeting included presentations on the 2024 actuarial valuation of the Police and Fire Pension System and an information session on energy savings performance contracting. Council members reviewed pension funding status, investment performance, and potential facility improvements. Discussion Items Actuarial Valuation Report for Police and Fire Pension (Fiscal Year Ending September 30, 2024) - Presentation: Heidi Barry of GRS presented the actuarial valuation, determining the employer contribution rate for fiscal year ending September 30, 2026. The valuation used a four-year smoothing method on market returns to reduce volatility. - Key Statistics: - Active members: 136 police (payroll $11.6 million, +16.5%) and 168 fire (payroll $13.7 million, +17.5%). - Retirees/beneficiaries: 203 police (annual benefits $6.8 million) and 181 fire ($9.5 million). - Market return: 22.5% ($37.6 million) vs. assumed 6.25%. - Funding value of assets: $189 million (market value $204 million). - Unfunded accrued liability: ≈$156 million, funded ratio 55% (up from 53% in 2023). - Employer Contribution Rates: - Police: total employer rate 46.57% (down from 50.72% for FY2025) – the decrease driven by payroll growth, not lower dollar contributions. - Fire: total employer rate 60.56% (down from 68% for FY2025). - Council Concerns: Council Member Jackie Sample expressed deep concern about the long-term declining funding ratio (from 54% in 2021 to 51-55% currently) and questioned whether the plan is on track to meet obligations. She noted that a healthy fund is typically 80% funded. - Staff/Actuary Responses: - Jim McDonald explained that the funded ratio improved slightly from 2023 and that past assumption changes (e.g., lowering assumed return from 7% to 6.25%) reduced the ratio but made it more realistic. - Matthew Liu noted that the city has always paid the required contribution and that the plan uses a 27-year amortization schedule. He and McDonald expressed commitment not to reset the amortization period in the next experience study. - Net cash flow from investments is turning positive: $1.7 million withdrawn in 2023, $0.7 million in 2024, and no withdrawal projected for 2025. - Investment Manager Report: Mark Shigowski and David Sears of UBS presented portfolio allocation (large/small cap US stocks, international stocks, fixed income, alternatives) with an overall fee of 0.38%. Portfolio grew from $29 million (2002 inception) to $215 million. Recent years saw net cash outflows, but fiscal year-to-date positive inflows of $1 million. Council noted that improved investment management and realistic return assumptions contributed to better performance. Energy Performance Contracting Information Session - Presentation: Eric Hempel (City staff) introduced the procurement method, and Dana Dunn of Amoresco explained energy savings performance contracting (EPC) under Missouri statute RSMO 8.231. Amoresco was selected via RFP to identify and implement facility improvements using guaranteed energy savings. - Current Projects: - Facilities: Armory, Activity and Recreation Center (ARC), and City Hall. - AMI (Advanced Metering Infrastructure) for Columbia Water and Light – project development agreement pending. - Proposed Measures: - Armory: Heating/cooling replacement (system 25 years old), lighting redesign, potential resiliency hub. - ARC: Pool HVAC replacement (25 years old), lighting redesign with daylight harvesting, roof replacement, solar and battery storage, low-E window film. - City Hall: Scope under development. - Funding: Savings from reduced energy and operations/maintenance costs would pay for improvements over up to 15 years, potentially budget neutral. Financing via tax-exempt lease, not affecting bonding limits. - Next Steps: Verification meetings ongoing; aim to complete facility side by December 2025 for 2026 construction. AMI project development expected to take 3-5 months after signing agreement. Key Outcomes - Council received the actuarial report and investment update; no votes were taken. Council Member Sample voiced ongoing concerns about pension funding levels, but staff reiterated commitment to current amortization schedule and annual contributions. - Council directed staff to continue the energy performance contracting process; further council approval will be needed before implementation. - The next experience study for pension assumptions is planned for 2027, covering 2021–2025 experience.

The Columbia City Council met on Monday, July 21, 2025, at 7:00 PM in the Council Chamber. The meeting lasted until 9:20 PM. Council Members Carroll, Sample, Foster, Waterman, and Mayor Buffaloe were present; Council Member Peters was absent. The agenda included appointments, public comments, public hearings on a sidewalk project and the FY 2026 Capital Improvement Plan, annexation of a mobile home park, a short-term rental conditional use permit, a consent agenda with numerous items, and reports. Appointments to Boards and Commissions - The Council appointed members to the Bicycle/Pedestrian Commission, Board of Health, Building Construction Codes Commission, Housing and Community Development Commission, Marijuana Facility License Review Board, Railroad Advisory Board, and Youth Advisory Council. Vacancies on the Citizens Police Review Board were re-advertised for joint interviews. Scheduled Public Comment - Laura Mitchell (representing West Ash Neighborhood Association) expressed concern about proposed changes to the short-term rental (STR) policy, noting that 40% of STRs are in the First Ward. She argued the changes would collapse Tier 1 and Tier 2, eliminate the mandatory conditional use permit for non-principal residents, and that the modifications were proposed late at a Planning and Zoning Commission meeting after midnight. She urged enforcement of the 2024 STR regulations. - Cynthia Commager criticized the clearing of woods for development, citing deforestation, soil erosion, loss of animal habitats, and a decline in butterflies. She questioned who decides it is acceptable to cut down forests and called for greater respect for nature. Public Hearings - Columbia Gorge Parkway Sidewalk Improvement Project (B160-25): Public Works Director Shane Creech presented the project to construct a 5-foot concrete sidewalk along the south side of Columbia Gorge Parkway and west side of Pride Mountain Drive, including a pedestrian crosswalk. The total cost is estimated at just over $90,000, with construction anticipated in fall 2025. The project fills a gap in a subdivision platted in 2007. Council Member Carroll discussed the need for a more transparent process for sidewalk project prioritization. Public commenter McKenzie Ortiz supported the project and suggested a formalized process like the traffic calming flow chart. The public hearing was closed, and the bill was passed unanimously (5-0). - FY 2026 Capital Improvement Plan (CIP) (PH22-25): Finance Director Matthew Lue and Budget Officer Andrea Greer presented the CIP, a multi-year plan for projects over $10,000. The CIP is funded by various sources including sales taxes, bonds, and grants. Completed FY 2025 projects and planned FY 2026 projects were highlighted. Public commenter Eugene Elkin suggested separating parks and city projects, questioned if too many projects were underway given declining revenues, and recommended cutting projects before asking the public for more funding. Council members discussed the need for citizen review (historically done by Planning and Zoning Commission) and better communication of project selection. No action was taken; the hearing was informational. Old Business - Voluntary Annexation of Woodstock Mobile Home Park (B150-25): The property at 3501 New Haven Road (36.7 acres) was annexed into the city with permanent R-MH (Residential Mobile Home) zoning. The development plan includes design exceptions for perimeter buffer, parking, and lot dimensions to retain all 208 existing mobile home sites. The annexation is needed to connect the park to city sewer, replacing two non-compliant septic systems. Staff reported that tree removal and pothole repairs have begun. The applicant's engineer, Christina Luebbert, stated they are committed to the park and do not intend to displace current tenants. Council Member Sample raised concerns about owner-tenant communication and non-English speaking residents. The bill passed unanimously (5-0). - Short-Term Rental Conditional Use Permit at 3407 Goldenwood Drive (B153-25): The applicant sought a conditional use permit for a non-principal residence STR with 210 nights per year and up to six guests. The property is within 300 feet of another licensed STR (at 3411 Goldenwood). Staff recommended approval based on technical criteria, but the Planning and Zoning Commission recommended denial (3-6) due to overconcentration and lack of neighborhood support. No public spoke at the hearing. Council Member Carroll expressed concern about overconcentration and depletion of long-term housing. The bill was defeated (4-1; only Waterman voted yes). Consent Agenda - The following items were approved unanimously (5-0) on a single vote: B151-25 (rezoning 2620 Starke Avenue), B152-25 (rezoning Grindstone Parkway), B154-25 (STR at 212 Park De Ville), B155-25 (STR at 411 N. Brookline), B156-25 (STR at 1516 Wilson), B157-25 (STR at 105 Pinewood), B158-25 (accessory dwelling unit at 1120 Westwinds), B159-25 (final plat of The Cottages at Bristol Lake), B161-25 (sidewalk on Oakland Gravel Road), B162-25 (easements for that sidewalk), B163-25 (easements for Rice Road sewer), B164-25 (budget amendment for Safe Streets for All grant), B165-25 (budget amendment for property management), B166-25 (water line differential payment agreement), B167-25 (conveyances for sewer and electric), B168-25 (FTE and classification amendments), R98-25 (public hearing on renewable energy plan), R99-25 (public hearing on tennis court resurfacing), R100-25 (engineering agreement for North Village Park), R101-25 (engineering agreement for arc flash evaluation), R102-25 (right of use license with Love Columbia), R103-25 (fuel card contract with MFA Petroleum), R104-25 (preliminary plat of Wyatt Acres). Introduction and First Reading (No Action) - The following bills and policy resolution were introduced and given first reading: PR105-25 (Police & Fire Pension investment policy), B169-25 (parks and recreation fees), B170-25 (water services and rates), B171-25 (final replat Vanderveen Village), B172-25 (final plat Alive in Christ Subdivision), B173-25 (vacating utility easement), B174-25 (budget amendment for Spring Brook roundabout), B175-25 (financial assistance for mini-rolloff truck), B176-25 (conveyances for electric utility), B177-25 (Cosmo-Bethel Park tennis court resurfacing), B178-25 (Food Council membership requirements), B179-25 (contract for fetal/infant mortality review), B180-25 (airport manager agreements). Reports - Downtown Community Improvement District (CID) FY 2026 Budget: Informational, received. - RubinBrown Capital Project Administration and Project Management Internal Audit: Finance Director Lue presented the audit, which recommended improvements such as monthly reporting and a consolidated CIP dashboard. Council Member Waterman noted that this is a first-time audit and that the recommendations are expected to be implemented. - Utility Customer Service Survey: Utilities Director Keys reported on the survey conducted between February and April 2025, with 804 responses (95% confidence, 3.4% precision). Key findings: customers prefer reliability and affordability, want improved communication, and support weekly recycling. The survey will be repeated every 18-24 months. - Strategic Plan Quarterly Report – Quarters 1 & 2: Assistant City Manager Rhodes presented updates on the five strategic priority areas. Some items are on hold due to an executive order. The next strategic plan development will be discussed in November. - Community Summit Report: The March 15, 2025 summit attracted over 300 residents. The top two spending categories from the Como Bucks exercise were “Reliable and Sustainable Infrastructure” ($5,360) and “Inclusive and Equitable Community” ($4,600). The summit will become an annual event. - Monthly Finance Report: Informational, covering quarterly cash balance updates. General Comments by Public, Council, and Staff - Public commenter Eugene Elkin suggested including recycling rotation information in the city newsletter and proposed a slanted roof shelter on the east side of the Room at the Inn building for unsheltered individuals with pets. - Council members expressed appreciation for the CIP audit, the upcoming project dashboard, strategic plan updates, budget work sessions, and advocacy for CDBG funding. Council Member Sample requested that council memos include the ward number and a larger location map. Council Member Foster highlighted the success of the e-cycle event and the Solarize Columbia program. Staff thanked the Council for recognizing process improvements. Key Outcomes - Approved: Minutes of July 7, 2025; agenda as posted; all appointments; B160-25 (Columbia Gorge Parkway sidewalk) – 5-0; B150-25 (Woodstock Mobile Home Park annexation) – 5-0; entire consent agenda – 5-0. - Defeated: B153-25 (short-term rental at 3407 Goldenwood) – 1-4 (Waterman yes, others no). - No Action: Public hearings on FY 2026 CIP (informational); introduction and first reading of 12 bills and 1 policy resolution; all reports. - Next Steps: The FY 2026 budget will be considered in August; the strategic plan update will be presented in November; discussions on broadcasting work sessions and virtual council participation are tentatively set for October 20, 2025; staff will work on improving council memo templates and location maps.

The City Council held its third and final budget work session on Saturday, July 19, 2025, to review the proposed Fiscal Year 2026 budget. The session covered revenue and expenditure forecasts, fund accounting, new positions, outsourced services, utility rates, and personnel trends. Key topics included the Public Improvement Fund, sales tax trends, and the electric rate increase. Discussion Items - Population and Sales Tax Trends: Deep Debnath, Economist, presented population growth estimates (1.17% annual growth). Mayor Buffaloe requested staffing level data to correlate with growth. Matthew Lue, Finance Director, discussed sales and use tax breakdown by fund. Staff proposed not transferring general sales tax revenue to the Public Improvement Fund (PIF), though development fees would still go to PIF. Development fees can only fund collector or arterial roadways. A new sales tax dashboard and forecast methodology were explained. - Fund Accounting Review: Matthew Lue and Jim McDonald reviewed special revenue funds (CVB, CDBG/HOME, Parks Sales Tax, Transportation Sales Tax, Capital Improvement Sales Tax, Mid-Missouri Solid Waste Management District). Parks Sales Tax 50% for operations and 50% for capital. Transportation Sales Tax breakdown: majority to public works, $4M transit, $2M airport. Capital Improvement Sales Tax funds police patrol cars and fire station improvements (Fire Station 5 replacement, Fire Station 10 renovation). Contributions fund accounts for donations. Debt service fund for 2016 refunding bond with three years remaining. Internal service funds: employee benefit (10% placeholder increase for health insurance, cash reserve at 75%), self-insurance (workers' comp, liability, spending down excess), fleet operations (revenue deficit due to vacancies, plans to staff up), IT (steady), Utility Customer Service (moving from utilities to separate fund), Vehicle & Equipment Replacement Fund (new fund for systematic vehicle replacement). - FY26 Budget Overview: Andrea Greer reviewed forecasted revenues ($20M increase citywide) and expenditures (largest increase in personnel). Capital projects cause expenditures to exceed revenues. Power supply and Power Cost Adjustment (PCA) discussed; PCA capped since February, staff behind on recovery. - New Positions and Personnel: 122.5 FTE initially requested, with 20.5 new FTE approved and 5 eliminated in proposed budget, net gain 15.5 FTE. Police Chief Jill Schlude explained the request for 51 officers was aspirational to reach desired staffing levels. Civilianizing positions discussed. City Manager De'Carlon Seewood noted ongoing conversations with departments. Kathy Baker, HR Director, detailed the classification and compensation study, turnover data (12.32% in FY24, below BLS average), and retention rate (90.46%). - Outsourced Services: Departments provided examples: water and electric outsourced construction, vegetation management, utility locating, etc. Fleet operations outsources specialized work (engine, body repair) due to lack of equipment and staffing. Staffing partially delayed but improving. - Utility Rate Proposals: Sarah Talbert presented water and electric forecasts. For electric, a 2% increase each fiscal year keeps cash reserves healthy and debt coverage strong. Council agreed to proceed with the 2% electric increase as included in the proposed budget. For water, no increase leads to negative cash; proposed increases phased. Council did not change water rate proposal at this session, but will revisit next year. - Other Discussions: Budget cuts of $845,000 in materials, travel, and services. Upcoming budget dates: July 21 (CIP hearing), August 4 (first presentation), August 18 (first public hearing), September 2 (second meeting), September 15 (final adoption). Key Outcomes - Council agreed to move forward with the proposed 2% electric rate increase for FY26, with plans to review again in FY27. - The FY26 budget includes a net increase of 15.5 FTE positions. - Staff will provide additional information on council request costs and a list of new decision items at budget hearings. - The proposed budget will be presented formally on August 4, 2025, with public hearings in August and September.

The Columbia City Council held a budget work session on July 16, 2025, focusing on enterprise funds for Fiscal Year 2026. Finance Director Matthew Lue and staff reviewed the financial outlook for transportation and utility enterprise funds, including airport, parking, transit, railroad, solid waste, stormwater, water, and electric. The session highlighted proposed rate adjustments for water (12% revenue increase) and electric (2% CPI-based increase) to maintain cash reserves and fund capital projects. Council discussed fee studies, multi-year rate planning, and the need for transparent communication with residents. Consent Calendar - None. Public Comments & Testimony - No public testimony was taken during this work session. Discussion Items - Enterprise Fund Overview: Matthew Lue defined enterprise funds as self-sustaining services funded by user charges, distinct from general government functions. Council clarified that revenue can fund security at own facilities but not general services like police or parks. - Airport: Mike Parks reported a forthcoming business plan to evaluate fees (last updated in 2012), including landing, rent, and rideshare charges. Projected FY26 revenue increase is largely due to one-time grants for a terminal loop road and marketing. Council requested a regular fee review schedule. - Parking: Deep Debnath and James Faup proposed raising downtown parking rates to $1.00/hour (from $0.60 coin/$0.55+ app fee), which would absorb the app fee and generate $300,000 additional revenue. The Parking Commission had not yet reviewed this due to lack of quorum. Council noted the rate has not been adjusted since 2011 and requested information on user counts. - Transit & Railroad: Jim McDonald noted transit relies on FTA grants and Transportation Sales Tax transfers. The railroad fund requires subsidies from water, electric, sewer, and solid waste utilities to maintain cash reserves. Council discussed the railroad's role in supporting local industry and asked for a detailed breakdown of transfer amounts and fee-setting mechanisms. - Sewer: Revenue in FY23-24 was inflated by donated sewer lines. Available cash is declining due to capital projects (e.g., $2.7M annual rehabilitation, $2M for digester addition). Council noted the utility maintains cash above the 20% target but reserves are decreasing. - Solid Waste & Stormwater: Solid Waste expenditures are rising due to recycling carts, trucks, and marketing. Stormwater remains healthy with $5M+ earmarked for projects in FY25-26. - Water: Sarah Talbert proposed a 12% revenue increase ($3.6M) to cover increased O&M costs, maintain cash reserves, and support debt coverage from treatment plant upgrades. The rate structure would shift to year-round tiers based on 100% of winter quarter average usage, with 65% of customers expected to see lower bills. Base fees and connection fees would align with cost-of-service. The Water & Light Advisory Board recommended full implementation. - Electric: Staff proposed a 2% revenue increase (based on CPI 2.4%) to offset 1.5% compensation increases and rising power costs (average day-ahead price up $8/MWh from FY24, a $7.8M increase). Without any increase, the utility would fall below the 20% cash reserve target by FY29; with 2%, by FY30; with 2.4%, remains above through FY30. The Water & Light Advisory Board recommended the full 2.4%. Council discussed multi-year incremental increases and requested sample bills and forecast overlays for comparison. - Fee Study: Council emphasized the need for a systematic, citywide fee review (e.g., airport, parking, business licenses) to avoid large, infrequent increases. Staff indicated a study may be done in-house or with a consultant, with a goal of annual cadence. Key Outcomes - Council directed staff to bring a communications plan for proposed rate changes, similar to prior years, including model bills and a bill calculator for electric (water calculator already online). - Staff will provide updated forecasts showing impacts of no increase, 2%, and 2.4% electric rate scenarios for the Saturday FY26 budget work session. - Council will vote on water and electric rate increases as part of the FY26 budget, with public hearings scheduled in August 2025. - A citywide fee study will be launched after the budget process; an RFP may be issued if outside assistance is needed. - Staff will report back on railroad fee-setting and transfer details. - No formal votes were taken at this work session; decisions are anticipated at subsequent council meetings.

Mayor Buffaloe called the FY26 Budget Work Session to order at approximately 2:00 PM on Monday, July 14, 2025, in the Council Chamber at City Hall. Six council members were present. Finance Director Matthew Lue led the presentation on the General Fund budget, with support from staff including Economist Deep Debnath, Budget Officer Andrea Greer, Budget Analyst Meganne Montesinos, and Assistant Finance Director Jim McDonald. The session was the first of three budget work sessions; the next will cover enterprise funds (Wednesday) and a recap (Saturday). The meeting adjourned at approximately 3:42 PM. Discussion Items - Budget Philosophies: Staff contrasted municipal fund accounting with state/federal 'use it or lose it' budgeting. Unspent funds remain in the fund balance for future use. Councilor Foster asked about multi-year over-budgeting; Director Lue responded that they have tightened budgets and used excess reserves for one-time purchases (e.g., $5 million for vehicles). - General Fund Overview: The General Fund's expenditures increased 29% (from $105M to $136M) from FY23 to FY26, while revenue increased 19%, largely due to ARPA funding and the class/comp study that added $10M in annual expenses. The FY26 budget is projected to exceed revenue by $3.5 million, using reserves above target; the FY25 shortfall is estimated at under $1 million. - Revenue Sources: Sales and use tax together constitute 30% of General Fund revenue; adding property and other local taxes brings local taxes to 50%. Use tax is coming in above budget, offsetting weaker sales tax. Marijuana tax is forecast at just over $600,000 for FY26, down from prior years. Cigarette, telecommunications, and cable TV taxes are declining. Union Electric and Boone Electric gross receipts (PILOT-like) are expected to rebound. - Public Improvement Fund (PIF) Transfer: The proposed FY26 budget includes halting the transfer of 2% of the 1% General Fund sales tax to the Public Improvement Fund, redirecting that revenue (about $1 million) to the General Fund. Council members requested examples of past PIF projects and historical data for Saturday's session. Staff noted this will be evaluated on a year-by-year basis. - Expenditure Priorities: Personnel services account for 70% of General Fund expenses ($96 million). The largest departmental allocations are Police, Fire, Public Works (streets/sidewalks), and Public Health. Staff highlighted that outside public safety, many departments are partially funded by other sources (e.g., transportation sales tax, grants). - Intragovernmental and Other Fees: The General Fund recovers costs via General & Administrative (G&A) fees ($14 million of $16.5 million intragovernmental revenue), Public Communications fees, and Facilities fees. Examples include Law, Finance, HR, and City Manager services billed to enterprise funds, as well as creative services and custodial services. Council asked for detailed calculation examples. - Public Health Impacts: Director Rebecca Roesslet reported funding cuts: the Community Health Worker program will end September 30, 2025; the building remodel project is on hold ($500K); school-based flu vaccines are discontinued for the first time since 2009; HIV prevention funding was temporarily suspended but reinstated; public health emergency preparedness funding was cut to 50%. Vaccination rates in schools have declined from 7,500 to 4,700 over two years. - Police/Parks/Airport Changes: Four park ranger and two airport safety officer positions will become sworn police officer positions under a specialized assignment model. This aligns with Post-certification supervision requirements and addresses staffing challenges. The change carries a modest cost increase (under $12,000 per position). - New FTEs: Proposed new positions include two Divert social services positions (Public Health), one code enforcement specialist (Housing & Neighborhood Services), and six police department positions (two sworn airport officers, two civilian internal affairs investigators, one civilian criminal investigations investigator, one property evidence technician). Council noted this totals nine new FTEs, though the minutes state '8 new FTEs'—a discrepancy noted. - Budget Schedule: The first read of the budget is scheduled for August 2, 2025. Staff will provide requested follow-up data on Saturday, including historical staffing/vacancy trends, PIF project examples, fee calculation breakdowns, outsourced service costs, and NDI request versus approval comparisons. Key Outcomes - No formal votes were taken; this was a work session to educate council and gather input. - Staff will compile requested information for the Saturday recap session, including: - Staffing and vacancy data (FY22/23 vs FY25/26), retention, and class/comp impacts. - Public Improvement Fund program/project examples. - Breakdown of G&A, Public Communications, and Facilities fee calculations. - Sales, use, and marijuana tax historical comparison. - Outsourced versus in-house service costs (e.g., vehicle maintenance, contractual services). - List of approved vs requested New Decision Items (NDIs). - The next budget work session on enterprise funds is scheduled for Wednesday, with a recap on Saturday morning.