Public Meetings - Harrisonburg, Virginia

The Harrisonburg City Council met on Tuesday, October 22, 2024, at 7:00 PM in the Council Chambers. Mayor Deanna R. Reed presided, with all five council members present. The meeting included special recognitions, a consent agenda approving three rezoning requests and prior minutes, followed by regular items on the Northend Greenway open space easement, a presentation on the Navigation Center's operations and a construction delay, a presentation on the Harrisonburg Police Department's Connect and Protect Grant program, and a resolution to downgrade the drought status from Warning to Watch. Council also approved two supplemental appropriations and a reallocation of ARPA funds. The meeting adjourned at 9:13 PM. Special Recognition - Mayor Reed presented a proclamation recognizing November 1, 2024 as Extra Mile Day. - Vice Mayor Dent presented a proclamation recognizing October 24, 2024 as National Lights On Afterschool Day. The city will light the Lucy F. Simms Center, Parks and Recreation Center, and downtown library in blue; residents are encouraged to turn on blue lights. Consent Agenda The consent agenda was approved unanimously (5-0) with a roll call vote. It included: - Approval of minutes from the October 8, 2024 City Council meeting. - Approval (second reading) of a request from Ritchie Vaughan to rezone 439 and 445 Myrtle Street. - Approval (second reading) of a request from New Venture Partners LLC to rezone 715 North Dogwood Drive. - Approval (second reading) of a request from Eastern Mennonite University for a master plan amendment (rezoning) for multiple properties on College Avenue, Hillcrest Drive, Mt. Clinton Pike, Park Road, Parkway Drive, Parkwood Drive, Smith Avenue, West Dogwood Drive, and Woodland Park Circle. Northend Greenway Open Space Easement Tom Hartman, Director of Public Works, presented a request to authorize the city manager to execute a Deed of Dedication of Open Space Land for the Northend Greenway, required by a Virginia Outdoor Foundation grant. The easements cover four city-owned parcels totaling approximately 13,675 sq ft on Suter Street, 16,181 sq ft on Monroe Street, and 9,092 sq ft and 6,204 sq ft on Monroe Street (from the agenda). Council Member Fleming asked about signage at the Suter Street location; Mr. Hartman confirmed wayfinding signs will be installed upon completion of the Brookside segment. The motion carried 5-0. Presentation on the Operation of The Navigation Center Nate Riddle, Executive Director of Open Doors, presented the operational plan for the Navigation Center, including a daytime drop-in center open to the public Monday-Friday 8AM-5PM, a low-barrier shelter (18+, experiencing homelessness), a three-month length-of-stay policy with extensions possible, and partnerships with Mercy House, First Step, the Community Services Board, Suitcase Clinic, Sentara Health, Strength and Peers, and others. The center will provide laundry, showers, computers, and case management. Deputy City Manager Amy Snider announced an unexpected construction delay due to inadequate fireproofing on beams, causing a miss of the October 30 deadline; the opening is postponed. She is seeking temporary shelter sites for 20-40 beds starting in November. Council expressed support and urged community assistance. The presentation was received and filed. Harrisonburg Police Department Connect and Protect Grant Program Interim Chief Todd Miller presented on the Connect and Protect Grant ($550,000 over three years from the Bureau of Justice Assistance) to establish a co-response program pairing officers with mental health professionals. The program aims to divert individuals from arrest and unnecessary hospitalization, provide field assessment, and reduce officer time on mental health calls. The grant requires 40% matching in the final year; the city will use in-kind contributions. Recruitment for a clinician and qualified mental health professional has begun. Dr. Amanda Teye from JMU noted that data analysis suggests a mental health professional on scene could reduce involuntary commitment rates by at least one third. The presentation was received and filed. Drought Warning Rescission City Attorney Chris Brown presented a resolution to rescind the Drought Warning declared on August 13, 2024 and declare a Drought Watch, following DEQ's regional downgrade. The city's water supply is normal with a 14 million gallon per day surplus, but the region remains in a watch due to a well issue in Clarke County. The resolution passed unanimously. Supplemental Appropriations 1. Supplemental Appropriation of $1,302,216: For shared services with Rockingham County, including $262,000 for jail plumbing repairs and $1,000,000 for the Children's Services Act (CSA). City Manager Ande Banks noted a 20% increase in city children and families receiving services this year versus last, partly due to the state's suspension of the Qualified Residential Treatment Program. Council Member Fleming requested an update on trends. The motion passed 5-0. 2. Supplemental Appropriation of $1,186,239: For the Smart Growth Community Connectors Grant ($85,000) and the VDOT State of Good Repair grant ($1,101,239) for paving on East Market Street and Port Republic Road. The motion passed 5-0. ARPA Unobligated Funds Reallocation Luke Morgan, grants and programs analyst, reported that three ARPA projects (Employee Retention Payment, Child Care Program, and Small Business Assistance Fund) were completed under budget, leaving $13,144.50 in unobligated funds. Staff recommended reallocating these funds to the Navigation Center ARPA project, partially funded by city funds. The motion passed 5-0. Public Comments Javier Calleja (1243 Country Club Road) thanked Council Member Jones for his service and expressed appreciation for the council's work. He announced his candidacy for council. Boards and Commissions Appointments - Harrisonburg Housing and Redevelopment Authority: Reappointed Amanda Leech (second term expiring October 13, 2028) and Luciano Benjamin (second term expiring November 29, 2028) unanimously. - Transportation Safety and Advisory Commission: Reappointed Marian Lebherz (third term expiring December 31, 2027) unanimously. Key Outcomes - All consent agenda items approved 5-0. - Northend Greenway open space easement authorized 5-0. - Navigation Center presentation received and filed; delay announced; temporary shelter sought. - Police Connect and Protect Grant presentation received and filed; recruitment underway. - Drought Watch resolution adopted unanimously. - Supplemental appropriations of $1,302,216 and $1,186,239 approved. - ARPA reallocation of $13,144.50 to Navigation Center approved. - Public comment heard. - Two board reappointments approved. - Meeting adjourned at 9:13 PM.

The Harrisonburg Planning Commission held its regular meeting on Wednesday, October 9, 2024, at 6:00 PM in City Council Chambers. The seven-member commission considered nine public hearing items, including three rezoning requests, two zoning ordinance amendments, and five requests related to the proposed Quarry Heights development (comprehensive plan map amendment, rezoning, and three special use permits). The meeting also included public comments, reports from liaisons, and a discussion on public comment timing procedures. Consent Calendar - Approval of Minutes: The commission unanimously approved the minutes from the September 11, 2024 meeting (7-0). Public Comments & Testimony - Public Hearing on Quarry Heights (Items 3.e–3.i): Multiple residents spoke, many expressing concerns: - Jay Zare (820 College Avenue) criticized the lack of community engagement and noted a 20-foot buffer on only one boundary; he requested a wider buffer along College Avenue. - Kenneth Kettler supported the development, citing rising home prices (median sales price up 50% in four years) and the need for more housing to ease the mismatch. - Isaac Woodmer (Rockingham Drive) praised the walking/biking infrastructure and modal filters. - Chris Shanks (867 College Avenue) objected to the scale, citing years of construction noise, loss of tree canopy, and environmental impact; he urged an environmental impact study. - Rachel Van Pater (890 College Avenue) noted the potential for 1,700 new cars and called for more consideration of current residents. - Vonda Brown (820 College Avenue) stated the development would destroy her close-knit neighborhood. - Russell Rohr (856 College Avenue) expressed concern about density but preferred residential over industrial. - Several call-in speakers echoed concerns about traffic, tree loss, and lack of public engagement; one caller criticized the commission's handling of public comment timing. - Public Comment (Item 4): Panayotis Giannakouros called in to criticize the chair's handling of public comment at a previous meeting, alleging arbitrary reduction of speaking time. Discussion Items - 3.a – Rezoning of 731 Jefferson Street (M-1 to R-3C): The property, an illegally converted duplex that lost nonconformity after a fire, was rezoned to allow a legal single-family dwelling with future potential for a duplex. Staff recommended approval; the applicant (through an interpreter) confirmed no immediate plans for expansion. Approved 7-0. - 3.b – Rezoning of 1158 Rockingham Drive (R-1 to R-8C): The applicant sought to subdivide a lot to place his driveway entirely on his own property, requiring a smaller lot (8,505 sq ft) in the R-8 district. Proffers limited the new lot to one dwelling and set a 30-ft setback. A nearby neighbor raised parking concerns, but staff noted the lot would require one off-street space. Approved 7-0. - 3.c – Zoning Ordinance Amendment for Cash Proffers: Staff presented a proposal to allow acceptance of cash proffers, but requested more time to research legal requirements, administrative processes, and impacts (e.g., on affordable housing). The commission voted 6-1 (Vice Mayor Dent dissenting) to table the item, with staff aiming for an update by December 2024. - 3.d – Zoning Ordinance Amendment for R-8 Townhome Setbacks: The amendment allowed reduced side yard setbacks for townhomes in the R-8 district when sprinklers or fire-rated walls are installed, subject to a special use permit. Staff recommended approval; one public speaker objected to

The City Council met on Tuesday, October 8, 2024, at 7:00 PM in Council Chambers. The meeting included a proclamation for Employee Appreciation Week, approval of a $600,000 supplemental appropriation for school transportation, three public hearings on rezoning requests, adoption of resolutions on election precinct scanners, procurement policy, support for the Harrison House project, and approval of HRHA revenue bonds, an update on employee benefits and parental leave, and cancellation of the November 12 meeting. All votes were recorded. Consent Calendar - Minutes from September 24, 2024 approved unanimously (6-0). - Supplemental appropriation of $600,000 for the School Transportation Fund approved on second reading (6-0). Public Comments & Testimony Item 6.a – 439/445 Myrtle Street Rezoning (R-2 to R-8C): - Gil Coleman (Coleman Engineering, applicant representative) spoke in favor, calling it a great opportunity to add needed housing. - Kathy Whitten (560 S. Mason Street) opposed the project, citing concerns about lot size, rental increases, loss of green space, and that the owner (Ritchie Vaughan) lives in California. She also criticized being cut off during the Planning Commission hearing. - Panayotis “Poti” Giannakouros opposed, arguing the project increases density and reduces green space without ensuring affordability. - Ritchie Vaughan (applicant) stated she aims to provide affordable housing and address neighborhood needs. She clarified that her tenant did not move due to rent increase but for more space, and that she is trying to keep the maple tree. Item 6.b – 715 North Dogwood Drive Rezoning (R-1 to R-5C): - Gil Coleman and Gary Myers (New Venture Partners) supported the request, citing a need for rental housing and the high cost of developing difficult terrain. - Panayotis Giannakouros expressed caution about green space and trees but was in favor, stating there isn’t a housing shortage but a wage discrepancy that falls under economic development. Item 6.c – EMU Master Plan Amendment: - Gil Coleman and Phillip Martin (EMU) stated EMU plans to maintain as much green space as possible. - Panayotis Giannakouros spoke about structural reasons why people don’t show up at public hearings, referencing his role as secretary of the Martin Luther King Jr. Coalition. Other Public Comments (Item 9.a): - Panayotis Giannakouros presented a box plot comparing asking and selling prices in a neighborhood with restrictive covenants vs. one without, arguing that inclusive neighborhoods sell at a premium. He also addressed political signs. Discussion Items - 6.a (Myrtle Street Rezoning): Council discussed the developer’s intentions, management company concerns, gentrification, and alignment with community connectors grant work. Council Member Jones supported the applicant as a local advocate for the neighborhood; Council Member Robinson expressed concern about not hearing from current residents. Motion carried 5-1 (Robinson opposed). - 6.b (North Dogwood Rezoning): Council discussed pedestrian connectivity, terrain challenges, and the need for economic development alongside housing. Council Member Fleming noted the project allows connection from Chicago St. to Waterman St. Motion carried 6-0. - 6.c (EMU Master Plan Amendment): Mayor Reed recused herself as an EMU employee. Vice Mayor Dent chaired. Discussion focused on open space regulation (not bound), building height increase for solar panels (additional 10 feet), and fire safety concerns. Motion carried 5-0-1 (Reed abstained). - 7.a – Election Precinct Scanners: City Attorney Chris Brown and Registrar Mark Finks explained that two precincts slightly exceed 4,000 registered voters but absentee voting reduces it below threshold. A second scanner is not needed. Resolution adopted 6-0. - 7.b – Procurement Policy Manual Update: Nicole Robertson presented streamlined manual with increased thresholds for sealed solicitations and new appendices. Vice Mayor Dent asked about technical vs. cost proposals; Robertson confirmed professional services use that method. Adopted 6-0. - 7.c – Harrison House Project Resolution of Support: Tom Hartman requested support to compete for VA250 Preservation Fund Grant. Adopted 6-0. - 7.d – Employee Benefits Study Update: Angela Clem reported 70 listening sessions with 85% participation. A prioritization matrix was developed, and a new Parental Leave Policy provides 8 weeks paid leave for birthing, non-birthing, and adoptive parents (effective Jan 1, 2025). Council discussed child care feasibility. Presentation received and filed. - 7.e – HRHA Revenue Bonds: Chris Brown presented resolution for up to $24 million in bonds for 82 multifamily units in Charlottesville. No financial obligation to city; HRHA collects 0.5% fee plus $7,500 issuance fee. Adopted 6-0. - 7.f – Cancel November 12, 2024 Meeting: All council members will attend NLC Conference in Tampa, FL (Nov 11–15). Motion carried; Vice Mayor Dent appointed voting delegate, Council Member Jones alternate for NLC Business Meeting. Key Outcomes - 6.a – Myrtle Street Rezoning: Approved (5-1). - 6.b – North Dogwood Rezoning: Approved (6-0). - 6.c – EMU Master Plan Amendment: Approved (5-0-1, Reed abstained). - 7.a – Election Precinct Scanners Resolution: Adopted (6-0). - 7.b – Procurement Policy Manual Resolution: Adopted (6-0). - 7.c – Harrison House Resolution of Support: Adopted (6-0). - 7.e – HRHA Revenue Bonds Resolution: Adopted (6-0). - 7.f – November 12 Meeting Canceled: Unanimous voice vote. NLC delegates appointed. - Parental Leave Policy: Approved for implementation starting January 1, 2025. - Supplemental Appropriation: $600,000 approved for School Transportation Fund. The meeting adjourned at 10:05 PM.

The Harrisonburg City Council met on Tuesday, September 24, 2024, at 7:00 PM in Council Chambers. The meeting included a consent agenda, a major presentation on the Build Our Park downtown park project, adoption of a Title VI program, street naming, and appointment of voting delegates for the VML conference. The council also approved a $600,000 supplemental appropriation for electric school buses and a $350,000 reallocation to the Navigation Center. Public comments addressed tall grass complaints, pickleball court lights, and school SOL scores. The meeting adjourned at 9:47 PM after a closed session. Consent Calendar - Minutes from September 10, 2024 – Approved unanimously. - Zoning Ordinance amendments to allow and regulate urban honeybees – Approved on second reading. - Zoning Ordinance amendment to modify validity period of special use permits – Approved on second reading. - Carryover and reappropriation of $31.2 million in unexpended prior year grants and encumbrances – Approved on second reading. All consent items were approved by a 5-0 recorded vote. Public Comments & Testimony - Panayotis “Poti” Giannakouros – Played audio excerpts from FOIA requests regarding tall grass/weed complaints. He stated these complaints are made by people who are not neighbors and urged council to reconsider enabling such behavior. - Earnie Diddot – Spoke on the need for lights at city pickleball courts, noting a Rotary Club matching grant opportunity. Also raised concerns about a rezoning sign at the end of his street, recommending it be placed at a more visible intersection. - Randy Kline (480 Hartman Drive) – Requested a community tour of the new high school and criticized the 22% pass rate on history/social science SOL tests for 12th graders at Harrisonburg High School (2022-2023), calling it unacceptable. - Multiple callers during public comment (via phone) reported unkept yards and overgrown lots, urging enforcement of city codes. Discussion Items Build Our Park Project (7.a) Erin Bishop, Vice President of the Build Our Park Board of Directors, presented the conceptual design for a downtown park on city-owned property. The design includes a level lawn, a permanent stage, a multi-purpose space, solar panels on the Turner Pavilion, significant tree planting, and removal of some parking spaces. The project is privately funded and will be handed over to the city upon completion. A draft Construction and Consulting Agreement was outlined. Council discussion focused on equity, park usage, and the need to ensure all community members feel welcome. Council Member Robinson expressed concerns about the park potentially benefiting primarily affluent groups and that marginalized communities might not have equal access. Council Member Jones noted the lack of diverse voices in the planning process and the need for the city to support other parks equally. City Manager Banks and others noted that ARPA funds had been used to upgrade other parks. The council clarified that the vote was only on the conceptual design, not the final agreement. The motion to approve the conceptual design and direct staff to finalize the agreement passed 4-1, with Council Member Robinson voting no. Title VI Program and LEP Assessment (7.b) Gerald Gatobu, Transportation Director, presented a resolution to update the Title VI program and Limited English Proficiency (LEP) assessment, required for federal funding. The plan includes a language line, Spanish versions of materials, and 24/7 interpreter services. The resolution was adopted unanimously (5-0). Street Naming for Fire Station 5 (7.c) Chief Matt Tobia requested approval to name the new street off Mt. Clinton Pike “Integrity Drive,” one of the fire department’s core values. The request was approved unanimously (5-0). VML Conference Voting Delegates (7.d) Council appointed Mayor Reed as primary voting delegate and Vice Mayor Dent as alternate for both the Urban Section and Annual Business Meeting at the October 2024 VML Conference. Approved unanimously by voice vote. Supplemental Appropriation for School Transportation Fund (8.a) Larry Propst, Finance Director, and Gerald Gatobu presented a request for $600,000 to purchase three electric school buses. The EPA grant covers $200,000 per bus, with additional federal tax credits expected. The buses will replace older diesel buses. The council approved unanimously (5-0). Reallocation to Navigation Center (9.a) A $350,000 reallocation from the General Capital Projects Fund to the Navigation Center (for homeless services) was approved unanimously (5-0). Key Outcomes - Build Our Park conceptual design approved (4-1 vote); staff to finalize the Construction and Consulting Agreement, with a future public hearing required. - Title VI/LEP resolution adopted (5-0). - Street named Integrity Drive (5-0). - VML delegates appointed (unanimous voice vote). - $600,000 supplemental appropriation for electric school buses approved (5-0). - $350,000 reallocation to Navigation Center approved (5-0). - Consent agenda approved (5-0), including $31.2 million in carryovers. The council also entered closed session at 8:59 PM under Virginia Code 2.2-3711(A)(8) for legal consultation on contractual negotiations, and later certified the closed session as compliant. The meeting adjourned at 9:47 PM.

The Harrisonburg Planning Commission held its regular meeting on Wednesday, September 11, 2024, at 6:00 PM in City Council Chambers. The commission considered three rezoning requests, including two infill housing proposals and a master plan amendment from Eastern Mennonite University, and discussed revisions to the Public Schools section of staff memoranda. All three public hearing items were recommended for approval to City Council. Consent Calendar - Minutes from August 14, 2024: Approved on a 6-0 vote (Vice Mayor Dent abstained). Public Comments & Testimony - 4a. Myrtle Street Rezoning (439 & 445 Myrtle Street): - Kathy Whitten (560 South Mason Street): Opposed the rezoning, stating it would reduce backyards, block sunlight, increase rent, and remove a mature maple tree. She argued the current $925/month rent is affordable and that the development benefits only the owner. - Ritchie Vaughan (applicant/owner): Spoke in favor, explaining the goal is to create more small lots as intended by the new zoning district. He confirmed the new houses would be two-story, farmhouse-style, around 1,300 sq ft, and that his current tenants have been informed. - Gil Colman (applicant's representative): Responded that the rear yard is currently an unused open field and that the two new homes would provide needed rental housing. - 4b. North Dogwood Drive Rezoning (715 North Dogwood Drive): - Lewis Bagwell (645 North Dogwood Drive): Opposed, citing increased traffic, loss of the bike path safety, and negative impact on the neighborhood. - Kemper Dadisman (360 Hartman Drive): Opposed, concerned about narrow streets, parking, traffic on Hartman Drive, stormwater runoff, and safety for children. - Jeffrey Sigworth (425 Hartman Drive): Opposed, noting the steep grade makes the driveway design dangerous for fire trucks and cars, and rainfall could cause soil liquefaction. - Eugene Pence (399 Hartman Drive): Opposed, citing existing traffic issues at stop signs and flood risks on Waterman Drive. - Ben Allison (667 Virginia Avenue): Concerned about cumulative traffic from the approved Sunshine Apartments and this proposal. - Todd Ray (2322 Alston Circle): Asked about bike/pedestrian connectivity from the existing shared-use path to Waterman Drive. - Ina Garouk (associate broker): Noted the need for housing and suggested neighbors offer alternatives. - Carol Kingman (345 North Dogwood Drive): Suggested an entrance on Waterman Drive instead of the steep Third Street drop. - Gil Colman (applicant's representative): Responded that the steep grade and fire department access requirements forced the long driveway; that Waterman Drive access is not possible because the applicant does not own the intervening property; and that stormwater will be mitigated per state regulations. - 4c. EMU Master Plan Amendment: - Gene Early (1333 Hillcrest Drive): Asked about Item 4 (open space) and whether EMU has hidden plans to develop the grassy hillside (EMU Hill). - Gil Colman (applicant's representative): Clarified that the open space designation is not binding; any future change would require a new master plan amendment, and EMU currently has no plans to alter that area. Discussion Items - 4a. Myrtle Street Rezoning: Staff presented the request to rezone two parcels from R-2 to R-8C (Small Lot Residential Conditional) with proffers including a 25-foot front setback and a public sidewalk easement. The commission discussed the fit with the neighborhood, infill development, and trade-offs between tree canopy and parking. Vice Chair Byrd expressed support for density to address housing costs, and Vice Mayor Dent noted the proposal fits the neighborhood. Chair Finnegan highlighted the need for citywide tree canopy requirements. The commission voted 7-0 to recommend approval. - 4b. North Dogwood Drive Rezoning: Staff presented the request to rezone a nearly 1-acre lot from R-1 to R-5C (High Density Residential Conditional) with proffers including occupancy limits, 1.5 parking spaces per unit, a 20-foot landscape buffer, a shared-use path easement, and intersection improvements. The commission debated the challenging topography, the winding driveway, traffic safety, stormwater, and the viability of R-1 development. A motion to deny failed 2-5 (Byrd, Alsindi in favor of denial; Nardi, Baugh, Dent, Finnegan, Washington against). A subsequent motion to approve passed 6-1 (Washington, Alsindi, Nardi, Baugh, Dent, Finnegan in favor; Byrd opposed). The recommendation moves to City Council. - 4c. EMU Master Plan Amendment: Staff presented the request to amend the Institutional Overlay Master Plan for approximately 94 acres. Key changes include allowing up to 10 feet of additional building height for solar panels/equipment, reducing setbacks to 10 feet at external boundaries (0 feet internal with fire safety conditions), and allowing deviations from parking lot landscaping requirements (relocating plantings to perimeter or within 15 feet). The commission discussed the non-binding nature of the conceptual map, open space, and fire safety. The commission voted 7-0 to recommend approval. - 7a. Discussion of "Public Schools" Section in Staff Memoranda: Vice Mayor Dent proposed adding a disclaimer to the Public Schools section of staff reports, noting that the student generation estimates come from HCPS and have not been vetted by City staff. She cited a pending Weldon Cooper Center population study and concerns that the numbers are being misused to advocate for a new school. Commissioners discussed the unique relationship with the School Board, the risk of misleading aggregation, and the need to protect staff. Consensus was reached to have staff develop a brief disclaimer for future reports. Key Outcomes - Myrtle Street Rezoning (4a): Recommended approval (7-0) to City Council for October 8, 2024. - North Dogwood Drive Rezoning (4b): Recommended approval (6-1) to City Council for October 8, 2024. - EMU Master Plan Amendment (4c): Recommended approval (7-0) to City Council for October 8, 2024. - Public Schools Section (7a): Staff will revise the section to include a disclaimer that student estimates are from HCPS and not reviewed by City staff. - Next Meeting: October 2024 agenda includes nine items, with five related to Quarry Heights (grouped together).

The Harrisonburg City Council met on Tuesday, September 10, 2024, at 7:00 PM in the Council Chambers. All five council members were present. The meeting covered consent agenda items, five public hearings, several regular items including presentations and resolutions, and public comments. All votes were unanimous (5-0). Consent Agenda - Approved minutes from August 27, 2024. - Approved special event application for the Rocktown Turkey Trot on November 28, 2024. - Approved special event application for HDR’s Winter Wonderfest & Harrisonburg’s Holiday Parade on December 7, 2024. - Approved a supplemental appropriation for the Blacks Run Stream Restoration project. Public Hearings & Testimony - 6a: $31.2 million carryover appropriation – No public comment. Approved unanimously. - 6b: Special use permit for major family day home at 1561 Gilmer Circle – Public comments: Ehsan Seth and Barbara Keppel expressed concerns about increased traffic and safety. Applicant Paulin Mupenda Makungu stated he likely will not use the maximum of 12 children and has spoken with nearby neighbors who were in favor. Panayotis “Poti” Giannakouros spoke in support of Harrisonburg being a welcoming city. Council Vice Mayor Dent noted the need for childcare outweighs minor inconvenience. Approved unanimously with a standard nuisance condition. - 6c: Zoning amendment to extend validity of special use permits from 12 to 36 months for residential and solar projects – No public comment. Approved unanimously in compliance with 2024 General Assembly bill. - 6d: Zoning amendment to allow and regulate urban honeybees – Public comment: Giannakouros opposed placing enforcement in Community Development, citing concerns about chilling participation and lack of expertise; he suggested oversight by Public Works instead. Council members supported the ordinance, noting the importance of local bees for agriculture. Approved unanimously. - 6e: Public hearing for PY2023 CDBG CAPER – No public comment. The 15-day comment period ends September 26, 2024. No action required. Regular Items - 7a: Presentation on 2024 November Election – Mark Finks, director of Elections, presented preparation details including voter registration numbers (25,418 as of July), projected turnout, early voting dates, and new poll book equipment. No action required. - 7b: Harrisonburg Entrepreneurship Development Initiative Pilot Project – Economic Development Director Brian Shull and Deputy Director Peirce Macgill presented a $100,000 pilot program to provide one-on-one technical assistance and $2,500 acceleration grants to 30 early-stage businesses (annual revenue $5,000–$100,000). The program builds on existing tools (Launch Harrisonburg, SBDC, Business Loans, B-Cubed). Council members praised the initiative. Approved unanimously. - 7c: Railroad Crossing Elimination Grant Resolution of Support – Luke Morgan presented a resolution to apply for a $240,000 planning grant (requiring $60,000 match split among City, Rockingham County, and JMU) to study rerouting the railroad northeast of the city, eliminating nine at-grade and seven pathway crossings. Approved unanimously. - 7d: Resolution setting Personal Property Tax Relief to 18.6% for 2024 – Approved unanimously. - 7e: Presentation on Residential Pipeline – Housing Coordinator Liz Webb updated council on housing units approved since 2021 (over 4,000 units in pipeline, but only 25 certificates of occupancy issued since 2021, mostly affordable). Vacancy rate discussed. No action required. Other Matters - Public Comments: Ernie Didot requested lights at Morrison Park pickleball courts and additional courts, noting safety and overcrowding; offered potential Rotary matching grant. Panayotis Giannakouros urged structural changes in Community Development to reduce enforcement of exclusionary practices. David Redman criticized lack of sidewalks on South Main Street and opposed planned bike lane reductions on University Boulevard. - Council and Staff Comments: Council members announced upcoming community events (African American Festival, International Festival, Pride Festival, Farmers Market 45th anniversary). City Manager Ande Banks remembered 9/11 victims and first responders. Key Outcomes - All votes (Consent Agenda, 6a, 6b, 6c, 6d, 7b, 7c, 7d) passed unanimously 5-0. - The $31.2 million carryover appropriation was approved. - Special use permit for major family day home at 1561 Gilmer Circle approved with nuisance condition. - Zoning amendments for special use permit validity period (36 months) and urban honeybees adopted. - Resolution supporting Railroad Crossing Elimination Grant application adopted. - Personal property tax relief rate set at 18.6% for 2024. - Entrepreneurship pilot program approved; staff to issue RFP for consultant. - No action taken on election presentation, residential pipeline update, or public comments.

The Harrisonburg City Council met on Tuesday, August 27, 2024, at 7:00 PM in the Council Chambers. The meeting included special recognition, consent agenda approvals, presentations, discussions on affordable housing and the Harrison House project, a vote on an ARPA loan conversion request, and other routine matters. All votes were unanimous (5-0) unless noted. The meeting adjourned at 10:58 PM after a closed session. Consent Calendar - Minutes from the August 13, 2024 City Council meeting were approved. - A supplemental appropriation of $200,000 for the General Fund was approved on second reading. - A supplemental appropriation for the Harrisonburg City School Board was approved on second reading. - An ordinance combining provisions into a Combined Erosion Control and Stormwater Management Ordinance was approved on second reading. Public Comments & Testimony - Pat Hayden, a Harrisonburg resident, expressed concerns about the HRECC (Harrisonburg-Rockingham Emergency Communications Center), stating she had heard of displeasure among staff and urged the council to investigate. Discussion Items - Recognition of Lt. Erin Stehle: Fire Chief Matt Tobia recognized Lt. Stehle for leading the successful Pizza Night 2024 event. Statistics from the four-hour event included: 307 residences checked, 888 smoke alarms checked, 78 smoke alarms replaced, 51 smoke alarm batteries replaced, 42 carbon monoxide alarms checked, 27 replaced, and nearly 100 volunteers involved. Lt. Stehle was also praised for her role in community risk reduction and the Camp L.I.T. program. - 7a - Amendments to the 2024 CDBG Action Plan: Kristin McCombe, CDBG Program Manager, presented a request to reallocate $10,000 from the Suitcase Clinic to the Homeless Services Center Medical Clinic and $10,189 to the Guest Areas project. The 30-day public comment period ended August 26, 2024 with no comments received. The motion carried unanimously. - 7b - Harrison House Project and Virginia 250 Preservation Fund Grant: City Manager Ande Banks provided background on the project, noting that dendrochronology revealed the house was built in 1790 (after Thomas Harrison's death) and that archaeological work uncovered evidence of enslaved African Americans. Dr. Carole Nash discussed the African American presence. Tom Hartman and Luke Morgan presented architectural plans to demolish a small portion of the Hall House to create a terrace, improving views and accessibility. The city has $500,000 committed, the Margaret Grattan Weaver Foundation $500,000, and they will apply for up to $3 million from the Virginia 250 Preservation Fund, requiring a $1 million match. No action was taken; it was received and filed. - 7c - Presentation from Our Community Place (OCP): Matt Tibbles, Executive Director, presented data on unique individuals served: 115 in late June, 158 in July, and 138 in the first two weeks of August (projected to reach 158 by month-end). He shared demographics (race, gender, housing status): in July, 108 individuals were unsheltered within Harrisonburg city limits. Council discussed the origin of clients and the need for data on last residence. The presentation was received and filed. - 7d - Presentation on Developing Affordable Housing on City-Owned Land: Housing Coordinator Liz Webb presented a strategy to use surplus city-owned land for affordable housing. The Neff Avenue site (suitable for up to 200 multifamily units, competitive for Low-Income Housing Tax Credits) is recommended for a PPEA (Public-Private Education Facilities and Infrastructure Act) solicitation. The Central Avenue site (less constrained) is being explored for a possible community land trust. Council supported moving forward with the Neff Avenue PPEA and further research on Central Avenue. City Attorney Chris Brown noted a future proposal to sell other small remnant properties. - 7e - Consider converting HRHA's ARPA loan to a grant: City staff recommended maintaining the $1.3 million loan (3% interest-only, 30-year) as awarded. Michael Wong, HRHA Executive Director, requested conversion to a grant, citing a $500,000 funding gap and the loan's interest payments ($39,000/year) would cause operating deficits, potentially reducing staffing or services. Council debated fairness to other applicants, the integrity of the competitive process, and the loss of potential housing trust fund revenue. The motion to deny the conversion was effectively decided; council decided not to allow the conversion and to keep the loan terms as originally awarded. - 7f - Refer to Planning Commission an amendment to permit cash proffers: City Attorney Chris Brown presented a draft ordinance to allow cash proffers in conditional zoning, amending Section 10-3-123 which currently prohibits them. Council voted unanimously to refer the matter to the Planning Commission. - 7g - Resolution to name 1111 North Main Street 'The Navigation Center': Deputy City Manager Amy Snider presented the resolution. A public comment period (ending August 24, 2024) yielded three comments: one in support, one in opposition, and one suggesting the name 'Rivendell.' Council adopted the resolution unanimously. - Supplementals - Blacks Run Stream Restoration: A supplemental appropriation of $200,000 was approved to complete the project, funded from the stormwater fund balance. - Reallocations: Two reallocations were approved: $50,000 from the ECC Capital Projects Fund for an HVAC unit, and $20,000 from a closed project to replace restrooms at Morrison Park. - Other Matters: Councilmember Jones reported on a meeting with CARESolace about mental health navigation services. Councilmember Robinson attended JMU Block Party and promoted the Community Connectors project at the African American Festival on September 14. Councilmember Fleming noted Harrisonburg was the 1 vote-getter for Levitt AMP funding. Mayor Reed attended Women's Equality Day in Richmond. - Boards and Commissions: Council voted to appoint Kyle Lawrence as the TSAC representative to HRMPO and James Polhamus as TAC alternate. Key Outcomes - Votes on consent agenda, CDBG amendments, supplemental appropriations, reallocations, and the resolution to name The Navigation Center: All passed 5-0. - HRHA loan conversion request denied: Council decided to maintain the original loan terms (3% interest-only for 30 years). No vote was taken; the decision was made during discussion. - Cash proffers ordinance referred to Planning Commission: Unanimous vote. - Direction to staff: Proceed with Neff Avenue PPEA and further explore Central Avenue for community land trust; staff to bring forward a proposal for selling other remnant properties. - Closed session: From 10:02 PM to 10:58 PM, council met in closed session under Va. Code § 2.2-3711(A) subsections 3 (real estate) and 7 (legal advice). The session was certified and the meeting adjourned.

The Harrisonburg Planning Commission met on Wednesday, August 14, 2024, at 6:00 PM in Council Chambers. Six members were present (Finnegan, Byrd, Baugh, Dent, Alsindi, Nardi) with one absent (Washington). The commission considered several public hearings and action items, including a special use permit for a major family day home, a rezoning request, a zoning ordinance amendment, a preliminary subdivision, a water service request, and a second zoning ordinance amendment for urban honeybees. All votes were 6-0 unless noted. Consent Calendar - Approval of Minutes (June 12, 2024): The minutes were approved 5-0 with Vice Mayor Dent abstaining. Public Hearings & Discussion Items Special Use Permit for Major Family Day Home (1561 Gilmer Circle) - Applicant: Paulin Mupenda Makungu and Beni Ndjoni Tamnwe requested a special use permit (SUP) to operate a major family day home (MFDH) for 5–12 children under age 13 in an R-1 district. The applicant stated they planned to care for up to 10 children initially, with hours 6:00 AM–5:00 PM, and that they had spoken with neighbors who "100% agreed." - Public Comment: Barbara Keppel (1510 Gilmer Circle) opposed the request, citing increased traffic and safety concerns, comparing it to "adding 12 additional houses." - Staff Recommendation: Approval with no conditions; staff noted the use would have little impact. - Commission Discussion: Commissioners recognized the need for accessible childcare (citing ARPA community engagement results where childcare was a top need). Commissioner Byrd expressed support, noting the use places the operator under state regulations. Chair Finnegan suggested a possible condition capping the number of children, but the motion was amended to include a standard nuisance-recall condition. The motion passed 6-0. - Key Outcome: The SUP was recommended to City Council for September 10, 2024, with the condition that the permit can be recalled if it becomes a nuisance. Rezoning Request for 895 North Liberty Street - Applicant: Concepcion Ortiz Vasquez requested rezoning from M-1 (General Industrial) to R-8-C (Residential) to allow a single-family dwelling. The applicant explained she purchased the property in February 2024, unaware it was in an industrial zone, and has lived there for 18 years. She requested the rezoning to remain in her home. - Staff Report: The property is non-conforming residential; it lost its non-conformity when a second unit was added without permits. Staff recommended denial, citing the site's industrial zoning and Comprehensive Plan designation, and noting adjacent industrial uses (including a junkyard) are incompatible with residential. - Public Comment: None beyond the applicant. - Commission Discussion: There was extensive debate. Commissioners expressed sympathy for the applicant but concern about setting a precedent in an industrial area. Vice Chair Byrd and Commissioner Nardi favored approval, while Commissioner Baugh suggested exploring an M-1 special use permit option instead of rezoning. Staff noted that two existing M-1 special use permits allow residential uses (attached to recreation or boarding/rooming houses). A motion to table the request was made to allow staff to research an M-1 special use permit option. The motion passed 6-0. - Key Outcome: The rezoning request was tabled. Staff will investigate the possibility of an M-1 special use permit for residential use and report back to the commission. Zoning Ordinance Amendment: Validity Period of Special Use Permits - Proposal: To amend Section 10-3-130(c) to extend the validity period for special use permits (SUPs) for residential projects from 12 months to 36 months, in compliance with Virginia HB 650 (2024). Solar projects were not included as no solar SUPs exist in the city. - Staff Recommendation: Approval. - Commission Discussion: Commissioner Baugh questioned whether mixed-use projects with a residential component would qualify; staff confirmed they would interpret it as residential. The motion passed 6-0. - Key Outcome: The amendment was recommended to City Council for September 10, 2024. Preliminary Subdivision: 210 Mount Clinton Pike - Applicant: Everence Foundation Unique Assets LLC requested preliminary approval to subdivide a 6.402-acre lot into two lots (1.5 acres and 4.92 acres) in the M-1-C district. No variances were requested. - Staff Recommendation: Approval, noting the plat meets all subdivision ordinance requirements and that water/sewer lines will be provided. - Commission Action: The motion to approve passed 6-0. (No public hearing required.) - Key Outcome: The preliminary plat was approved. Water Service Request: Granite Farm (MILA LLC) - Applicant: MILA LLC requested City water and sewer service for a proposed 225 single-family detached unit development (Granite Farm) on 87.79 acres in Rockingham County, with 4.16 acres in the city. The development would connect to Shenstone Drive, Stonechris Drive, and Switchboard Road. - Staff Report: The applicant will construct necessary off-site sanitary sewer upgrades (estimated 1,999 feet of lines expedited from 2060 to buildout), water main extensions, and a 30-foot-wide waterline easement. A traffic impact analysis was accepted. The estimated water demand is 62,920 gallons per day. The city's water system is built for 15 million gallons per day (MGD) and has 370,000 gallons per day of marketable capacity. Deputy Director of Public Utilities Dave Gray confirmed the city has sufficient capacity, even in drought (11.6 MGD available during worst drought). The infrastructure agreement also requires a mini-roundabout at Shenstone Drive and Westfield Court before phase 2. - Commission Discussion: Commissioners asked about water and sewer capacity. Mr. Gray explained that the city's enterprise fund ensures rates cover long-term maintenance, and that rural water sales generated $1.8 million in FY24. The motion to approve passed 6-0. - Key Outcome: The public utility application was recommended to City Council for September 10, 2024. Zoning Ordinance Amendment: Urban Honeybees (Unfinished Business) - Proposal: To amend the Zoning Ordinance to allow and regulate urban honeybees. This item was tabled in June 2024 for further research. Staff met with local beekeepers Dorn Peterson and Mike Hott. - Changes Made: Removed the term "temporary housing" and now allow two additional hives for up to 60 consecutive days for queen mating and swarm control. The minimum setback from property lines remains 10 feet (consistent with state BMPs). - Public Comment: One written comment requested reducing the setback to 5 feet, but staff recommended against it. - Commission Discussion: Vice Chair Byrd, whose concern was addressed, moved to approve. The motion passed 6-0. - Key Outcome: The ordinance amendment was recommended to City Council for September 10, 2024. Reports of Secretary & Committees - Rockingham County Planning Commission Liaison (Commissioner Alsindi): Reported on the August 6 meeting, which included a rezoning from A-2 to R-2 (approved) and renewal of Kevin Flint for the Capital Improvement Program. - Board of Zoning Appeals (Vice Chair Byrd): No meeting held. - City Council (Vice Mayor Dent): Reported on the July 9 and August 13 City Council meetings, including: approval of a special use permit for manufacturing on Baxter Drive; a drought warning resolution (voluntary conservation); a combined erosion control and stormwater ordinance; the SPARC program (Sponsoring Partnerships and Revitalizing Communities) to reduce mortgage interest rates by 1%; and the appointment of Tyler Blanks as the new Zoning Administrator (promoted from Zoning Specialist). Other Matters - Next Month's Applications: Staff noted four rezoning applications are expected, so only one meeting is recommended for September. Key Outcomes - All action items were approved unanimously (6-0) except the rezoning for 895 North Liberty Street, which was tabled for further study of a potential M-1 special use permit option. - The special use permit for the major family day home included a condition that the permit can be recalled if it becomes a nuisance. - All recommendations will be forwarded to City Council on September 10, 2024, with the exception of the preliminary subdivision, which did not require council action. - The meeting adjourned at 8:17 PM.

The Harrisonburg City Council met on Tuesday, August 13, 2024, at 7:00 PM in Council Chambers. All members were present except Council Member Christopher B. Jones. The meeting included a special recognition, consent agenda approvals, a drought warning declaration, updates on ARPA-funded projects, and several resolutions and supplemental appropriations. Public comments were not received. Consent Calendar The Council approved the following items by a single 5-0 vote: - Minutes from the July 23, 2024 City Council meeting. - Supplemental appropriation for several grant awards (second reading). - Special event applications for the Race to Beat Breast Cancer 5k Run/Walk on October 19, 2024; HDR’s Skeleton Festival on October 19, 2024; and the Veterans Parade on November 10, 2024. Special Recognition Mayor Reed recognized Caleb Gilbert, the All-American Soap Box Derby World Champion. Caleb’s father described the competition and the travel involved (24,000 miles across the US). Caleb, age 12, shared his experience of winning the world championship. Discussion Items 7.a: Drought Warning Resolution (Adopted 5-0) Mike Collins, Director of Public Utilities, explained three independent drought triggers: 1. Demand vs. supply capacity (current max 68 million gallons/week; peak demand on July 7, 2024 reached near that limit). 2. Local water supply levels (Dry River/Switzer Dam, North River). 3. DEQ drought warning status (Shenandoah Valley under warning; groundwater levels at emergency but DEQ set only warning). Collins noted that if student population returns (5–10 million gallons/week increase) and hot weather persists, mandatory restrictions may be needed. Staff has voluntarily contacted JMU, city schools, and Parks & Recreation—all committed to reducing irrigation. Additional outreach to large industrial users (poultry, etc.) is scheduled for August 15. City Manager Banks noted the Eastern Raw Water Line Project, coming online in 2026, will alleviate concerns for 20-40 years. City Attorney Brown added that if another locality in the region declares a drought emergency (Rockingham County may do so for agricultural purposes), the city would have to follow suit. The resolution declared a drought warning and encouraged voluntary conservation. 7.b: Combined Erosion Control and Stormwater Management Ordinance (Adopted 5-0) City Engineer Matthew Huston presented the updated ordinance combining two separate code sections into one per DEQ requirements effective July 1, 2024. No substantive changes to technical requirements, fees, or penalties; only consolidation and elimination of redundancies. Scrivener’s errors (missing hyphens) were noted and will be corrected before second reading. 7.c: SPARC Program Presentation Liz Webb, Housing Coordinator, introduced the Sponsoring Partnerships and Revitalizing Communities (SPARC) program—a 1% interest rate reduction for 30-year mortgages provided by Virginia Housing. The city applied in May 2024 and received an allocation of $2.09 million (not cash, but a benefit pool). Proposed local parameters: within city footprint, promote local housing counseling (partnering with CERCAP), align with fee waivers, and serve households at 100% of Area Median Income (AMI). Example: a $300,000 home with 5% down saves $187/month or over $60,000 over the loan life. The program aims to assist at least 7 families. The presentation was received and filed. 7.d: ARPA Projects Update Luke Morgan (Grants and Programs Analyst) led a comprehensive update on the city’s $23.8 million in ARPA funds allocated across six priority areas. Key highlights: - Parks Projects (Brian Mancini): Smithland Athletic Complex restrooms and lights completed—fields now host travel teams, reducing local families’ need to travel to Roanoke; Thomas Harrison soccer field (lights, restrooms, fencing done; field regrading scheduled summer 2025); Spray Grounds at Ralph Sampson Park (site plans submitted, construction start October 2024); Westover Skate Park (design complete, construction expected October 2024); Kids Castle replacement (contract signed, design expanded, completion timeline extended but old castle remains open longer). - Homeless Services Center/Navigation Center (Amy Snider): 1111 North Main Street—construction 90% done but critical electrical equipment delayed until December 2024, pushing opening past October 4. Exploring temporary power options. Open Doors will operate 72-bed overnight shelter (6 PM–7 AM) with low-barrier, trauma-informed approach. Security: staff on-site, controlled entry, surveillance, dignified searches. Data tracking (HMIS) shows majority of clients from Harrisonburg/Rockingham County. Additional services from partner organizations (Centera, suitcase clinic, community paramedicine) will be available. - Neighborhood Improvements: Simms Avenue and Myrtle Street paving completed 2023; Kelly and Sterling Street paving scheduled 2024; revised Sterling Street sidewalk, Hill Street sidewalk, and Ralph Sampson Connector trail under design/right-of-way acquisition. - Fire Station 5: Construction began July 30, completion expected August 2025. - Small Business Assistance Fund: $200,000 allocated; 35 local small businesses received grants of $4,000–$10,000. - Housing Development Fund (Liz Webb): $2 million allocated; 10 applications received, 2 selected: Central Valley Habitat for Humanity Suter Street project (11 units, 60% AMI, 15-year affordability, two closings completed July 2024) and HRHA Commerce Village II Annex (16 one-bedroom units at 30-50% AMI for veterans and chronically homeless, 30-year affordability, funding agreement pending). - Mental Health Fund ($400,000): Grants to 6 nonprofits (Boys & Girls Clubs, Community Counseling Center, Collins Center, First Step, Gemeinschaft Home, Strength in Peers) serving thousands. - Child Care Fund ($596,000): Pathway to Success program (business training via SBDC, 3 cohorts completed); $446,000 grant fund accepting applications. One award made to Harrisonburg Rockingham Child Day Care Center (new building opens August 19, 2024). 7.e: Opioid Settlement with Kroger (Resolution Adopted 5-0) City Attorney Chris Brown presented a resolution to ratify the city’s participation in a nationwide $1.3 billion settlement with Kroger. The city’s share is unknown until participation numbers are final. Previous similar resolutions have been passed for other opioid defendants. 7.f: Appointment of Zoning Administrator (Resolution Adopted 5-0) Thanh Dang nominated Tyler Blanks, who has served as a zoning technician and specialist since 2021 (previously with Lynchburg). Blanks expressed gratitude and readiness to advance the zoning ordinance rewrite. Council members praised the appointment. Key Outcomes - Drought Warning Resolution: Adopted 5-0 (All present in favor). The resolution declares a drought warning for the city and encourages voluntary water conservation. - Combined Erosion Control & Stormwater Management Ordinance: Adopted 5-0, with authority to correct scrivener’s errors. - SPARC Program Presentation: Received and filed; no vote required. - ARPA Update: Received and filed; staff directed to monitor deadlines (obligation by Dec 31, 2024; expenditure by Dec 31, 2026) and explore contingency funding for potential cost overruns. - Kroger Opioid Resolution: Adopted 5-0. - Appointment of Tyler Blanks as Zoning Administrator: Adopted 5-0. - Supplemental Appropriation – Opioid Abatement ($200,000): Approved 5-0 to fund partnership with Rockingham County and Strength in Peers for Peer Recovery Center. - Supplemental Appropriation – School Board ($841,860): Approved 5-0 for boiler/water heater replacement at Stone Spring Elementary and air handler at Keister Elementary, using existing school fund balance. Closed Session The Council entered closed session at 9:17 PM under Virginia Code Sections 2.2-3711(A)(3) (disposition of publicly held real estate) and (7) (consultation with legal counsel regarding probable litigation). The closed session ended at 10:22 PM, and Council certified that only exempt matters were discussed. The meeting adjourned at 10:22 PM.