Public Meetings - Moline, Illinois

The Moline City Council held a combined Committee-of-the-Whole and regular City Council meeting on November 4, 2025, starting at 6:00 PM. Key actions included approval of a surplus property sale for redevelopment of the former McKinley School, adoption of parking and school speed zone changes, and a public hearing on the 2026 budget that received no testimony. The council also received an informational update on food assistance programs amid ongoing federal government furloughs and discussed legal challenges related to immigration status verification for federal aid. Public Hearing - 2026 Budget Public Hearing: Opened at 6:01 PM and closed immediately with no testimony in favor or opposition. (Director of Finance Carol Barnes presented the budget at prior sessions.) Oath of Office - Police Officer Appointment: Keegan Behrens (noted as Keegan Barons in the transcript; discrepancy in name spelling) was sworn in as a full-time police officer after completing a one-year probationary period. Chief Darren Gault introduced him as a Moline native and former Marine. His wife Caitlin was unable to attend. Board Appointments - Commission on Youth: Mayor’s appointment of Ciara Llave to fill the unexpired term of Emily Cummings, expiring March 31, 2027. - Keep Moline Beautiful Commission: Appointment of Jennifer Smith to fill the unexpired term of Kirk Marske, expiring November 30, 2027. (Ms. Smith is also the new head of Moline Centre.) Consent Calendar (Committee-of-the-Whole) - Parking Amendment (9.1): Approved an ordinance adjusting prohibited parking zones on Ninth Street (east side) from Railroad Avenue south, reducing the no-parking-anytime zone from 85 feet to 60 feet and modifying the time-restricted zone (Monday–Friday, 8 a.m.–5 p.m.) accordingly. City Engineer Dreyer stated this was a final solution to a long-standing neighborhood issue. Motion by Castro, seconded by Messias; passed unanimously. - School Speed Zone Amendment (9.2): Approved an ordinance adding a school speed zone on Twelfth Avenue from 1,125 feet west of 48th Street to 300 feet east of 54th Street, and on 48th Street from Eleventh Avenue D to 49th Street, while removing an existing zone. The change addresses safety around Wilson School. Motion by Schmidt, seconded by Castro; passed unanimously. - Surplus Property Sale – McKinley Lofts (9.3): Approved a resolution declaring the 6.06-acre site at 4108 5th Avenue (former McKinley School) surplus and authorizing its sale to McKinley Lofts LLC for $10,000. Developer 321 Partners (Jens Baker and Pete Stopulus) plans to rehabilitate the school into 20 residential units and build approximately 12 townhome-style rental apartments on the west portion, totaling 32 market-rate workforce rental units. The city received three RFPs; this was the top-ranked proposal. Alderpersons expressed excitement about preserving the historic building. Jens Baker noted they would retain mature trees and restore the terrace. Motion by Timion, seconded by Castro; passed unanimously. - TIF 13 Amendment Public Hearing Date (9.4): Approved a resolution setting December 22, 2025 at 4:30 PM in City Hall Council Chambers for a public hearing on the 2025 amendment to the TIF 13 (Moline Centre) Redevelopment Project Area. The amendment would add 0.09 acres to the existing 0.55-acre tract owned by Illinois Domus 2 LLC (the Modon Two development). Motion by Castro, seconded by Schmidt; passed unanimously. Informational Items - Food Assistance Program (10.1): Community Development Manager KJ Whitley outlined three initiatives: 1. Food Vouchers: A $25,000 program (partnering with Hy-Vee, which adds 10%) will provide $27.50 voucher packets to 125 families per event. Two rounds: November 15 (Saturday, 8–11 a.m. at City Hall) and December 13 (Saturday, 8–11 a.m. at City Service Center). Eligibility requires EBT/SNAP card, Illinois Medical Card, or free/reduced lunch documentation plus ID and recent mail. 2. Moline Care Crew: A food drive in partnership with neighborhood associations to stock River Bend pantries. 3. Emergency Assistance: For residents facing eviction or utility disconnection. - Legal Challenges (City Attorney Bill): Explained that recent federal executive orders (July 2025 rescission of 2001 blanket exemption) reimpose immigration status verification requirements on federal benefits, potentially affecting CDBG funds. The city is restructuring funding sources to avoid federal funds where possible to mitigate liability. Assured council that asylum seekers have legal status and the city will comply with all laws as written. - City Administrator Report (10.2): Bob Vitas highlighted completion of 19th Avenue resurfacing (7th to 16th Street), replacement of the old culvert at 35th Avenue south of Prospect Park, Phase 1 completion of Morgan Park bike path, and a successful employee appreciation picnic at Peterson Park. Also noted upcoming ward meetings (Alderperson Castro on Nov. 5 at the library; Alderperson Timion at the Garden Center). Public Comments & Testimony - McKinley Lofts Property Values: Ursula Minader (former resident, now staying with in-laws at 4105 7th Avenue) asked how the McKinley Lofts development might affect neighboring property values and taxes. Council noted that new development typically raises property values and referred further questions to staff via email or phone. Key Outcomes (City Council Session) - Consent Agenda Approved (Vote: 7-0): Includes minutes from Oct. 14, 18, and 21, appointments, and ordinances 18.1–19.1 (special ad valorem taxes, non-extension of certain bond taxes, tobacco ordinance amendment, private security guard ordinance, redevelopment agreement for TIF 13/Illinois Domus Two, and change order for sealcoat ditch restoration). - Non-Consent Resolutions Approved: - SSA 5 Maintenance Agreement (21.1): Approved a one-year property maintenance services agreement with NAI Ruhl Commercial Company for Bass Street Landing Special Service Area 5, with automatic renewal for two successive one-year terms, effective Nov. 15, 2025. (Vote: 7-0) - TIF 13 Public Hearing Resolution (21.2): Approved (same as 9.4). (Vote: 7-0) - First Reading Ordinance Advanced: Ordinance 22.1 (TIF 15 – 5th Avenue Redevelopment Area – agreement with Moline Dispatch Apartments, LLC) was advanced to second reading. (Vote: 7-0) - Miscellaneous Business: Mayor noted passage of Senate Bill 211 (transit bill including the Moline train project) and urged continued work. Alderpersons praised the completed Seventh Avenue roundabout and improvements.

This was a budget work session focused on the 2026-2028 operating budgets. The council reviewed property tax levy options, infrastructure funding, and budgets for special funds including cannabis tax, special events, housing, public art, parks, and library funds. Several motions were made to adjust appropriations and fund balances, with final approval of the 2026 property tax levy. Discussion Items - Property Tax Levy Options: Staff presented multiple levy rate scenarios. The recommended option reduced the levy rate to $1.703 (capturing 83.95% of EAV growth), resulting in an average annual increase of $37 per residential home ( $3.08/month). Council debated between options that would further reduce the increase (to $27/year) or keep infrastructure funding higher. The final decision aligned with an option that balanced tax relief and infrastructure investment. - Infrastructure (PCI) Funding: Several council members stressed the importance of maintaining PCI project funding, noting that reducing it prematurely could jeopardize progress on residential streets and the city's infrastructure score. Others advocated for slowing the pace of increases to provide taxpayer relief. Ultimately, the council agreed to keep PCI funding levels unchanged and instead find savings in other areas (contingency funds, parks, library). - Cannabis Tax Fund: Staff reported the fund had a balance of about $215,000 and had assisted five households since launch. The council approved the cannabis tax fund budget as presented. - Special Events Fund: Discussion centered on a $100,000 budget for a July 4th celebration. Some council members suggested reducing the amount to $75,000 and seeking sponsorships. A motion to that effect passed. - Housing Fund: A detailed presentation was made on the proposed housing fund (a revolving loan fund to leverage private capital for affordable housing). Council members expressed concerns about the lack of a fully developed plan, the governance structure, and the appropriate level of city investment. It was noted that the $2 million allocation in the budget is a placeholder; no funds can be disbursed without further council approval. The council agreed to proceed with the allocation to allow further exploration. - Public Art Fund: The council debated whether to fund the public art program from council contingency or from general fund reserves. A motion to amend the funding source (remove $75k from council contingency, add $75k from general fund reserves) passed after reconsideration. - Parks and Library Funds: Motions were passed to reduce property tax allocations for both funds: parks by $50,000 and library by $25,000, reflecting unused reserves and ongoing efficiencies. - General Fund and Contingency Reductions: To achieve the desired property tax levy, the council voted to reduce the council contingency by $170,000 and the city administrator contingency by $25,000. Key Outcomes - Motion to remove line 8 (White House shelter fund) from Payments to Agencies: Passed (unanimous). - Motion to approve the Cannabis Tax Fund budget: Passed (vote not recorded, but approved). - Motion to reduce the Parks Fund property tax levy by $50,000: Passed (vote not recorded, but approved). - Motion to reduce the Library Fund property tax levy by $25,000: Passed (vote not recorded, but approved). - Motion to reduce council contingency by $170,000 and city administrator contingency by $25,000: Passed (5-2). - Motion to reconsider Public Art Fund and amend to remove $75k from council contingency and add from general fund reserves: Passed (vote not recorded, but approved). - Motion to approve the 2026 property tax levy for general fund at $17,346,149: Passed (vote not recorded, but approved). - The $2 million allocation for the Housing Fund was approved as a placeholder, with the understanding that further council approval is required before disbursement. - The meeting adjourned after completion of all agenda items.

Note: The agenda for this meeting was dated October 21, 2025, but the recorded date is October 22, 2025 per instruction. This summary uses the provided date. The Moline City Council and Committee-of-the-Whole met on October 22, 2025, to discuss and act on a range of items, including a community solar project, change orders for a major wastewater facility, a sidewalk variance, and multiple ordinances. The meeting included a public comment from a resident, a presentation on the Shine on Moline solar project, and approval of resolutions and ordinances. Consent Calendar - Board Appointments: Reappointments of Jeff Dismer, Daniel Otten, and Lucie VanHecke to the Public Art Commission for 2-year terms expiring September 30, 2027, were approved. - Consent Agenda Items 17.1-18.4: Approved unanimously via omnibus vote. These included: - Ordinance adding all-way stop intersection at Forty-Third Street and Fifth Avenue. - Ordinance enacting thirty-minute parking restrictions at 1518 15th Street. - Resolution authorizing purchase of a Mini-Pitch System for Riverside Park from Musco Lighting for $111,700. - Resolution extending Thomas A. Skorepa as Zoning Hearing Officer for three years. - Licensing agreements with Harolds Chicken & Sports Bar LLC and New Style Barbershop Inc. for overhanging signs. Public Comments & Testimony - Scott Sheddick (via emailed comment read by the clerk) requested a variance for sidewalk installation at his property, 3418 14th Street. He argued that the street lacks curbs, gutters, and existing sidewalks, making a sidewalk impractical and unsafe. He noted 13 years of service to Moline Little League and his investment in the most neglected property on the block. His request was for a temporary modification to delay installation. Discussion Items - Shine on Moline Community Solar Project (Presentation): Shawn Ajazi of Progressive Business Solutions presented the proposed community solar farm. The city would lease 25 acres of the FOIA property to Community Power Group at $2,000 per acre annually with a 2% escalator, generating $50,000/year ($1,214,868 over 20 years; $3,020,000 over 40 years). The project would be 5 megawatts, with no upfront cost to the city. Residents could subscribe for 10-15% savings on utility bills. The project includes a pollinator habitat and game-friendly fencing. Risks include federal incentive deadlines (construction must start by July 4, 2026, and complete by December 31, 2027) and Mid-American interconnection. Council members asked about subscription mechanics, lease terms, and tax obligations. City Administrator Bob Vitas endorsed the recommendation. - Resolution 8.2 / 20.1 – South Slope Wastewater Reclamation Facility Change Orders: The resolution authorized the Director of Utilities, with concurrence of the Finance Director and City Administrator, to approve change orders up to the budgeted contingency of $3,415,860, with ratification by the City Council afterward. A debate ensued over oversight. Councilmember Schmidt requested a timeline for council notification. After discussion, an amendment was added: "All change orders above $100,000 will come to the City Council for ratification within 30 days of necessary signatures." The amendment was approved, and the amended resolution passed 7-0. - Resolution 8.3 / 20.2 – Washington Square Apartments Right of First Refusal: The city authorized staff to notify DHC, LLC that it will not exercise its right of first refusal to purchase the Washington Square Apartments (316 17th Street), allowing Renew Moline to proceed with its purchase. Approved 7-0. - Ordinance 8.4 – Moline Dispatch Apartments TIF Agreement: An ordinance authorizing a redevelopment and economic incentive agreement with Moline Dispatch Apartments, LLC for TIF 15 – 5th Avenue Redevelopment Project Area. The project includes 63 residential units (studios, one- and two-bedrooms) and parking. Councilmembers praised the design and the return of housing to downtown. Approved. - Strategic Plan Dashboard FY25 Q3 Report (Informational): City Administrator Bob Vitas reported 23 goals on track, 19 completed, 3 on hold, and 2 behind schedule. Enhanced quarterly reporting will begin in 2026. Council noted the importance of transparent communication. Key Outcomes - Change Order No. 1 for Project 1488 (2025 Sealcoat Ditch Restoration) with Stichter Construction, Inc. approved for $11,030.78. - South Slope WWRF Change Order Resolution approved with amendment requiring council ratification within 30 days for change orders over $100,000, up to $3,415,860. - Right of First Refusal Waiver for Washington Square Apartments approved, allowing Renew Moline to proceed. - Moline Dispatch Apartments TIF Agreement ordinance approved. - Sidewalk Variance for 3418 14th Street granted (7-0), allowing a temporary modification to delay installation. - First Reading Ordinances (21.1-21.7): All advanced to second reading. Key items: - Tax Levy Ordinance: Amount adjusted from $17,685,290 to $17,346,149 after the October 18 budget work session; final reading set for November 18, 2025. - Special Service Area 5 and 6 tax levies. - Ordinance requesting county clerk not to extend taxes for certain bond series. - Ordinance amending tobacco product regulations. - Ordinance enacting new division on private security guards. - Ordinance authorizing TIF 13 redevelopment agreement with Illinois Domus Two, LLC. - Miscellaneous Business: Announcements about a Rebuild Illinois press conference, listening post on Monday, and comprehensive plan kickoff.

The Moline City Council held a combined Committee-of-the-Whole and regular City Council meeting on October 15, 2025, at 6:00 PM in City Hall Council Chambers. The meeting covered a wide range of items including equipment purchases, ordinance amendments, a sidewalk variance, a major TIF incentive agreement, and a detailed presentation of the proposed 2026-2028 operating and capital budgets. All agenda items were approved, with one notable roll-call vote of 5-4 on the sidewalk variance. Consent Calendar - Approval of Committee-of-the-Whole, Council, and Executive Session minutes of September 23, 2025. - Second Reading Ordinances (15.1-15.6): Amendments to park alcohol rules, zoning text for Moline Centre, garbage/recycling fees, water/sewer charges, sewerage rates, and general water/sewer provisions. - Resolutions (16.1-16.2): Establishment of a Block Party Policy effective January 1, 2026, and approval of the special event application for the Día de los Muertos Celebration on November 1, 2025. - Omnibus Vote: All consent items approved unanimously. Public Comments & Testimony - No public comments were made during any of the three public comment periods. Discussion Items - 6.1 – Lifepak 35 Monitors & Power Load Systems: Fire Chief presented the need to replace three cardiac monitors from 2013 and two power load systems. The original agreement total was $363,465.48, but interest dropped, resulting in an amended total of $363,224.94 over six years. The department had been saving $60,000 per year since 2021 to cover this expense. Approved with amended motion. - 6.2 – Mini-Pitch System for Riverside Park: Purchase of a soccer mini-pitch from Musco Lighting for $111,700 using a Sourcewell contract. The item was cut from the Riverside Legacy Project due to over-bids; the new pitch will be larger than those at Stevens Park. Approved. - 6.3 – Zoning Hearing Officer Contract Extension: Extension of Thomas A. Skorepa’s services for three years starting October 21, 2025. The previous agreement expired in 2019; the extension brings the arrangement current at the same compensation. Approved. - 6.4 – Tobacco Sales Ordinance Amendment: Repealed and replaced subsection (g) to require ID checks for anyone appearing under 40. City Attorney Atkins explained the change prevents underage sales and avoids entrapment defenses. A compliance letter will be sent to all tobacco license holders before enforcement. Approved. - 6.5 – Private Security Guards Ordinance: New division in Chapter 22 to enforce state regulations on private security, including uniform requirements and prohibition of police-style gear. The Police Chief cited a recent incident where armed guards wore police vests and engaged in a foot pursuit without proper identification. Approved. - 6.6 – North Slope WWTP Technical Services: Task Order No. 25-04 with Strand Associates for construction-related services on the Chemical Phosphorus Removal Improvements Project, amount $196,000. Construction began October 16. Approved. - 6.7 – South Slope WRF Testing Services: Agreement with Terracon Consultants for concrete and geotechnical testing during the four-year South Slope Wastewater Reclamation Facility improvements, estimated $198,880. Approved. - 6.8 – Sidewalk Variance at 3418 14th Street: Request to delay installation of a 76-foot public sidewalk along 14th Street for a new single-family home. Staff noted two prior variances on the same street. After discussion, the council voted 5-4 (Ayes: Messias, Timian, Finch, Castro, Schmidt; Nays: Rosak, McNeil, Murphy) to approve the variance. - 6.9 – Harold's Chicken Sign Licensing Agreement: Authorized an agreement for an existing sign and awnings overhanging 5th Avenue and 15th Street at 425 15th Street. Approved. - 6.10 – New Style Barbershop Sign Licensing Agreement: Authorized replacement of pan faces in an existing wall sign overhanging public right-of-way at 3217 Avenue of the Cities. Approved. - 6.11 – TIF 13 Incentive Agreement with Illinois Domus Two, LLC: Ordinance authorizing a Redevelopment and Economic Incentive Agreement for a project at 1236 Avenue. The development includes a minimum of 64 residential apartments, two commercial spaces, and 49 off-street parking spaces. Total development cost $15.4 million; TIF assistance of $1.92 million (13% of cost) on a pay-as-you-go basis over the remaining life of TIF 13 (expires 2039). The project meets form-based code requirements and is considered a catalyst for downtown. Approved. - Budget Presentation (Informational 7.1): Finance Director Carol Barnes and City Administrator Bob Vitas presented the proposed 2026-2028 budgets. Highlights: - Total 2026 budget: $164.1 million. - Property tax levy rate reduced for the fifth consecutive year to $1.7077 per $100 EAV, the lowest in 36 years. Total levy increase of 4.97% ($837,000 new dollars), with the average homeowner paying an additional $37/year ($3.08/month). - The levy captures 83.49% of new growth, a departure from recent years (under 50%). Some council members expressed concern about the high capture rate. - Operating budget includes a 1.45% increase in departmental operating expenses; public safety accounts for 68.5% of general fund spending. - Capital projects total $79.5 million (largest ever), including $33.8 million for South Slope WRF, $11 million for lead pipe replacement, and $2.5 million for Phase 2 flood protection. - The Special Capital Projects Fund (10-year, $100 million plan) supports strategic priorities: infrastructure, housing, economy, quality of place. A new Moline Housing Fund with $2 million in seed money over three years is proposed. - Fund balances remain healthy; general fund reserves projected at 23.84% of expenditures (within policy of 20-25%). - Discussion included council direction to provide more detailed reporting on Special CIP outflows and the impact of housing fund allocations. - October Status & Information Report (Informational 7.2): Bob Vitas reported the kickoff of the Lamar-Jass Collaborative Contract for confligant (first steering committee meeting Oct 21), the path forward program, and South Slope groundbreaking. Key Outcomes - All resolutions and ordinances on the Committee-of-the-Whole agenda were approved unanimously, except the sidewalk variance (Item 6.8) which passed 5-4. - The Fire Department equipment purchase (Item 6.1) was approved with an amended total of $363,224.94. - The first-reading ordinances for a new all-way stop at 43rd Street & Fifth Avenue (19.1) and a 30-minute parking restriction at 1518 15th Street (19.2) were advanced to second reading unanimously. - The council entered executive session to discuss property acquisition (5 ILCS 120/2(c)(5) and (c)(6)). - The budget workshop is scheduled for Saturday, October 18, 2025, with adoption targeted before Thanksgiving.

Note: The agenda and transcript from the meeting indicate the meeting was held on September 23, 2025, but the provided date for this summary is October 1, 2025. This summary uses the given date but acknowledges the discrepancy. The meeting began at 6:00 PM in Council Chambers, City Hall, 619 16th Street, Moline. It included a Committee-of-the-Whole session with presentations and discussion of agenda items, followed by the City Council meeting where ordinances, resolutions, and first readings were voted on. No public comments were made during either session. Presentations - City of Moline Environmental Resiliency Plan Update (Dawn Temple, Management Analyst; Rich Swanson, Blue Strike): The team presented the kickoff of the plan, which aims to guide the city in preparing for future environmental challenges. Phase 1 (data collection) is complete, including a greenhouse gas (GHG) inventory for 2024. Key findings: 98% of emissions come from the community, with residential electricity, commercial electricity, and residential natural gas as top sources. Municipal operations account for 2%, led by grid electricity for buildings and streetlights. Phase 2 (engagement) will include surveys, focus groups, and advisory committee input. Phase 3 (strategy) will produce an actionable, fundable plan with a funding roadmap. The final plan is expected by June 2026. Council members asked about integration with the city's comprehensive plan (due November 2026), regional air quality impacts, and the plan's scope (includes flood resiliency, not just emissions). The timeline suggests potential budget impacts in 2027 or 2028. - GFOA’s Distinguished Budget Award (Carol A. Barnes, Director of Finance): The city received the Distinguished Budget Presentation Award from the Government Finance Officers Association for the fourth consecutive year, and special recognition for strategic goals for the second year. The award reflects adherence to high standards for policy, financial planning, operations, and communication. Committee-of-the-Whole Agenda Items (All Approved Unanimously) - 7.1 All-Way Stop Intersection: Added 43rd Street and Fifth Avenue (north and south branches) as an all-way stop, based on a resident request, for consistency and line-of-sight issues. - 7.2 30-Minute Parking Restriction: Created one 30-minute parking stall at 1518 15th Street (10 AM–6 PM, Tue–Sat) for customer pickup, replacing a request for two 15-minute stalls to avoid hardship for other businesses. - 7.3 Tobacco Retail Grant (Police Department): Authorized acceptance of $8,427 from IL Dept. of Human Services for retail education and enforcement (compliance checks by underage individuals). - 7.4 Opioid Litigation Participation: Authorized the Mayor to execute settlement documents for additional opioid manufacturers (deadline October 8, 2025). - 7.5 Block Party Policy: Formalized a policy effective January 1, 2026, with a 90-day application timeline for review by the special events committee and public safety. - 7.6 Día de los Muertos Celebration (Nov 1, 2025): Approved street closure for the event sponsored by Mercado on 5th, Inc. (no parade this year). - 7.7 MIRR Bike Path Phase II: Authorized a joint funding agreement ($1,111,719.75 local match from Motor Fuel Tax) and a letter of understanding ($640,000 state participation for traffic signals). Construction begins January 2026. - 7.8 OSLAD Grant Application – Milt Hand Softball Complex: Authorized applying for $600,000 from IDNR for ADA improvements, playground replacement, shade structures, and conversion of sand volleyball courts to a multi-use flex field. City will contribute $46,000 in staff time; no match required. Grant deadline September 30, 2025. - 7.9 Cannabis Fund Assistance: Approved $200,000 from cannabis funds for one-time financial assistance (Oct 1–Dec 31, 2025) for eligible residents, including $150,000 for urgent rental/utility assistance and $50,000 for Project Now Level B emergency grants ($400–$2,000). Existing funds were exhausted; need persists. Informational Items - 8.1 Annual Outside City Limits Utility Customers List: No changes from last year. - 8.2 2026 Budget Work Session: Director Barnes presented several items for discussion (no decisions): - Homeless Prevention Programs: Overview of existing programs (CDBG, Moline Urgent Rental, Level Up, etc.), totaling $865,000 in 2026, with $3.4 million over 2025–2028. Future proposals include an RFP for outreach services and a potential brick-and-mortar shelter (Uplift Shelter) or shared housing at the White House property. - Payments to Agencies: Proposed 2026 total of $1,553,570, including $50,000 for Uplift Shelter, $150,000 for Moline Urgent Rental, and $315,000 for Project Now (increase of $50,000). Not recommending funding for Humility Homes (due to lack of data) and Quad City Open Network (under review). - Cannabis Fund: Annual revenue $680,000. Proposed budget includes $150,000 for urgent rental, $315,000 for Level Up, and $215,000 transfer to CIP. Ending balance projected $200,000 annually; staff recommends keeping that as seed money rather than repaying general fund. - Public Art Program: $555,800 in projects 2025–2028, with $400,000 for the Leading Light project (matched by Metrolink). Discussion on reforming the ordinance for funding collection. - Opioid Settlements: First settlement yields $174,000 over years; two more settlements pending. - Special Events Fund: Proposed $60,000 for 2026, plus $100,000 for America 250 celebration (one-time, potentially from council contingency). Some council members suggested using unallocated $575,000 from prior year. - Rental Housing Program: Breakeven through 2028 with no fee increase; 73% A properties, 25% B, 2% C. Inspectors may expand to code enforcement like yard maintenance. - Land Bank: Pivoting to a 1099 model after staff resignation; $10,000 commitment from CED budget. - New Positions: Three proposed: (1) Economic Development Assistant (support Chris Parr) – $206,000 for 2026, (2) Traffic Operations Coordinator (engineering) – one person currently handles 100+ signals, (3) Motor Equipment Operator (parks) – offset by contract savings. Not recommending custodian or library position yet. - Property Tax Discussion: Data shows city’s levy rate dropped 17% over 10 years; city accounts for 20% of total tax bill (schools 60%). Staff recommends keeping levy rate flat (capturing 100% of growth) for 2026, which would be a small increase. Some council members expressed concern about capturing 100% and suggested keeping below the truth-in-taxation threshold. - Franchise Fee: Already passed resolution; notification to MidAmerican needed. Options discussed: freeze at 3% or skip a year. Staff noted MidAmerican has a rate case before ICC, which may affect future adjustments. City Council Meeting (Approvals) - Consent Agenda (Minutes and Appointments, Second Reading Ordinances, Resolutions): Approved unanimously (8-0). - Non-Consent Agenda – Second Reading Ordinances: - 19.1 (Increase Class C Head Shop Licenses for Yabba Dabbas): Approved 6-2 (Rosak and McNeil nay). - 19.2 (Increase Class B Incidental Tobacco Dealer Licenses for Yabba Dabbas): Approved 6-2 (McNeil nay, Rosak nay). - Non-Consent Agenda – Resolutions: - 20.1 (RCG 30th Anniversary Block Party, Sept 25, 2025): Approved 7-0 (Murphy recused). - 20.2 (2026-2029 Strategic Plan Goals): Approved 8-0. - 20.3 (Tobacco Retail Grant): Approved 8-0. - 20.4 (Opioid Litigation): Approved 8-0. - 20.5 (MIRR Bike Path Phase II): Approved 8-0. - 20.6 (OSLAD Grant Application): Approved 8-0. - 20.7 (Cannabis Fund Assistance): Approved 8-0. - First Reading Ordinances (Advanced to Second Reading): - 21.1 (Park alcohol sales by not-for-profits): Approved 8-0. - 21.2 (Zoning text amendment for building design flexibility in Moline Centre): Approved 8-0. - 21.3 (Garbage and recycling fee changes): Approved 8-0. - 21.4, 21.5, 21.6 (Water and sewer rate and charge amendments): Approved 8-0. - Miscellaneous Business: Mayor announced travel for Hunt Institute; council member reported on League of Municipalities conference; thanks to engineering for street lights on 19th Street. - Executive Session: Motion to convene for collective negotiating matters (5 ILCS 120/2(c)(2)) – approved 8-0. Key Outcomes - All 7 committee-of-the-whole items were approved unanimously. - All consent agenda items approved. - Non-consent ordinances 19.1 and 19.2 passed with two dissenting votes; all other non-consent items passed unanimously. - All first reading ordinances advanced to second reading. - Budget discussions will continue at the Saturday work session in October; council will provide direction on property tax capture, franchise fee implementation, and new positions.

Note: The agenda for this meeting lists the date as September 16, 2025, but the provided source material designates the meeting date as September 24, 2025. This summary uses the designated date. This was a special Committee-of-the-Whole meeting convened to continue discussions on the Special Capital Improvement Plan (CIP) Fund for fiscal year 2026 and beyond. The Council reviewed revenue sources (franchise fees, property tax levy) and major expenditures (infrastructure, city hall renovation, central fire station, riverfront development). No formal votes were taken; staff were directed to provide additional analysis and scenarios for the upcoming budget workshop. Franchise Fee Discussion - The natural gas and electric franchise fee ordinance adopted in 2023 includes a 3% rate increase effective January 1, 2026. Therefore, no further Council action is needed at this time. The fee is projected to generate $1,846,000 in 2026, allowing the CIP to increase to $1 million (toward a strategic goal of $3 million). - Alderperson Schmidt expressed concern, stating he did not recall the 3% increase in the original ordinance and requested time to review the minutes. Council acknowledged his request. - The ordinance also contemplates future increases: 1% in 2028 and 1% in 2029, for a total of 5%. Several council members expressed interest in a scenario that does not assume these future increases, to avoid “false security.” Staff agreed to prepare a spreadsheet showing revenues at a constant 3% rate. Property Tax Levy Discussion - The administrative recommendation (Carol and Bob) is to maintain the levy rate at $1.7198 (the lowest in 35 years) to take advantage of assessed value growth of 5.92%. This would generate an additional $159,000 above the minimum needed to balance the budget, all going to the CIP fund, accumulating to $1.6 million over 10 years. - Alderperson Schmidt (and others): Opposed capturing all of the growth, preferring to capture only 50% (or less). Schmidt argued that full capture combined with franchise fee increases would be unfair to residents. He stated he “won’t support an increase in capturing all the 50 percent of our growth.” Several council members echoed caution about the cumulative impact on residents. - Council members asked for specific comparisons: minimum levy (reducing rate to $1.704, yielding $39 annual residential increase) vs. recommended levy ($44 annual increase). Staff agreed to provide a chart comparing the impact of the minimum and recommended levels on monthly and annual household costs, as well as historical data on cumulative impacts. - Staff noted that even at the minimum levy, the city would still need a Truth in Taxation hearing because the increase would exceed 5%. Expenditure Review – City Hall, Fire Station, and Riverfront - City Hall Renovation (full-scale, $15 million): Bonding cost over 30 years would total $31 million (principal and interest). Option 2 (extensive maintenance, $8 million) with 15-year bonds would cost $17.5 million total. Staff recommended leaving the City Hall bonding out of the budget as a placeholder until interest rates are more certain, then amending. - Central Fire Station Renovation ($25 million + $2 million for Station 2): Bonding over 30 years at 4.6% would total $50 million. Waiting a year could lower the rate. Details on Station 2 needs (structural, HVAC, ADA) were discussed; a tour was suggested for council members to visualize issues. - Riverfront Development: $10 million placeholder over 10 years for public infrastructure (park, amphitheater, etc.). Staff noted grants may be limited; state and federal funding outlook is uncertain. - Parks: No additional CIP funding needed; parks balanced their own budget. - Staff highlighted that the 10-year plan includes $24 million in infrastructure projects (primarily road improvements driven by PCI scores) and $1.25 million annually for riverfront. Key Outcomes - No formal decisions were made. Council requested the following before the October 18 budget workshop: - A spreadsheet showing franchise fee revenue assuming a constant 3% (not the 5% future increases). - A comparison of property tax levy scenarios (minimum vs. recommended) with monthly/annual household impacts, plus historical context. - Further analysis of City Hall and fire station bonding options, including potential interest rate changes. - The meeting moved into executive session (5 ILCS 120/2(c)(5) and (c)(6)) for discussions on property acquisition and probable litigation. - Public comment was moved earlier (no speakers).

The Moline City Council held a combined Committee-of-the-Whole and City Council meeting on September 16, 2025, at 6:00 PM in City Hall. The meeting covered a wide range of items including the approval of a new strategic plan, amendments to park alcohol regulations, tobacco license increases for a local business, a contract for a comprehensive plan update, and several special event permits. Key votes were taken on both the committee and council agendas. Oath of Office & Presentation - Oath of Office: Tanner Gillespie was sworn in as a regular commissioned police officer, effective September 3, 2025. He is a lateral transfer from Columbia, Missouri, and a 12-year veteran of the Illinois National Guard. - Presentation: Barbara "Barb" Sandberg was recognized for decades of service to the community, including her work on historic preservation and the Moline Preservation Society. She received the Key to the City. Consent Calendar - Approved unanimously: Committee-of-the-Whole meeting minutes (August 19, 2025), Council and Executive Session minutes (August 26, 2025), and appointments made on September 9, 2025. - Second Reading Ordinances (all approved): Zoning amendments for solar energy systems; video gaming terminal increases for Casey's Tavern and Dew Drop Inn; R-2 district zoning text amendments; rescission of Ordinance 3015-2024 and partial termination of a redevelopment agreement. - Resolutions (all approved): Engineering agreement for River Drive Streetscaping Phase II ($301,400); grant to Sprint the Miss event ($1,000); grant to Walk to End Alzheimer's ($500) and street closure; intergovernmental agreement with MetroLINK for EV charging station; licensing agreement with CBI Bank & Trust for underground electrical line. Public Comments & Testimony - No public comments were made during the meeting. Discussion Items - 9.1 – Park Alcohol Ordinance (Nonprofits): Ordinance to allow not-for-profits to sell, possess, and consume alcohol in city parks (excluding Green Valley) with a special use permit from the Park Board. An amendment was added to explicitly exclude the Riverside (Riverslide) pool area. The motion as amended passed unanimously. - 9.2 – Rouse Consulting Group Block Party: Approved street closures for the RCG 30th Anniversary Block Party on September 25, 2025. City Administrator Bob Vitas recused himself due to a client relationship. - 9.3 – SWAG Grant Application: Authorized application for $42,985 from Rock Island County Waste Management Agency for solid waste management and recycling activities. Approved. - 9.4 – IDOT Mowing/Maintenance Agreement: 10-year intergovernmental agreement for mowing and maintaining state right-of-way, reimbursed quarterly. Approved. - 9.5 – Lighting on the Commons Event: Approved special event application for November 22, 2025, including street closures and public property use. Approved. - 9.7 & 9.8 – Tobacco License Increases (Yabba Dabbas): Two ordinances to increase the number of Class C (head shop) and Class B (incidental tobacco dealer) licenses for AAA Retailers LLC d/b/a Yabba Dabbas. Extensive discussion about the concentration of smoke shops in the 4300–4400 blocks of Avenue of the Cities, and a prior misclassification of the business. The council voted to approve both licenses, with one nay in committee (9.7) and two nays in committee (9.8). On first reading at the council meeting, 22.2 passed 7-1 (McNeil nay) and 22.3 passed 7-1 (McNeil nay). - 9.9 – Zoning Text Amendment (Non-Conforming Buildings): Amended Moline Centre form-based code to allow more design flexibility for non-conforming buildings, redirecting design review to standard zoning code. Approved unanimously. - 9.10 – Comprehensive Plan Update Contract: Authorized a contract with Lamar Johnson Collaborative (LJC) for $1,150,000 to develop the Moline Comprehensive Plan Update over 13–14 months. The contract includes a multimodal transportation component. Approved unanimously. - 9.11 – Bent River Brewing Licensing Agreement: Approved a licensing agreement for alcohol sales during the RCG Block Party. Vitas recused himself. - 9.12 – 2026–2029 Strategic Plan: Approved the strategic plan goals and objectives after an amendment to remove the words "regional approach" from Goal 1.2A (investigate supplying water to other local governments). Alderperson Schmidt moved the amendment, expressing concern that "regional approach" could imply ceding control. The amendment passed, and the plan as amended was approved unanimously. Informational Items - 10.1 – Status Report (Bob Vitas): Noted progress on the comprehensive plan update, Central Fire Station design, playground installation at Moline Little League, and the upcoming groundbreaking for the South Slope reconstruction project ($113 million). - 10.2 – Artisan Zoning & Maker District (Chris Mathias): Staff presented a concept for an artisan/maker district, focusing on the Old Town area. The idea originated from a mayor's conference and was discussed with the Plan Commission. Staff will conduct a building inventory and outreach to property owners. Council expressed support for targeting Old Town rather than downtown. Key Outcomes - Votes: - 9.1 (Park Alcohol Ordinance) – Amended and passed unanimously. - 9.7 (Class C Head Shop License) – Passed 7-1 (one nay in committee; on first reading 22.2 passed 7-1, McNeil nay). - 9.8 (Class B Tobacco License) – Passed 7-1 (two nays in committee; on first reading 22.3 passed 7-1, McNeil nay). - 9.12 (Strategic Plan) – Amended and passed unanimously. - All other items on the committee and council agendas were approved either unanimously or with minimal opposition. - Next Steps: Staff will begin developing a work plan for the strategic plan and will proceed with outreach for the Old Town artisan district. The comprehensive plan update will commence immediately. The South Slope reconstruction groundbreaking is scheduled for the following week.

The Moline City Council held a combined Committee-of-the-Whole and regular City Council meeting on August 28, 2025, at 6:00 PM in Council Chambers. The meeting included a public hearing on zoning text amendments, approval of multiple contracts and grants, a detailed budget work session for fiscal years 2026-2028, and advancement of several ordinances. The meeting adjourned to executive session. Public Hearing - Text Amendments to Zoning and Land Development Code (R-2 District): Alderperson Timian, lead sponsor, presented a proposal to reduce the minimum lot size in the R-2 district from 6,000 to 2,000 square feet, increase maximum lot coverage for primary residences from 25% to 85%, reduce front and rear yard setbacks, and reduce minimum required parking spaces from two to one. He stated that 30% of Moline's lots are under 6,000 square feet and that current regulations deter smaller, more affordable housing. Co-sponsor Alderperson McNeil expressed support, calling it a responsible approach to addressing housing needs. No public testimony was offered. The public hearing was opened and closed at 6:07 PM. Discussion Items - Budget Work Session 2026-2028 (Carol Barnes, Director of Finance): Staff presented a comprehensive review of the four enterprise funds (water, wastewater, stormwater, and sanitation) and the proposed user fee increases necessary to balance each fund. Key proposed increases: Water Pollution Control (6% annually for 2026-2028), Stormwater (2% annually), Water (no increase in 2026, but an infrastructure surcharge considered for 2027), and Sanitation (2% annually). The total monthly impact per residential customer was estimated at $3.63 (or $43.56 annually). Staff also reviewed the 2025 budget amendments, noting a net increase in fund balance of approximately $3 million, primarily due to a deferred economic development project. Council discussed the need for rate increases to meet IEPA loan requirements for the South Slope project and the importance of long-term planning. Alderperson Schmidt praised the staff for transforming the funds from disarray to stable, predictable finances. - Bid Award for Lead Service Line Replacement (Item 7.8): Staff reported that McClintock Trucking & Excavating withdrew their bid after the 120-day period, citing non-receipt of notice. The city could not prove receipt, so the bid was re-awarded to Miller Trucking & Excavating Company for $3,410,845. Staff noted that going forward, read receipts or certified mail will be used to avoid similar issues. The council approved the resolution. Key Outcomes - Public Hearing on R-2 Zoning Amendments: The public hearing was closed. The ordinance (Item 20.4) was later advanced to second reading by an 8-0 vote during the City Council session. - Contracts and Resolutions Approved (Committee-of-the-Whole): - 7.1: Resolution authorizing contract with Walter D. Laud, Inc. for 7th Street and 16th Avenue Intersection Reconstruction ($292,565.64) – approved 6-0 (later 8-0 on council). - 7.2: Resolution for Phase II Engineering for River Drive Streetscaping ($301,400) – approved 6-0. - 7.3: Grant to Two Rivers YMCA for Sprint the Miss event ($1,000) – approved 6-0. - 7.4: Ordinance amending public hearing notice requirements (adding social media and website notification) – approved 7-0. - 7.5: Resolution for Walk to End Alzheimer’s event and grant ($500) – approved 8-0. - 7.6: Resolution authorizing purchase of 0.26 acres for stormwater project ($19,500) – approved 8-0. - 7.7: Intergovernmental agreement with MetroLINK for EV charging stations – approved 8-0. - 7.8: Resolution awarding lead service line replacement to Miller Trucking ($3,410,845) – approved 8-0. - 7.9: Licensing agreement with CBI Bank & Trust for underground electrical line – approved 8-0. - City Council Consent Agenda: Approved unanimously (8-0), including minutes, second reading ordinances (speed limit changes, parking changes, liquor license restriction, comprehensive plan amendment), and consent resolutions (capital improvement plans, multiple contracts, and special event approvals). - Non-Consent Resolutions (19.1-19.5): All approved 8-0: 19.1 (intersection reconstruction), 19.2 (property purchase), 19.3 (lead service line), 19.4 (49th Street drainage improvements – Phase I, $1,064,157.74), 19.5 (construction engineering services for drainage, $157,290). - First Reading Ordinances (20.1-20.5): All advanced to second reading by 8-0 votes, including amendments for solar energy systems, video gaming terminal increases at Casey's Tavern and Dew Drop Inn, R-2 zoning amendments, and rescission of a redevelopment agreement with Renew Moline Properties. - Executive Session: Council voted 8-0 to convene an executive session to discuss collective negotiating matters.

This Committee-of-the-Whole meeting, originally scheduled for August 19, 2025 per the agenda, took place on August 28, 2025. The primary agenda item was a presentation and discussion on the City Hall Rehabilitation and Reuse Project. No formal votes were taken; the session served as a briefing for council members ahead of future budget and CIP decisions. Discussion Items - City Hall Rehabilitation and Reuse Project – Denver Schmitt (Director of Public Works) and Amy Gilbertson (Trivers) presented the findings of a holistic assessment of the 1914 building. Key deficiencies identified include: lead paint, asbestos, original galvanized plumbing, undersized electrical components, significant water infiltration causing mold, a non-ADA-compliant ramp, and deteriorating exterior facade. The preferred concept plan would move council chambers to the first floor, relocate finance into City Hall, improve security (public access restricted to first floor), move the elevator inside, restore the historic portico and parapet, and add a new accessible entry. The total estimated cost for the full scope is $17 million (with 11% escalation for a summer 2026 construction start). Council members discussed potential cost reductions: removing the portico/parapet restoration (≈$1.8M), not finishing the basement for HR (≈$1M savings), and postponing solar panels (≈$1M). These cuts could bring the project to approximately $14M. A comparison to new construction showed similar costs (≈$18M) but a later completion date (March 2029 vs. September 2027). Financing scenarios were presented by a staff member (Carol): for $17M, 20-year bonds at 4.4% would cost $1.455M annually; 30-year at 4.9% would cost $1.2M annually. For $13.6M, 20-year at 4.4% would be $1.1M, 30-year at 4.9% would be $915k. Discussion included the possibility of historic tax credits (River Edge program) but noted government entities are ineligible; grants such as Saving America's Treasures were mentioned as potential sources. Council members expressed concern about the overall cost and the cumulative burden of other city projects (e.g., Central Fire Station, riverfront), but acknowledged the building's urgent needs and the risk of further escalation. No decision was made; staff will prepare detailed CIP options, prioritize projects, and research grant opportunities for a future discussion. - School Traffic Issues – Under Miscellaneous Business, council briefly discussed significant traffic backups near Roosevelt and Hamilton schools during the first week of the school year. Chief Paul noted that such congestion is typical for the first three weeks and will be monitored before further action. Key Outcomes - No formal votes or approvals were taken. The City Hall project will be incorporated into a broader Capital Improvement Plan (CIP) workshop scheduled for September, where council will set priorities and consider funding options. Staff will also compile a list of potential grants and their feasibility for the city.