Public Meetings - Payson, Arizona

The Town of Payson Common Council met on January 8, 2025, at 4:00 p.m. in the Town Hall Council Chambers. The council addressed a range of items including the selection of a Vice-Mayor, a public hearing on a liquor license, acceptance of a utility easement, a water development fee payment plan for a hotel, council liaison appointments, and the process to fill the Town Manager vacancy. A highly debated proposal to appoint Charlie Seraphin as Interim Town Manager was ultimately tabled to a special meeting on January 15, 2025, following extensive public comment and council discussion. Consent Calendar - No items were listed on the Consent Agenda. Public Comments & Testimony - Jim Muhr welcomed the new council members and expressed confidence in their future decisions. - Dustin Bullard, owner of the Mogollon Treatment Center, voiced concerns about the Town's Engineering Department permitting process, citing a nearly two-year delay and inconsistent inspector requirements. He urged the council to streamline business processes and support local investment. - Tom Dunning objected to the proposed appointment of Charlie Seraphin as Interim Town Manager, calling it a "precipitate move" and a sign of cronyism. He urged following normal hiring procedures. - Roy Sandovol cautioned against appointing Charlie Seraphin and suggested the council prioritize experienced board members for interim roles. - Bob Halenar requested that the snack bar concession buildings at Rumsey Park be remodeled and repaired before the Little League season. Vice-Mayor Tubbs noted the Rumsey Master Plan would be discussed at the February 4, 2025 Work Session. - Judith Hansen questioned the permitting of a BMX park at Wade and Meadow, expressing safety concerns for children. Staff offered to connect her with appropriate officials. - Isaac Blake raised concerns about council members' political and financial relationships with the Transparent Payson PAC and the Mogollon Action Committee, citing potential conflicts of interest. Mayor Otto stated he contributed to the PAC but resigned in November. Council Member Haws suggested placing the matter on a future agenda. - During the H.4 discussion, additional speakers opposed the Seraphin appointment: Donovan Christian cited favoritism; Jennifer Smith highlighted the qualifications of Acting Town Manager Sheila DeSchaaf; Scott Greenhalgh urged keeping the current manager while starting recruitment; and Isaac Blake questioned the need to replace the current acting manager and referenced a prior legal case involving Seraphin in St. Augustine. - Doug Ardt, Team Lead for the Gila County Elections Integrity Team, spoke via Zoom endorsing Charlie Seraphin, stating that change had been mandated by the voters. Discussion Items - Selection of Vice-Mayor (Agenda item prior to A): Council Member Ferris nominated Council Member Susan "Suzy" Tubbs as Vice-Mayor; seconded by Council Member Bell. Approved 7-0. - Town Manager's Report (C.1): Acting Town Manager Sheila DeSchaaf reported on street department crack sealing, library January events, water treatment statistics (1,289 acre-feet or 420 million gallons of surface water treated from May 10 to December 9, 2024), and a delayed hockey clinic at the ice rink now scheduled for January 18, funded by two anonymous donations for 24 youth. - Public Hearing E.1 – Liquor License Application: Town Clerk Tracie Bailey presented a Series 6 bar liquor license application from Kyle Delly, agent for County Liquors, for 703 W. Main Street (Duza’s Restaurant). Delly stated the license would be placed in inactive status until a permanent location is found. Public comment from Laura (Zoom) questioned the address. Council Member Ferris requested future staff reports explain liquor license series. Motion to approve passed 7-0. - Resolution F.1 – Utility Easement: Water Department Director Tanner Henry presented Resolution No. 3429 accepting a 16-foot-wide public utility easement from Church of the Nations (CFTN Payson) for access to a water main. No money exchanged. Motion to approve passed 7-0. Acting Manager DeSchaaf confirmed future similar items could be placed on the Consent Agenda, with council consensus. - H.1 – Water Development Fee Payment Plan for Home2Suites: Tanner Henry requested approval of a 120-month payment plan for $164,700.87 in water development fees (48.57 Equivalent Dwelling Units). The hotel is a 94-room development. Discussion included interest rates (none charged historically) and risk mitigation. Motion to approve passed 7-0. - H.2 – Council Liaison Appointments: Town Clerk Bailey presented a PowerPoint on appointments to boards and commissions. The mayor and council members volunteered for liaison roles with alternates: - Airport Commission: Mayor Otto (alternate Council Member Bell) - Board of Adjustments: Vice-Mayor Tubbs (alternate Council Member Nossek) - Building Advisory Board: Vice-Mayor Tubbs (alternate Mayor Otto) - Historic Preservation and Conservation Commission: Council Member Bell (alternate Council Member Haws) - Parks and Recreation Commission: Council Member Haws (alternate Council Member Flaherty) - Planning and Zoning Commission: Council Member Ferris (alternate Vice-Mayor Tubbs) - Economic Development Advisory Consortium (EDAC): Mayor Otto (alternate Council Member Bell) - Central Arizona Governments (CAG): Mayor Otto (alternate Council Member Ferris) - Public Safety Personnel Retirement Board: Mayor Otto - Payson Area Advisory Youth Council (PAAYC): Vice-Mayor Tubbs (alternate Council Member Nossek) - Chamber of Commerce: Council Member Haws (alternate Council Member Flaherty) - H.3 – Process to Fill Town Manager Vacancy: Human Resources Director Lynne O’Donnell reviewed the 2019 recruitment process, comparing in-house vs. professional firm approaches. Council discussion favored tabling until after H.4 and H.5. Motion to table passed 7-0. - H.4 – Appointment of Charlie Seraphin as Interim Town Manager: After public comments, Council Member Flaherty read a statement expressing concerns about transparency and recounting a Cherokee rattlesnake story. Council Member Haws requested discussion in executive session. Motion to recess to executive session for H.4 and H.5 passed 7-0. The council reconvened at approximately 8:46 p.m. - H.5 – Executive Session for Litigation: The council received legal advice on pending litigation (case numbers S-0400-CV-202400271, S-0400-CV-2023-00118, S0400CV202200198, and Boulder Creek HOA litigation). Key Outcomes - Vice-Mayor: Suzy Tubbs elected 7-0. - Liquor License (Series 6): Approved 7-0; recommendation to state. - Utility Easement (Resolution 3429): Approved 7-0. - Water Development Fee Payment Plan (Home2Suites): Approved 7-0 for 10 years, no interest. - Council Liaison Appointments: Finalized as listed above. - H.3 and H.4: Tabled to a special meeting on Wednesday, January 15, 2025, at 4:00 p.m. Motion passed 7-0. - Executive Session: Held for legal advice on litigation; no action taken publicly. - Adjournment: 8:49 p.m.

The meeting was the first of six scheduled budget work sessions for fiscal year 2025-2026. It ran from 3:00 p.m. to approximately 5:51 p.m. in the Town Hall Chambers. All seven council members were present (Council Member Tubbs arrived at 3:02 p.m., Council Member Flaherty at 3:19 p.m.). Acting Town Manager Sheila DeSchaaf opened by outlining the budget process and the agenda order (department presentations first, then finance). No public comment was taken, as work studies are for discussion only. The meeting also experienced a Zoom audio outage; the meeting was recorded and later made available online. Discussion Items - Department Service Level Presentations: Each department director or lead presented their organizational structure, budget, staffing, key responsibilities, capital improvement projects (CIP), and 2024 highlights. Notable points included: - Water Department (Tanner Henry): Operating budget $10M, CIP $18M, 23 FTEs. System serves 8,000 residential and 689 commercial customers, consuming about 1.6 million gallons/day. Cost to produce 1,000 gallons: $20.30. Water rates fully support the enterprise fund; no tax funding. Pipes range from 75 years old to new; recommended replacement of 3.3 miles/year ($8M/year). Current CIP includes Hillcrest storage tank, AMI meter replacement (4,000 of 5,300 meters replaced, $4M project with 3:1 WIFA grant), PFAS treatment studies. Council Member Bell asked about pipe age and replacement timeline. - Engineering Division (Larry Halberstadt): 5 FTE budgeted, 3 filled. Uses on-call contractors for overload; task orders are zero-dollar until executed. Council Member Ferris asked about percent outsourced; Halberstadt said he would return with specific numbers. Council Member Bell questioned the impact of smart growth/sustainability language in the General Plan; Mayor Otto steered discussion back, noting it strayed from the agenda. Christine Smith (Deputy Town Manager) clarified sustainability for public works means planning for future infrastructure needs. - Streets & Fleet (Andrew Jackson): Annual budget $2.5M from HURF (gas tax, etc.). Maintains 11 miles of residential roads; ADOT maintains highways 87 and 260. Town has agreement to maintain sidewalks and landscaping along state highways. Private streets are not maintained. - Airport (Dennis Dueker): Operating budget $764,568 (includes CIP). 2022 flight operations 34,250, estimated 39,300 by 2027. 86 based aircraft. Runway overlay project (March 2025) funded 90% by ADOT. Airport supports wildland fire services. - Facilities Maintenance (Allen Rislund): First year of division. Budget not specified. Completed roof replacement, HVAC upgrades, fire extinguisher program. Council Member Tubbs asked about HVAC comfort issues; Rislund noted original installation had gas hookup errors and thermostats are being adjusted. - Community Development (Doni Wilbanks): Budget $2.6M, 14 FTE, 7 PT, 2 variable. Four divisions: Building Services (2018 IRC/IBC), Planning & Zoning, Economic Development/Tourism, Transit (B-Line bus). 800+ permits/year, 200 code enforcement cases/year. General plan update completed; CityWorks permitting software implemented for residential. - Parks & Recreation (Steve Richardson): Budget $3.1M, CIP $3.5M, 17 FTE. Highlights: 4th of July attendance 20,000, youth sports participation up 8.32%, summer camp up 32%, facility rental hours up 66%. Ice rink operated five weeks. Event Center lighting upgraded to LED. Mayor Otto asked about Hashknife Pony Express use of corrals during a Forest Service event; Richardson confirmed they are not using the arena/stalls, so riders can still use them. - Police Department (Cmdr. Josh Haines): Budget $11.4M, CIP $848,000, 24 civilian employees (16 dispatchers), 2 PT, 2 variable. Vehicle replacement: 4 Tahoes and 1 Colorado purchased; lead time 9-18 months for outfitting. Chief Staub noted it takes longer to get a vehicle than to train a lateral officer. Council Member Ferris questioned leasing vs. purchasing; Haines explained that outfitting costs ($43k-$52k) and downfitting reduce leasing benefits. Vehicle lifespan 5-6 years due to take-home program. Evidence facility CIP to be discussed later. - Fire Department (Chief David Staub): Budget $9.6M, 38 FTE. All-hazard response, paramedic first response (no ambulance transport). Covers multiple districts via contract. Ladder truck lead time still 44 months; staff actively seeking alternatives. Mayor Otto asked about ladder truck lead time; Staub confirmed 44 months and said current truck is still worth the wait. - Information Technology (Jeff Benedict): Budget $2M (general + public safety). 4 positions, 1 vacant. Completed network modernization, implemented new ERP (Oracle NetSuite), helped other departments with camera system, EOC, library AV. Handled 1,599 help desk tickets in 2024. Council Member Bell asked about ERP system; Benedict explained it's the new finance software. Council Member Ferris questioned necessity of recent upgrades (e.g., $50k+ for Transparency Center); Benedict said staff is evaluating other platforms. - Human Resources (Lynn ODonnell): Budget $550k, 3 FTE. Manages payroll for 200+ employees, compensation surveys, benefits (two EAPs including public safety-specific), wellness program, employee engagement. Upcoming: new performance management system, enhanced recognition program. - Library (Emily Linkey): Budget $743k ($365k from general fund, rest from county tax and Friends). Open 50 hours/week, 6 days. 77,764 visits, 89,534 physical circ, 14,396 e-circ, 482 programs (9,072 attendance). 912 new cards. Friends fund books/programs. Council Member Bell asked about school collaboration; Linkey said they offer databases, work one-on-one with teachers, and have repeatedly offered partnership but schools have not taken up. - Finance (Dana Ohanesian): Budget $870k, 7 FTE. Responsibilities include budget compilation, accounting, procurement, audit coordination. Currently implementing new ERP (Oracle NetSuite) expected by July 2025. - Financial Overview (Dana Ohanesian): The town has two primary accounts: Chase Bank (checking) and Local Government Investment Pool (LGIP, savings) managed by State Treasurer, yielding 4.6% interest. Three major funds: General Fund, HURF (street), Water/Enterprise. Non-major funds: Bed Tax, Airport, Library, Capital Projects, Capital Replacement, Contingency. FY2024-25 total budget: $106,058,016. Property tax levy: 0.2992 per $100 assessed value. Town operates under Home Rule (voted in 2022, next vote 2026). Total projected revenue for all funds: $69,218,303 (including $6.5M bond revenue no longer applicable). General fund revenue projected at $38.7M. Long-term liabilities: leases $2.2M, water loans (WIFA) $28.8M, PSPRS unfunded liability $19.8M, OPEB $18.7M, compensated absences $10M – total $80.2M. Council Member Bell asked if LGIP information could be added to Transparency Center website; Ohanesian said he'd work with IT. Council Member Bell also questioned the percentage applied to PSPRS from the 0.88% sales tax; DeSchaaf clarified that a portion always goes to current employees, and the policy pays an extra $500k-$600k/year to reduce unfunded liability. Ohanesian explained that police vacancies negatively impact unfunded liability because the higher contribution rate for unfunded portion is not paid on vacant positions. Key Outcomes - No formal votes or actions taken (work study session only). - Council Consensus: Requested additional deep-dive presentations on two topics: 1. Local Government Investment Pool (LGIP) – to understand investment strategy, interest returns, and account structure. 2. Public Safety Personnel Retirement System (PSPRS) Unfunded Liability – to understand the funding policy, why the liability persists, and the impact of vacancies. - Staff will arrange presentations from LGIP officials and PSPRS representatives for a future work session or regular meeting. - The Transparency Center module costing $29,000 (from ClearGov) will be reviewed to potentially remove an underused module, reducing costs. - The next budget work session is scheduled for February 4, 2025, covering the Corporate Strategic Plan and Capital Improvement Program. - All department presentations and the financial overview will be used to inform the upcoming budget process, with a tentative schedule: adopt fee schedule in April, tentative budget in May, final budget in June/July 2025.

The Payson Town Council held a special meeting on December 16, 2024, at the Town Hall Council Chambers, 303 N. Beeline Highway, Payson, Arizona. Mayor Stephen Otto called the meeting to order at approximately 3:02 p.m.; adjournment was at approximately 4:54 p.m. Council Members Charlie Bell, Jim Ferris, Dallin Haws, Scott Nossek, and Susan 'Suzy' Tubbs were present. Council Member Brett Flaherty was absent. Staff present included Deputy Town Manager Sheila DeSchaaf, Town Attorney Christina Estes-Werther, Town Clerk Tracie Bailey, and Senior Deputy Town Clerk Michelle Bailey. The meeting combined a council orientation and policy training session with two action items: confirming Sheila DeSchaaf as Acting Town Manager and approving Resolution No. 3428 to change the authorized signer on town bank accounts. Public Comments & Testimony - Michael Coin, a member of the audience, commented during the orientation to point out a misspelling on the PowerPoint. No other public testimony was taken. Council Orientation and Policy Training - Sheila DeSchaaf presented a PowerPoint on the Town of Payson's council-manager government, including the town's 1973 incorporation, council and staff roles, boards/commissions/committees, chain of command, and best practices. She noted the town has approximately 150 full-time equivalent employees, with the figure slightly higher after the town assumed responsibility for the B Line bus. - Christina Estes-Werther reviewed governance, policy-making versus quasi-judicial roles, Open Meeting Law, executive sessions, conflicts of interest, voting rules, and penalties. She advised that in quasi-judicial matters, council members should avoid pre-judgment and ex parte contacts. - Council Member Bell asked whether the council would have a facilitated session to discuss goals; DeSchaaf said one is anticipated in February before the budget process. - Council Member Ferris requested a larger font on future presentations; DeSchaaf said a copy of the presentation would be emailed after the meeting. - Council Member Bell asked about changing the regular meeting schedule; DeSchaaf confirmed the council may cancel, reschedule, or delay meetings. - Council Member Nossek asked whether motions on the screen had to be verbalized; Estes-Werther said the motion and second must be recorded in the minutes, but reading them aloud is not required. - Council Member Ferris asked whether the Police Department overflow room and Zoom participation satisfied public access. Staff explained that people in the overflow room who want to speak are brought to the chambers. - Council Member Haws asked about public comment time limits; Estes-Werther said limits or extensions should be set before public comments begin, especially for controversial items. - Estes-Werther noted that under council policy, an abstention counts as an affirmative vote unless the abstention is based on a conflict of interest. Action Item: Confirm Sheila DeSchaaf as Acting Town Manager - Town Attorney Estes-Werther explained that outgoing Town Manager Troy Smith had named Deputy Town Manager Sheila DeSchaaf as Acting Town Manager, and council confirmation was needed for her to exercise duties under Town Code Section 31.20, including acting as bank signatory and as the town's agent under federal, state, or local laws, loans, water settlement matters, WIFA, FAA, and other mandated matters. - Council Member Ferris asked whether council members could ask staff questions before a new town manager is appointed; DeSchaaf said council policy allows discussions with department directors. - Council Member Bell asked DeSchaaf whether she could serve objectively without being influenced by past associations. DeSchaaf responded that staff carries out the direction of the Town Council. - Motion by Council Member Susan 'Suzy' Tubbs, seconded by Council Member Dallin Haws, to confirm Sheila DeSchaaf as Acting Town Manager. The motion carried 6-0. Action Item: Resolution No. 3428 – JPMorgan Chase Bank Signatories - Acting Town Manager DeSchaaf requested the change in authorized signer from outgoing Town Manager Troy Smith to herself as Acting Town Manager for continuity of operations. - Motion by Mayor Stephen Otto, seconded by Council Member Jim Ferris, to approve Resolution No. 3428, which authorizes and directs Mayor Otto to execute documents amending the authorized signer for various town accounts maintained at JPMorgan Chase Bank. The motion carried 6-0. Key Outcomes - Confirmed Sheila DeSchaaf as Acting Town Manager by a 6-0 vote, with Council Member Brett Flaherty absent. - Approved Resolution No. 3428 by a 6-0 vote, with Council Member Brett Flaherty absent. - Planned next steps include selection of the vice mayor and council liaisons at the first regular meeting in January 2025, and a facilitated council goal-setting/budget session anticipated in February 2025. - The council orientation and policy training completed with guidance on Open Meeting Law, executive sessions, conflict-of-interest procedures, and council operations.

The Town of Payson Common Council met on December 11, 2024, at 303 North Beeline Highway, Payson, AZ. Mayor Chris Higgins called the meeting to order at approximately 4:02 p.m. The agenda included no consent calendar items, hearings, resolutions, unfinished business, new business, or miscellaneous items. The meeting consisted of public comments, a town manager report, two proclamations, farewells to outgoing council members and the mayor, a reception, and the administration of the oath of office to the incoming mayor and council. Council Member Susan 'Suzy' Tubbs participated electronically via Zoom. Council Member Jolynn Schinstock was absent; her farewell remarks were read by Council Member Brett Flaherty. The meeting recessed at approximately 4:46 p.m. and reconvened at 5:04 p.m., adjourning at approximately 5:40 p.m. Public Comments & Testimony - Becky Orohood, a Payson resident, thanked the outgoing council for having the wisdom and fortitude to address items that had been postponed for years. She commended Vice Mayor Barbara Underwood's years of service and urged the incoming council to remain open to the Town's needs. She also expressed concern about comments from a new member regarding spending on fire trucks, saying a ladder truck can save buildings and lives. - Cindy Linford, a Payson resident, thanked the council for their sacrifices, teamwork, and efforts, noting that disagreement is normal but the team worked together well. - Tom Dunning, a 20-year Payson resident, said the outgoing council's dream of improving Payson for everyone would continue, citing road fixes, an event center, and a year-round aquatic/recreation center as examples. - Mike Quinn thanked outgoing officials for understanding the importance of investment, saying Payson can grow and prosper if the town invests in facilities and quality of life. He emphasized that investment requires taxes but yields returns, and he hoped the next council would continue on the same track. Staff Report and Presentations - Town Manager Troy Smith summarized the December 11, 2024 Town Manager Report. Highlights included: the Payson Police Department's 'Beards on Patrol' fundraiser raised $9,991 for a cancer survivor, with notable donations from Roadrunner ($2,000), Payson Chapman ($500), Walmart ($500), and Lowry's ($400). - Engineering and Streets divisions completed a roadway restriping project for the season. - Parks and Recreation announced Winter Wonderland at Green Valley Park on December 14, including the Electric Light Parade at 6 p.m. and a real ice skating rink open from December 14 through January 19, 2025. - Smith also noted Wreaths Across America on December 14 at 1 p.m. and the retirement of transportation coordinator Juanita Coghill. - Council Member Flaherty thanked town staff for assisting with a memorial at the rodeo grounds and for hosting Winter Wonderland. Proclamations - Mayor Higgins read a proclamation declaring December 14, 2024 as National Wreaths Across America Day in Payson. Jessica Weinland accepted the proclamation and noted this was the sixth year the town has supported the event. - Mayor Higgins read a proclamation recognizing Troy Smith, Town Manager, for his service since October 19, 2020. Smith thanked the council, staff, and community, joking that the proclamation violated his own five-'whereas' rule. Farewells to Outgoing Officials - Council Member Scott Nossek read a farewell proclamation for Council Member Joel Mona, who served from March 22, 2023 to December 11, 2024. Mona expressed gratitude, praised town staff, and said he is optimistic about Payson's future, citing a secure water supply and the community's dedication. - Council Member Flaherty read a farewell proclamation for Council Member Jolynn Schinstock, who served four years, and then read her farewell comments. Schinstock called the last four years challenging, thanked town staff and leadership, and wished the council well. - Mayor Higgins read a farewell proclamation for Vice Mayor Barbara Underwood, who served eight years. Underwood thanked staff and the council, said she has been blessed to call Payson home for 47 years, and indicated she would remain involved. - Vice Mayor Underwood read a farewell proclamation for Mayor Chris Higgins, who served ten years. Higgins thanked staff, council colleagues, residents, his family, and outgoing Town Manager Troy Smith. He said Payson is an incredible town and encouraged the incoming council. Special Ceremonies: Reception and Oath of Office - A reception honored outgoing members and welcomed incoming members. - The Honorable Timothy M. Wright, Division 2 Presiding Judge of Gila County Superior Court, individually administered the Oath of Office to Mayor Stephen Otto and Council Members Charlie Bell, Jim Ferris, Dallin Haws, and Scott Nossek. - The new roll call showed Mayor Stephen Otto and Council Members Charlie Bell, Jim Ferris, Brett Flaherty, Dallin Haws, Scott Nossek, and Susan 'Suzy' Tubbs present; Tubbs attended via Zoom. New Council Goals and Aspirations - Council Member Charlie Bell said he won by only one vote, emphasized that every vote counts, and stated his focus is on revitalization and fixing what the town already has. - Council Member Jim Ferris called for a cultural change in Payson, with transparency, integrity, accountability, accessibility, communication, and fiscal responsibility. He said he wants a pool and believes it will happen. - Council Member Brett Flaherty thanked outgoing officials and said he looks forward to serving with the new group. - Council Member Dallin Haws noted that only about four votes separated the successful candidates and pledged to represent everyone with integrity, transparency, and an open mind. - Council Member Scott Nossek pledged to represent all residents, respond promptly and honestly, and work to move Payson forward. - Council Member Susan 'Suzy' Tubbs, participating via Zoom, said she is currently caring for someone and apologized for not attending in person. She thanked outgoing members, expressed hope for harmonious work, and emphasized that children are watching how council members behave. - Mayor Stephen Otto thanked State Senator Wendy Rogers and her husband, his campaign supporters, and his family. He said communication with residents will guide the council and that the town will get things done. Key Outcomes - No formal votes or ordinances were taken during the meeting; all agenda items were ceremonial or informational. - The outgoing council members and Town Manager were recognized with proclamations. - The new mayor and council members were sworn in and seated, beginning the new council term.

The meeting was called to order at approximately 3:00 p.m. local time in Town Council Chambers, 303 North Beeline Highway. All seven commissioners were present. The commission voted 7-0 to approve the November 4, 2024 meeting minutes and, after a public hearing, 7-0 to approve Conditional Use Permit CUP24-001 for a Discount Tire minor vehicular repair facility at 500 East Highway 260. The supplied transcript contains unrelated audio after adjournment; this summary covers only the official meeting business. Approval of Minutes - Commissioner Laura Malone moved, Commissioner Miranda Meyer seconded, and the commission unanimously approved the November 4, 2024 Planning & Zoning Commission minutes by a 7-0 vote. Public Comments & Testimony - No member of the public offered comments during the hearing. - Sterling Margetts of Kimley-Horn, civil engineer for the applicant, and Darren Boyles, Discount Tire project manager, introduced themselves and expressed excitement about opening a store in the community. They clarified that Discount Tire's core business is retail tire and wheel sales; they do not perform general auto repair, though they sell wiper blades. Discussion Items - Zoning Administrator Nicole Adams presented the staff report for CUP24-001 for a minor vehicular repair use at 500 East Highway 260, APN 304-02-075A. The site is an undeveloped commercial property in the C2 zone, surrounded by developed and undeveloped C2 commercial properties. The proposed project is a 7,020-square-foot Discount Tire store at Highway 260 and North Manzanita Drive. Services include tire sales, installation, repair, rotation, and TPMS service. - Adams explained that the Unified Development Code defines minor vehicular repair as an establishment providing minor service and maintenance of ancillary vehicle systems, and that this use requires a conditional use permit in C2. Staff recommended approval subject to the conditions listed in the staff report. Design review changes would still be required later, including sloped-roof and elevation considerations. - Commissioner Laura Malone asked about the approval process and compared it to a prior CUP for city storage where deadlines were tied to existing business activity. Adams clarified that Discount Tire is starting from square one with no existing development or ongoing business. After commission approval, there is a 30-day appeal period before the CUP becomes effective. The applicant has submitted a design review application at risk because fees are nonrefundable if the CUP is not approved. Once approved, the next steps are design review and building/civil improvement plans. A building permit will not be issued until all conditions are met. - Chairman Doug Martin welcomed new commissioners Jeremy Gephart and Jimmy Lee. Commissioner Karen Schaier moved to approve the CUP, Nathan Morris seconded, and the motion passed 7-0 subject to staff's recommended conditions. Key Outcomes - Approved November 4, 2024 minutes: 7-0. - Approved CUP24-001 for Discount Tire minor vehicular repair at 500 East Highway 260: 7-0, subject to staff conditions. - Staff noted there were no applications pending for January 2025. - The meeting adjourned at approximately 3:12 p.m.

On November 25, 2024, the Payson Town Council met in special session at Town Hall Council Chambers, 303 N. Beeline Highway, Payson, Arizona. Mayor Chris Higgins called the meeting to order at approximately 4:03 p.m., and the meeting adjourned at approximately 4:08 p.m. The sole purpose was to canvass the returns from the November 5, 2024 General Election and to consider Resolution No. 3428 declaring the results. Election Canvass Presentation - Michelle Bailey, Senior Deputy Town Clerk, presented the canvass of election returns. She reported that Gila County administers the Town’s elections and that Arizona law (A.R.S. §§ 9-821, 16-642, 16-643, and 16-646) requires the Town to canvass the returns and declare the result. - The only Town measure on the November 5, 2024 ballot was Proposition 419, the 2024–2034 Town of Payson General Plan. - Proposition 419 received 4,780 yes votes and 4,335 no votes. Discussion and Action on Resolution No. 3428 - Mayor Higgins opened discussion of Resolution No. 3428, titled: “A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF PAYSON, ARIZONA, CANVASSING THE RETURNS AND DECLARING THE RESULTS OF THE NOVEMBER 5, 2024 GENERAL ELECTION.” - Council Member Scott Nossek moved to approve Resolution No. 3428, and Council Member Joel Mona seconded the motion. Key Outcomes - The Council approved Resolution No. 3428 on a 5–0 vote. Voting yes were Mayor Chris Higgins, Vice Mayor Barbara Underwood, Council Member Joel Mona, Council Member Scott Nossek, and Council Member Susan “Suzy” Tubbs. - Council Members Brett Flaherty and Jolynn Schinstock were absent. Note: The minutes’ attendance list initially shows all seven council members present, but the roll call and final vote record Flaherty and Schinstock as absent. - With the resolution’s approval, the Town formally canvassed the November 5, 2024 General Election returns and declared Proposition 419 approved.

The Payson Town Council held a regular meeting on November 13, 2024, at 4:02 p.m. in the Town Hall Council Chambers. The meeting included public comments on airport hangar leases, approval of a development agreement for American Gulch, a fuel mitigation contract, appointments to the Planning and Zoning Commission, and an executive session resulting in authorization of a separation agreement with Town Manager Troy Smith. All votes were unanimous (7-0) on each item. Consent Calendar - B.1 – Approved the minutes of the October 23, 2024, regular meeting. - B.2 – Approved Resolution No. 3425 adopting the Town of Payson Title VI Plan. - B.3 – Appointed Greg Raymond to the Public Safety Retirement Board (PSPRS) for a term expiring June 30, 2028. Public Comments & Testimony - David Wilcox, Hangar One administrator, described the history of the member-managed LLC leasing 10 hangars from the town on a month-to-month basis since 2011, paying $1,425/month plus insurance and taxes. He noted the 30-day cancellation clause discourages major repairs. - Dale Mueller, an airport user and operator of rental aircraft, urged the town to build more hangars, stating hangar access is key to attracting pilots. He noted airports rarely support themselves and need FAA grants. - Thomas West, a founding member of Payson Aero Club, warned that significant rent increases would force out local aviation clubs and renters, arguing the market cannot support Sedona-level rates. He said the town should respect the investments of local users. - Adam Moore, a resident pilot, argued the LLC receives a “sweetheart deal” at one-third of the town’s rates, while there is a 22-year waitlist for hangars. He urged the council to take control of the hangars and charge market rates to avoid perceptions of favoritism. The issue is scheduled for the December 4 Airport Commission meeting. Discussion Items - Current Events Presentation: Mayor Higgins presented the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting to Finance Director Dana Ohanesian, who recognized Finance Supervisor Emily Shy. Town Manager Troy Smith reported on various items including the Rumsey Park update, the state’s residential rental tax prohibition (effective Jan 1, 2025), the Payson Ice Rink and Electric Light Parade (Dec 14 through Jan 19), Beards on Patrol fundraiser for retired firefighter John Klein, and recent police and fire department staffing gains. - Proclamation – Payson Area Food Drive Action Months: Vice Mayor Underwood read a proclamation declaring December 2024 and January 2025 as Payson Area Food Drive Action Months. Charles Proudfoot accepted, noting the 14-year-old drive supplies 2,600 individuals monthly via four food pantries. The 2024-2025 goal is 20,000 to 30,000 pounds of food and $30,000 to $50,000. The town is running a department competition to collect non-perishables. - F.1 – Resolution No. 3427 – American Gulch Development Agreement: Town Engineer Larry Halberstadt presented a development agreement with ELS Ventures, LLC. The developer will donate approximately 3.6 acres of land from the Overman estate to the town for construction of flood control and a linear park (bike/pedestrian paths). In return, the town will grant ingress/egress and public utility easements for the developer’s primary access off Main Street, with secondary access on McLane Road. The developer will construct the necessary bridge or culvert crossing. The project has been planned since 2002; the town has already acquired other parcels. Council Member Mona commended Halberstadt’s persistence; Council Member Nossek thanked property owners and staff. The resolution passed 7-0. - H.1 – Healthy Forest Initiative Fuel Mitigation Contract: Battalion Chief Kevin McCully requested approval of a one-year contract with Tree Crafters M-K, Inc. for up to $180,000. Of that, $65,000 is for clearing a 21.17-acre hazardous property on Malibu Drive (with $41,493 reimbursed via an Arizona State Wildfire Hazardous Fuels Grant extension), and $115,000 is for ongoing maintenance and future mitigation on town properties. Council Member Tubbs asked about safety of ingress/egress; Halberstadt noted secondary access would be provided. Approved 7-0. - H.2 – Appointment to Planning and Zoning Commission (term expiring June 30, 2028): Council appointed Jimmy Lee. Motion by Vice Mayor Underwood, seconded by Council Member Mona; approved 7-0. - H.3 – Appointment to Planning and Zoning Commission (term expiring June 30, 2027): Council appointed Jeremy Gephart. Motion by Vice Mayor Underwood, seconded by Council Member Nossek; approved 7-0. - H.4 – Executive Session and Separation Agreement: The council recessed to executive session at 4:53 p.m., citing A.R.S. §38-431.03(A)(1),(3),(4) for discussion of employment conditions of a public appointee. Reconvening at 5:52 p.m., Council Member Mona moved to authorize the Mayor to execute a Separation Agreement with Town Manager Troy Smith consistent with terms discussed. Vice Mayor Underwood stated it was in the best interest of the town. Council Members Flaherty and Nossek thanked Smith for his service. Smith thanked the council, staff, and community, noting progress in infrastructure, technology, and culture. The motion carried 7-0. Key Outcomes - All votes were unanimous (7-0) on every item. - Approved the consent agenda (minutes, Title VI plan, PSPRS appointment). - Approved Resolution No. 3427 authorizing the American Gulch Development Agreement with ELS Ventures, LLC, including donation of 3.6 acres. - Approved the $180,000 fuel mitigation contract with Tree Crafters M-K, Inc. - Appointed Jimmy Lee and Jeremy Gephart to the Planning and Zoning Commission. - Authorized the Mayor to execute a separation agreement with Town Manager Troy Smith. - Meeting adjourned at 5:56 p.m.

The Planning and Zoning Commission of Payson, Arizona, held a public meeting on November 4, 2024, at 3:00 p.m. in the Town Council Chambers. Commissioners Doug Martin, Miranda Meyer, Karen Schaier, and Laura Malone were present; Nathan Morris was absent. The meeting covered approval of minutes, discussion and action on a preliminary plat extension for Ponderosa Pines, and a presentation on commission roles and responsibilities. Consent Calendar - Approval of Minutes: The commission unanimously approved the minutes from the September 9, 2024, Planning and Zoning meeting. - Note: The written minutes for this meeting state "November 4, 2024" for the minutes being approved, but both the agenda and the meeting transcript confirm the minutes were from September 9, 2024. The vote was 4-0. Discussion Items - Ponderosa Pines Preliminary Plat Extension (Case S22-004): Zoning Administrator Nicole Adams presented the first request to extend the preliminary plat for Ponderosa Pines, a 20-lot residential duplex subdivision at 609 S Ponderosa Street. She explained that preliminary plat approval is valid for 12 months, with up to two six-month extensions allowed. The original plat was approved on November 6, 2023. The applicant submitted final plat and civil improvement plans within the last 30 days, which are under review by multiple departments. The delay was attributed to significant topography and drainage concerns. The commission discussed the subdivision approval process, including the step from preliminary plat to final plat and council approval. A motion was made and seconded to approve the six-month extension. The vote was 4-0 in favor. - Requests for Future Agenda Items: Nicole Adams informed the commission that a Conditional Use Permit (CUP) for Discount Tire would be on the December agenda. Information to Commission - Presentation on Roles and Responsibilities: Nicole Adams delivered a PowerPoint presentation covering the duties of the Planning and Zoning Commission, including comprehensive planning, land use recommendations, review of development proposals, public hearings, and policy recommendations. Key principles for decision-making were reviewed: consistency with the General Plan, adherence to codes, impact on public health/safety/welfare, consideration of public input, objective review, reliance on expert advice, balancing interests, and legal precedent. Differences between the commission and town staff were highlighted: the commission provides strategic oversight and public engagement, while staff handles technical review and implementation. Commissioners asked questions about recusal procedures (leaving the room) and the effect of the upcoming mayoral/council change (no impact on commission terms). Council Liaison Joel Mona shared his experience on the commission, emphasizing that commission recommendations are not always followed by council, conditions can be added or subtracted, and the value of public hearings. Staff also announced plans to provide optional training videos on planning topics. Key Outcomes - Approved Ponderosa Pines Preliminary Plat Extension: Motion carried 4-0 to grant the first six-month extension for the preliminary plat (Case S22-004). - Future Agenda Item: A Conditional Use Permit for Discount Tire will be considered in December 2024. - Training Resources: Staff will distribute optional planning-related training videos to commissioners. The meeting was adjourned.

The Payson Town Council held its regular meeting on October 23, 2024, at 4:04 p.m. in the Town Hall Council Chambers, 303 North Beeline Highway, Payson, Arizona. Mayor Chris Higgins presided. Present were Vice Mayor Barbara Underwood and Council Members Brett Flaherty, Joel Mona, Scott Nossek, and Susan 'Suzy' Tubbs; Council Member Jolynn Schinstock was absent. The amended agenda included two items moved to the consent agenda (2025 council schedule and janitorial contract) and Resolution 3423, added on October 22, 2024. The meeting recessed at approximately 6:19 p.m., reconvened at approximately 6:33 p.m., and adjourned at approximately 7:51 p.m. The minutes identify the invocation by Pastor Joe Tuccinardi of U-Turn for Christ, while the raw transcript names Pastor Logan Hogue. Public Comments & Testimony - Becky Orohood, identified as president of PACEN, thanked the council for pursuing projects funded by the increased sales tax and urged the council not to repeal the bond sales and to stick to its plans. She said better amenities were needed to attract and retain medical workers and make Payson safer for older residents. - Charlie Bell said he was surprised to be treated as an influential opponent and blamed for stopping bond sales. He believed the council heard residents but did not listen, and that recent election results reflected that. - Tom Dunning, a 20-year resident, said all agenda items were important, praised the professionalism of staff and council, and called the fire truck decision potentially life-saving. - Stephen Otto, identified as mayor-elect but still a private citizen, objected to being blamed for repealing Resolution 3409. He said his objection to the bond was that it appeared incomplete, that he had not seen fee or total cost details, and that the listed projects appeared to exceed available funding. - Jim Ferris asked that several consent agenda items, such as procurement and finance policies, be pulled for discussion. He argued against buying a new ladder truck, saying an affordable used unit could be found, and cautioned about cooperative improvements in the Green Valley lease agreement, including developer control of contracts and invoicing. He also said the election outcome should have signaled public opposition to the bond. - Lori Thompson spoke during the aquatics discussion, saying swim lessons save lives and that Payson needs a pool but not an Olympic pool. She said a six-lane pool would not allow regional, state, or Special Olympics competitions; Cottonwood has eight lanes; the school district had not been consulted; and programming and cost recovery needed to be established before design. She acknowledged the current channel and slides were attractive but said they would not draw visitors. Consent Calendar - The council approved all nine consent agenda items in one motion, 6-0, with Council Member Schinstock absent. - Approved minutes of the October 9, 2024 regular meeting and work session and the October 16, 2024 special meeting. - Approved Resolution 3415 updating JPMorgan Chase bank signatories; Resolution 3416 appointing Donald Garvin as Town Magistrate and authorizing a professional services agreement; Resolution 3417 amending Financial Policy 504 (Procurement); Resolution 3418 amending Financial Policy 101 (General Financial Policy); Resolution 3419 approving Amendment 1 to the Houston Mesa Fire District IGA for fire and EMS; and Resolution 3422 authorizing the Town's FTA Drug and Alcohol Policy. - Approved the 2025 Council meeting schedule, subject to change. - Approved a Janitorial Services Contract with Dust Wranglers, LLC, for up to $465,000 over a three-year term, with two possible one-year extensions, subject to annual appropriation. Presentations, Proclamations, and Reports - Town Manager Troy Smith reported on departmental news and recognized the Digital Payson Working Group, a volunteer town manager committee created in 2020. Isaac Blake, chair, said the group united diverse stakeholders, improved public safety communications, expanded competition and choice, and achieved fiber internet up to six gigabit service, a resilient fiber backbone, new cellular towers, and state recognition. The council presented thank-you letters and gifts. - Council Member Flaherty read a proclamation declaring October 29, 2024 as Payson Internet Day, accepted by Isaac Blake and the working group. - Mayor Higgins read a proclamation declaring November 1, 2024 as Extra Mile Day. Marsha Dashney, Humane Society of Central Arizona director, and volunteer Teresa Purdy accepted; Dashney praised Purdy for seven years of dog walking, fostering, mentoring, and other volunteer work. - Council Member Nossek read a proclamation declaring November 2024 as Veterans Recognition and American Patriotism Awareness Month. Joe Pickens of the Payson Choral Society accepted, noted the ceremony's history since 1990, and invited the community to the November 11, 9:30 a.m. ceremony at Payson High School Auditorium and the 11 a.m. VFW event at Green Valley Park. - Library Director Emily Linkey presented a Certificate of Appreciation to Library Friends of Payson, noting the town paid for staff time while the Friends funded books and media (about $30,000 per year, or $2,500 per month), three children's computers ($11,256), landscaping ($10,700 in 2004), bathroom refurbishment, and a future audio/visual upgrade to the Mogollon multipurpose room (estimated $53,644). She encouraged memberships at $15 for individuals. - Community Development Director Doni Wilbanks presented the annual General Plan status report. The 2014-2024 plan's implementation matrix was reviewed, and the new 2024-2034 General Plan had been approved by the council and would go to voters in November for ratification. No minor or major plan amendments were submitted this year. Discussion Items - Aquatic and Recreation Center schematic design: Project Manager Rod Buchanan and John Courtney of LPA presented the 30% schematic design for the proposed Payson Aquatic and Recreation Center on Malibu Drive. They described a 49,967-square-foot facility with a six-lane, 25-yard pool, zero-depth entry, current channel, outdoor slides, two indoor multi-sport courts, a multipurpose room, walking trail, and outdoor exercise area. The pre-design cost estimate of $44-49 million was reduced to $42-45 million by cutting about 5,000 square feet; using a pre-fabricated aluminum-and-glass natatorium reduced the estimate to $39.6 million (rounded to $40 million), about $2 million less than conventional construction. Solar panels and thermal solar were estimated to cut pool propane use by 55-65% and electricity by about 30%, with a six-to-seven-year payback (about five years with IRA rebates). The slides cost about $1.18 million; the current channel added about $950,000, roughly equal to adding two lanes. Buchanan said the pool could be expanded to eight lanes at additional cost. Council members voiced general support: Council Member Mona said Payson deserved better than the old Taylor Pool and recommended sound reduction in the lobby; Vice Mayor Underwood emphasized year-round multipurpose room revenue; Council Member Flaherty said even a $10 million Taylor Pool rehab would only be usable a quarter of the year; Mayor Higgins noted two extra lanes might support swim meets and cost recovery. Council Member Tubbs asked about mechanical roof costs, and staff said the cost was included in the $600-per-square-foot natatorium estimate, with a five-year warranty and low reported maintenance. No action was requested. - Resolution 3420 - Ground lease with Payson Regional Housing Development for Green Valley Apartments II: Community Development Director Doni Wilbanks explained the amended and restated ground lease for a Low-Income Housing Tax Credit (LIHTC) project awarded by Arizona Department of Housing on June 3, 2024. Changes included lease term from 30 years plus three 10-year extensions (60 years total) to 75 years; lease payment of $2,000 per year plus a 3% annual escalator; parcel size reduced from about 2.75 acres to 2.33 acres; and IRS Section 42 language required by the tax credit investor. Public commenter Debbie questioned the 3% annual increase for 15 years with no later increase. Green Valley representative Shawne Mastronardi said the 3% escalator was required by ADOH and that rents would be income/rent-restricted for 55 years, with HUD typically allowing 1-2% increases; the goal was affordability for households at 30-60% of area median income. Town Attorney Jon Paladini said the changes were relatively minor, the lease had a buyout provision, and the town would recover roughly $200,000 on its land investment if the option was exercised. The motion carried 6-0. - Resolution 3421 - Development agreement with Green Valley II of Payson, LLC: Town Engineer Larry Halberstadt presented a cooperative road and utility improvement agreement tied to the Green Valley II project and the future American Gulch Channel. The project would extend Wilson Court from McLean Road to the east, terminate in a cul-de-sac, and provide access and utility connections to town-owned property. The developer would build the improvements, and the town would reimburse no more than 50% of the estimated total cost of about $2.3 million, with most town spending in FY 2025-26. Council Member Tubbs asked whether such cost-sharing had been done before and raised favoritism concerns; staff said the town-owned property would benefit and that such arrangements are common for upsized utilities. Attorney Paladini noted the agreement requires competitive bidding, document sharing, and town acceptance of the total price. The motion carried 6-0. - Resolution 3423 - Repeal of Resolution 3409: Town Manager Troy Smith reviewed the failed excise tax bond program. Resolution 3409 had been passed on August 21, 2024 with an emergency clause to fund capital improvements. A lawsuit by Deborah Rose and the Goldwater Institute challenged the emergency clause; the trial court ruled for the town on October 2, 2024, finding the suit moot and deferring to the council, but the Goldwater Institute appealed on October 9, 2024. Smith also described an appeal by Transparent Payson and a resident named Jeffrey All related to the repeal of Propositions 401 and 402, with the town prevailing at trial. He said the town could not sell bonds because required disclosures included risk from publicly stated opposition by the mayor-elect and council members-elect, including an August 18, 2024 email from Stephen Otto threatening to ask for state and SEC investigations. Smith said the town would not be able to sell the bonds and recommended repealing Resolution 3409. Council Member Nossek expressed disappointment but said he understood risk tolerance and trusted bond experts. Vice Mayor Underwood apologized to staff for their time and effort. Council Member Tubbs expressed heartbreak and invited the incoming council to work on solutions. The motion carried 6-0. - Easement abandonment at 410 N. Maranatha Street: Larry Halberstadt presented a request by Craig and Mary McMullen to abandon part of a 60-foot-wide 1975 easement for public road and utilities. The unimproved road is used by neighbors, pedestrians, and the water department for well access. The applicants agreed to maintain ingress/egress and provide the water department with adequate well access. Craig McMullen clarified the proposed access area was southwest, not southeast, and noted the road meanders within the 60-foot width, making the boundary difficult to define. Staff said a topographic survey and staff collaboration would be needed to define the exact area. The council approved the abandonment request 6-0. - Fire truck order: Fire Chief David Staub asked the council to authorize the Town Manager to order one fire engine and one ladder truck. The engine, a replacement, was partially funded with $460,000 added to the Capital Replacement Fund, with another $460,000 anticipated over the next two years. The ladder truck was a new addition; no funds had been allocated for it or its estimated $500,000 of equipment. Chief Staub cited the industry standard of needing a ladder truck if a community has five buildings three stories or more or requiring fire flow over 3,500 gpm; Payson had 22 such buildings, plus two approved hotels. He said the current mutual-aid ladder from Hell's Gate was near retirement and could no longer respond with lights and siren. The selection committee recommended Fire Truck Solutions/E-One for the engine at $1,181,754 plus up to $150,000 for equipment/industry changes, and Hughes Fire Equipment/Pierce for the ladder truck at $2,207,452.33 plus about $500,000 in equipment and $100,000 in potential changes. Delivery was estimated at 24-26 months for the engine and 46 months for the ladder; ordering would lock in prices before a November 1 increase. Council Member Mona said he had initially been skeptical but had confirmed the ladder truck's utility with other fire chiefs. Chief Staub explained its uses: large toolbox, elevated rescue, safe roof access, elevated master stream, and ember control, and said it would be staffed at current staffing levels. The motion carried 6-0. Key Outcomes - The consent calendar was approved 6-0. - Resolution 3420 (Ground Lease Amendment) was approved 6-0. - Resolution 3421 (Green Valley II Development Agreement) was approved 6-0. - Resolution 3423 (Repealing Resolution 3409) was approved 6-0. - The Maranatha Street easement abandonment was approved 6-0. - Authorization to order two fire trucks was approved 6-0. - The council received reports and issued proclamations; no action was required for the General Plan update or the Aquatic and Recreation Center schematic design. - All recorded votes were 6-0 in the minutes; an apparent '621' in the raw transcript for the consent vote is a transcription artifact, as the minutes record 6-0.