Public Meetings - Payson, Arizona

The Payson Town Council met on March 12, 2025, at 4:04 p.m. in the Town Hall Council Chambers, recessing at 6:00 p.m. and reconvening at 6:08 p.m., with adjournment at 9:02 p.m. The meeting featured presentations on the Public Safety Personnel Retirement System (PSPRS), the Payson Area Trails System (PATS) update, and wildfire fuels reduction efforts, followed by the unanimous approval of two grant resolutions. Consent Calendar - Minutes of January 15–22, 2025 meetings: Approved 7–0. Public Comments & Testimony - Cindy Linford expressed concern regarding the Police Chief vacancy and Police Department staffing shortage, suggesting promoting advancement opportunities within the department. - Guy Pfister voiced concern that the 0.88% sales tax funding the PSPRS should be in its own silo, not co-mingled in the General Fund. - Charlie Seraphin questioned Council’s spending priorities, citing expenses for consultants, temporary staff, and studies, and encouraged reducing wasteful spending to generate revenue. He stated Payson “isn’t broke” but priorities are “out of whack.” - John Pajerski commented on the destruction of trees at the Juniper Pines Development on Highway 260 and asked who issued the “at-risk” building permit, what penalties would apply if the developer fails to complete the build, and submitted a printed copy of an email requesting answers. - Sharon Arnz spoke on affordable housing, inquiring about the status of various housing projects (Juniper Pines, Tyler Parkway Rhythmia Village, Doll Baby Road development, Pinion Creek property, manufactured homes near Rumsey Park, Main Street apartments, hospital housing, and two hotel projects) and whether Council would approve developer plans. - Inga Chouinard requested clear answers as to why Payson’s tax rate is the seventh highest in the state with a deficit despite taxes raised in anticipation of a bond that never materialized. She also asked about the status and process for recruiting a new Town Manager and who makes hiring decisions; she believed Charlie Seraphin should have been hired as Interim Town Manager. - Zackery Wilson commented on Capital Funding for Granite Dells Trails, stating trails are critical to the town’s success and economy, and requested Council approve funding reflecting residents’ requests. - Tom Dunning stressed the dangers of a fire in Payson and urged the community to follow Fire Department and Town recommendations for funding even without federal grants. - Mike Quinn requested the Town enforce ordinances requiring property owners to clean up junk yards and messy properties to improve property values, community appearance, and decrease fire and rodent risks. Discussion Items - Town Manager’s Report: Acting Town Manager Sheila DeSchaaf summarized articles highlighting various departments, including the Rim Country Community Wildfire Symposium (April 12), streets department late-winter storm management, Parks and Rec improvements (remodeling central restroom at Green Valley Park, repairs on pedestrian bridges at Rumsey Park), and spring soccer registration (387 participants, 26 teams). The report also noted 135 active land use projects. - Proclamations: - Council Member Bell read a proclamation declaring March 2025 as the 23rd Annual March for Meals Month. Janice Chesser, Director of Development of the Payson Senior Center, accepted and thanked Parks and Rec for assisting with the first annual March for Meals. - Council Member Flaherty read a proclamation declaring March 29, 2025 as National Vietnam War Veterans Day. Art Schaier, Chairman of the Elks Lodge, shared Vietnam War statistics (2.7 million served, 58,000 killed, 300,000 wounded) and invited the community to a celebration on March 29 from 12:00 p.m. to 5:00 p.m. at the Elks Lodge. - PSPRS Presentation: Finance Director Dana Ohanesian introduced Clark Partridge, Senior Executive Consultant with PSPRS, who presented on how the pension and unfunded liability are calculated. Key points: the funded status improved from 50.8% to 54.4% for police and 63.3% to 65.4% for fire; additional contributions ($450,000 police, $150,000 fire) helped; salary increases above actuarial estimates negatively impact funded status; Payson selected a 20-year amortization schedule (12 years remaining); no penalty for non-payment of unfunded liability except reduced investment earnings; the town typically votes to make a $600,000 additional contribution from the General Fund annually; the 0.88% sales tax generates approximately $1.54 million annually (based on $17.5 million in TPT revenue). Council Member Ferris asked if everyone could be placed on a defined contribution program; Partridge stated such a change would require a statute change. It was confirmed Payson is on track to pay off the unfunded liability within 20 years, but gains/losses are continually amortized. - Payson Area Trails System (PATS) Update: Parks and Recreation Director Steve Richardson reported on PATS history, progress, and development. Collaborative efforts yielded a $550,000 grant from Arizona State Parks and Trails for trail planning, development, and maintenance. The Rim Country Trail Fund (RCTF) was formed as a new 501(c)(3). The USFS approved eight miles of social trails and six miles of new trails in the Boulders area. An application for an ATIIP federal grant for design and engineering of a paved multiuse path on Granite Dells and Rumsey connection is pending. A Capital Improvement Project (CIP) was requested to fund design and engineering of Cypress and Granite Dells Trailheads. Trevor Creighton of Rim Country Mountain Biking Association spoke on economic benefits: non-motorized trail users contribute to sales and bed taxes; the Highline Trail was featured in Single Tracks Magazine (reach of 43 million); $150,000 grant awarded for additional loops; partnerships with Rim Country Middle School Outdoor Adventure Club and REI employees for maintenance; annual Highline Hold'em mountain bike poker run attracts 200 participants. Angie Abel of USFS reported on funding for new trails and parking at Granite Dells, noting additional funds needed; the goal is to prevent motorized use, increase public awareness, reduce congestion on Phoenix Street, and connect Granite Dells Trails to PATS. Council members commended the working group. Michael Browning (Pine Strawberry Fuel Reduction, RCTF VP) emphasized the need for a local volunteer trail crew and funding for tools. Amber Halberson and Anna Van Zile (RCTF President) spoke in support, with Van Zile requesting Council approve the CIP. Patrick Vogel agreed trails are important. - Firewise Fuels Reduction Presentation: Fire Chief David Staub and Fuels Manager Kevin McCully presented on wildfire prevention. McCully reviewed wildfire history (1990 Dude Fire, 2002 Rodeo-Chediski, 2004 Willow Fire, 2020 Bush and Piles fires), factors affecting fire behavior, and methods of control. He reported on grant challenges: grants are cumbersome, each property eligible only once, and costs often exceed grant amounts. The town has a fuel mitigation code adopted in 2020; enforcement sent 81 letters, 75 mitigated through cooperation, five in progress, one in litigation. McCully proposed a fuels crew (similar to Flagstaff, Pinetop-Lakeside, Prescott) costing approximately $1 million initially and $750,000 annually for four people and an engine. Chief Staub noted the building hardening code will be presented in April; approval of mitigation codes improves insurability and grant prospects. Risk assessments are continuous; the wildfire outlook is currently lower due to recent snow. Evacuation planning uses Ready, Set, Go levels; Gila Alerts registration is encouraged. Chief Staub is working with Hannah Lusk on a forward-facing evacuation plan. The Rim Country Community Wildfire Symposium is scheduled for April 12, 2025, at Gila Community College. Jeff Robbins commented that the grant process is not reliable and urged funding a fuel crew from the 1% sales tax. - Resolution No. 3435 – Local Border Support Grant: Police Commander Josh Haines requested acceptance of a $125,600 grant from the Arizona Department of Public Safety, with $75,000 for Flock License Plate Recognition (LPR) cameras and $50,600 for overtime related to interdiction and human smuggling investigations. The cameras (18 units) will be leased at $54,000 to $61,000 per year; billing starts when cameras go live (anticipated February/March 2026). Haines stated LPR technology is a key tool for law enforcement on smuggling corridors (Highways 87 and 260). Flock representative Mark Solano noted alert notifications for Amber and Silver Alerts. IT Director Jeff Benedict confirmed the subscription covers all entry/egress points. The motion carried 7–0. - Resolution No. 3436 – OHV Grant: Commander Haines requested acceptance of an $86,000 grant from Arizona State Parks Board (Off-Highway Vehicle Recreation Fund), with an $8,600 town match, to purchase a side-by-side vehicle for enforcement, education, and access to difficult-to-reach areas. The vehicle will be used for OHV law enforcement, reckless driving enforcement, and public education. Discussion included outfitting with a stretcher: Chief Staub recommended against it for maneuverability. The motion carried 7–0. Key Outcomes - Consent Agenda: Approved 7–0. - Resolution 3435 (Local Border Support Grant): Approved 7–0. The Town will accept $125,600 for LPR cameras and overtime, with a one-year lease commitment for Flock cameras. - Resolution 3436 (OHV Grant): Approved 7–0. The Town will accept $86,000 with an $8,600 match to purchase a side-by-side vehicle and equipment. - PSPRS Presentation: Council received information and will consider additional contributions during budget discussions. No formal action was taken. - PATS Update: Council acknowledged the presentation and CIP request; no formal vote, but support was expressed for continued trail development. - Firewise Update: Council received information; Chief Staub indicated a building hardening code will be presented in April. No formal action taken on the proposed fuels crew or grant support, though Council was encouraged to reach out to legislators.

The Payson Town Council held a work study meeting on March 4, 2025, from approximately 3:04 p.m. to 7:45 p.m. The meeting consisted of two major agenda items: a presentation from Arizona Public Service (APS) on the Public Safety Power Shut-Off (PSPS) program and a comprehensive discussion on Capital Improvement Projects (CIPs), fee changes, and the FY26 property tax levy rate. As a work study, no formal votes were taken, but council provided direction on several items. Discussion Items A. APS Public Safety Power Shut-Off (PSPS) Presentation - Janet Dean (APS Public Affairs Manager) and Mike Shaw (APS Local Supervisor) presented the 2025 Wildfire Mitigation Program, covering vegetation management, grid hardening, asset inspections, monitoring via AI smoke detection cameras, and operational mitigations. - The PSPS program is a last-resort tool that may shut off power to high-risk feeders during extreme weather to prevent catastrophic wildfires. In 2025, 65 feeders are designated as PSPS-critical, including two in Payson and one serving Star Valley. - Council members expressed concerns about impacts on residents with medical equipment, water supply, and hospital operations. APS stated that the hospital has a redundant power feed and backup generation; the Water Department reported 9.6 million gallons of storage (approx. 50 hours) with backup generators already installed. - APS encouraged personal preparedness, medical monitoring registration, and coordination with Gila County Emergency Management and Red Cross for sheltering and device charging centers. - The Fire Chief is working with APS on contingency plans, with meetings scheduled through the Fire Chiefs Association. B. Presentation/Discussion on CIPs, Fee Changes, and FY26 Property Tax Levy Rate Property Tax Levy Rate - Dana Ohanesian (Finance Director) presented the current rate of $0.2992 per $100 assessed value, generating $720,000 annually (4% of Gila County property taxes). The maximum rate without a Truth in Taxation hearing is $0.2855; the absolute maximum is $0.3820. The last increase was in 2006. - Council reached consensus to reduce the levy rate to $0.2855, noting that rising property values will likely increase total revenue. Council Member Nossek warned that the public may perceive this as a tax increase despite the rate reduction. Fee Changes for FY26 - Proposed fee increases were reviewed by each department. Key proposals included: - Airport: new gate card fees, transient parking fees, courtesy vehicle rental, and penalties for runway incursions and off-leash dogs. - Community Development: clarification of temporary CO fees, increased permit fees for mechanical/plumbing/electrical. - Engineering: simplification of equipment rate table. - Fire Department: increased response fees based on cost drivers. - Library: restructured meeting room rental ($100 for two hours, $25/hour thereafter). - Parks & Recreation: increased rodeo grounds fee ($325 to $350/day), reduced ball field light rate ($30 to $15/hour), flexible parade and sponsorship fees (council discussed but did not change a $50,000 upper limit on sponsorships). - Police Department: new booking fee ($75), increased impound fee ($25). - Water Department: increased security deposits, meter testing fee ($50 to $100), reinstatement fees. - Council did not request any changes to the proposed fee schedules. Fees will go to a public hearing on April 9, 2025, with adoption expected May 14, 2025, effective July 1, 2025. Capital Improvement Projects (CIPs) - Finance estimated available CIP funding: General Fund $7-9M, HURF $9M, Water Fund $17M, Bed Tax $165K. Total requests were $113M, scaled to $47M. Staff requested council prioritization. - Water Department CIPs (total $15M) included PFAS treatment (mandated $20M total, $5M in FY26), remote meter reading program (net $1M after WIFA grant), well replacement, and water main replacement. Council noted the water fund is not as flush as assumed. - Police Department requested nine vehicle replacements, a Flock camera system (grant-funded), vehicle barricades (grant-funded), and property/evidence facility upgrades. - Fire Department requested $1.65M for transition to the DPS 800 MHz trunk system (state-funded infrastructure, town pays for radios) and $1.6M for Station 11 and 12 repairs. A public safety campus conceptual design was discussed, potentially funded via a general obligation bond (estimated $15-16M). - Parks & Recreation recommended a three-part site evaluation for the Taylor Pool/aquatic facility to compare repair, expansion, or new construction at Rumsey Park or Malibu site. Council requested this evaluation. - Event Center pre-design work had been suspended due to lack of funding. Council provided direction to proceed with finishing the pre-design (conceptual design, environmental, stakeholder engagement) using $400,000 already budgeted. The motion passed 5-2 (Council Members Ferris and Nossek opposed, citing budget constraints and desire to first understand the overall fiscal picture). - Other CIPs included drainage improvements, street projects (Goodnow Road, Longhorn/McLean roundabout, Forest Drive, etc.), and a request for an appraisal of the Town Hall complex. - Council directed staff to approach the American Legion to explore a 50/50 partnership for a flagpole and flag at the Highway 260 south entryway sign. Key Outcomes - No formal actions taken (work study). - Consensus to reduce the property tax levy rate from $0.2992 to $0.2855 for FY26. - Proposed fee changes will proceed to a public hearing on April 9, 2025, with adoption on May 14, 2025. - Direction to staff to proceed with finishing pre-design work for the Payson Event Center (5-2 vote). - Direction to perform a three-part site evaluation for the Taylor Pool aquatic facility. - Direction to approach American Legion for a joint flagpole project at the south entry sign. - Council expressed interest in obtaining an appraisal of the Town Hall building and complex. - No specific CIP funding allocations were finalized; further prioritization will occur in upcoming budget work sessions.

The Payson Planning & Zoning Commission met on March 3, 2025, at 3:00 p.m. in Town Hall Council Chambers. The meeting was called to order by Chairman Doug Martin, with six commissioners present (Jeremy Gephart absent). The commission approved minutes from the February 3, 2025 meeting and then considered three discussion/possible action items: a second and final preliminary plat extension for Longhorn Ranch Phase 1, and preliminary plats for Rythmia Village and Juniper Pines. All three items were approved unanimously (6-0). Staff also provided updates on future agenda items. Consent Calendar - Approval of Minutes (February 3, 2025): Moved by Karen Schaier, seconded by Nathan Morris. Motion carried 6-0. Discussion Items - C.1 – Longhorn Ranch Phase 1 Second & Final Preliminary Plat Extension (S23-001): Nicole Adams, Zoning Administrator, presented the request for a second six-month extension (final allowed) for the preliminary plat originally approved September 11, 2023. The extension was needed due to engineering adjustments, including a roadway realignment. Commissioner Karen Schaier asked about any site work; none had occurred except firewising on adjacent property. No opposition was voiced. Motion to approve carried 6-0. - C.2 – Rythmia Village Preliminary Plat (S23-002): Staff reported the application for an 11-lot, one-tract single-family subdivision (R1-18 zoning) on 101 E. Tyler Parkway. The proposal had been reduced from an earlier 21-lot plan after community feedback. Two code variances were requested: a cul-de-sack street exceeding 600 feet and a local street with a 39.5-foot centerline radius (vs. 100 ft minimum). Staff recommended approval subject to conditions, including recording building envelopes. Commissioner Miranda Meyer raised a concern about unresolved flooding issues mentioned in the citizen participation report; staff clarified that drainage would be reviewed during civil improvement plans and final plat. Motion to approve subject to staff recommendations carried 6-0. - C.3 – Juniper Pines Preliminary Plat (S24-002): Nicole Adams presented the request for a 26-lot, four-tract subdivision (R3 PAD) at 3000 E. Highway 260, including single-family, multifamily, and commercial (storage facility) uses. The plat would replace an existing tract within the Chaparral Pines Planned Area Development. Streets are proposed as public; an earlier note about private streets was removed. A traffic impact analysis was in process. Staff recommended a change to condition 7E, removing the requirement for a motorized gate and instead requiring gates meeting fire department approval. Greg Ellsworth, representing the developer, answered questions: the storage facility will be for public use (household goods, boat/RV storage, no repairs); the traffic study showed minimal impact; developers pay for any required road improvements (e.g., traffic lights). Commissioners discussed phasing (commercial graded first, then multifamily, then single-family lots sold to individual owners). Motion to approve including the staff change to condition 7E carried 6-0. Key Outcomes - Longhorn Ranch Phase 1: Second and final preliminary plat extension approved (6-0). Final plat must be recorded within six months or the preliminary plat will expire. - Rythmia Village: Preliminary plat approved (6-0) subject to staff conditions. The plat records 11 single-family lots with adjusted setbacks and building envelopes. The adjacent right-of-way abandonment process must be completed separately. - Juniper Pines: Preliminary plat approved (6-0) with the amended condition 7E (gate design per fire department). Final plat and civil improvement plans cannot be approved until the ADOT traffic impact analysis is completed and all conditions met. - Future Agenda Items (reported by staff): April meeting will include a rezoning request for Mountain View subdivision; May meeting will include the Ponderosa Pines second preliminary plat extension; a joint meeting with the Airport Commission is scheduled for May 12 at 5 p.m. Updates on pending projects: Discount Tire (building plans forthcoming), Longhorn Ranch PAD zone change (future), The Vistas at Payson (tiny homes, awaiting re-submittal), Airport RV Park (development agreement revisions), and Golf Course development agreement in progress.

The Town of Payson Common Council met on February 26, 2025, at 4:00 p.m. in the Town Hall Council Chambers. The meeting included a contentious public meetings presentation, public comments, a mid-year budget update, a presentation on Interim Public Management (IPM) contracts, updates from ADOT on Highway 87 and 260 projects, approval of a dispatch services agreement, discussion of council policy revisions, and a request to rescind prior authorization to demolish Taylor Pool. The meeting recessed into executive session at 8:10 p.m. and adjourned at 9:59 p.m. Public Comments & Testimony - Grant Woodward suggested creating a citizen committee to help move projects forward and reduce misinformation. - Charlie Seraphin raised ten questions about IPM contracts, including why the legal name of the vendor is not listed, the practice of weekly contracts, and the total paid ($1.4 million). He also asked about the selection process and whether the town pays a fee when temporary employees become permanent. - Taylor Walden (local asphalt company owner) urged the town to adopt a Job Order Contract (JOC) system so local contractors can bid on town work, noting that out-of-town companies take money away from the local economy. - Guy Pfister criticized the lack of progress over the last 20 years, describing a revolving door of town managers and stating the process is failing. He recommended the council pick one project and complete it. - Jeff Robbins thanked staff for a new website service button, corrected a claim that the budget is $101 million (noting it is less than half that), and highlighted the importance of addressing rising insurance rates and fire mitigation grants. He distributed materials on available grants. - Mike Quinn opposed reviving Taylor Pool, stating that former Council Member Mona (an engineer) had declared it hopeless a year ago. He urged the council to respect local expert advice. - Michael Heather argued that the council has the power to repair and reopen Taylor Pool and that the town manager is the council's employee, not its boss. He also raised concerns about HURF funds not being used for roads and about IPM contracts. - Brooke Myers voiced concern that IPM temporary employees involved in hiring for permanent roles may have a conflict of interest, as they might prolong their tenure. He questioned the high cost ($1.431 million for eight positions) and delays in filling positions. - Darlene Younker-Delange urged the council to rescind the authorization to demolish Taylor Pool and to get a qualified professional evaluation. - Bob Decker (RIMWAT) asked the council to work together to address wildfire issues, including funding for fuels managers, firewise evaluations, and a coordinated evacuation plan. He noted that federal grant cuts will worsen the situation. Discussion Items - Contentious Public Meetings Presentation: Town Attorney Christina Werther presented an overview of First Amendment rights, the limited public forum of call to the public, time-place-manner restrictions, exceptions to protected speech (incitement, true threats, fighting words, defamation, obscenity), and best practices for managing disruptive behavior. She emphasized warnings before removal. - ADOT Presentation (Highway 87 and 260 Projects): Jeremy DeGeyter (ADOT) and Brendan Foley (remote) presented upcoming projects: - SR260 Lion Springs reconstruction (widening four miles east of Star Valley, budget $109 million, construction start 2026). - SR87 pavement rehabilitation from Green Valley Parkway to Milepost 256 (budget $19.8 million, concrete work summer 2025, paving 2026, nighttime impacts). - McLean Road and Longhorn Road roundabout (budget $1.6 million, construction 2026). - Signal timing improvements: 8% travel time reduction in 2023 and an additional 7-8% in 2024 after removing Malibu and Forest from coordination. Future improvements require geometric changes (e.g., widening side streets). Council members asked about the Green Valley Parkway/Tribal intersection, the northbound-to-eastbound right-turn lane at 87/260, and a bypass study (deemed prohibitively expensive). - Mid-Year Budget Update (FY 24-25): Finance Director Dana Ohanesian reported: - General Fund: Revenues projected $35.7M (down $4.3M from budget, primarily due to lower sales tax); Expenditures $40.5M (down $8M from budget, mainly due to vacancies and no bond payment). Deficit of $4.8M to be covered by fund balance. Projected end-of-year fund balance $13M (unrestricted $3.27M after policy reserves). - HURF: Revenues $8.7M; Expenditures $10.9M (deficit $2.2M from $9M fund balance). - Water Enterprise: Revenues $12.5M (exceed budget by $2.3M); Expenditures $13M; deficit $550,000 from fund balance. - The 1% TPT (transactions privilege tax) is generating about $5.6M annually, used initially for bond repayment but now partially for program management office costs. The fund balance decline is not sustainable long-term. - Interim Public Management (IPM) Contracts Presentation: Acting Town Manager Sheila DeSchaaf explained that IPM provides temporary professionals to fill vacancies and manage projects. Since FY22, the town has spent approximately $1.4 million (projected $1.7M by year-end) on IPM services for positions including IT Director, IT Project Manager, CIP Project Manager, Transportation Project Manager, Finance Director, and others. Key points: - The cost includes salary, overhead, travel, and lodging, but not benefits (health insurance, retirement, PTO) that the town would pay for regular employees. - Gail Piceno (IT project manager) cost $279,956.09 in FY23, which included extensive hours for network stabilization; some costs were recovered via insurance. - Council members discussed whether IPM employees are incentivized to delay permanent hires (staff noted they can be terminated at any time and that IPM discourages hiring their temps permanently). - Council Member Ferris questioned the 61% increase in personnel costs over four years; staff clarified that IPM costs are included in personnel budgets because they fill budgeted vacant positions. - Council Member Bell expressed concern about lack of competition and the 5% annual fee increase. Staff stated that IPM has been successful and that other firms do not offer director-level interim services. - Resolution 3434 – Dispatch Services Agreement with Gisela Valley Fire District: Fire Chief David Staub presented the agreement to provide dispatch services (about 2-3 calls per month). Council approved unanimously (6-0, Council Member Bell absent during vote, later returned). - Town Council Policy Revisions (H.1): Council Member Bell requested a change to remove restrictions on council members meeting with department heads, with a courtesy notice to the town manager. Council discussed the need for open communication without fear of retaliation. Several members shared experiences. The consensus was to leave the policy as written but with an understanding that council members can meet with department heads, provided they are respectful and the town manager is informed. No formal change was made. - Request to Rescind Authorization to Demolish Taylor Pool (H.2): Council Member Bell presented arguments for renovating Taylor Pool, citing Globe’s $2.3 million renovation versus a $70 million new aquatic center (staff later clarified the schematic design cost was $40-45 million). He asked for a professional pool evaluation and a resolution to nullify the demolition. Staff noted that no demolition is scheduled and that the capital projects discussion on March 4 would include options. Council consensus: a formal resolution is not needed; staff will include a professional evaluation of Taylor Pool (and possibly the Malibu site) in the upcoming work session. Key Outcomes - Resolution 3434 (Dispatch Services with Gisela Valley Fire District) approved 6-0. - Council Policy: No change adopted; council agreed that members may meet with department heads, with courtesy notice to the town manager, and that the policy language will be reviewed for clarity. - Taylor Pool: No vote to rescind the demolition authorization; council directed staff to obtain a professional evaluation of Taylor Pool and bring options to the March 4 work session. - IPM Contracts: Council received the presentation; no formal action taken. Staff will provide a cost comparison between IPM and regular employees for specific positions. - Executive Session: Council voted 7-0 to recess into executive session to discuss the Tonto Apache Tribal Water Settlement, public safety communications system security, and insurance policy coverage (legal advice).

The Payson Planning and Zoning Commission met on February 24, 2025, at 3:00 p.m. in Town Hall Council Chambers. All seven commissioners were present. The meeting covered routine approvals, a preliminary plat extension, adoption of the 2025 meeting schedule, and updates on upcoming projects. (Note: The published agenda had listed the meeting for February 3, 2025, but the meeting was actually held on February 24.) Consent Calendar - Approval of Minutes (December 2, 2024): Unanimously approved (7-0) as presented. Discussion Items - North Peak Hills Phase 3 – First Preliminary Plat Extension: Nicole Adams, Zoning Administrator, presented the request for a six-month extension of the preliminary plat for the subdivision located at 1801 W Airport Rd (APN 302-96-101A). The original plat was approved on February 5, 2024. Town code allows up to two six-month extensions. No public hearing was held. The commission unanimously approved the first extension (7-0). - Adoption of 2025 Meeting Schedule: The commission reviewed and unanimously adopted the 2025 meeting schedule, which sets meetings on the first Monday of each month, with September moved to the second Monday due to a holiday. (7-0). Staff Updates (Information to Commission) Nicole Adams provided updates on several pending and ongoing projects: - Juniper Pines Preliminary Plat: Under review; possible March meeting. - Rythmia Village Pre-Plat: To be on the March agenda. - Mountain View Zone Change: New submittal; likely April meeting. - Ponderosa Pines Final Plat Extension: Expected May. - Longhorn Ranch Final Plat Extension: Expected March. - Discount Tire: Design review approved; awaiting civil and building plans. - U-Haul: Design review awaiting corrections. - Vistas at Payson (tiny home project): Under review. - Airport RV Park: Development agreement awaiting council agenda. - Airport Master Plan: Update presentation to commission in coming months. Staff also noted that training videos will be sent to commissioners, and calendar invites will be issued for adopted meetings. Key Outcomes - Approval of Minutes (12/2/2024): Motion carried 7-0. - North Peak Hills Phase 3 First Preliminary Plat Extension: Motion carried 7-0. - Adoption of 2025 Meeting Schedule: Motion carried 7-0. - Adjournment: Motion carried 7-0 at 3:14 p.m. No public comments were made, and no items were requested for future agendas.

The Payson Town Council held its regular meeting on February 12, 2025, at 4:05 p.m. in the Town Hall Council Chambers. The meeting lasted until approximately 8:30 p.m. and covered a wide range of topics including consent agenda approvals, a proclamation for Teen Dating Violence Awareness Month, a presentation on the Local Government Investment Pool (LGIP), discussions on a process improvement committee, adoption of 2025 legislative priorities, a public hearing on urban camping ordinance, and updates on the town manager recruitment process. The council also heard extensive public comment on various issues. Consent Calendar - Approved the minutes of the January 8, 2025 regular meeting unanimously (7-0). - Approved Resolution No. 3432 for the annexation of 702 E. Bobb Street into the Green Valley Water service area. - Approved awarding the Project Management and Construction Management contract for Hillcrest Tank 2 to GHD, Inc. for a not-to-exceed price of $314,975.00. - Approved the Final Plat and Agreement to Construct Subdivision Improvements for Timber Ridge Phase 1 subdivision. Public Comments & Testimony - Charlie Seraphin urged the council to change how Payson is run, citing lack of council authority, high legal costs, and questioned the use of emergency clauses. - Michael Heather presented a PowerPoint update on Taylor Pool, alleging staff lied about its condition and urging the council to take back power. - Brook Myers criticized the town's use of consultants, lack of competitive bids, and compared the situation to federal waste; called for a "Department of Payson Efficiency." - Shirley Dye provided a history of the Firewise Committee and expressed concerns about the wildfire protection plan. - Robert Decker expressed concerns about wildfire risk and home insurance, requesting a publicly accessible evacuation plan. - Tom Thompson urged renewal of the contract with Payson Hangar One LLC and requested that current lessees be honored. - Janice Chesser invited the council and community to the Senior Center's 40th anniversary events. - Timothy Coyne asked about testing water supply for firefighting and noted an interaction with the fire chief. - Barbara Buntin called for greater transparency and access to documents. - Guy Pfister stressed that citizens come first and expressed concerns that the council lacks power; stated roads are in disrepair. - Thomas Michael Dugan complained about relocation of neighborhood mailboxes to a distant cluster without notice, citing ADA compliance as a pretext. - Nina Grabiel questioned transparency and urged the council to work for the people, not in closed meetings. - Tom Dunning supported town staff and defended the council and staff against criticism. - Michael Hill reported a speeding truck that crashed into a home on East Bonita Street and requested traffic calming measures. - Thomas West opposed new lease stipulations for airport hangars, asking for multiple names on leases and allowance for LLCs. - Mike White echoed concerns about hangar lease policies and requested the council set policy for shared hangars and LLC leases. - Mike Quinn commended town staff for excellent service. - Frank Reagan cautioned against using the past against the current council, urged listening to citizens, and recommended appointing Sheila DeSchaaf as town manager. - Judy Hansen did not trust what is being told to the council; criticized the vetting of former Town Manager Troy Smith and called for Sheila DeSchaaf to be fired. - Skylar Bryce warmed center director, described services and urged collaboration rather than punishment. - Emily Bryce shared personal experiences with homelessness and trauma, urged community collaboration to help the homeless. - Edward Padilla discussed a bill (HB2393) to fund a new homeless center with temporary, transitional, and permanent housing. - Paul Edwards suggested postponing the urban camping ordinance until a plan for safe sleeping locations is developed. Discussion Items F.1 Resolution No. 3430 - Process Improvement Recommendation Committee - The council discussed the need for a committee to review town processes and professional services contracting. Several council members felt the council itself should act as the "complaint committee." There was extensive discussion about council policy, especially Chapter 10 regarding staff contact. The council ultimately did not act on the resolution, effectively killing it. It was agreed to discuss council policy clarification at a future meeting. F.2 Resolution No. 3433 - 2025 Legislative Priorities - Management Analyst Hannah Lusk presented the legislative priorities recommended by the League of Arizona Cities and Towns. Fire Chief Dave Staub highlighted HB2400, which would earmark $5 million for Payson fire mitigation. The council unanimously approved the resolution (7-0), authorizing staff to advocate on behalf of the town. F.3 Ordinance No. 968 - Urban Camping Ordinance (Second Public Hearing) - Town Attorney Aaron Arnson explained that the ordinance updates urban camping prohibitions following the U.S. Supreme Court's Grants Pass decision, which overturned the Martin v. Boise precedent. The council heard from the public, including representatives of the Warming Center who advocated for a collaborative approach. After discussion, the council voted 7-0 to approve the ordinance, emphasizing that police would continue to lead with services first. H.1 Procurement Policy Update - The council discussed a proposed amendment to require council approval for any procurement over $100,000, even if included in the budget. Some council members argued for oversight of capital improvement projects, while others felt recurring purchases should be handled via consent agenda. After lengthy debate, the item was tabled pending a review of the current Schedule B list. Direction was given for staff to provide the list to the council before the tentative budget. H.2 Town Manager Vacancy Recruitment Process - HR Director Lynne ODonnell presented an updated recruitment brochure. The council provided direction on qualifications: a bachelor's degree should be required but with flexibility for equivalent experience; experience requirements should include language like "or an organization of comparable complexity" to allow corporate experience. On compensation, the council agreed to advertise a hiring range from the base ($158,000) to the midpoint ($197,000), rather than the full range. The recruitment is expected to open in mid-to-late February, with interviews in April/May and a target start date in June. Key Outcomes - Consent agenda approved (7-0). - Resolution 3430 (Process Improvement Committee): No action taken; effectively defeated. - Resolution 3433 (Legislative Priorities) approved (7-0). - Ordinance 968 (Urban Camping) approved (7-0) following a second public hearing. - Procurement Policy update tabled; staff to provide Schedule B list before tentative budget. - Town Manager recruitment process refined: brochure to use a hiring range (base to midpoint), education requirement flexible, experience includes "comparable complexity." Recruitment to begin shortly. - Council policy discussion on Chapter 10 and staff contact to be agendized for a regular meeting or work session. - Airport hangar lease policies to be addressed in a March agenda item.

The Payson Town Council held a work study session on February 4, 2025, from 3:01 p.m. to 6:56 p.m. in the Town Hall Council Chambers. The meeting focused on three major agenda items: an affordable housing project update, the corporate strategic plan, and updates on capital improvement plan projects including Rumsey Park, the aquatics facility, the event center, and Green Valley Parkway. No formal votes were taken, but council provided direction to staff on several matters. Presentation/Discussion: Affordable Housing Project Update - Developers Ryan Zent and Ryan Francisco presented The Reserves at Mogollon Rim, a mixed-income development on 7.5 acres near Beeline Highway and Rumsey Drive. - The project includes 72 Low-Income Housing Tax Credit (LIHTC) units (66% of multifamily) with rents from $566 to $1,178 per month, 48 market-rate units with rents from $1,700 to $2,200 per month, and a 13,000-square-foot Natural Grocers retail component expected to create 14–18 full-time jobs. - The developers requested a $100,000 loan from the town at 3% interest for 20 years to secure points in ADOH scoring, noting the application deadline is April 1, 2025. - Council members inquired about loan security (secondary lien, 50-year affordability deed restriction) and economic impact. Staff noted past practices and that a loan is more advantageous than fee waivers or land leases. - Council reached consensus to direct staff to work with the developers on a development agreement. Presentation/Discussion: Corporate Strategic Plan (CSP) - Hannah Lusk reviewed the CSP covering fiscal years 2024–2028, which guides resource allocation across five goals: technology, neighborhoods and livability, public safety, economic development/tourism, and infrastructure. - Council member Bell suggested a retreat to align priorities. Discussion revealed additional concerns: homeowner insurability and proactive fire mitigation (raised by Vice Mayor Tubbs, Council Members Bell, Haws, Ferris) and housing affordability (Mayor Otto and Ferris). - Fire Chief Staub reported Payson is one of the few Arizona municipalities with a fuels mitigation ordinance and offered a separate presentation in March. - Council agreed the CSP goals remain valid but requested more specific action items on fire safety and financial aspects in each category. Staff will incorporate feedback and return during the budget process. - Deputy Town Manager Christine Smith provided an overview of CIP projects. Various department heads reported statuses: IT (camera system without facial recognition, council chamber AV replacement), Water (Hillcrest tank, PFAS treatment estimated at $20 million), Fire (ladder truck ordered, grants for wildland engine unsuccessful), Police (vehicle upfitting backlog), Community Development (wayfinding signs), Engineering (pavement preservation program, American Gulch design, roundabouts). - Town Engineer Larry Halberstadt presented the pavement asset management program; the current average pavement condition index is 61 (national average). A steady-state budget of $3.75 million per year is needed to maintain the current index. Council member Nossek emphasized a coordinated plan and transparency on which roads are scheduled. Presentation/Discussion: Update on FY25 CIP Projects Green Valley Parkway Extension: - Estimated cost $14–15 million. Design funding includes a $300,000 congressional appropriation and $2.5 million town match in the current budget. The Forest Service special use permit process is ongoing (hoped to be completed by mid-2025). The road would also serve as a wildfire evacuation route. - Council member Ferris recommended prioritizing the permit; Mayor Otto agreed that obtaining the land is key. Rumsey Park Working Plan and Aquatics Facility: - Parks and Recreation Director Steve Richardson and Terracon’s Karen Snodgrass presented the working plan. The park has safety and parking challenges (408 spaces short of industry standard). Three options were presented; the Parks and Recreation Commission recommended Option 1 (least change), which adds one field, elongates a multi-use field, and improves circulation. - Rough cost estimate for Option 1: $12.9 million construction, $4.3 million design/construction management, $3.2 million contingency (25%). Phasing is intended. - Discussion on the pool location: Council members Bell and Ferris favored Rumsey Park due to proximity to schools and existing facilities; Council member Nossek supported Malibu as more cost-effective with fewer constraints. Mayor Otto emphasized program development before building. Vice Mayor Tubbs requested a tour of parks and recreation sites. - Staff will perform a comparative assessment of pool locations (Rumsey vs. Malibu), expected to take two months. Further discussion set for March 4 work session. Payson Event Center: - Interim Project Manager Rod Buchanan provided an update. The project suspension was administrative. Pre-design work is budgeted at $479,000; lifting the suspension would allow completion of conceptual design needed for a Forest Service special use permit (2-year process). - Council member Nossek supported lifting the suspension; Mayor Otto wanted financial breakdown first. Council agreed to include the project in CIP discussion at the February 26 budget meeting and March 4 work session. Key Outcomes - Affordable Housing: Staff directed to develop an agreement with Overland Property Group and bring it back for council consideration. - Corporate Strategic Plan: Staff to update CSP with additional action items on fire mitigation, insurability, and financial transparency; Fire Chief will present in March. - CIP – Rumsey Park: Council accepted Option 1 as the preferred working plan; staff will perform a comparative assessment of pool locations (Rumsey vs. Malibu) and report back by March 4 work session. - CIP – Event Center: Council requested more budget information before deciding to lift the suspension; discussion deferred to February 26 budget presentation and March 4 work session. - General: Council member Bell urged the council to identify common priorities; a retreat may be scheduled. Staff noted upcoming budget work sessions on February 26 and March 4 to align funding with priorities.

The Payson Town Council held a work study meeting on January 22, 2025, in the Town Hall Council Chambers at 303 N. Beeline Highway, Payson, Arizona. Mayor Stephen Otto called the meeting to order at approximately 7:40 p.m., immediately following the regular council meeting. The sole purpose was to discuss forming a special committee to recommend improvements to select town processes. Because this was a work study session, no formal action was taken and no public comment was accepted. The meeting adjourned at approximately 8:23 p.m. Staff Presentation - Sheila DeSchaaf, Acting Town Manager, presented an overview of the Town Code requirements for establishing boards, committees, and commissions, including the need for a resolution specifying membership and purpose, quorum/Open Meeting Law compliance, training requirements, prohibitions on spending and compensation, council appointment of members, and designation of a council liaison and staff advisor. - Town Attorney Christina Estes-Werther clarified that committees created by the Town Council to report to the Council are subject to Arizona Open Meeting Law, while informal staff-created committees assisting staff are not. Council Discussion - Council Member Flaherty envisioned a group of citizens who love Payson and want to review department processes, policies, contracts, and spending to identify efficiency and waste-reduction opportunities. - Council Member Haws recommended a narrow initial scope focused on the Building Department, noting its importance for permits, revenue, and other town operations, and also suggested reviewing outside contracts; he favored a smaller committee of about three members. - Council Member Bell emphasized open communication among departments and staff, identifying organizational strengths and financial encumbrances, reviewing resources, and revisiting the town's mission statement. - Council Member Nossek supported a three-member committee with a narrow scope and did not favor making the committee a complaint department, stating the council itself is the public's complaint body. - Council Member Ferris agreed with a three-member committee led by Charlie Seraphin to investigate and report recommendations to the council; he later supported the idea of the Mayor, Acting Town Manager, and Mr. Seraphin meeting to explore Mr. Seraphin's interest. - Vice Mayor Tubbs supported a committee of three to five members, recommended the Building Department be reviewed first, suggested the Mayor serve as council liaison, and asked that the committee recognize positive achievements and strengths; she asked about past council liaisons to departments, but Town Clerk Tracie Bailey did not recall any during her tenure. - Mayor Otto favored a five-member committee to provide a broader cross-section of perspectives and noted that with three members, two members meeting together could form a quorum under Open Meeting Law, limiting informal discussions. - Several council members discussed whether the committee should handle citizen complaints. Some resistance was expressed to creating a "complaint committee" because council members are elected to receive public concerns. Others suggested the committee could focus on identifying strengths and procedural improvements rather than individual complaints. - Staff noted that Charlie Seraphin had not been formally appointed or solicited for the committee, so no specific role could be discussed as an appointment. Key Outcomes - Council reached consensus on creating a special committee of five members with a six-month term, renewable if needed. - The committee's purpose is to identify strengths, weaknesses, needs, or opportunities for improvement in the permitting process and review, as well as in town agreements and contracts. - The committee would make recommendations to the Town Council for policy changes and process improvements, with staff summarizing direction to include periodic/quarterly progress reports. - Staff was directed to prepare a resolution to formally create the committee and to return with it at the next council meeting; after adoption, the Town Clerk would solicit applications and the Council would appoint members. - Mayor Otto, Acting Town Manager DeSchaaf, and Charlie Seraphin were expected to meet to discuss whether Mr. Seraphin wanted to participate and to help shape a workable committee structure, without any formal appointment being made at this meeting.

The Payson Town Council held a regular meeting on January 22, 2025, at 4:00 p.m. in the Town Hall Council Chambers. The meeting included a public comment period, approval of consent agenda items, presentations on the annual audit, housing study, and conflicts of interest, a public hearing for a liquor license, a first public hearing on an urban camping ordinance, and an executive session regarding pending litigation. Mayor Otto recused himself from the executive session. Consent Calendar - B.1 – Motion to approve the minutes of Town Council Regular, Special, and Work Session meetings from November 13, 2024, to January 7, 2025. Motion carried 7-0. Public Comments & Testimony - Tom Dunning (21-year resident) spoke about the importance of avoiding conflicts of interest to maintain public trust, applauding recusals. - Isaac Blake addressed intimidations, threats, and mistreatment of Vice-Mayor Tubbs and others, calling for an end to cancel culture tactics. - Guy Pfister thanked the council and urged town staff not to use legal excuses to block council inquiries. - Steve and Linda England requested the town intervene regarding a neighbor blocking their view with tarps out of spite. Vice-Mayor Tubbs asked staff to review the issue; Acting Town Manager Sheila DeSchaaf requested photos. - Pat Lockwood criticized town processes and personnel, calling for a vetted committee to examine business practices. - Charlie Seraphin questioned a 2021 engagement letter with Stifel bond company, citing lack of council awareness and use of an emergency clause. Council Member Haws asked staff to follow up. - Judith Hansen questioned the town's purchase of Malibu property for $3 million without a prior geological study and raised FOIA concerns. - John Paderewski criticized the revocation of Propositions 401/402 via an emergency clause for a bond, advocated for Charlie Seraphin as Town Manager. - Barbara Buntin urged transparency and access to documents, noting the Santa Cruz Treasurer embezzled millions despite audits. - Brook Myers (organic farmer) chastised town staff for hindering the council and questioned why the council could not get answers. - Mike Quinn (KMOG referred) urged the council to appoint Sheila DeSchaaf as Town Manager, hire a police chief, fix roads, and stop political games. Mayor Otto responded that no council member has a financial interest in KMOG. - Inga Chouinard questioned why Acting Town Manager DeSchaaf prevented two consultants from inspecting the pool when council members wanted their opinions. - Vic Conner cautioned against prematurely hiring a Town Manager without knowing the full job description. Discussion Items - C.1 Town Manager's Report: Sheila DeSchaaf summarized department highlights and read a thank-you letter from Payson High School Student Government for supporting Spookeyfest. Council Member Haws and Mayor Otto commended the Parks and Recreation ice rink. - D.1 Proclamation: Council Member Nossek read a proclamation declaring January 29 – February 3, 2025, as Pony Express Week. Members of the Navajo County Sheriff's Posse Pony Express accepted. - D.2 Annual Town Audit Presentation: R. McKay Hall (Hinton Burdick CPAs) presented the FY24 audit, noting an unmodified (clean) opinion, no material weaknesses, one significant deficiency (year-end accounting timeliness), and no reportable findings. Financial highlights: total net position $158 million, general fund unassigned balance $20 million (69% of expenditures, 8 months buffer). Sales tax increased 16.3% over prior year. Council Member Nossek and Haws asked about fund balance and typical buffers. - D.3 Housing Study Presentation: Julie Leonard and Chad Chancellor (Next Move Group) presented findings. The study projects average household income will grow 25% by 2030, with 4-5% fewer low-income residents. Annual demand: 57 homes for sale and 20 rental units across various price ranges. Over five years, need for 285 for-sale and 107 rental units. Chancellor recommended focusing on middle-to-upper priced homes. Council Member Bell asked about retirees; Haws requested comparison of current projects to study needs; Ferris asked about tiny homes; Nossek asked if presented to EDAC; Tubbs asked about comprehensive study cost ($4,900 vs. $75,000). - D.4 Conflicts of Interest Presentation: Town Attorney Christina Estes-Werther explained Arizona law on conflicts, definition of substantial interest, remote interest exceptions, and recusal procedures. She noted the presentation was in response to a January 8 request. Council Member Haws clarified no ethics investigation was opened. Council Member Flaherty asked about a past vote on a water agreement; Estes-Werther said it likely fell under a remote interest exception. - E.1 Public Hearing – Liquor License: Application for Series 7 beer and wine bar license by Kyle Delly for County Liquors at 703 W. Main Street. Applicant stated the license would be placed on inactive status immediately. No public comments. Council voted 7-0 to approve. - F.1 First Public Hearing – Ordinance No. 968 (Urban Camping): Estes-Werther presented updates due to the Grants Pass Supreme Court decision, which overturned Martin v. Boise. The ordinance allows prohibition of camping/sleeping in public places, temporary 30-day bans from parks after two citations, and criminal penalties with mitigating factors. Proposition 312 (passed Nov. 2024) requires enforcement of nuisance ordinances or potential property tax refunds. Council Member Bell asked about mental health and drug distinctions; Ferris asked about current problem; Police Commander Haines noted gaps in addressing homelessness on town property. Public comment from Pat Lockwood cited lack of homeless resources and shelter limitations. No action taken (first hearing). Key Outcomes - Consent Agenda: Approved 7-0. - Liquor License (E.1): Approved 7-0. - Executive Session (H.1): Mayor Otto recused himself, stating he had no monetary interest but donated to Transparent Payson and would exercise his constitutional rights. Isaac Blake asked to defer the item due to perceived conflicts. Mayor Otto passed control to Vice Mayor Tubbs. Motion to recess to executive session (for litigation in cases S-0400-CV-202400271 and S-0400-CV-2023-00118) passed 6-0. The council recessed at approximately 6:31 p.m. and reconvened at approximately 7:40 p.m. without Mayor Otto. Meeting adjourned at 7:40 p.m.