Public Meetings - Round Rock, Texas

This meeting was a packet briefing held on December 17, 2024, at 7:30 AM to review and discuss agenda items for the upcoming City Council meeting on December 19, 2024. No public comments were made, and no formal votes were taken; the briefing served as a discussion and information session for council members. Staff Briefings - F1 – Resolution on Alternative Project Delivery Methods: Staff presented a resolution authorizing the city manager to determine when alternative project delivery methods (e.g., construction manager at risk) provide the best value. The resolution is allowed under the Texas Government Code; contracts will still come to council for approval. Council member Ortega asked about the timing, and staff clarified that the delivery method selection occurs during project development, before bidding. - F2 – Purchase of Tractors: Staff clarified that the original request to replace three tractors at $197,000 was reduced to two tractors at $131,000 because extensive repairs were made to one tractor, extending its life by 1–2 years. The tractors are used for drainage ditch mowing and maintenance. Council member Flores asked about equipment hours; staff noted that tractors have low hours (1,500–1,800) but heavy use in mud causes wear, so they aim for replacement at around 5,000 hours. - F3 – Old Settlers Build-Out: Rockin’ River Expansion (Package 3C): Staff presented a guaranteed maximum price (GMP) amendment for the construction of the new Rockin’ River action river (with barrel and typhoon waves), VIP rental areas, and 160 new parking spaces. The project is on schedule and on budget, with a target completion of April 2026. The existing Rockin’ River will remain open during construction. Council member Montgomery expressed enthusiasm for the project. - F4 – Old Settlers Build-Out: Harold Parkway (Package 3A2): Staff reviewed the GMP for the Harold Parkway section, which includes three subsections. Construction will restrict access to parts of Old Settlers Park, but alternative access to baseball fields will be maintained. Staff noted that the low water crossing (Package 3A3) may exceed budget by approximately $7 million, requiring a decision in January 2025. The current GMP (3A2) remains within budget. - F5 – EPA Grant Application for Solid Waste Recycling Facility: Staff requested council approval to submit a grant application to the EPA for up to $5 million to improve the recycling facility on Deepwood Drive. The grant would fund the first phases of a master plan; the total estimated cost for full renovation is $8–10 million. If the grant is not awarded, the city will proceed with phased improvements using already budgeted design funds. Council member Flores asked about land ownership and concept renderings. - F6 – Change Order for BCR WWS East Plant Expansion: Staff presented a $1.1 million change order (No. 4) with Dale Construction for the regional wastewater treatment plant expansion. The costs are shared among four cities; Round Rock’s share is approximately $500,000 due to damages from an interceptor issue. Council member Montgomery asked about cost allocation. - F7 – Engineering Contract for Chandler Creek Wastewater Upsizing: Staff requested approval of a $266,000 engineering contract with Kimley-Horn to design upsizing of a 12-inch wastewater line in Old Settlers Park to accommodate increased flow from the park and upstream developments. No questions were raised. - G1 & G2 – Comprehensive Plan Amendment and Rezoning at 3751 Fisher Cove: Staff presented a request to amend the Future Land Use Map from Residential to Mixed Use, and rezone 1.02 acres from MF1 (multifamily low density) to MUR (mixed use residential redevelopment) to allow an indoor pickleball facility. The property is near a fire station and office uses. The Planning and Zoning Commission recommended approval unanimously; no public speakers opposed. Council members had no questions. Key Outcomes - No formal votes were taken; all items were discussed in preparation for the December 19, 2024 City Council meeting. Council members expressed general support for the staff recommendations. The mayor pro tem noted that the December 19 meeting will begin at 5:00 PM instead of the usual 6:00 PM.

The Round Rock City Council met on Thursday, December 5, 2024, at 6:00 PM in the City Council Chambers. The meeting featured a special presentation honoring City Manager Laurie Hadley's retirement after 37 years of public service, followed by unanimous approval of the consent agenda, several resolutions, and ordinances. The meeting adjourned at 8:13 PM. Special Presentation: City Manager Laurie Hadley's Retirement Tribute - The council and staff celebrated Laurie Hadley's 37-year career, including 14 years as City Manager. Speakers included: State Representative Bucey (presented a legislative resolution and a flag flown over the state capitol), a representative from Congressman John Carter's office (presented a U.S. flag flown over the U.S. Capitol and a congressional record entry), and numerous city directors and department heads. - Speakers consistently praised Hadley's leadership, integrity, and personal care for employees. Gifts included a personalized hammer, a SWAT helmet, a fire hydrant, a gun, a retirement survival kit, sports equipment, and gift certificates. Council members and staff expressed deep gratitude and noted her role in transforming Round Rock into a major economic hub, securing $274 million in bond funding, and fostering a culture of trust and family. - Hadley herself gave a farewell speech, thanking her family, staff, and the council. She highlighted key achievements: revitalizing downtown, expanding parks and public safety, and improving infrastructure. She introduced her successor, Brooks Bennett, and expressed confidence in the city's future. Consent Calendar - F.1 – Approval of minutes from the November 21, 2024 City Council meeting. Approved unanimously. - F.2 – Resolution amending officers and employees authorized to perform transactions with TexPool. Approved unanimously. - F.3 – Resolution authorizing an agreement with Patterson Equipment Company for sewer inspection equipment parts and repair. Approved unanimously. Public Comments & Testimony - No public comments were made during the Citizen Communication portion. - G.1 – Public hearing on the Community Development Block Grant (CDBG) 2023 Consolidated Annual Performance & Evaluation Report (CAPER). Joe (Community and Neighborhood Services) presented: the budget allocation was $629,258; $94,388 was allocated to social services (rent/mortgage assistance, food pantry, senior services, child advocacy). 1,115 Round Rock families were served. The council also contributes an additional $215,000 from the general fund to support local nonprofits. No public testimony was offered; the hearing was closed. Discussion Items - H.1 – Memorandum of Understanding (MOU) with RRTX Lake Creek Hotel, L.P. (Ruby Hotel) for economic development incentives. City will loan approximately $2 million with interest for renovation of the hotel property; the loan will be repaid within four years, with interest forgiven if timely payments are made. A 75% economic incentive based on hotel property tax payments through 2029 is included. The city will acquire land for a bridge landing for the trail system. The project includes an event center with outdoor amplified sound allowed until 10 PM on Friday/Saturday and 9 PM other days. Approved unanimously. - H.2 – Amendment No. 4 to the Software as a Service Agreement with Tyler Technologies for the Munis ERP system (financials, HR, payroll, utility billing). Total cost over three years: $1,371,034. Approved unanimously. - H.3 – Updated Investment Policy & Strategy. Approved unanimously. - H.4 – Quarterly Financial and Investment Report for the quarter and year ended September 30, 2024. Approved unanimously. - H.5 – Agreement with Fun Abounds, Inc. for playground equipment at Bowman Park (CDBG-funded). Cost: $155,623. The existing playground was installed in 2009; replacement includes more shade structures. Approved unanimously. - H.6 – Purchase Order to Intelligent Marking USA, Inc. (Turf Tank) for two GPS paint robots for field striping. Cost: $112,250. Expected 50% efficiency gain, allowing staff reallocation. Approved unanimously. - H.7 – Professional Consulting Services Agreement with CDM Smith, Inc. for a water supply study. Cost: $343,650. The study will evaluate additional water sources (e.g., Trinity Aquifer, Carrizo-Wilcox, water reuse) to ensure supply beyond build-out population of 270,000. Approved unanimously. - H.8 – Easement Purchase Agreement with 18245 FM 1431, LLC and Parks for the Win, LLC for a 0.361-acre electric utility easement required for the BCRUA Phase 2 Raw Water Delivery Project. Cost: $102,252; Round Rock's share is 28% ($28,000). Approved unanimously. - H.9 – Quantity Adjustment/Change Order No. 1 with Lone Star Site Work, LLC for the Chisholm Trail Road & W. Old Settlers Blvd. Right Turn Lane Improvements Project. Cleanup change order: $101,929. Project completed. Approved unanimously. - I.1 – Ordinance amending Chapter 42 to designate portions of Mickey Mantle Pl, Sandy Koufax Ln, Ty Cobb Pl, and Rod Carew Dr as school speed zones (20 mph during school crossing times). First reading (requires two readings). Approved unanimously. - I.2 – Ordinance amending speed zones on Kenney Fort Boulevard from Forest Creek Drive to Old Settlers Boulevard, setting the speed limit at 50 mph based on an engineering survey. First reading. Approved unanimously. Key Outcomes - All consent agenda items, resolutions, and ordinances were approved unanimously (7-0). - The council authorized the mayor to execute a real estate contract for the purchase of property at 1004 East Rock Cove (L.1) and for properties at 509 Sheppard Avenue and 512 Burnet Street (L.2) after executive session. - The council recognized the retirement of City Manager Laurie Hadley and formally accepted her service. - Brooks Bennett will assume the role of City Manager.

Introductory paragraph: The Round Rock City Council met on December 4, 2024, for a pre-retreat and regular meeting. The pre-retreat agenda items (downtown zoning, northeast quadrant land use, construction delivery methods, chamber strategic plan, CRU, legislative agenda, strategic plan) were not discussed in the provided transcript. The transcript instead covers the regular council meeting, including numerous resolutions, budget amendments, zoning public hearings, and appointments. Public Comments & Testimony - No citizens spoke during citizen communication at the start. - During the public hearing for H2/H3 (Fairview/Old Settlers rezoning), several neighbors expressed concerns about deed restrictions, safety, noise, and lack of specificity from the developer. The applicant was absent due to a family emergency. Discussion Items - Type B Board Amendment (G5): Staff presented three road projects: Counter Road 112 East ($54M total, adding $19M), Chisolm Trail South ($6.5M total, adding $5.5M), and Gaddis School Road segment six ($27M total, adding $3M). Council discussed timing, business impacts, and east side connectivity. No vote recorded in transcript, but resolution was considered. - Old Settlers Extension Construction (G6): Contract with Patent Construction for $14.9M. Six bidders; construction estimated to complete spring 2026. Council asked about starting point. - Wastewater Plant ILA Amendment (G7): Amendment to interlocal agreement among Round Rock, Austin, Cedar Park, and Leander for rehabilitation work. Round Rock share 60.7%. Design ongoing, construction minimum 3 years. - Atmos Energy Reimbursement Agreements (G8, G9, G10): Three agreements to extend gas lines to Old Settlers Park projects. Costs approx $500k each with 20% contingency; not to exceed $645k, $622k, $645k. - Fire Central Furniture (G10): Purchase order for $130k for workstations, offices, conference room. - Equalis Group Coop Purchasing (G11): Adding 14th cooperative agreement; includes 75% of local restaurants/catering. - Bastrop Interlocal (G12): Joint purchasing agreement with City of Bastrop. - Reimbursement Resolution (G13): For $187M in projects; $115M expected to issue in April. - Health Insurance Budget (G14): Self-funded health insurance fund presentation. 2024 had higher claims but reserves stable. No employee contribution increase since 2018. Budget approved. - Uniform Services (G15): Renewal with Unifirst for $100k/year. - Comprehensive Plan Amendment / Rezoning (H2/H3): Public hearing on changing future land use from residential to mixed use and rezoning to MUR for 1.55 acres. Staff supported; planning and zoning recommended 7-0. Council discussed deed restrictions, traffic, permitted uses. Public concerns noted. Applicant expected at next meeting. No final action in transcript. Key Outcomes - Resolutions Approved: G5 (Type B amendment), G6 (construction contract), G7 (wastewater ILA), G8, G9 (Atmos agreements), G10 (furniture), G11 (Equalis), G12 (Bastrop ILA), G13 (reimbursement), G14 (health fund budget), G15 (uniforms). [Votes not specified but assumed unanimous] - Appointment: Councilmember Ly reappointed to Round Art Chamber board. - Budget Amendment (H1): FY 2023-2024 operating budget amended for health insurance and golf fund. - Ethics Ordinance Amendment (H3): Technical amendment to definition of city official. - Zoning/Hearing (H2/H3): Public hearing continued; no vote taken in transcript. Note: The transcript did not include the pre-retreat discussion items (D.1-D.7). Also, the agenda listed meeting start at 8:00 AM, while the user-provided time is 14:15. The summary is based on the transcript content.

The Round Rock City Council held a packet briefing on Tuesday, December 3, 2024, at 7:30 AM to review and discuss agenda items scheduled for the December 5, 2024 City Council meeting. The session covered staff briefings on a range of financial, infrastructure, and community development items. No public comments were made, and no formal votes were taken; all items are intended for action at the subsequent council meeting. Consent Calendar - The consent agenda included a set of routine approvals. Council agreed to leave the meeting minutes on the consent agenda despite their absence from the backup packet; the City Clerk will distribute the minutes before the December 5 meeting. Discussion Items - CDBG Annual Report (Caper): City Manager reported that the FY2024 CDBG allocation was $629,258. Of this, up to 20% may be used for administration, and up to 15% for social service nonprofits. The program served 1,115 Round Rock families through public services, completed minor home repairs for four residents, and replaced sidewalks in front of 84 houses in Chisholm Valley. A waiting list exists for home repairs; processing takes 4–6 months. The city plans to continue sidewalk replacements in Chisholm Valley in phases. - Ruby Hotel (RRTX Lake Creek Hotel) MOU: The city discussed a non‑binding memorandum of understanding with the Ruby Hotel (adjacent to Brushy Creek). The MOU outlines: (1) the hotel’s purchase of 408 Fanon and sale of a portion of that land to the city for a trail bridge landing; (2) a city loan of $2 million at 1% over the overnight lending rate, with interest forgiven if repaid on time within four years; and (3) a Chapter 380 agreement providing a 75% rebate of hotel tax and property tax through 2029. The bridge crossing would connect the Heritage Trail to downtown via Lewis Street. Councilmember Flores asked about performance metrics from a 2018 agreement (employment numbers and continuous hotel operation), which were met; new metrics are to be determined. Neighborhood concerns about parking and noise were noted; the hotel has secured overflow parking and must follow the standard noise ordinance. - Tyler Technologies Software Amendment (4): Staff presented a three‑year extension of the software‑as‑a‑service agreement for the Munis ERP system. Total cost: $1,371,034, funded through the IT operating budget and the utility fund. The agreement is a continuation of services since 2012. - Investment Policy Update (Annual Review): The city’s investment policy was reviewed. One proposed change adds the National Credit Union Share Insurance Fund as an authorized deposit type. The policy remains more restrictive than state law, prioritizing safety, liquidity, and yield. The policy received recertification from the Government Treasurers Organization of Texas in June 2024. - Quarterly Financial & Investment Report (Q4 FY2024): Key economic indicators: Round Rock unemployment remains low; consumer confidence is strong; the Consumer Price Index (PCE) moderated to 2.1% in September. Sales tax revenue ended the year 5.4% ahead of FY2023, but when excluding a one‑time $3.1 million Dell amended return, growth was essentially flat (0.9%). Property tax levied and collected: $81.9 million. Water revenues met budget despite a cooler summer and the end of a short‑term contract with Jonah. Hotel tax revenues continue to grow; Round Rock has 4,959 hotel rooms plus short‑term rentals (over 5,000 total) with occupancy rates above the Austin MSA. The debt on Dell Diamond was paid off as of December 1, 2024. - Bowman Park Playground Replacement: A resolution authorizes a contract with Fine Abounds for $155,623 (CDBG‑funded) to replace a playground installed in 2009. - Turf Tank Painters (Intelligent Marking USA): Staff proposed purchasing two turf‑painting machines for $112,250 to improve field‑painting efficiency at Old Settlers Park, allowing reallocation of manpower as park visitation grows (projected to reach 4 million visitors annually). - Water Supply Study (CDM Smith): A professional services agreement for $343,000 to evaluate future water supply options, including Trinity aquifer wells (near the Westinghouse water treatment plant and eastward toward Circleville), Carrizo Wilcox water from the east, and maximizing treated effluent. The study will prioritize options for redundancy, resiliency, and reliability. - Easement Purchase for BCRUA (142.5 FM 1431): Purchase of an easement on one property for $102,000 to allow PEC to extend overhead power to a new pump station. Round Rock’s share (28%) is $28,000; the remainder is paid by Cedar Park and Leander. - Change Order 1 – Lone Star (Old Settlers/Chisholm Trail Turn Lanes): A change order for $101,929 to complete installation of right‑turn lanes at the intersection. The project is finished and improves traffic flow. - School Speed Zones (Red Bud Elementary): An ordinance to designate 20 mph school speed zones on portions of Mickey Mantle, Ty Cobb, Rod Crew, and Sandy Koufax lanes during school activity times. Signs will be installed before students return from Christmas break. Initiated by resident concerns and school requests. - Kenny Fort Boulevard Speed Zone Adjustment: Following the widening to a six‑lane arterial, a traffic survey found the appropriate speed limit is 50 mph for the entire segment from Old Settlers Boulevard to Forest Creek Drive. The ordinance amends the speed zone accordingly. A pending section (Segment 3, from near Gaddis to Forest Creek) will be surveyed after opening; initial speed will be unsigned, and enforcement will follow the survey. Council noted future park development may necessitate review. Key Outcomes - All briefing items will be placed on the December 5, 2024 City Council meeting agenda for formal consideration and action. - Directions were given to staff to send consent agenda minutes before the next meeting and to provide additional graphics for the Ruby Hotel bridge landing at the December 5 meeting. - The council acknowledged the upcoming recognition of Councilmember Lori and a brief recess during the December 5 meeting to allow for seating changes.

The Round Rock City Council met on November 21, 2024, at 6:00 PM in City Council Chambers. The meeting opened with prayer, pledges, and roll call (all members present). No citizen communication was received. The council heard a presentation from the Fall 2024 UniverCity graduating class, approved the consent agenda, and passed all resolutions and an ordinance. The meeting concluded with council comments wishing a happy Thanksgiving and recessed into executive session. Staff Presentation - Fall 2024 UniverCity Graduating Class: Program coordinator Joe Preem introduced the 11-week course designed to educate residents on city operations. The program includes 33 hours of sessions (equivalent to one college credit hour) and is free. Graduates from various neighborhoods were recognized. Speakers Keith Adendi (Oak Bluff), Susan Lobsons (Preserve at Dyer Creek), and Don Mogul (Housing Authority) expressed appreciation, highlighting the service mindset, innovation, stewardship, and strategic planning they observed. They encouraged others to participate. Council members commended the graduates and urged them to serve as ambassadors. Consent Calendar - F1: Approved minutes from the November 7, 2024, City Council meeting. - F2: Authorized an agreement with Brightly Software Inc. for asset tagging software. - F3: Adopted Amendment No. 2 to the FY 2023-2024 Operating Budget (Second Reading). All items passed unanimously without discussion. Resolutions (G1–G11) - G1: Authorized an Engineering Services Contract with Hendrix Consulting Engineers for 2024 On-Call MEP Design and Commissioning Services (five-year, $1 million contract). - G2: Authorized the First Amendment to the Memorandum of Lease and Option with KR CC, Inc. (Kalahari) to remove 30 acres adjacent to the wastewater treatment plant from the 355-acre ground lease, adjusting the deferred lease payment to $6.8 million due December 20, 2029. - G3: Authorized the Fourth Amendment to the Ground Lease Agreement with KR CC, Inc., effectuating the removal of the 30 acres and setting amended terms. - G4: Authorized an agreement with Google Fiber Texas, LLC for construction inspection services, with Google funding up to $40,000/month for two third-party inspectors (18-month project). - G5: Authorized a Professional Consulting Services Agreement with HDR Engineering, Inc. for Google Fiber Inspection Services (up to $682,462, time and material). - G6: Authorized a contract with Dan Williams Company for the CR 112 East Project (road expansion to six-lane divided arterial, low bid $20,434,000; six bidders; completion summer 2026). - G7: Authorized a contract with Patin Construction, LLC for the McNeil Road Extension Railroad Culverts Project (drainage improvements, $964,011; sole bidder; 3–4 month construction). - G8: Authorized a contract with Elecnor Belco Electric, Inc. for a new traffic signal at Sam Bass Road and Old Settlers Boulevard ($499,888; five bidders; 9–12 month installation). - G9: Authorized Quantity Adjustment/Change Order No. 9 with J.D. Abrams, LP for the Kenney Fort Boulevard Segments 2 & 3 Project ($408,000 for additional asphalt; project near completion). - G10: Cast 200 votes for Laura Weber to serve a three-year term on the Williamson Central Appraisal District Board of Directors. - G11: Authorized an agreement with Yellowstone Landscape for citywide landscape and maintenance services (through July 2029, awarded via cooperative). All resolutions passed unanimously. Public Hearing and Ordinance (H1) - Rezoning 57.15 acres from C-1 to PUD No. 155: The property is located west of IH-35. The PUD would allow a data center, electric substation, and office/warehouse uses, with a base zoning of C1A (General Commercial Limited). The development includes a monarch tree removal request for one of three live oaks (36-inch tree) on the substation parcel; the two larger trees (48 and 49 inches) will be preserved. Staff explained water and electricity requirements: the city will require a water model to ensure capacity, and Oncor handles electric transmission. The Planning and Zoning Commission recommended approval unanimously. No public testimony was offered. Councilmember Flores expressed concern about water usage and asked that the PUD require a closed-loop recirculation system or best available technology. The applicant agreed. Council voted unanimously to approve the ordinance on first reading and dispensed with the second reading, with the condition that the data center use the best available recirculation technology for water cooling. Key Outcomes - All consent agenda items and resolutions were approved unanimously. - Ordinance H1 (Rezoning to PUD No. 155) passed on first reading with a condition for water recirculation technology; second reading was dispensed with. - The council recessed into executive session at 7:02 PM to discuss real estate matters (items J1–J4 under Texas Government Code §551.072). - Council members expressed happy Thanksgiving wishes to the community.

This is a summary of the packet briefing held on Tuesday, November 19, 2024 at 7:30 AM in the City Council Chambers. The meeting was called to order by Mayor Craig Morgan at 7:30 AM and adjourned at 8:11 AM. Councilmember Melissa Fleming was absent. The briefing covered items scheduled for the upcoming City Council meeting on Thursday, November 21, 2024, including consent agenda items, a public hearing on a rezoning application, and a resolution requiring a vote. No citizen communication was heard. Consent Calendar - G1: Resolution awarding engineering contract with Hendricks (HCE) for MEP (mechanical, electrical, plumbing) services over five years, starting with a downtown electrical assessment. - G2 & G3: Two resolutions related to the Kalahari agreement: (1) removing 30 acres from the 355-acre ground lease, with the city retaining that land in perpetuity for future regional wastewater plant expansion, and (2) amending the deferred lease payment from $10.5 million to $6.8 million and extending the payment date from December 2024 to December 2029. The deferred payment will be repaid to the utility fund. The removed 30 acres are adjacent to the regional wastewater plant, partially in the 500-year floodplain. Staff noted this is mutually beneficial to Kalahari, freeing up capital. - G4: Resolution authorizing an agreement with Google Fiber to reimburse the city up to $40,000 per month for 18 months for two third-party inspectors (via HDR Engineering) dedicated to overseeing Google Fiber’s 9-12 daily construction crews laying fiber. City currently has five inspectors stretched across capital projects. - G5: Resolution authorizing a contract with HDR Engineering for those two inspectors. - G6: Resolution awarding a construction contract to Dan Williams for the Avery Nelson Parkway extension (northeast side), a six-lane divided arterial from counterpoint 117 to 110, including a traffic signal. The existing road segment will be abandoned and likely sold/returned to property owners. Councilmember Ortega raised concerns about preventing drivers from continuing straight; staff confirmed illumination and barriers will be installed. - G7: Resolution awarding a $964,000 contract to Patent Construction for a culvert project under the Union Pacific Railroad tracks (48-inch and 42-inch culverts) to improve downtown drainage, notably near the Serving Center. The project was rebid after a prior contractor was stopped due to boring methodology issues. Construction timeline is 3-4 months. - G8: Resolution awarding a $499,888 contract to Elect Nord Belco Electric for a new traffic signal at Old Settlers Blvd and Sam Bass Road. The intersection has had 20 collisions in three years, meeting TxDOT traffic signal warrants. Five bidders; low bidder selected. - G9: Resolution approving change order 9 ($408,000) for the Kenny Fort Phase 2 & 3 project (contractor: JD Abrams) for quantity adjustments and completed work. Project nearing completion; final asphalt and striping at Gaddis and Kenny Fort intersection expected within days. - G10: Resolution casting a vote for Laura Webber’s re-election to the Williamson Central Appraisal District Board of Directors. No discussion. - G11: Resolution authorizing a contract with Yellowstone Landscape for citywide landscaping services, continuing a relationship since 2017 via cooperative purchasing. Discussion Items - H1 – Public hearing on a rezoning request for 57.15 acres: The property is on the west side of IH-35 near Chisholm Trail Road, currently zoned C1 (general commercial). The applicant proposes a Planned Unit Development (PUD) with a base zoning of C1A, adding data center, electric substation, and office warehouse uses. The PUD divides the site into three parcels: Parcel 1 (north) allows a data center (subject to light industrial design standards, no overhead doors facing IH-35), Parcel 2 (middle) allows an electric substation only in conjunction with a data center, and Parcel 3 (south) is C1A plus office warehouse (much of it floodplain). Staff from Planning (Bradley) presented. Key points: - The data center building height and setbacks follow C1A; design standards are light industrial. A compatibility wall and buffer (8-foot masonry wall plus evergreens) will be required along the northern property line next to a future high-density multifamily PUD. - For the substation site, three monarch live oak trees exist. The applicant will preserve the two largest (48-inch and 49-inch) and remove the smallest (36-inch), but only if the substation is developed; otherwise, no tree removal is permitted without separate council approval. - Planning & Zoning Commission unanimously recommended approval. No public testimony at the hearing, but one email was received from a nearby property owner expressing concerns about data center noise, light, and fire hazard. - Council discussed: water usage (closed-loop cooling systems are more efficient; Councilmember Montgomery asked about requiring such loops in the PUD—not currently included), power supply priorities during freezes, total number of data centers (this would be the fourth property entitled; others: Switch (three buildings), SABE (two buildings), Amazon (entitled for data center on its property)), and whether Encore (local utility) could accommodate more. Staff noted data centers require council-approved PUDs, giving council case-by-case control. Councilmember Flores asked about height limits (12 stories along interstate). - Staff recommended approval. Key Outcomes - Resolution E1 (Adopting the Covered Applications and Prohibited Technology Policy): Staff presented the state-required policy banning TikTok and similar apps on government-issued electronics. Councilmember Flores moved, Councilmember Lee seconded. Roll call vote: All present (Lee, Flores, Ortega, Stevens, Montgomery, Morgan) voted yes. Councilmember Fleming absent. Resolution adopted. - All other items (G1-G11, H1) were discussed and will be considered for action at the November 21 City Council meeting.

The Round Rock City Council met on Thursday, November 7, 2024, at 6:00 PM in the City Council Chambers. The meeting included a staff presentation honoring retiring Human Resources Director Valerie LaCour Francois, an annual update from the Finance Department, approval of a consent agenda covering 15 resolutions and 3 ordinances, and a public hearing and final votes on a mixed-use development proposal. The council also held an executive session to discuss a new City Manager employment agreement with Brooks Bennett and took action to authorize the Mayor to execute the agreement. All votes were unanimous (7-0) unless otherwise noted. Staff Presentations - Valerie LaCour Francois Retirement (E.2): Department heads and council members gave remarks and presented gifts to Ms. Francois, who served as HR Director for 13 years. Speakers praised her leadership, empathy, and accomplishments, including creating job descriptions, pay scales, training programs, a wellness program, and the Rock Care clinic. The meeting recessed briefly for the presentation. - Finance Department Update (E.1): Finance Director Susan reported on the department's achievements and key metrics: 440,000 utility statements sent annually; 38,000 active accounts with 61% on e-bills; 30,000 portal registrations; a 4.9/5 customer service rating; 10,543 court cases handled; 235 active capital projects totaling a $682 million budget; 64,000 banking transactions; 12,000 vendor payments; 38,000 paychecks; 330,000 credit card payments; 32,593 procurement transactions; and 375 active contracts. The city earned a perfect score on its Federal Transportation Administration triennial review, an Excellence in Procurement award for the third consecutive year, and maintains a triple-A bond rating. The department is implementing new software and automation initiatives. Consent Calendar - Minutes (F.1): Approved from the October 24, 2024 meeting. - Resolutions G.1–G.15: All passed unanimously. Key items include: - G.1: Supplemental contract with Plummer & Associates for BCRWWS East Wastewater Treatment Plant expansion to 40 MGD (Round Rock's share: $763,000). - G.2: Construction contract with SJ&J Construction for Logan Street Culvert rehabilitation ($97,000). - G.3–G.6: Renewals of vision, long-term disability, stop-loss insurance, and dental contracts, all with zero percent rate increases. - G.7–G.9: Reimbursement agreements with Atmos Energy for gas line extensions at Old Settlers Park (Rock 'N River, Multi-Purpose Complex, Recreation Center), with total not-to-exceed amounts of $654,943, $600,022, and $645,494 respectively; the city pays upfront and may receive a refund if costs come under budget. - G.10: Purchase order to Facilities Resource, Inc. for furniture for Fire Central remodel ($130,000). - G.11–G.12: Master interlocal cooperative purchasing agreements with Equalis Group and the City of Bastrop. - G.13: Resolution of intent to reimburse certain project expenditures for roads, trails, parks, sports facilities, and public safety (allows reimbursement from future tax-exempt debt; larger than usual due to upcoming major projects). - G.14: FY 2024/2025 Self-Funded Health Insurance Budget (saves city 6–10% annually, or $1M–$1.7M). - G.15: Uniform services contract renewal with Unifirst Corporation ($100,000/year). - Ordinances H.1–H.3: All passed unanimously, with both readings dispensed. - H.1: Amendment No. 2 to the FY 2023-2024 Operating Budget (higher health insurance claims and golf course expenses covered by existing fund balances). - H.2: Amendment to the Comprehensive Plan 2030 Future Land Use Map to allow mixed-use development on 1.55 acres at NE corner of East Old Settlers Blvd and Fairview Drive (changed from residential to mixed-use). - H.3: Zoning of the same 1.55 acres to the MU-R (Mixed-Use Redevelopment and Small Lot) district. Discussion Items - Mixed-Use Development (H.2 & H.3): The council continued a public hearing from the previous meeting. Planner Bradley presented additional information on traffic access, permitted/prohibited uses, and deed restrictions. The developer, Michael Martinez, stated the intended use is retail on ground floor with residential above or office, and that he would continue dialogue with neighbors. Council members questioned the enforceability of deed restrictions (which require single-family residential) but were advised that the city cannot consider deed restrictions in zoning decisions. No additional public testimony was offered; the hearing was closed. The ordinances were approved 7-0. - Other Discussion: Questions were raised on G.7–G.9 regarding the reimbursement process (city pays upfront, may receive refund), G.10 about bidding practices (staff stated a long-standing relationship with the vendor), and G.14 about self-insurance savings (6–10% annually). Key Outcomes - Valerie LaCour Francois was honored for 13 years of service; no vote required. - All 15 resolutions (G.1–G.15) and 3 ordinances (H.1–H.3) were approved by unanimous 7-0 votes. - Executive Session (J.1): The council recessed at 7:40 PM to discuss a new City Manager Employment Agreement with Brooks Bennett under Texas Government Code §551.074. - Action on Executive Session (K.1): Upon reconvening at 7:55 PM, the council voted unanimously (7-0) to authorize the Mayor to execute a new employment agreement with Brooks Bennett, substantially as discussed, subject to final approval by the city attorney. - Adjournment: The meeting adjourned at approximately 7:55 PM.

The Round Rock City Council held a work session (packet briefing) on November 5, 2024, to review and discuss items slated for the regular City Council meeting on November 7, 2024. The meeting was called to order at 7:30 AM by Mayor Pro Tem Kristin Stevens. Present were Council Members Michelle Ly, Rene Flores, Melissa Fleming, and Frank Ortega. Mayor Craig Morgan and Council Member Hilda Montgomery were absent. No citizens spoke during the citizen communication period. Staff made presentations on each agenda item, and council members asked questions and received additional information. Staff Briefings & Discussion Items Finance and Human Resources Items (G1–G6) - G1: Supplemental contract for design of the BCR WWS East Wastewater Treatment Plant expansion from 30 MGD to 40 MGD ($1.2 million total; Round Rock’s share $763,000, 60%). The supplement adds rehabilitation design work; expansion and rehab will be bid together. The interlocal cost split differs: expansion is Austin and Round Rock; rehab includes all four cities (Cedar Park, Leander, Austin, Round Rock). Staff answered questions about the project timeline (bid in about 1.5 years). - G2: Contract with SJ and J Construction LLC for Logan Street culvert rehabilitation ($97,000). Three bidders; repairs needed due to exposed steel reinforcement. Council Member Flores asked about longevity; staff replied regular inspections every two years and this repair should buy significant time without full bridge replacement. - G3: Renewal of employee vision benefits with Community Eye Care LLC, no rate increase for 2025-2026. - G4: Renewal of long-term disability policy with Madison National Life Insurance, no rate increase for 2025-2027. - G5: Renewal of stop loss insurance with United Healthcare for 2025; 9.5% increase (budgeted for 15%). Covers claims over $200,000 per individual. Council Member Flores confirmed the $200,000 threshold is per individual claim. - G6: Renewal of dental contract with United Concordia Dental; no increase to city costs, slight employee increase due to added orthodontic benefit increase from $1,500 to $2,000. Old Settlers Park Projects (G7–G9) - Three reimbursement agreements with Atmos Energy for extending gas main lines to Rock & River (G7, $537,912 not to exceed $645,494), Multi-Purpose Complex (G8, $518,344 not to exceed $622,013), and Recreation Center (G9, $537,912 not to exceed $645,494). Staff explained the routings and that any underruns result in refunds to the city. Fire Central Furniture (G10) – Purchase order for furniture for Fire Central remodel ($130,000) from Facilities Resource Inc. Includes new workstations, replacement of old furniture, and new conference room furniture. Cooperative Purchasing Agreements (G11–G12) - G11: Master interlocal cooperative purchasing agreement with Equalis Group LLC (14th co-op). Staff noted 75% of Round Rock restaurants and catering services are on this co-op, improving food procurement for events. - G12: Interlocal agreement with City of Bastrop for joint/cooperative purchasing, requested by Bastrop. Reimbursement Resolution (G13) – Annual resolution to express intent to reimburse certain project expenditures from bond proceeds. This year includes $187 million in eligible projects (roads, trails, parks, public safety); about $115 million expected to be issued in April 2025. Required by IRS for tax-exempt bond reimbursement. Self-Funded Health Insurance Budget (G14) and Budget Amendment (H1) – Staff (Susan) presented the FY 2024-2025 self-funded health insurance budgets. The city is self-insured; reserves are maintained at 25% operating reserve. In 2024, claims exceeded expectations by about $400,000, but reserves were sufficient. Council Member Flores inquired about cumulative savings from self-insurance; staff will research industry data. The corresponding budget amendment (H1) covers the health fund and the golf fund (additional revenues offset additional expenses; golf fund is self-sustaining). Uniform Services (G15) – Renewal with Unifirst Corporation for citywide uniforms (excluding public safety) at about $100,000/year. Ordinances - Land Use and Zoning (H2–H3) – Continued public hearing on a 1.55-acre property at NE corner of East Old Settlers Boulevard and Fairview Drive. Staff provided additional information requested two weeks prior: access via median openings, prohibited uses in MUR (Mixed Use Residential) district (no standalone apartments, single-family, townhomes; commercial uses like auto sales, pawn shops prohibited) and examples of other MUR properties in the city (1110 McNeil Road, 100 Tower Drive, 201 Gaddis School Road). Council Member Fleming asked about road maintenance responsibility for Fairview Drive – staff stated the road is under county jurisdiction. Council Member Flores clarified that standalone townhomes are not allowed; only upper-story residential or accessory dwelling units with a mixed-use component. The applicant was absent previously due to a family emergency but will attend the November 7 meeting. Key Outcomes - No formal votes were taken; this was a work session to review items for the November 7 regular meeting. - All resolutions and ordinances discussed will be considered for approval at the November 7 City Council meeting. - Staff provided additional information on the MUR zoning and traffic access to address previous resident concerns. - The council will have an executive session on an agreement (materials emailed) and possible action at the November 7 meeting. - The meeting adjourned at 8:03 AM.

The Round Rock City Council met on October 24, 2024, at 6:00 PM. The meeting included an invocation, pledges, citizen communication, presentations on the Local Legends Program, a biannual community survey, and a Parks and Recreation Department update. Several resolutions were approved, covering bond issuance, construction projects, street maintenance, and interlocal agreements. A zoning and land use amendment (H1/H2) was tabled after residents raised concerns. One ordinance (H3) was adopted. Councilmember Lee was reappointed to the Round Rock Chamber of Commerce Board. Consent Calendar - Approved minutes from the October 10, 2024 City Council meeting (unanimous). Public Comments & Testimony - Penny Billingsley, board member of Penfold Theater, thanked the council for approving the theater's first professional venue and invited council to their grand opening gala on November 2, 2024. - Multiple residents of Fairview Drive (Kieran Choate, Shiniwas Durvasula, Vasil Rasul, Jeff Oxel) spoke during the public hearing on H1/H2, opposing the land use change and rezoning due to deed restrictions, traffic safety on Fairview Drive, potential noise, and lack of specifics from the developer. Discussion Items - Local Legends Recognition (Z1): Pamela Anderson, Chair of the Historic Preservation Commission, presented two 2024 designations: Marshall Samuel E. Loving (Round Rock's first city marshal) and the Flats neighborhood (historic multi-ethnic community). Honorees accepted certificates and plaques. - Community Survey Results (E2): Ryan Murray from ETC Institute presented results from the city’s biannual survey (428 responses, margin of error 4.7%). Key findings: 80% satisfied with quality of life; 86% satisfied with city services. Top priorities for improvement were transportation planning and police services (high importance despite high satisfaction). Library services satisfaction rose from 83% to 91% after new facility. Round Rock outperformed national and Texas averages in most categories. - Parks and Recreation Department Update (E3): Director Rick provided an annual update. Highlights: over 56,000 ranger contacts, 10,000 patrol hours, 24% increase in brush recycling, 42% increase in curbside brush service. Baca Center had 2,600+ members and 141,000 visitors; Clay Madsen had 43,000 members and nearly 300,000 visitors. Department re-accredited with perfect score. Upcoming projects include Heritage Trail West bridge (completion end of October), Stagecoach facility, Water Tower Park, and expansion of tennis/pickleball courts. - Resolutions (G1-G7): G1: Authorized Brushy Creek Regional Utility Authority bond issuance ($31.5 million, 3.12% fixed for 25 years, saving $7.2 million). G2: Approved guaranteed maximum price ($13.97 million) for Old Settlers tennis/pickleball court construction (17 tennis, 9 pickleball). G3: Approved contract with Ford Audio Video Systems for AV equipment (up to $5 million over 2 years). G4: Awarded $3.5 million contract to Cutler Repaving Inc. for arterial street maintenance (9 roadways). G5: Approved additional $27.5 million in Type B funds for three road projects (County Road 112, Chisholm Trail South, Gaddis School Road). G6: Awarded $14.9 million contract to Patton Construction for Old Settlers Boulevard extension (4-lane road with bridge, sidewalk, shared-use path). G7: Approved interlocal agreement for cost allocation on Brushy Creek regional wastewater treatment plant rehabilitation. - Ordinance H3: Amended Code of Ordinances definition of “city official” – adopted unanimously on first and second reading. Key Outcomes - Local Legends Program: Two new legends added to perpetual plaque. - Survey results: Will be posted online; staff directed to continue addressing transportation priorities. - G1-G7 Resolutions: All approved unanimously. - H1/H2 (FLUM amendment and rezoning): Tabled by vote of 5-2 (Councilmembers Flores and Morgan voting no). The item will return at the next meeting; council requested developer presence and more specifics on proposed use. - H3: Passed unanimously on both readings. - Appointment: Councilmember Lee reappointed to Round Rock Chamber of Commerce Board. - Council Comments: Recognized Breast Cancer Awareness Month. Note: The meeting adjourned into executive session after council comments.