Public Meetings - Vandalia, Ohio

The Vandalia City Council met on December 4, 2023, at 7:00 PM. The meeting included the introduction of a new public works technician, the appointment of a Board of Zoning Appeals member, passage of six resolutions (including a temporary moratorium on adult-use cannabis permits), first readings of three ordinances, and approval of a zoning variance. All votes were unanimous (6-0) unless noted. A public comment requested tabling an ordinance to allow incoming council members a vote on 2024 spending. Public Comments & Testimony - Cindy Dugan (794 Waltzmith Way) spoke regarding Ordinance 23-29, which amends city purchasing procedures. She stated that anticipated spending will take place in 2024 and requested the ordinance be tabled until after the first of the year so that new council members could vote on it. Council proceeded to vote on the first reading after discussion. Discussion Items - Introduction of Public Works Technician Nick Davidson: City Manager Wendt introduced Nick Davidson, who began full-time on November 16, 2023. Davidson had previously worked as a seasonal employee and has 12 years at Kettering Tree Service plus experience as a driver. He holds a Class A CDL. - City Manager’s Information Items: - Congratulated Assistant City Manager Amber Holloway on her new role as City Manager of West Carrollton; her last day was December 5, 2023. - Noted receipt of Auditor of State awards for Distinguished Reporting and Finance for the City of Vandalia, Tri-Cities, and NAWA. - Announced the holiday market and Christmas tree lighting held on December 3, 2023. - My Vandalia magazine began arriving at homes. - A productive meeting was held with state representatives regarding the $100 million wastewater treatment plant project and grant funding. - The 2023‑2024 Annual Report/Calendar will be delivered on December 20, 2023, by Vandalia‑Butler High School Honor Society (shrink‑wrapped). The city will contribute to the Honor Society’s scholarship fund. - Leaf collection officially stops December 5, but additional passes will occur weather permitting. - Appointment to Board of Zoning Appeals: Robert Wolfe was appointed to the Board of Zoning Appeals by unanimous vote (6‑0). He resides in Woodland Meadows, serves on the Golf Advisory Board, and has four decades of business experience. He was sworn in after the vote. Resolutions (All passed 6-0) - 23-R-77: Authorized an agreement with Quality Lawn, Landscape & Fence Inc. ($49,145) for ballfield fence replacement at the sports complex (fields 9 & 10). Includes backstop, sideline, and dugout fencing with black vinyl‑coated chain link fabric. - 23-R-78: Authorized an agreement with Neyra Paving ($53,242) for parking lot maintenance at the municipal building (repairs, milling, paving, crack fill, striping). $59,000 available in the capital improvement budget; completion by August 30, 2024. - 23-R-79: Waived competitive bidding and authorized continued contract with Flock Safety ($27,500) for police cameras. The system uses proprietary hardware and cloud‑based software for objective evidence and investigative leads. An additional camera was deemed essential. - 23-R-80: Authorized execution of a Memorandum of Understanding to accept donation of three parcels (4.393 acres) at Park Center Drive and Webster Street, zoned Office Industrial Park, subject to environmental and title review. - 23-R-81: Imposed a temporary moratorium on acceptance, consideration, or granting of permits for cultivators, processors, or retail dispensaries of adult‑use cannabis. The moratorium allows time for review of newly passed Issue 2 regulations to protect public health, safety, and welfare. - 23-R-82: Approved a successor collective bargaining agreement with the Ohio Patrolmen’s Benevolent Association for the sergeants’ bargaining unit. Ordinances – First Reading (All passed 6-0) - 23-29: Amends Chapter 208 (purchasing) to: raise formal bidding threshold from $50,000 to $50,000 (note: state increased to $75,000 with escalators); allow cooperative purchasing; reduce votes needed to waive formal bidding from five to four; and formally codify the city manager’s authority to make emergency purchases up to $100,000 without prior council approval, with subsequent notification. Vice Mayor Lewis noted the collaborative effort and stated the ordinance could be amended later. The motion carried 6-0 despite public comment requesting a delay. - 23-31: Amends several sections of the Vandalia Zoning Code to update definitions and clarify processes. Recommended by Planning Commission on November 28, 2023 (5-0 vote). - 23-32: Amends codified ordinances related to required updates from Ohio House Bill 33 (emergency). Presented by staff at a study session. Reports from Boards and Commissions - Variance BZA 23-14: Approved unanimously (6-0) to waive perimeter landscaping at 165 North Dixie Drive (Advantage Plumbing and Drain Solutions). The applicant cited hardships due to existing utilities, making full landscaping infeasible. - Meeting minutes from Vandalia Arts Council (Oct 17), Civil Service Commission (Nov 9), and Planning Commission (Nov 14) were accepted without comment. Key Outcomes - All six resolutions and three first‑reading ordinances were approved unanimously (6-0). - Robert Wolfe appointed to the Board of Zoning Appeals and sworn in. - Zoning variance for 165 North Dixie Drive approved. - Councilwoman Woods excused from both meetings by unanimous vote. - Council members expressed appreciation for the Finance Department’s Auditor of State awards, outgoing Assistant City Manager Amber Holloway, the holiday tree lighting event, and the quality of city publications. Next Steps - The temporary cannabis moratorium takes effect immediately (Resolution 23-R-81). - City staff will proceed with environmental and title work for the donated parcels (23-R-80). - Ordinances on first reading (23-29, 23-31, 23-32) will be subject to second readings or final passage at a future meeting. - Leaf collection will continue a few extra weeks as weather permits.

The Vandalia City Council held a regular meeting on November 20, 2023, at 7:00 PM. The meeting featured recognition of citizens and employees, a presentation from Big Brothers Big Sisters, approval of multiple resolutions, a second reading of an ordinance, and a variance recommendation from the Board of Zoning Appeals. All votes were unanimous. Consent Calendar - The minutes of the Study Session and Council Meeting from November 6, 2023, were approved without discussion. Public Comments & Testimony - Barbara Spurgeon (777 North Edge Drive) expressed appreciation for the quick response from Public Works when she needed assistance locating her main water shutoff during a refrigerator delivery. Discussion Items - Awards and Recognition: Fire Marshal Scott Jacobs presented Don and Cameron Da Cunha with the Division of Fire’s Civilian Medal of Honor for rescuing a victim from a submerged vehicle on July 29, 2023. City Manager Wendt presented Chris Mestrino and Rudy Wells with Employee of the Year awards for their work on the $8.9 million Facilities Infrastructure Improvement Project. - Presentation – Big Brothers Big Sisters: Chris Mackey, Community Impact and Engagement Manager, provided an overview of the organization’s one-to-one mentoring programs. He noted 36 children are on the waitlist, including an 11-year-old boy from Vandalia. He encouraged council and the community to consider becoming mentors. - City Manager’s Report: City Manager Wendt announced a farewell open house for Amber on November 28, distribution of My Vandalia magazine beginning November 29, leaf collection ending December 5, city office closures for Thanksgiving, and the Christmas Tree Lighting and Holiday Market on December 3. He also requested, and council agreed, to suspend the financial report for October and have Director Leiter present combined November/October reports next month. - Resolution 23-R-74: A resolution setting intention to appropriate an aerial easement for public purposes. Approved unanimously (7-0). - Resolution 23-R-75: Waiving competitive bidding and authorizing continued contract with Motorola Solutions for Spillman software maintenance at a cost of $50,678 (budgeted $52,965). Approved unanimously (7-0). - Resolution 23-R-76: Authorizing the City Manager to enter into a three-year agreement with the Vandalia Professional Firefighters Association, Local 3519 IAFF. Added by amendment and approved unanimously (7-0). - Ordinance 23-30 (Second Reading): Annual housekeeping ordinance approving editing and inclusion of ordinances and resolutions into the codified ordinances. A public hearing was held with no comments; approved unanimously (7-0). - Variance BZA 23-13: Sunbelt Rentals requested a variance for a front yard fence at 3715 Wyse Road. The Board of Zoning Appeals recommended approval 4-0 with a condition requiring perimeter landscaping per city code. Council approved the variance with that condition unanimously (7-0). - Reports and Minutes: Council reviewed and accepted Civil Service (Oct 6), Board of Zoning Appeals (Oct 25), and Planning Commission (Oct 10) meeting minutes. - October 2023 Financials: Bill listing totaling $3,481,861.82, expenses over $50,000, and purchasing card detail of $20,790.59 were presented and noted. Key Outcomes - All resolutions (23-R-74, 23-R-75, 23-R-76) and ordinance 23-30 were approved by 7-0 votes. - The variance for 3715 Wyse Road was approved with the BZA-recommended condition. - Council approved a motion to enter executive session to consider compensation and employment of a public employee or official. - Council members offered congratulations to the award recipients and recognized four police officers honored by the Hundred Club of Dayton earlier in November.

On Monday, November 6, 2023, at 7:00 PM, the Vandalia City Council convened for a regular meeting. The meeting featured several ceremonial recognitions, including the proclamation of Vandalia as a Purple Heart City, the awarding of Medals of Valor to two police officers, and a detailed presentation on National Road traffic counts. The Council approved multiple resolutions and ordinances, including the 2024 budget, and heard public testimony on nuisance abatement assessments. Two variance requests were approved, and an executive session was held to discuss personnel matters. Consent Calendar - Minutes Approval: The Council unanimously approved the minutes from the October 2, 2023 study session and council meeting, the October 12, 2023 budget workshop, and the October 16, 2023 study session and council meeting. No discussion. Public Comments & Testimony - Ordinance 23-27 (Second Reading) – Court Authorized Assessments: Public Service Director Rob Cron testified on behalf of the city, attesting to the facts behind the nuisance abatement orders for 6325 Shady Knoll Drive and 841 Spartan Avenue. He stated that the city demolished both structures earlier in 2023 after court rulings, incurred costs for demolition, asbestos abatement, EPA fees, and lot restoration, and that neither property owner had paid the assessed amounts. No other citizens spoke. Discussion Items Purple Heart City Proclamation & Ceremony - Commander Jerry Ferris of the Military Order of the Purple Heart addressed the Council, noting that the organization travels across Ohio designating Purple Heart Cities. Mayor Herbst read a proclamation declaring Vandalia a Purple Heart City, encouraging citizens to honor Purple Heart recipients. The commander presented a commemorative plaque to the mayor, and a group photo was taken with city staff and veterans. Medal of Valor – Officers Nelson Clymer and Connor Matlock - Police Chief Kurt Althouse recognized Officers Clymer and Matlock for their life-saving actions on May 13, 2023. They responded to a structure fire at 111 Imperial Court, found an unresponsive 62-year-old male in a smoke-filled apartment with a burning oxygen tank, and removed him to safety. They then re-entered the building to evacuate other residents, forcing entry into locked apartments. Body cam footage was shown. Both officers received the Medal of Valor, the highest honor in the division of police. National Road Traffic Counts Presentation - City Engineer Ben Borton presented the results of the latest traffic study, comparing data from December 2022, May 2023, and the most recent count. Key objectives were to quantify total vs. truck traffic and evaluate the effectiveness of signage, speed limit changes, and other initiatives aimed at diverting trucks away from downtown. - Airport Access Road / Southbound Ramp Intersection: Westbound truck traffic increased by 32 trucks per day (7% increase) since May, with 78% turning right onto airport access (up from 74%). Total trucks westbound reached 487 per day. - Northbound Ramp Intersection: Trucks heading west increased by 32 per day, with 94% turning left toward the air park (up from 74%). Only 111 trucks per day continued toward Peters Pike, a reduction of 75 trucks (40% reduction) from May. Right turns from the ramp to Peters dropped from 100 to 19 trucks (81% reduction). - Peters Pike Intersection: Data showed an imbalance due to trucks arriving before 7:00 AM for shift changes. Right turns (prohibited after July signage) dropped from 24 to 7 trucks per day (71% reduction). Eastbound truck traffic decreased by 26 trucks compared to May, and westbound by 18 trucks. Percentage of trucks at the intersection fell to approximately 1.5%. - Dixie Drive / National Road Intersection (Downtown): Average daily truck traffic decreased by 14 trucks (15% reduction). Eastbound truck percentage dropped to under 1%. The average time between trucks increased from about 3 minutes 40 seconds (May) to 4 minutes 27 seconds. Eastbound trucks were seen every 9 minutes 41 seconds; westbound every 8 minutes 9 seconds. - Council member Blakesley noted the positive trend, and Borton confirmed that the turning prohibitions at Capstone Way and Fieldstone Way contributed to the shift. Ordinance 23-28 (Emergency) – 2024 Budget Appropriations - City Manager Dan Wendt summarized the budget process, noting extensive workshops and council input. Councilmember Farst expressed that the process felt "orchestrated" and that not all members could attend certain meetings; she believed presentations were tailored to achieve specific outcomes. She hoped the process would improve next year. Mayor Herbst responded that dates were set in advance to accommodate his schedule. Councilmember Blakesley found Farst's comments offensive to staff and argued it was the most involved budget process he had experienced. Vice Mayor Lewis noted the budget was conservative and supported the spend-down to reach proper fund percentages, adding that revenue projections could be revisited. The ordinance passed 5-2, with Councilmember Farst and Mayor Herbst voting no. Reports from Boards and Commissions – Variances - BZA 23-11 (1340 South Dixie Drive): Applicant William Jackson requested a variance to build a 1,200 sq ft detached garage, which would cause all accessory structures to exceed 40% of the principal building footprint (maximum 326 sq ft allowed). The BZA voted 3-0 to recommend approval. Council approved the variance 7-0. - BZA 23-12 (570 O'Hara Court): Applicant Cole Ward requested a variance to build a 676 sq ft detached garage, exceeding the 600 sq ft limit for accessory structures (existing shed is 192 sq ft). The BZA voted 3-0 to recommend approval with one condition: the two properties must be consolidated into one lot before any building permits are issued. Council approved the variance with the condition 7-0. Key Outcomes - Resolutions Approved (all 7-0): - 23-R-70: Webster Street Plat – combined seven city-owned parcels into two (72.628 acres), planning commission recommended 5-0. - 23-R-71: LBD Enterprises Plat – subdivision approval for property between Langford Drive and Mulberry Road, planning commission recommended 3-0. - 23-R-72: Authorized city manager to grant a utility easement to Dayton Power & Light (AES Ohio) for pole replacement and electric line work on Tri-Cities North Regional Wastewater Authority property; all three owner cities must pass similar legislation. - 23-R-73: Waived formal bidding and entered into an agreement with Rangeline Tapping Services to install two 16-inch water valves at $33,000 each ($66,000 total) for trunk watermain work. - Ordinances – First Reading: - 23-29: Tabled until December 4, 2023 meeting (motion 7-0). - 23-30: Approved first reading 7-0 (housekeeping codification of passed ordinances). - Ordinances – Second Reading: - 23-26: Rezoning 126.334 acres of publicly owned land to public facilities and office industrial park districts, approved 7-0. - 23-27: Authorized court-ordered assessments against properties at 6325 Shady Knoll Drive and 841 Spartan Avenue for demolition costs; approved 7-0 after public hearing. - Emergency Ordinance: 23-28: 2024 appropriations budget, passed 5-2. - Executive Session: Motion to enter executive session to discuss personnel matters, including performance of a public employee, approved 7-0. - Council Comments: Councilmembers thanked staff for the Purple Heart ceremony and Medal of Valor presentation, congratulated City Manager Dan Wendt for being named Business Professional of the Year at the Chamber Awards, and recognized the retirement of Captain Mike Penson (32 years of service).

The Vandalia City Council met on Monday, October 16, 2023, at 7:00 PM. The meeting included the swearing-in of a new firefighter/paramedic/inspector, multiple resolutions and ordinances, a public comment, and an extensive budget discussion. All votes were recorded as 7-0 except for the budget approval, which passed 5-2. Consent Calendar - Approval of minutes from the September 18, 2023 Council Budget Workshop, Study Session, Council Meeting, and September 27, 2023 Council Budget Workshop were approved unanimously. - The September 2023 bill listing ($2,690,715.18), expenses over $50,000, and purchasing card detail ($29,493.37) were accepted. - Reports from boards and commissions (Civil Service, Board of Zoning Appeals, Planning Commission) were received without comment. Public Comments & Testimony - Hari Varma (1082 Mystic Lane) expressed concern about a neighbor who rakes leaves into the street prematurely (starting late July/early August), causing an eyesore and cleanup issues for several years. He requested the city consider an ordinance or enforcement measure. The city manager asked for his contact information and photos to follow up. Discussion Items - Introduction and Oath of Office: Fire Fighter/Paramedic/Inspector Ricky Davis II was sworn in. He began full-time employment on October 11, 2023, and previously served as a firefighter EMT since March 2022. - City Manager's Report: - Congratulated staff on the Fall Fest (October 14) and announced the Sports Complex Playground Ribbon Cutting “Play In” event on October 21 at 10 a.m. - Provided leaf collection details: began October 9, ends December 5; leaves must be raked into street, not more than 1 foot from curb. - Announced receipt of up to $1,313,211 in federal funds for the South Castle Road Bridge (Johnson Station) through the Ohio Department of Transportation after persistent applications by Public Service Director Rob Cron. - Recognized public works technician Bill Miles for excellent customer service. - Noted that the city manager received the Vandalia Butler Chamber of Commerce Business Professional of the Year award. - Resolution 23-R-65: Establishing a summer meeting schedule for June, July, and August 2024 – one meeting per month on the third Monday (June 17, July 15, August 19) with study session at 5:30 p.m. and business meeting at 7:00 p.m. Passed 7-0. - Resolution 23-R-66: Awarding the 2023 sanitary sewer slip lining project to Insight Pipe Contracting at the lowest and best bid of $97,982. Bids ranged from $97,982 to $125,454; the estimate was $100,000. The project is partially funded by a $50,000 CDBG grant. Passed 7-0. - Resolution 23-R-67: Accepting the tax year 2023/2024 amounts and rates as determined by the Budget Commission. Council member noted the city’s real property tax rate has not increased since 1982. Passed 7-0. - Resolution 23-R-68: Authorizing applications for federal STP funds through MVRPC for resurfacing Poe Avenue, Weiss Road, and Miller Lane. Passed 7-0. - Resolution 23-R-69: Authorizing a settlement agreement with Prairie Flyer Energy Storage, LLC (a Jupiter Power subsidiary) regarding a 19.3-acre battery energy storage system. The city had raised concerns and considered intervening but reached a settlement. Passed 7-0. - Ordinance 23-26 (First Reading): Rezoning 126.334 acres of publicly owned land (19 parcels) to public facilities and office industrial park districts. Planning Commission recommended approval 5-0. Passed 7-0. - Ordinance 23-27 (First Reading): Approving court-authorized assessments for nuisance abatement at two parcels (6325 Shady Knoll Drive and 841 Spartan Avenue). Passed 7-0. - Ordinance 23-28 (First Reading): FY 2024 appropriations. Extensive budget discussion occurred. Highlights included $1,573,329 for police cruisers, $3,886,014 for the Vandalia Bikeway Connector, $1 million for street resurfacing, $380,000 for curb/sidewalk, $570,000 placeholder for a splash pad at Robinette Park, $80,000 for a downtown master plan, and more. Council members debated revenue projections (6.5% annual growth) and debt service levels. Concerns were raised about aggressive spending and long-term sustainability, while others cited healthy fund balance ($21.5 million) and historical revenue growth. The budget passed on first reading with a vote of 5-2, with Councilmember Farst and Mayor Herbst voting no. - Ordinance 23-24 (Second Reading): Creating a City Fire Insurance Fund. Public hearing opened and closed with no comments. Passed 7-0. - Ordinance 23-25 (Emergency): Approving individual assessment amounts for delinquent fees (stormwater, trash, sewer, water, weed cutting). Public hearing held. Passed 7-0. - Ordinance 23-22 (Emergency): Authorizing issuance and sale of bonds up to $6 million for transportation improvements on National Road (U.S. 40) and Dog Leg Road. The ordinance was pulled from the table earlier (motion passed 7-0). The engineers' estimate is about $3.1 million, but the ordinance retains the $6 million maximum as not-to-exceed. Public hearing held. Passed 7-0. Key Outcomes - All resolutions (23-R-65 through 23-R-69) were approved unanimously. - First readings of ordinances 23-26, 23-27, and 23-28 were approved; 23-28 passed 5-2. - Second reading of ordinance 23-24 passed unanimously. - Emergency ordinances 23-25 and 23-22 passed unanimously. - No executive session was held; the meeting adjourned after council comments.

The Vandalia City Council met in regular session on Monday, October 2, 2023, at 7:00 PM. The meeting covered routine approvals, the city manager's report, four legislative actions, a first-reading ordinance, and council comments. No public hearing was held and no citizens spoke during the comment period. All actions taken during the meeting appeared to pass unanimously. Consent Calendar - Approved the minutes of the September 5, 2023, study session and council meeting; the September 11, 2023, council retreat; and the September 14, 2023, budget workshop. Public Comments & Testimony - No members of the public offered comments. The city also had no communications, petitions, or awards, and no public hearing was conducted. City Manager's Report - Information item - Beggar's Night: Trick-or-treat will be held Tuesday, October 31, from 6:00 p.m. to 8:00 p.m. - Information item - Vandalia Fall Festival: The festival will be held Saturday, October 14, from noon to 6:00 p.m. at the Vandalia Art Park, with live music, food trucks, a pumpkin patch, and other vendors. It is free and open to all. - Action item - Liquor license application: The Ohio Department of Liquor Control notified the city of a liquor license application from Family Dollar Stores of Ohio LLC, doing business as Family Dollar Store 26197, at 670 W. National Road. The Division of Police reported no objection and recommended no hearing be held. Council passed a motion (made by Vice Mayor Lewis, seconded by Councilman Farst) to not hold a hearing on the application. Discussion Items - Resolution 23-R-62 (2024 Part-Time Pay Plan): Staff recommended a 3.5% pay increase for all part-time positions except tipped employee positions, and advancing the group fitness instructor, camp supervisor, athletic supervisor, and camp leader classifications to the next pay group based on a wage study by the Department of Parks. These changes were presented at the September 11, 2023, council retreat, and the costs are included in the 2024 budget. The tipped minimum wage was increased from $5.05 to $5.25 per hour per the State of Ohio Department of Commerce. Staff stated approval aligns with the 2023 citywide policy goals of trust, confidence, and opportunity. Council adopted the resolution. - Resolution 23-R-63 (2024 General Services Pay Plan): Staff recommended a 3.5% increase to the general services pay ranges for 2024, along with re-implementing the supervisory appointment of the parks maintenance technician supervisor classification to serve as a formal first-line supervisor over the parks and facilities maintenance crews. The change was presented at the September 11, 2023, retreat, and related expenses are in the 2024 proposed budget. Council adopted the resolution. - Resolution 23-R-64 (Emergency replacement of the Municipal Building pumping system): Council waived the formal bidding process and authorized the emergency purchase and installation of a new sanitary and storm water pumping system for the Municipal Building. Heater Plumbing submitted a proposal for $34,441 for the scope of work, which includes removal and proper disposal of the existing pumping system and installation of the new system, including a control panel. Council adopted the resolution. - Ordinance 23-24 (City Fire Insurance Fund): City Manager Wendt requested that Law Director McDonald draft the ordinance, which would authorize the City of Vandalia to obtain a portion of fire insurance proceeds after a major structure fire to abate blight, protect public safety, and avoid spending tax dollars on demolition or repair. Law Director McDonald submitted a revised provision correcting phrases omitted at the prior study session; the changes do not affect the substance. Council noted the ordinance will not be enforceable against the Super 8 Motel, which recently experienced a structure fire, and will apply only to properties damaged after the ordinance takes effect. A council member stated support for the ordinance, noting he has seen it work well in other communities. Council approved the ordinance on its first reading with a motion to approve as presented. Reports from Boards and Commissions - Council received and accepted the Vandalia Arts Council meeting minutes of August 15, 2023, and the Planning Commission meeting minutes of August 22, 2023. Council Comments & Recognitions - Kent State University: A council member announced that his daughter, a high school senior, was accepted that day to Kent State University's College of Nursing as a direct admit, meaning she will not need to reapply in her junior year. - Helke Park and Fire Department Open House: A council member commented on the recent Helke Park playground ribbon cutting, noting that the children immediately ran to the playground and describing the park as a great use of ARPA funds. Another member praised the fire department open house, including a blow-up house demonstrating fire prevention tips. Members also remarked positively on the ongoing reinvestment in aging parks. - Sister city visit to Lichtenfels, Germany: A council member reported on a personal diplomatic trip to Vandalia's sister city, Lichtenfels, Germany, taken on his own expense. He attended a welcome ceremony conducted by Lichtenfels Mayor Andre Huger, who sent warm heartfelt greetings to all of Vandalia and gifted a pictorial book of Lichtenfels for display in the city lobby. The council member noted that the book can be scanned with a phone's translation app. He recalled the mayor's remarks that President Eisenhower "got it right by creating an international organization that connects people to people in a global setting," quoting the mayor: "when we make bonds with others, it helps eliminate the need for conflict and wars." He noted the sister-city relationship dates to 1976, that 2025 will mark the 50th anniversary of the signing of the city-to-city resolution with Vandalia Mayor Walt Lake, and that the hope is for the Lichtenfels mayor and others to visit in 2026 for the 50th anniversary of the first exchange visit, when a time capsule will be opened. - Retirement recognition: A council member recognized Roger Pratt, a long-time Vandalia resident and dedicated parks and recreation employee, for retiring after 58 years of service. - Volunteer recognition: A council member thanked Becky Wells, wife of Rudy Wells, for volunteering her time tending flowers and sprucing up city facilities, and expressed pride in her work. - City Manager recognition: Council congratulated City Manager Dan Wendt, who was announced that day as the Vandalia-Butler Chamber of Commerce Business Professional of the Year. Key Outcomes - Approved the September minutes for the study session, council meeting, retreat, and budget workshop. - Approved the motion to not hold a liquor license hearing for Family Dollar Store 26197 at 670 W. National Road. - Adopted Resolution 23-R-62 (2024 part-time pay plan with 3.5% increases and four classification advances). - Adopted Resolution 23-R-63 (2024 general services pay plan with 3.5% pay range increases and a parks maintenance technician supervisor reclassification). - Adopted Resolution 23-R-64 (emergency purchase and installation of the Municipal Building's sanitary and storm water pumping system from Heater Plumbing for $34,441, waiving the formal bidding process). - Approved Ordinance 23-24 on first reading, creating a City Fire Insurance Fund codified at Section 234.10 of the Vandalia Codified Ordinances, effective for fires occurring after passage and not applying to the recent Super 8 Motel fire. - Meeting was adjourned after council comments. All votes were taken without apparent opposition.

The September 18, 2023 Vandalia City Council meeting began at 7:00 PM and included an oath of office for Fire Marshal Scott Jacobs, a presentation on public finance debt limitations by bond counsel Chris Franzmann, public comments on local properties, and approval of three resolutions and one emergency ordinance. The meeting also noted upcoming fire prevention events, received reports from boards and commissions, and entered executive session for collective bargaining strategy. The City Manager reported that October is Fire Prevention Month, with an open house on October 1, 2023 from 12:00 p.m. to 2:00 p.m. at Fire Station One. He also noted that Fire Chief Althouse traveled to Washington D.C. to oppose proposed federal legislation that would increase the size and weight of commercial trucks. Oath of Office and Presentation - Fire Marshal Scott Jacobs: City Manager Wendt introduced and administered the oath of office to Scott Jacobs, who was promoted on September 8, 2023 after serving since 2001. Jacobs will serve as Fire Marshal within the Division of Fire. - Public Finance Debt Limitations: Chris Franzmann, Partner at Squire Patton Boggs, presented an overview of Ohio municipal debt limitations. He explained the direct debt limit (5.5% or 10.5% of tax valuation) and the indirect debt limit (10-mill limitation on unvoted general obligation debt). He noted that Vandalia currently uses about 3.9998 mills of the 10-mill capacity, leaving roughly $29.7 million in capacity under current conditions. He discussed how issuing $24 million in new debt (at 5% for 20 years) would consume 4.84 mills, bringing total to 8.843 mills. He also covered alternative financing methods such as revenue debt, OWDA loans, and lease financings, which may not count against the indirect limit. Council members asked questions about overlapping jurisdictions and the impact of fund balances on credit ratings. Public Comments & Testimony - Barbara Spurgeon (777 North Edge Drive): Expressed concerns about the deteriorating condition of the Delco property (250 Northwoods Boulevard), the vacant Burger King on U.S. 40, and the Super 8 motel which had a recent fire. She asked about future plans for these properties. - Staff Responses: City Manager Wendt and others responded: The Delco property is being leased to Brock Air Products for manufacturing/distribution; the city has limited enforcement tools for large industrial sites and is working on code changes. The Burger King is part of a larger package; police monitor trespassing. The Super 8 motel sustained fire damage and is closed for repairs; a consent agreement with the city imposes conditions on operations. - Cindy Dugan (794 Walt Smith Way): Inquired about responsibility for environmental mitigation at the Delco site due to ground contamination. - Staff Response: Assistant City Manager noted that the property is owned by CERTA and subleased to Zirion Battery and then to Kevin Brock. CERTA is working with the EPA on a remediation plan that is expected to take a couple more years. Action Items - Resolution 23-R-59: Authorized the Fire Chief to enter into an agreement with AP Triton to conduct a community risk assessment, funded by a $23,071.43 FEMA fire prevention grant. Approved unanimously (6-0). - Resolution 23-R-60: Authorized the City Manager to enter into a Master Services Agreement with WDC Group for the programming phase of the engineering and design of a new Public Works facility, at an amount not to exceed $125,000, to be paid from the Facilities Fund. Approved unanimously (6-0). - Resolution 23-R-61: Authorized the City Manager to enter into an agreement with Swimsafe Pool Management for aquatic staffing services at Cassel Hills Pool and the Vandalia Recreation Center. Costs: $144,120 for Cassel Hills in 2024, $148,445 for 2025; and $375,138 for the Rec Center in 2024, $386,392 for 2025. Approved unanimously (6-0). - Ordinance 23-22 (Tabled): An ordinance for $6,000,000 in bonds for transportation improvements remained tabled indefinitely; no motion was made to bring it to a vote. - Ordinance 23-23 (Emergency): Revised appropriations for 2023 current expenses, amending Ordinance 22-42, and declaring an emergency. This included supplemental appropriations for: the community risk assessment grant, building maintenance ($34,441), emergency replacement of storm/sanitary pumping system, HVAC rooftop units at Fire Station 2 ($22,354), and $125,000 for the Public Works facility programming. A public hearing was held with no comments. Approved unanimously (6-0). Key Outcomes - All three resolutions and the emergency ordinance were passed unanimously (6-0). - Ordinance 23-22 remains tabled; council expressed desire to complete the budget process before reconsideration. - Staff will bring back code amendments regarding property maintenance enforcement on large industrial sites. - The meeting concluded with a motion to enter executive session for collective bargaining strategy and personnel matters, which passed unanimously (6-0). - Council excused Councilman Blaisley from the meeting (voice vote unanimous). - Reports from the Bicycle Advisory Committee (June 5, 2023 minutes) and Civil Service Commission (July 24, 2023 minutes) were received. - The August 2023 bill listing of $4,609,872.23 and purchasing card detail of $35,436.96 were presented.

The Vandalia City Council met on Tuesday, September 5, 2023, at 7:00 PM. The meeting included the swearing-in of three new public safety officers, a regional economic development presentation, approval of several resolutions and variances, and the tabling of an emergency bond ordinance for further budget discussions. Consent Calendar - Approval of Minutes: The council unanimously approved the special meeting minutes of August 14, 2023, the study session minutes of August 21, 2023, and the council meeting minutes of August 21, 2023. - Planning Commission Minutes: The minutes from the June 13, 2023, Planning Commission meeting were approved without comment. Public Comments & Testimony - No members of the public provided comments during the

The Vandalia City Council held a regular meeting on August 21, 2023, at 7:00 PM. The meeting included the promotion of a police sergeant, recognition of a retiring employee, approval of several resolutions and ordinances, and reports from the city manager and boards. All votes were unanimous except one. Consent Calendar - Approval of Minutes: The Council approved the Council Study Session Minutes and Council Meeting Minutes from July 17, 2023, without comment. - July 2023 Bill Listing: The bill listing in the amount of $5,904,632.73, including expenses over $50,000 and purchasing card detail of $21,942.66, was presented for review. No comments were received. Public Comments & Testimony - No members of the public provided comments during the "Comments from Interested Citizens" segment. Communications, Petitions and Awards - Introduction and Oath of Office: City Manager Wendt introduced Police Sergeant Brian Krimm, who was promoted effective August 16, 2023. Sergeant Krimm has served with the Vandalia Police Division since 2006 and holds a master's degree in criminal justice administration. He took the oath of office, supported by his family. - Introduction of Staff: Sherry McConnaughey was introduced as the new full-time Parks & Recreation Administrative Assistant. She previously worked part-time in the city manager's office and has a bachelor's in operations management. - Proclamation Honoring Donna Shirley: Mayor Herbst presented a proclamation to the family of Donna Shirley, a Vandalia resident for 62 years who contributed to the Vandalia Preschool and various community organizations. The Council declared August 22, 2023, as Donna Shirley Day. City Manager's Report - Information Items: - City offices closed on September 4 for Labor Day; Recreation Center open 7 AM to noon for fitness areas. - Meeting with Miami Valley Communications Council regarding gas aggregation RFP (following suboptimal electric aggregation). - Zero loss year recognized for Parks and Recreation, Fire, and Public Works departments. - Provided update on consent agreement with Super 8 motel, with 30 compliance items to be monitored over three years. - Downtown market study conducted by Place Dynamics with stakeholder interviews. - Six of 12 firms interviewed for new public works facility design on Northwoods Boulevard; land valued at $900,000 donated. - Hometown Heroes featured Range Task Force and Sergeant Holbert. - Ordered larger battery for northbound Dixie school zone flasher; installation pending. - Employee appreciation picnic held; next event September 20 with taco bar at senior center. - Updated dress code to allow visible tattoos and piercings, with restrictions; no public complaints received. - Chief Althouse helped secure $75,000 for mobile crisis responder program; total outside funding now approximately $4.6 million. - Rapid flashing beacons received for crosswalks at Demet and Helke, and East Alkaline Springs; assembly delayed but expected soon. - Police division received recommendation for 10th accreditation renewal from CALEA. - Action Item: Appointed Stephanie Wilmoth to the Vandalia Arts Council by a 7-0 vote. Resolutions - 23-R-51: Resolution waiving formal bidding and authorizing a contract with OHM Advisors for architectural design of the Art Park Amphitheater Project. Approved 7-0. - 23-R-52: Resolution accepting $50,000 in CDBG funds from Montgomery County for the 2023 sanitary sewer slip lining project. City's total project cost estimated at $100,000. Approved 7-0. - 23-R-53: Resolution to seek membership in the AARP Network of Age-Friendly Communities, required for a $15,000 livability grant. Approved 7-0. Ordinances - First Reading – 23-22: Ordinance authorizing the issuance of up to $6,000,000 in bonds for transportation improvements on National Road (U.S. 40) and Dog Leg Road, including water, sewer, and paving. Councilman Follick expressed concerns about adding debt during the budget process but approved the first reading. Approved 7-0. - Second Reading – 23-16: Ordinance amending traffic code to make driving while texting a primary offense, mirroring state law. Approved 7-0 after a public hearing with no comments. - Second Reading – 23-18: Ordinance granting a one-year extension for construction commencement of the Redwood Vandalia Development Sub-area A PUD, requested by the applicant due to market trends. Councilman Woods voted no. Approved 6-1. - Emergency Ordinances: - 23-20: Ordinance approving individual assessments for delinquent stormwater, trash, water, and weed cutting accounts, directing certification to the county auditor. Approved 7-0. - 23-21: Ordinance revising appropriations for 2023 expenses and amending Ordinance 22-42. Approved 7-0 after a public hearing with no comments. Reports from Boards and Commissions - Council received minutes from the Board of Zoning Appeals meetings on July 12 and July 26, 2023, and the Vandalia Arts Council meeting on July 18, 2023. No comments. Council Comments - Council Member McDonald noted a housekeeping check on the public hearing for the appropriations ordinance. Council Member Follick congratulated Sergeant Krimm and commended the zero loss year for several departments. No other comments. Executive Session - The Council voted 7-0 to enter executive session to discuss the employment of a public official. Key Outcomes - All votes were 7-0 except for the Redwood PUD extension (6-1). - The meeting adjourned following executive session.

The Vandalia City Council met on July 17, 2023, at 7:00 PM. The meeting covered a range of topics including personnel recognitions, a pool update, several resolutions and ordinances, appointments to boards, and public comments. All votes were unanimous (5-0) unless noted. Consent Calendar - Approval of Minutes: The council approved the Council Study Session Minutes and Council Meeting Minutes from June 19, 2023, with no corrections. Public Comments & Testimony - Barbara Spurgeon (777 North Edge Drive) praised the police open house and shred day, requesting a fall shred event. City Manager Wendt indicated they would look into it. - Robert Husong (126 Internets, behind the council) thanked the council for reduced semi-truck traffic, the positive changes at Cassel Hills Pool, and the dedication of police officers working long hours. He started a positive Facebook campaign. - Francis Carmack (567 Tionda Drive North) raised concerns about the Super 8 Motel reopening, dead trees hanging over her property, hypodermic needles, fire alarms, and reduced property values. Law Director indicated he would investigate screening requirements between commercial and residential properties. Discussion Items - Personnel Recognitions: City Manager Wendt administered the Oath of Office to newly promoted Police Sergeant Andy Wehner (employed since 2013). He also introduced new employees: Ethan Whitmer (Parks Maintenance), Joshua Berry (Fitness Coordinator), and Drew Burghardt (Parks Maintenance). - Proclamation: Vice Mayor Lewis presented a proclamation to Inteva Products for winning the 2023 Corporate Challenge Championship. - Cassel Hills Pool Update: Parks Director Steve Clark reported on the 2023 season. Key points: new fee structure (first increase since 2014), combined resident/business categories into a resident taxpayer category. Attendance: first 15 days up (3,816 visits vs 3,591 in 2022), but second 15 days down (2,395 vs 7,721) due to poor weather. Memberships up, daily admissions down. Revenue through June 30 was down; cost recovery dropped to 73.81% from 99% in 2022. Expenses increased due to higher lifeguard pay and chemical costs. Positive feedback from patrons, and new manager Aaron Baker received high praise. Next steps: monitor zip code data, analyze revenue, evaluate modifications for next year (e.g., early-bird discounts). - City Manager's Report: - Summer schedule: next meeting August 21, 2023 at 7 PM (study session at 6 PM). - Air show week preparations; parade on July 18. - Electric aggregation open house; contract rate 6.75 cents/kWh vs AES 10.8 cents, effective Sept 1. - Employee appreciation event July 20. - Finalizing $9 million roof/HVAC project and long-term facility plan. - Appointments: - Ashley Franklin appointed to the Board of Zoning Appeals (BZA) – voice vote 5-0; sworn in. - Lucious Plant appointed to the Planning Commission – vote 5-0; sworn in. - Ohio Department of Liquor Control: Council voted 5-0 not to request a hearing for a new liquor license at 3250 Benchwood Road (Sheetz 807). Key Outcomes - Resolution 23-R-47: Approved 5-0 to waive bidding and purchase computers, laptops, tablets from Dell for $108,188.73. - Resolution 23-R-48: Approved 5-0 authorizing application to Ohio Public Works Commission for the Tionda Drive/Mossview Drive/Ranchview Drive water main replacement project (total cost $1.8M, asking 50% funding). - Resolution 23-R-49: Approved 5-0 to purchase three 2024 Ford SUV patrol vehicles from Beau Townsend Ford for up to $55,000 each ($165,000 total), and declare three 2020 vehicles as surplus. - Ordinance 23-16 (Texting as Primary Offense): First reading approved 5-0. - Ordinance 23-17 (Rezoning 72.628 acres on Webster Street): Motion to table passed 5-0; further discussion needed on buffers for adjacent residential. - Ordinance 23-18 (Redwood Vandalia Development Extension): First reading approved 5-0 to grant one-year extension for construction commencement. - Ordinance 23-19 (Amending Chapter 208 – Purchasing Thresholds): Tabled 5-0 for further revision and discussion after changes received on Friday. - Ordinance 23-15 (Emergency – Individual Assessments): Approved as emergency 5-0 to certify delinquent accounts for collection. - Variance 769 Center Drive (Kendall Electric): Approved 5-0 with two conditions from BZA (visibility clearance and setback). - Variance 811 Falls Creek Drive (Waibel Energy Systems): Approved 5-0 with three conditions (landscaping/screening, paving, vinyl-coated fence). - Bill Listing: Approved $2,530,911.25 in June bills, plus $20,192.52 in purchasing card detail. - Council Comments: Council recognized Sergeant Wehner's promotion; noting that residents under other electric suppliers must contact Energy Harbor to opt into aggregation; compliments on Foley Road improvements and Habitat for Humanity home. Excused Mayor Herbst and Councilman Blakesley from the meeting.