Public Meetings - Vandalia, Ohio

The Vandalia City Council met on April 15, 2024, at 7:00 PM. The meeting included ceremonial items, approval of multiple resolutions and ordinances, and a contentious vote to deny a conditional use permit for a hotel. All votes were 6-0 except the denial of the hotel conditional use, which passed 4-2. Proclamations & Awards - Oath of Office: City Manager Wendt administered the oath to Firefighter/Paramedic/Inspector Haley Lippencott, who began full-time employment on April 3, 2024, after previously serving part-time. - Retirement Proclamation: Mayor Herbst and council presented a proclamation to Missy Pruszynski, recognizing her 37 years of combined service with the City of Vandalia, including roles at Castle Hills Golf Course, municipal court, parks and recreation, the city manager's office, and most recently as human resources manager. Her last day is April 30, 2024. City Manager's Report City Manager Wendt provided several informational updates: - Strategic Visioning Retreat scheduled for April 17, 2024, at 5 PM at the Justice Center Community Room. - Arbor Day Event on April 26, 2024, at 1 PM at Helke Park, including a proclamation and tree planting. - National Day of Prayer on May 2, 2024, at First Light Church. - Announcement of Public Works Superintendent Wally Ritchie's retirement and Assistant Superintendent Jake Hazlitt's promotion. - Recognition of the successful activation of the Emergency Operations Center during the recent eclipse. - Regarding PFOS (polyfloral alkali substances), the city's water from the Great Miami Buried Aquifer shows no detectable levels, so no action is needed. - Retirement open house for Missy Pruszynski on April 25, 2024, at the Senior Center. Resolutions (All passed 6-0) - 24-R-26: Authorized a contract with Medaccount Management Inc. for EMS billing services at 5.6% of net monthly revenue for five years, replacing a non-performing prior contractor. The city has not sent EMS bills since early February 2024. - 24-R-27: Awarded a $58,770 contract to A to Z Asphalt for Helke Park sport court maintenance (six tennis courts, eight pickleball courts). The total bid was $89,755; the city share is $58,770, and the Vandalia-Butler City School District pays $30,985 per a joint-use agreement. The $3,770 over the budgeted $55,000 will come from capital project balances. - 24-R-28: Awarded a two-year contract (up to $40,000 per year, renewable for two additional years) to Muffler Brothers for police vehicle maintenance, citing lower costs and code violations by the other bidder, Excel Automotive. - 24-R-29: Authorized the Law Director to register an objection to the liquor permit renewal for the former Oscar's Bar (320 N. Dixie Drive), which has been condemned since January 2024 due to fire damage and structural issues. - 24-R-30: Authorized additional cooperation with ODOT for the Webster Street resurfacing project (Stop 8 Road to Little York Road). Bids came in higher than expected; the city's additional share is $179,349, bringing total local cost to $357,549 (33.27% of the $1,074,680 project). The grant covers 80% up to $717,000. Despite the increase, staff recommended approval to keep the project moving. Ordinances - First Reading – 24-08: An ordinance amending the sign code in the Vandalia City Center Overlay to create exceptions for existing non-conforming signs. The Planning Commission recommended approval 5-0. Council approved the first reading 6-0. - Emergency – 24-06: Supplemental appropriation of $179,349 from the Safe and Stable Fund for the Webster Street project (related to 24-R-30). Passed 6-0 after a public hearing. - Emergency – 24-07: Ordinance to certify delinquent accounts for stormwater fees, trash collection, sewer/water, and property maintenance to the county auditor for collection. Passed 6-0 after a public hearing. Councilwoman Fars requested data on delinquent accounts and suggested considering relief for fixed-income residents. Reports from Boards and Commissions - BZA 24-05 – Side Yard Setback Variance: Approved 6-0 for a 600 sq. ft. addition (15x40) at 1333 Helke Road, allowing a 15-foot side yard setback instead of the required 20 feet. The Board of Zoning Appeals voted 4-0 to recommend approval. - PC 24-01 – Hotel/Motel Conditional Use: Denied 4-2 for a proposed hotel at 3675 Wyse Road (O/IP district). The Planning Commission had recommended approval 5-0 with conditions (compliance with Chapter 878, parcel consolidation, roadway and landscaping standards). Councilmembers Farst, Avalotis Weaver, and Dugan moved to deny, arguing the application did not meet criteria. Vice Mayor Blakesley and Mayor Herbst voted against denial; Councilmember Fallick voted no. After a recount, the motion to deny passed 4-2. Financial Reports - March 2024 bill listing totaling $2,930,954.95 was accepted. Finance Director Leider reported general fund income tax receipts up 4% year-to-date, with withholding up 5%. The city has collected 7.5% above budgeted estimates. Council Comments - City Manager Wendt congratulated Fire Captain Anthony Miller on completing the Ohio Fire Executives course and thanked Missy Pruszynski for her service. - Councilmember Avalotis Weaver thanked Fire Chief Althouse for volunteering at a community event and reminded that National Police Week is May 12–18. - Councilmember Farst moved to excuse Councilmember David Lewis from all meetings that evening (passed 6-0). - Councilmember Fallick congratulated Wally Ritchie, Jake Hazlitt, Captain Miller, and new Lieutenant Zach Holbrook. He thanked residents of Clyde Place and Cyril Court for their patience during road construction and recognized National Public Safety Telecommunicators Week. - Councilmember Dugan congratulated Mayor Herbst on his appointment to the Montgomery County Convention Facilities Authority board. - Vice Mayor Blakesley and Mayor Herbst praised Missy Pruszynski’s contributions. Executive Session Council unanimously voted (6-0) to enter executive session to discuss pending or imminent litigation and employment of an employee. Key Outcomes - All resolutions and ordinances passed 6-0 except the hotel conditional use denial (4-2). - The hotel project at 3675 Wyse Road is not approved. - The city will proceed with EMS billing, sport court maintenance, police vehicle maintenance, liquor permit objection, and Webster Street resurfacing. - A variance was granted for the Helke Road addition. - Executive session was held.

The City of Vandalia City Council met on April 1, 2024, at 7:00 PM. The meeting was called to order, followed by a moment of reflection and the Pledge of Allegiance. The council passed all agenda items, including several resolutions and ordinances, with some abstentions. The meeting included the introduction of a new construction inspector, citizen comments, and discussion of upcoming events including the solar eclipse and income tax filing deadline. Consent Calendar - Minutes Approval: The council approved the Council Study Session Minutes of March 18, 2024, Council Meeting Minutes of March 18, 2024, and Special Study Session & Tour Minutes of March 20, 2024 without comment. - Introduction of Construction Inspector: City Manager Wendt introduced Jeremy Games, the new Construction Inspector who began employment on March 18, 2024. Mr. Games is a Vandalia resident with a Bachelor of Science in Finance from Wright State University, previously worked at Montgomery County Environmental Services (2018–2024) and Associated Excavating in Brookville (2000–2018). Public Comments & Testimony - Barbara Spurgeon (777 North Edge Drive) praised a city water meter replacement worker named Joe, who had 32 years of service, for his efficiency and professionalism. She expressed admiration for his longevity and the quality of work. Discussion Items - Income Tax Assistance Extended Hours: The Income Tax Division will be open extended hours on April 6 (8 AM–noon), April 12 (7:30 AM–6 PM), April 13 (8 AM–noon), and April 15 (7:30 AM–6 PM) to assist taxpayers. Filing deadline is April 15, 2024. Electronic filing is available online; forms available for those without internet. - Large Debris Drop-off: Free large debris drop-off for Vandalia residents on April 13 from 8 AM–2 PM at the Public Works Garage. Proof of residency required. - Recreation Center Natatorium Painting (24-R-21): City Manager Wendt recommended awarding the bid to Martin Painting & Coating Co. of Grove City, Ohio for $69,312, as the best bid. Four bids were received; 2024 Capital Project Budget allotted $75,000. - Vandalia Bikeway Connector Extension (24-R-22): The project extends from Foley Drive to the Great Miami River Trail, PID 111388. Funding includes CMAC (original $2,136,703 plus additional 10% of $213,670), total project cost $4,368,506.49. Local share $2,018,133.49, split equally with Five Rivers Metro Parks. Bid letting May 9, 2024. - U.S. Air and Trade Show LOU (24-R-23): Annual letter of understanding; city provides police and services for air show June 22–23, reimbursed if services exceed $21,900. - State of Emergency for Eclipse (24-R-24): Declared emergency April 7–9, 2024 due to expected traffic congestion, population surges, and potential cellular communication loss during the solar eclipse. - ORC 5709.82 Payments (24-R-25): Authorizes annual payments under Ohio Revised Code Section 5709.82. - Construction Materials Storage Ordinance (24-03, Second Reading): Amends Chapter 1482 to limit storage of construction materials on private property to 30 days of inactivity, enforceable to existing conditions. - Temporary Advance for Bikeway Connector (24-04, Emergency): Authorizes a $555,000 advance from General Fund to Capital Improvement Fund for the bikeway project, to be repaid from Five Rivers Metro Parks funds expected in 2025. - Revised Appropriations (24-05, Emergency): Revises appropriations for 2024, amending Ordinance 23-28. Two amendments added: $1,305,468 for ORC 5709.82 payments and $2,500 for a fingerprint reader (Fund 229) to bring background checks in-house. Key Outcomes - Amendment to Agenda: Approved 5-0 (Mayor Herbst abstained) to add Resolution 24-R-25. - Resolution 24-R-21 (Martin Painting): Approved 6-0. - Resolution 24-R-22 (Bikeway Connector): Approved 6-0. - Resolution 24-R-23 (Air Show LOU): Approved 6-0. - Resolution 24-R-24 (State of Emergency): Approved 6-0. - Resolution 24-R-25 (ORC 5709.82 payments): Approved 5-0 (Mayor Herbst abstained). - Ordinance 24-03 (Construction Materials Storage): Approved 6-0. - Ordinance 24-04 (Temporary Advance): Approved 6-0 as emergency. - Ordinance 24-05 (Appropriations): Motion to amend approved 5-0 (Mayor Herbst abstained). Final approval as amended approved 5-0 (Mayor Herbst abstained) as emergency. - Excusal of Councilmember Blakesley: Vice Mayor Blakesley excused from all meetings; approved 6-0. - Meeting Adjourned: No executive session was held; meeting adjourned after council comments. Council Comments - Councilmember Avalotis Weaver praised the Easter egg event at the Recreation Center, noting great attendance despite rain, and wished everyone a safe and fun eclipse. - Other councilmembers declined comment. Reports from Boards and Commissions - Board of Zoning Appeals Meeting Minutes: February 28, 2024 - Planning Commission Meeting Minutes: November 28, 2023 Both were approved without comment.

The Vandalia, Ohio City Council held its regular meeting on Monday, March 18, 2024, at 7:00 PM. Council amended the agenda to add a labor agreement resolution, approved four resolutions covering asphalt purchases, street resurfacing, a historical society donation, and a Teamsters union agreement, and advanced two ordinances addressing construction material storage and cemetery fees. The meeting opened with the introduction of three German exchange students and included a citizen comment opposing a proposed extension of Brown School Road. The meeting concluded with a motion to enter executive session to discuss pending or imminent litigation with the City Attorney. Consent Calendar - Council approved the Council Study Session Minutes and Council Meeting Minutes from March 4, 2024, with no comments or corrections. - The February 2024 bill listing in the amount of $2,713,885 was presented with no comments. Public Comments & Testimony - A citizen from the Lane Platte / North Brown School area called on residents affected by the proposed Brown School road extension to attend council meetings rather than watch on closed-circuit television and to tell council they want their neighborhood left unchanged. The speaker said the issue was brought up years ago, argued that the extension would take away the "sovereignty" and "tranquility" of the plat north of Brown School, and stated that no need for emergency access through the neighborhood had ever been proven. - City Manager Danny Knife responded that the gated access point on the south side of the public works parcel is for emergency and catastrophe response only, not a public roadway. He stated there are no plans to extend the roadway in a public way that would allow traffic to traverse the entire plat, that he does not anticipate the cost figures will make sense for such an extension, and that the existing designated easement will remain in place in case conditions change in the future. - No public comments were received during the public hearing for the cemetery fee ordinance (Ordinance 24-02). Discussion Items - Sister Cities Exchange Students: Vice Mayor Blakesley introduced German exchange students Linda Schuberth (hosted by Mary Williams), Sophie Schuberth (hosted by Kierra Escalante), and Christof Morgenroth (hosted by Dylan DaGiau). Blakesley described the program as building cross-cultural understanding, noting the students would experience local attractions and that hosting has been rewarding. - Tri-Cities Wastewater Plant Tour: City Manager Knife announced a special study session and public tour of the Tri-Cities North Regional Wastewater Plant on March 20, 2024, at 3:00 p.m. No formal action will be taken; the tour is optional for council and open to the public, with a quorum of council expected to attend. - City Manager's Report: Knife thanked Communications Manager Rich Hopkins for producing the 2023 State of the City video presented at the Chamber of Commerce meeting on March 12, 2024. He reported two pending federal earmarks from Congressman Turner's office (one renamed from right-of-way acquisition to city infrastructure, and $750,000 for the Tri-Cities Wastewater Authority). He also announced that Senator Brown's office funded $400,000 in congressionally directed spending for Robinette Park, with construction likely to take place in 2027. He highlighted a new public-facing financial report intended to make city finances more accessible to residents and stated it would be available online. - Cemetery Fees (Ordinance 24-02): Knife stated that Poplar Hill Cemetery fees were compared against 33 other jurisdictions, were last modified in January 2009, and have not been substantially changed since 1999. He and Director Borton recommended adjusting the fees, while the cost of the plots themselves remains unchanged. Action Items - Resolution 24-R-17 (approved): Authorized the purchase of asphalt from Barrett Paving and/or Valley Asphalt at their respective bid prices of $78.00 per ton for Type II asphalt and $77.00 per ton for Type I asphalt. Staff noted Barrett Paving has been the low bidder in past years but has sometimes had availability and mix issues; Barrett will be given the first opportunity to supply material when they can meet the city's needs, consistent with past practice. - Resolution 24-R-18 (approved): Awarded bids for the resurfacing of various streets; bids were publicly opened on Tuesday, February 27, 2024. - Resolution 24-R-19 (approved): Approved the $15,000 annual donation to the Historical Society of Vandalia Butler for maintenance projects, including the cost of an annual business/organization membership. The funds were appropriated in the 2024 budget. - Resolution 24-R-20 (approved): Approved an agreement with Teamsters Local Union No. 957 covering public works technicians and the public works office manager. This resolution was added to the agenda by amendment at the start of the meeting following a motion by Councilman Follick, seconded by Vice Mayor Blakesley. Ordinances - Ordinance 24-03 (first reading, approved): Amends Chapter 1482 of the Vandalia Codified Ordinances to limit storage of construction materials on private property by prohibiting more than 30 days of inactivity, measured from the last work performed or from the expiration date of a permit if one was required. Motion by Vice Mayor Blakesley, seconded by Councilwoman Farst. - Ordinance 24-02 (second reading): Amends Chapter 1064 to establish new cemetery operation rates for Poplar Hill Cemetery. The public hearing was opened and closed with no comments. Reports from Boards and Commissions - The Board of Zoning Appeals voted 5-0 to recommend approval of a variance related to the driveway entrance sign setback under Ordinance 24-03. - On February 28, 2024, the Board of Zoning Appeals voted 5-0 to recommend approval, with one condition, of a monument sign setback variance at 3345 Stop 8 Road. The condition requires the sign to be landscaped at least 30 inches from the edge of the sign with live plantings or mulch per city code. - The Park and Recreation Advisory Board meeting minutes of November 15, 2023, were received. Council Comments - Councilmember Wendt was recognized for being named to the Dayton Business Journal's 40 Under 40 class of 2024. - Council promoted upcoming community events, including the adult Easter egg hunt at the recreation center, and encouraged residents to vote in the next day's election. - Council highlighted the city's first public financial report, which will also be available online. Key Outcomes - The agenda was amended to add Resolution 24-R-20 (Teamsters agreement) by motion of Councilman Follick, seconded by Vice Mayor Blakesley, with a roll call vote. - Resolutions 24-R-17, 24-R-18, 24-R-19, and 24-R-20 were approved as presented. - Ordinance 24-03 passed its first reading; Ordinance 24-02 proceeded through its second reading. - Council entered executive session to discuss pending or imminent litigation with the City Attorney. No further action was taken in open session.

The City Council met on March 4, 2024, at 7:00 PM. The meeting included the introduction of a new public works technician, a public comment on trap-neuter-return (TNR) ordinances, the approval of five resolutions, a first reading of a cemetery fee ordinance, and a variance approval. All votes were unanimous (6-0). Consent Calendar - Approval of Minutes: The minutes of the Council Study Session and Council Meeting of February 19, 2024, were approved without correction. - Introduction of Employee: City Manager Wendt introduced Public Works Technician Ryan Malott, who began employment on February 21, 2024. - Reports and Minutes: The following minutes were accepted without comment: - Civil Service Commission Meeting Minutes – January 29, 2024 - Vandalia Development Corporation Meeting Minutes – November 13, 2023 - Board of Zoning Appeals Meeting Minutes – February 14, 2024 Public Comments & Testimony - Destiny Kohler (formerly a Vandalia resident, now living in Union) spoke on behalf of residents regarding an apparent conflict between ordinances 618.19 (prohibited feeding of wild animals) and 618.20 (promoting trap-neuter-return, TNR). She argued that feeding is necessary for TNR and that residents have been ticketed for feeding after releasing cats. She requested a closer review of the ordinances. Councilmembers acknowledged the issue and indicated staff would revisit the language. City Manager confirmed the city contributes $55 per cat for spay/neuter through the Humane Society of Greater Dayton. Discussion Items - City Manager's Report: - Sunshine Laws training certification course on March 27, 2024, 9:00 AM–12:15 PM at Butler High School; registration available through state auditor’s website. - Special tour of the Tri-Cities wastewater treatment plant on March 20, 2024, at 3:00 PM. - Large debris drop-off for Vandalia residents on Saturday, March 9, 2024, 8:00 AM–2:00 PM at Public Works Garage (proof of residency required). - Daylight Savings Time begins March 10, 2024 – set clocks ahead one hour. - Resolution 24-R-12 – Mowing & General Maintenance Contract: Awarded to Property Worx, LLC as the lowest bidder ($75,664 for annual mowing estimate). Bids ranged from $25,664 to $100,806. Council noted the cost is a bargain compared to in-house labor. Approved 6-0. - Resolution 24-R-13 – Firefighter Training Prop: Authorized purchase of a Taylor’d Firefighting Training Prop for the Division of Fire. Approved 6-0. - Resolution 24-R-14 – Police Patrol Vehicles: Waived competitive bidding and authorized purchase of two 2025 Ford Utility Patrol Vehicles (hybrid models preferred) from Beau Townsend Ford at up to $62,150 each (not to exceed $124,300) to replace two 2020 Ford Utility Patrol Vehicles. Discussion noted supply-chain issues and fuel savings from hybrid models. Approved 6-0. - Resolution 24-R-15 – 9-1-1 Program Review Committee Appointment: Appointed Oakwood Mayor William D. Duncan to the Montgomery County 9-1-1 Program Review Committee, with Centerville Mayor Compton as alternate, as recommended by the Miami Valley Communications Council. Approved 6-0. - Resolution 24-R-16 – Webster Street Resurfacing: Authorized cooperation with ODOT for resurfacing Webster Street from Stop Eight Road to Little York Road (PID 116880). The city’s share is $178,200 (20% of total cost); the balance is covered by federal funds ($717,131). Bid letting scheduled for April 4, 2024. Approved 6-0. - Ordinance 24-02 – Cemetery Fee Update (First Reading): Amends Section 1064 of the Codified Ordinances to establish new rates for Poplar Hill Cemetery operations, reflecting cost increases since fees were last updated in 2009 (most fees unchanged since 1999). Approved for first reading 6-0. - Variance BZA 24-02 – Fence Height at 4300 Little York Road: The Board of Zoning Appeals recommended approval (4-0) for a variance allowing a fence up to 13 feet in height that does not follow natural contours, with the condition that the fence gap shall not be more than one foot above grade. Council approved the variance with the condition 6-0. Key Outcomes - All five resolutions (24-R-12 through 24-R-16) were adopted by unanimous 6-0 votes. - Ordinance 24-02 passed first reading (6-0) and will proceed to a second reading. - The variance for 4300 Little York Road was approved 6-0 with the stipulated condition. - Mayor Herbst was excused from all meetings for the evening by a unanimous vote. - Staff will review the TNR/feeding ordinance conflict as requested by public comment. - Council recognized employee service anniversaries (total of 195 years cumulatively) and City Manager Wendt’s election as vice president of the Ohio City and County Management Association.

The Vandalia City Council met on Monday, February 19, 2024, at 7:00 PM. The meeting included presentations of awards, introduction of new employees, public comments, approval of two resolutions, and council comments. All votes were unanimous. Consent Calendar - Approval of Minutes: The minutes from the February 5, 2024 Council Study Session and Council Meeting were approved without corrections. Awards and Recognitions - Auditor of State Award with Distinction: Joe Braden, representing Auditor of State Keith Faber, presented the award to Finance Director Bridgette Leiter. The award recognizes a clean audit report and places Vandalia in a select group—fewer than 4% of the 6,000 audited entities are eligible. Mayor noted this was the city’s 33rd consecutive award. Mr. Braden also presented awards to Tri-Cities North Regional Wastewater and Northern Area Water Authority, both managed by Vandalia’s financial staff. - Employee Service Awards Luncheon: City Manager Wendt announced the annual luncheon will be held on Friday, February 23, 2024, at 11:30 AM at the Cassel Hills Clubhouse. The event will celebrate 195 years of combined service among employees. New Employee Introductions - Police Officer Lucas Kaltenbach: Introduced and sworn in. He is a 21-year-old military police soldier in the U.S. Army Reserve, a graduate of Greenon High School, and has attended Wright State University. He previously served as a JV baseball coach. - Finance Clerk Heather Williamson: Introduced. She is a Vandalia resident with 13 years of experience at Kettering Health System in an oncology office and central scheduling. She will be assigned to the utility billing window. Public Comments & Testimony - Ziyad Mazbudi: A new resident (770 Deer Creek Drive) and retired city engineer/public works director from California. He introduced himself, expressed excitement about joining the community, and noted his 37 years of local government experience. He also mentioned obtaining his Ohio civil engineering registration. No specific agenda items were addressed. Discussion Items - City Manager’s Report: - Provided an update on the Priority Development Advisory Committee (PDAC) recommendations. Two projects involving Vandalia were recommended: Robinette Park Inclusive Playground/Splash Pad and restroom (with $400,000 slated in the Capital Budget Bill by Representative Plummer, pending approval), and Tri-Cities capital projects (plant improvements and collection system improvements) requesting $15 million for federal/state consideration as a regional priority. - Resolutions: - 24-R-10: A resolution awarding the bid for removal and replacement of certain curbs and sidewalks to Coate Construction LLC at the lowest and best bid price of $277,592. Seven contractors submitted bids ranging from $277,592 to $538,539. Ten bid sets were issued. - 24-R-11: A resolution authorizing the City Manager to submit a land use permit to the Miami Conservancy District for the installation, use, and maintenance of a 10-foot-wide multi-use trail (the Mot-Vandalia Bikeway Connector). The project is nearing final stages before ODOT sale in May 2024. The permit requires a $150 fee and commercial liability insurance naming the district as additional insured. - Council Comments: Councilmembers thanked staff and recognized achievements: - Councilmember Lewis congratulated Bridgette Leiter and the finance department, and apologized for missing the employee service awards. - Councilmember Follett recognized Officer Holly Estep (Officer of the Year) and civilian Shannon Green (Civilian Employee of the Year) from the Division of Police. He also congratulated City Manager Wendt for receiving the Distinguished Early Career Award from the Ohio City and County Management Association. He highlighted the city’s budget stewardship, noting that expenditures have never exceeded 90% of estimates; in 2023 the city used 88% of estimated expenditures. - Councilmember Avalotus Weaver made a motion to excuse Councilmember Candace from meetings (seconded and passed). She thanked citizens for reaching out with concerns and encouraged contacting council via email or phone rather than Facebook for quicker responses. - Vice Mayor Blakesley echoed thanks. - Mayor Herbst thanked the finance staff and welcomed new employees. Key Outcomes - Resolution 24-R-10: Approved unanimously (6-0). - Resolution 24-R-11: Approved unanimously (6-0). - Motion to Excuse Councilmember Candace: Approved unanimously (voice vote). - Executive Session: The council voted unanimously (6-0) to enter executive session to discuss pending or imminent litigation with the city attorney. The meeting adjourned thereafter. Financial Reports - January 2024 Bill Listing: $2,708,867.94 - January 2024 Purchasing Card Detail: $24,904.30

The Vandalia City Council held its regular meeting on Monday, February 5, 2024, at 7:00 PM. The meeting featured the introduction and oath of office for three new employees, approval of four resolutions related to water meters, a dump truck, and the Johnson Station Road Bridge, a variance for a monument sign, and recognition of staff achievements. All votes were unanimous (6-0). The agenda included an executive session regarding a Parks & Recreation personnel matter, but the meeting transcript concluded with adjournment without that session being held. Consent Calendar - Approval of Minutes: The council approved the following sets of minutes without discussion: - Organizational Meeting Minutes: January 2, 2024 - Council Study Session Minutes: January 2, 2024 - Council Meeting Minutes: January 2, 2024 - Council Study Session Minutes: January 16, 2024 - Council Meeting Minutes: January 16, 2024 - Reports from Boards and Commissions: The council approved the Civil Service Meeting Minutes (December 14, 2023) and the Vandalia Arts Council Meeting Minutes (December 19, 2023) without objection. Discussion Items - Employee Introductions and Oath of Office: City Manager Wendt introduced three new employees: - Richard Morrett, Community Risk Reduction Coordinator (started January 31, 2024). Wendt highlighted his 27 years of fire experience and teaching background. Morrett took the ceremonial oath of office. - Gordon Haas, Public Works Technician (started December 6, 2023). Wendt noted Haas had just obtained his CDL. - Thai Do, IT Support Specialist (started January 17, 2024). Wendt praised his municipal IT experience and proactive approach. - City Manager's Report: Wendt announced that Law Director Jerry McDonald's birthday was that day, and noted the Employee Service Awards Luncheon scheduled for February 23, 2024, at 11:30 AM at Castle Hills Clubhouse (council members invited to RSVP by February 15). He also previewed a legislative calendar item: Tri-Cities General Manager Danny Knife would provide an update on wastewater authority capital improvements at a future study session, and a special council meeting to tour the wastewater plant would be scheduled when weather improved. - Resolution 24-R-06 – Water Meter Purchase: Wendt explained that the city has ordered 3,000 of approximately 5,700 water meters, and a new order of 1,300 meters (from August 2023) is due for delivery in February 2024. The resolution authorizes up to $500,000 to purchase additional Badger E-Series ultrasonic meters from Buckeye State Pipe & Supply, covering about 1,300 residential meters. Councilmember Follick moved approval, seconded by Councilmember Farst. Councilmember Farst noted the decision followed years of study. The resolution passed 6-0. - Resolution 24-R-07 – Dump Truck Purchase: Wendt stated the 2024 capital budget appropriated $100,000 for a new one‑ton dump truck to replace truck 15 (55,700 miles). The truck is used year‑round for hauling materials and snow removal on 210 lane miles. The purchase from Beau Townsend Ford of Vandalia, under the Vandalia First Option ordinance, was priced at $60,884 with government incentives. Councilmember Farst moved approval, seconded by Follick. Passed 6-0. - Resolution 24-R-08 – ODOT LPA Agreement for Johnson Station Road Bridge: Wendt reported the city was awarded $1,382,327 in state funding for bridge replacement (state fiscal year 2027). Total project cost is estimated at $1,427,327; the resolution authorizes the city manager to enter into a Local Public Agency (LPA) agreement with ODOT. Councilmember Avalotis Weaver moved, seconded by Dugan. Clarified that LPA stands for Local Public Agency. Passed 6-0. - Resolution 24-R-09 – Preliminary Engineering for Johnson Station Road Bridge: Wendt explained that ODOT offered a design task order of up to $200,000 (on a first‑come, first‑served basis), which the city received. ODOT selected Prime AE for the work, but their negotiated fee exceeded the $200,000 task order; the resolution authorizes the city manager to sign an agreement for $60,655. Councilmember Follick moved, seconded by Lewis. Passed 6-0. - Variance BZA 24-01 – Monument Sign at 113 West National Road (Kettering Health): The Board of Zoning Appeals voted 5‑0 on January 10, 2024, to recommend approval with two conditions: (1) the sign shall meet the area, height, and setback requirements of the office service zoning district per table 1236‑2; (2) [the second condition was not fully read in the transcript but noted as shown on the board]. Councilmember Farst moved to approve with the two conditions, seconded by Avalotis Weaver. The applicant was present but did not speak. Passed 6-0. - Council Comments: Councilmember Avalotis Weaver moved to excuse Mayor Richard Herbst from all meetings that evening (approved). Councilmember Follick recognized fire division 2023 employees of the year: Lieutenant Derek Kopp (Fire Officer of the Year), Firefighter Chris Willoughby, EMS Person of the Year Jacob Walters, and Rookie of the Year Ben Kavanaugh. Follick also noted Recreation Coordinator Aaron Messenger received a scholarship from the I‑70/I‑75 Development Association to pursue an MPA at Wright State. Councilmember Dugan welcomed the new employees. Vice Mayor Blakesley recognized Mr. Clark for 35 years of service, crediting his leadership in Parks & Recreation. Key Outcomes - Approved Minutes: All six sets of minutes approved unanimously. - Approved 24-R-06: Water meter purchase up to $500,000 (6-0). - Approved 24-R-07: Dump truck purchase for $60,884 (6-0). - Approved 24-R-08: LPA agreement with ODOT for Johnson Station Road Bridge (6-0). - Approved 24-R-09: Preliminary engineering agreement with Prime AE for $60,655 (6-0). - Approved Variance: Monument sign at 113 West National Road with two conditions (6-0). - Executive Session: The agenda listed an executive session to discuss personnel matters in the Parks & Recreation Department, but the meeting transcript ended with adjournment without that session occurring. - Next Steps: The February 19 study session will include discussion on signs in the Vandalia City Center overlay and possible administrative zoning variance procedures. A future meeting will feature a presentation on the Comprehensive Facilities Plan.

The Vandalia City Council held its regular meeting on Tuesday, January 16, 2024, at 7:00 PM. During the session, the Council swore in a new firefighter/paramedic/inspector, introduced four additional new full-time employees, received an update on the Castle Road (Johnson Station) Bridge replacement project, approved a three-year cybersecurity services agreement, and adopted an emergency ordinance regarding individual assessments. All routine consent items were approved without comment. Consent Calendar - Minutes of the Council Study Session and Council Meeting of December 4, 2023; the Council Study Session and Council Meeting of December 18, 2023; and the Special Council Meeting of December 21, 2023, were approved unanimously with no comments or corrections. Communications, Petitions & Awards - City Manager Wendt administered the Oath of Office to Fire Fighter/Paramedic/Inspector Cody Teagarden, who began full-time employment January 2, 2024. Teagarden served as a Vandalia part-timer on and off since 2016 and previously served with the Englewood Fire Department. - The City Manager introduced new employees, all of whom began full-time employment in early January 2024: - Tyler Severance, Parks & Recreation Maintenance Technician (2022 Butler High School graduate, previously part-time with the city) - Daniel Griffieth, Public Works Technician (former laborer with the City of Troy; carpentry, plumbing, and laborer experience) - Tyler Jackson, Public Works Technician (Vandalia resident; held a Class A CDL; formerly with Nichols Lawn and Landscaping and Dayton Fire Protection) - Mahmat Vallazov, Public Works Technician (previously with US Express, NERE Express, high tech industrial services, and TAR Inc.) Public Comments & Testimony - No members of the public offered comments during the comments from interested citizens period. City Manager's Report - Castle Road (Johnson Station) Bridge Project: The City Manager reported the city received an ODOT design task order for additional funding not to exceed $200,000 for preliminary engineering and final design under ODOT's first-come, first-served program. Prime AE agreed to split its proposal into two separate proposals (one for ODOT, one for the city) to best utilize the $200,000. Approximately 4% of the total project cost of $1,641,444 will be the city's responsibility, funded by a reallocation of $60,000 from various capital funds. The City Manager stated this reallocation will not cause a substantial negative impact to any individual project and could be supplemented later in the year if necessary. - The City Manager requested Council waive formal bidding and authorize him to negotiate and enter into an agreement with Prime AE as the design professionals, noting the city is waiting on final agreements and orders from ODOT and that failure to meet the deadline could result in the city not receiving the $1.6 million in grant funding. Formal legislation was requested for the February 5, 2024, Council meeting. - The City Manager noted a cybersecurity preparedness workshop for local elected officials (approximately 3 to 3.5 hours) covering recent cybersecurity incidents, with details to be forwarded to Council. Action Items - Resolution 24-R-05 was approved on a roll call vote: A resolution authorizing the City Manager to enter into a three-year agreement with Silver Sky Inc. for managed endpoint detection and response services at $33,000 per year, plus a one-time setup fee of $1,387.50. The City Manager stated the services will greatly enhance the city's cybersecurity capabilities and fill the gap for after-hours cybersecurity monitoring, as recommended by IT Manager Davey at the January 2 Council workshop. - Ordinance 24-01 (Emergency): A public hearing was opened and closed with no public comment. Council approved the emergency ordinance by a motion from Vice Mayor Blakesley, seconded by Councilman Follock, approving individual assessment amounts and directing the associated proceedings. It was the only ordinance on the evening's agenda. Reports from Boards and Commissions - Board of Zoning Appeals Meeting Minutes: November 8, 2023 - Vandalia Arts Council Meeting Minutes: November 21, 2023 - Vandalia Arts Council Meeting Minutes: November 27, 2023 Financial Approvals - The December 2023 Bill Listing in the amount of $3,346,209.77, December expenses over $50,000, and December Purchasing Card Detail in the amount of $31,902.58 were presented for Council's approval. Council Comments - Council members commended staff for securing funding for the Johnson Station Bridge, noting the city will pay only 4% of the $1.6 million project after several years of grant applications. - A Council member recognized the Van Tran volunteer transportation drivers, who donated just shy of 1,300 hours in 2023 providing low-cost transportation for senior residents. - A Council member commented that the approximately $33,000 spent on increased security for the city's computer system was a "drop in the bucket" compared to the potential cost of a cybersecurity disaster. - Council voted by voice vote to excuse Council member Candace Farst from all meetings for the evening. Executive Session - Council entered Executive Session to discuss pending or imminent court action with the City Attorney. Following the executive session, the meeting was adjourned.

The Vandalia (Ohio) City Council held its first regular meeting of 2024 on Tuesday, January 2, at 7:00 p.m. The agenda included annual 2024 board appointments, four resolutions, one ordinance on second reading, and a public comment. Note on date: the raw transcript audio says "January 2nd, 2020," but the agenda and official record date this meeting as January 2, 2024; this summary uses the agenda date. Consent Calendar - Approval of Minutes: There were no minutes to approve (the transcript states "we have no minutes to approve"). - No communications, petitions, or awards were presented. - No public hearing was on the agenda; a public hearing was later opened for the ordinance second reading. Public Comments & Testimony - Larry Taylor, a long-time resident and local business owner, spoke in favor of the City Manager and City Council. He said his agenda "has always been what's good for this town," credited regional job growth for a "banner year" at his company, described the city as well administered and "insulated" from national problems, and stated he had no other agenda than keeping the town "very, very nice." Appointments - 2024 Boards and Committees - MVRPC / Transportation Coordinating Committee: Mayor Herbst was appointed representative, Assistant City Manager Rob Cron alternate, and Public Service Director Ben Borton Technical Committee delegate. Motion by Councilman Follick, second by Vice Mayor Blakesley; approved by roll-call vote. - First Suburbs Consortium: Following the December 18 study session, Council recommended appointing Councilmember Dugan as the newly elected representative and the newly elected vice mayor as the alternate. Motion by Councilman Lewis, second by Councilwoman Farst; approved. - Montgomery County Community Improvement Corporation: The Mayor's annual appointment was approved. Motion by Councilman Follick, second by Vice Mayor Blakesley; approved. - Vandalia Development Corporation and related appointments (corrective motion): Councilman Blakesley remains in his seat, and Councilwoman Weaver was appointed to replace former Councilman Woods. The motion also formalized acclamation appointments from the organizational meeting: Councilman Lewis (Golf Advisory Board), Councilman Follick (Parks Board), Councilwoman Farst (Arts Council), and Councilwoman Weaver (Vandalia Development Corporation). Motion by Vice Mayor Blakesley, second by Councilman Follick; approved. City Manager's Report - Information items: City offices will be closed Monday, January 15 for Martin Luther King, Jr. Day, and the January 16 meeting moves to Tuesday at 7:00 p.m. Free Christmas tree recycling is available at the Sports Complex through January 31; curbside pickup by Rumpke on regular trash days begins the first week of January. Resolutions - Action Items - 24-R-01 - Stop 8 Road resurfacing: Authorized a participatory agreement with the Montgomery County Engineer's Office to resurface Stop 8 Road from Webster to I-75. Vandalia's southern corporate boundary lies near the roadway centerline, so the County Engineer requested proportional cost-sharing by jurisdiction; staff agreed the section needs resurfacing under the pavement assessment program. Motion by Councilman Follick, second by Councilwoman Farst; approved. - 24-R-02 - Firefighter protective clothing: Authorized spending $50,000 from the 2024 Division of Fire budget for 12 sets of protective clothing. The vendor held 2023 state pricing until February 1, 2024, requiring action that night; the purchase will be through Lion Apparel, a Vandalia company. Motion by Councilman Blakesley, second by Councilwoman Farst; approved. - 24-R-03 - 2024 Ford F-250 for the Fire Division: Authorized purchase from Bow Townsend of a 2024 Ford F-250 4x4 crew cab for $57,084, from 2024 capital improvement funds. The replaced frontline response vehicle has 100,000 miles; the state bid was about $66,000. Motion by Councilman Follick, second by Vice Mayor Blakesley; approved. - 24-R-04 - Economic Development / EDGE Agreement (Electro Polish): Authorized the City Manager to enter an Economic Development Government Equity agreement with Montgomery County and an EDGE agreement with the grant recipient for MLS Inc., an Ohio corporation DBA Electro Polish. The company plans to invest about $12.3 million, relocate 30 jobs from its Dayton facility (transcript: "over the next 30 years"), and employ about 40 people at the site at 6161 (address as stated in the transcript). The EDGE grant committee gave an affirmative recommendation, and the County Commissioners awarded $150,000. Motion by Councilman Follick, second by Vice Mayor Blakesley; approved. Ordinance - Second Reading - Ordinance 23-34 authorizes an amendment to the City Manager's contract. There were no ordinances on first reading. A public hearing was opened and closed with no comments. The ordinance was approved on second reading. Council Comments & Adjournment - Council members welcomed the newly elected members, were glad Councilman Lewis is back, and noted Councilmen Dugan and Weaver joining; one member said they had "never been more happy to be at a council meeting in my life." - Vice Mayor Blakesley echoed the other comments and wished everyone a happy new year. - A member thanked Vice Mayor Lewis for two years of honorable service and, referencing Mr. Wendt (City Manager), said Vandalia has great things going on and the city is "going in the right direction." The meeting then adjourned. Key Outcomes - Resolutions 24-R-01 through 24-R-04 and Ordinance 23-34 were all approved; no roll-call tallies were read on the record, and no opposition was noted in the transcript. - The 2024 appointments were finalized for MVRPC/TC, First Suburbs Consortium, Montgomery County Community Improvement Corporation, Vandalia Development Corporation, Golf Advisory Board, Parks Board, and Arts Council. - Next meeting: Tuesday, January 16, 2024, at 7:00 p.m.; city offices are closed January 15 for Martin Luther King, Jr. Day.

The Vandalia City Council convened its organizational meeting on January 2, 2024, to administer oaths of office, elect a Vice-Mayor, appoint councilmembers to committees, and set the regular meeting schedule for the next two years. The meeting opened with a moment of reflection and the Pledge of Allegiance. All formal actions were approved unanimously. Oath of Office - Oaths of office were administered to Mayor Richard Herbst and councilmembers Amber Aivalotis-Weaver, Cindy Doogan, and Corey Follick. - Councilmember Aivalotis-Weaver was briefly handed the Vice-Mayor's oath script by mistake, but the oath was completed successfully. Nominations and Election of Vice-Mayor - Councilmember Michael Blakesley was nominated for Vice-Mayor by Councilmember Farst, with a second by Councilmember Follick. - The roll call vote carried 7–0, and Blakesley was then sworn in as Vice-Mayor. Committee Appointments - Golf Advisory Board: Councilmember Lewis agreed to continue serving. - Parks and Recreation Advisory Board: Councilmember Follick agreed to continue serving. - Vandalia Arts Council: Councilmember Farst agreed to continue serving. - Vandalia Development Corporation: Councilmember Amber Aivalotis-Weaver, who accepted the nomination at the December 18 study session, was appointed by acclamation. - Council voted by acclamation; the motion carried 7–0. Setting of Meetings - Council discussed continuing its past practice of meeting on the first and third Monday of each month, with summer meetings on the third Monday in June, July, and August, as allowed under Charter Section 3.4. - Councilmember Blakesley moved to accept the meeting schedule, seconded by Councilmember Follick. - The motion carried 7–0. Council Comments - Councilmembers congratulated newly elected and re-elected members and expressed enthusiasm for the coming year. - Councilmember Aivalotis-Weaver thanked voters and said she was excited to serve. - Vice-Mayor Blakesley thanked the council for the nomination and said the city had many goals to accomplish in 2024. - Mayor Herbst echoed the comments, noting that Vandalia has a lot of exciting things ahead. Adjournment - The council noted that the organizational meeting would be followed by a study session and the regularly scheduled council meeting at 7 p.m. - The meeting was then adjourned.