Public Meetings - Vandalia, Ohio

The Vandalia City Council met on Monday, August 18, 2025, at 7:00 PM. The meeting included the administration of oaths for three police promotions, approval of prior minutes, a public comment session, a city manager's report, action on two resolutions and several ordinances, and council comments. All votes were unanimous (6-0) unless noted. Communications, Petitions & Awards - Police Promotions: City Manager Althouse introduced and administered the oath of office to three officers promoted on July 28, 2025: - Captain Brian Krimm: A 19-year veteran, lifelong Vandalia resident, holds a Master of Science in Justice Administration. - Sergeant Jerrod Fraley: A 19-year veteran, holds dual bachelor's degrees, serves as an instructor with the Ohio Tactical Officers Association. - Sergeant Nelson Clymer: Joined the division in 2021, holds a bachelor's degree from the University of Cincinnati. Approval of Minutes The minutes from five prior meetings (June 2 special, June 16 study session, June 16 council, July 7 special, July 7 retreat) were approved without comment. Public Comments & Testimony - Laura Rhody (230 Deer Bale Court) spoke on behalf of the Anthony Tristle Memorial Foundation. She raised three issues: 1. A scheduling conflict between the Foundation's Wednesday Summer Fest (5-8 PM, June–August at Seeger Park) and a Vandalia Market event on July 23, 2025. She asked the city to coordinate dates better in the future. Council clarified the Vandalia Market is a separate organization not affiliated with the city, only registered to use the park. 2. Traffic safety on Skyview Drive: She noted heavy traffic, parked cars narrowing streets, and blind curves, proposing no parking on the north side and a traffic survey. 3. Communication on construction projects: She requested a progress update section on the city website with start/end dates. City Manager's Report - Information Items: City offices will be closed Monday, September 1, 2025, for Labor Day. The Recreation Center will be open 7:00 AM to noon for fitness area, gymnasium, and track. The first Council meeting in September will be Tuesday, September 2, 2025, at 7:00 PM; the study session will tentatively begin at 5:30 PM. - Action Items: Appointment of Rodney Reeder to the Vandalia Bicycle Committee was approved (motion by Vice Mayor Blakesley, second by Councilman Falick). Roll call passed 6-0. Resolutions - 25-R-35: A resolution to enter into a cost-sharing agreement with Montgomery County for the construction phase of the Dayton International Airport Northeast Logistics Access Project. The project is estimated at $22 million; the city's share is 6% (approximately $1.32 million) based on roadway length. Approved 6-0. - 25-R-36: A resolution awarding the bid and authorizing the purchase of three 2026 Ford Utility Patrol Vehicles from Beau Townsend Ford at $49,000 per unit ($147,000 total), which is $33,000 under the $180,000 budget. The three replaced vehicles will be declared surplus. Approved 6-0. Ordinances - First Reading - 25-17: Repealing and replacing Chapter 1044 (Sewers Generally) to align with OEPA permit updates and current city/Tri-Cities Wastewater Authority (TCA) permits. Similar updates are being made by Tipp City and Huber Heights. First reading approved 6-0. - 25-18: Approving a PUD major amendment and revised preliminary plan for Subarea B of the Redwood Vandalia Development (27.59 acres on Webster Street) to allow 59 multifamily residential units (Phase 3). First reading approved 6-0. - 25-19: Approving a PUD preliminary development plan and zoning map change for 600 Corporate Center Drive (14.494 acres, currently O-Office district) to a residential PUD, owned by Hague Corporation. First reading approved 6-0 with a modification to add standard 4E: "Patios, porches, and decks may extend up to 12 feet into the required rear yard building setback." - 25-20: Rezoning 5.219 acres at 3675 Wyse Road from Office/Industrial Park (O/IP) to Highway Business (HB) and Industrial (I), on behalf of R&R Tacker Oil Company. First reading approved 6-0. Ordinances - Second Reading - 25-16: Amending Chapter 1040 (Water and Sewer Tap) to add a capacity fee for new sewer users, collected on behalf of Tri-Cities Wastewater Authority. The fee will apply to new residential and commercial connections and will not affect existing customers. A public hearing was opened and closed with no comments. Second reading approved 6-0. Reports from Boards and Commissions The Civil Service Commission meeting minutes of May 20, 2025, were received. July 2025 Bill Listing The monthly bill listing totaled $4,539,195.02, including expenses over $25,000 and purchasing card detail of $26,128.52. Council Comments - Council members expressed congratulations on the police promotions and commended Parks and Recreation staff for the Robinette Park playground ribbon cutting (August 15, 2025). They noted the project was largely funded through grants, with limited city tax dollars. - A motion to excuse Councilwoman Cindy Dugan from all of the evening's meetings passed 6-0. - Vice Mayor Blakesley also recognized promotions within Parks and Recreation: Alicia McCracken to Parks Director and Aaron Messenger to Parks Superintendent. Adjournment The meeting adjourned following council comments.

The Vandalia City Council met in regular session on Monday, July 21, 2025, at 7:00 p.m. The agenda included oath-of-office ceremonies for two Fire Division employees, a Civil Service Commission appointment, a liquor permit decision, several resolutions and ordinances, board reports, and an executive session on pending litigation. Consent Calendar - Council approved the minutes of the Council Study Session and Council Meeting of May 5, 2025 and May 19, 2025, with no comments or corrections. Oaths of Office & Appointment - Bryan Sowers was sworn in as Community Risk Reduction Coordinator (full-time employment began July 9, 2025). Sowers had served as a part-time firefighter/paramedic since August 2020. - Eli King was sworn in as Firefighter/EMT (full-time employment began June 21, 2025). King had served part-time since April 2024. - Council appointed James Carman to the Vandalia Civil Service Commission, and he was sworn in. Public Comments & Testimony - A Brown School-area resident criticized the Council's handling of the Brown School development. He stated that nearly 600 signatures collected for a referendum effort were deemed legally insufficient by the City despite a recommendation to the contrary by the Montgomery County Board of Elections, due to critical errors on petition forms prepared by City Law Director Gerald McDonald. - The resident argued the Council ignored months of resident objections, passed a "cheapened proposal" after denying the original legislation, and failed to follow the City Charter's petition and referendum provisions. He urged the Council to let citizens decide via the charter's referendum process (Section 9) and said the citizens of Vandalia "deserve to have their trust restored." Action Items - Appointment: James Carman was appointed to the Vandalia Civil Service Commission. - Liquor permit: Council voted (motion by Councilwoman Farst, second by Councilman Lewis) not to request an ODCL hearing for the C1 permit at 175 Northwoods Boulevard (Pilot Travel dba Flying J Travel Plaza). - Resolution 25-R-32 (Desales (N) Watermain Replacement & Resurfacing Project): Bids were opened July 8, 2025, with nine bids submitted ranging from $1,042,800 to $1,429,743. Council awarded the contract to the lowest and best bidder at $1,042,800 and authorized use of the full appropriated budget for contingencies. The project is supported by $500,000 in OPWC funding. - Resolution 25-R-33 (contract extension with Plattenburg & Associates Inc.): Approved an extension of audit/compilation services for 2025 through 2028 without rebidding, within the 10-consecutive-year limitation. - Resolution 25-R-34 (LED sign leases with Outfront Media): Authorized two LED sign leases for billboards on Airport Access Road. The leases prohibit political nudity, pornography, lewdness, or adult-oriented materials in any signed messages; the LED portion is limited to one face only, with static back signage reserved for city use. The resolution also authorizes the City Manager to enter into an easement agreement with the school district for access to the sign structure on the east side of Airport Access Road. Public Hearings & Ordinances - Rezoning ordinance (second reading): The subject property would be rezoned from RSF-1 Single Family Residential District to the HB Highway Business District. The Planning Commission voted 4-0 on May 13, 2025, to recommend approval. A public hearing was opened and closed. - Ordinance amending Chapter 1040 (Water and Sewer Tap) and codifying 2024 legislation and Ohio Revised Code amendments (second reading; agenda lists it as 25-16, while discussion referenced 25-14/25-15): A public hearing was opened and closed. One speaker questioned the ordinance language ("What is this gobbledygook?"). The City Manager read a summary stating the update codifies all pertinent legislation passed by Council in 2024 and incorporates amendments to the Ohio Revised Code. A council member raised a point of order noting that the summary sheet numbering differed from the actual ordinance title, explaining that the summary sheet caused the numbering confusion. Reports from Boards and Commissions - Board of Zoning Appeals: Voted 4-0 on June 11, 2025, to recommend approval of a variance for total accessory structure area at 842 Denora Drive. - Planning Commission meeting minutes of May 13, 2025, were reviewed by Council. Council Comments - A council member expressed confidence that the City Manager's reasoning on a contested matter was sound and that the City's course of action is proper under Ohio law and the City Charter. - A council member congratulated Parkinson Rec for placing at the OPRA awards. Executive Session - Council entered executive session to discuss pending or imminent litigation with the City Attorney. Key Outcomes - Minutes approved; oaths administered to two Fire Division employees; Civil Service Commission seat filled. - No ODCL hearing requested for the liquor permit; construction contract awarded; audit contract extension approved; LED sign leases and school-district easement authorized. - Public hearings for both second-reading ordinances were opened and closed; both ordinances remain pending final action. - Next regular Council meeting: Monday, August 18, 2025, at 7:00 p.m., with the study session tentatively beginning at 5:30 p.m.

The Vandalia City Council held its regular meeting on Monday, June 16, 2025, at 7:00 PM. The meeting included proclamations, recognition of a retiring employee, approval of routine items, two emergency ordinances, and extended public comments regarding a recent referendum and zoning decisions. All votes were 7-0 unless noted. Consent Calendar - Approval of Minutes: Minutes from the Council Study Session (April 7), Council Meeting (April 7), Council Study Session (April 21), and Council Meeting (April 21) were approved without comment. - Proclamations: - Proclamation for Pollinator Week (June 16–22, 2025) presented to Al Tuttle on behalf of the Storp Society of Vandalia Butler. - Proclamation recognizing Paige Harsman, a Girl Scout Gold Award recipient; June 17 was declared Paige Harsman Day in Vandalia. Only 5.4% of eligible Girl Scouts earn this award. - Proclamation for Parks & Recreation Month, declaring July 2025 as such. - Retirement Acknowledgement: Steve Clark, Director of Parks and Recreation, was recognized for 37 years of service. He introduced his family and thanked the community and staff. - City Manager's Report – Action Items: Reappointments to various boards and commissions were approved, and oaths of office were administered to Kristen Cox and Dave Arnold (Planning Commission) and Mike Johnson (Board of Zoning Appeals). - Resolution 25-R-31: Authorized a Phase 2 contract amendment with Energy Systems Group LLC for $26,393 (budget $90,000) for planning and design of facility infrastructure improvements (recreation center boiler replacement). Approved. - First Reading Ordinances: - Ordinance 25-13: Rezoning 0.919 acres at 3320 Benchwood Road from RSF-1 to HB (Highway Business). Planning Commission recommended 4-0. Approved. - Ordinance 25-14: Codification update including ordinances passed in 2024 and Ohio Revised Code amendments. Approved. - Emergency Ordinances (both with public hearings—no comments): - Ordinance 25-11: Issuance of $1,272,000 in notes to retire 2024 land acquisition notes (Stone Quarry Crossing Development). The new note matures July 2026; debt paid in full by 2036. - Ordinance 25-12: Issuance of $865,000 in notes to retire 2024 various purpose notes (for a fire engine and fire ladder truck). New notes mature August 2026; fire engine debt paid by 2026, ladder truck by 2031. - Variance BZA 25-0006: Approved a variance at 650 Pool Avenue (The Landing) to allow zero feet of lot frontage (required 125 feet). Board of Zoning Appeals voted 2-1 to recommend. - May 2025 Bill Listing: $7,544,238.51 in bills and $32,336.18 in purchasing card expenses were acknowledged. Public Comments & Testimony - David Todd (156 Colebrook Drive): Complained about code enforcement regarding overgrown weeds (over 40 inches) at 144 Colebrook. He criticized the lack of action after notices. Also reported an abandoned vehicle (license JNV 9512) at 131 Colebrook and limbs/debris at 751 Spartan. City manager said he would follow up. - Lydia Plyman (4001 Old Springfield Road): Advocated for pollinator habitat, noting that each acre of agricultural land converted to development removes 96 million microliters (20 gallons) of honey. She urged council to consider the impact on bees and food supply. - Robert Shanahan (7733 South Brown School Road): Expressed strong opposition to the council's approval of the PUD (planned unit development) for 167 homes, criticizing the denial of the referendum and the requirement for two-story homes along South Brown School Road. He accused council of being developer-friendly and disregarding citizens. - Jeff Hoagland (817 Deerhurst Drive): Stated he was 100% supportive of housing at the South Brown School Road location but wanted higher standards (larger lots, no vinyl siding, more brick/stone). He criticized the city for providing a petition form that did not comply with Ohio Revised Code (form not updated since 2010) and called for immediate charter amendments. He also reported that a council member contacted his employer (Dayton Development Coalition) to complain about him, questioning his ethics. He said the council member did not reach out to him directly. Discussion Items - City Manager's Report – Information Items: Upcoming events announced: Stars, Stripes & Songs with the U.S. Air Force Band of Flight (June 19, 7-9 PM at Art Park on Alkaline Springs); Vandalia FlightFest (June 20-21, 6-10 PM each day at Sports Complex) featuring the Thunderbirds, Golden Knights, and the Lt. Dan Band; Star Spangled Celebration (July 3, 6 PM, fireworks at 10 PM, rain date July 5 at 10 PM with fireworks only); City offices closed July 4; Council Retreat on July 7 at 4 PM at Justice Center; Summer schedule: July 21 meeting at 7 PM with study session at 5:30 PM. - Council Comments: Council members congratulated Steve Clark, thanked board volunteers, and previewed community events. Councilmember Follick apologized to Jeff Hoagland for the inappropriate contact by a council member and stated he did not believe any city staff intentionally derailed the referendum process. He noted the need for charter amendments. Vice Mayor Blakesley and others also expressed condolences for Ted Russen, a former city employee. - Post-Adjournment Exchange: After the meeting was adjourned, a citizen (likely from the referendum committee) questioned City Manager Althouse about the petition form. Althouse stated the form complied with the city charter and the relevant Ohio Revised Code section, but acknowledged he did not check the section for nominating petitions that requires specific language. He said he had traced the missing language back to at least 2010. The citizen argued that the city's form was deficient and that the city attorney should have ensured correctness. The citizen also claimed that a letter meant for Tamala Weatherhead was not delivered to her. Althouse responded that he handed the letter to someone else (Mr. Hoagland) to deliver. The citizen asserted that no committee member received communication until the referendum was rejected. Key Outcomes - All agenda items passed unanimously (7-0). - The council did not take any action on the referendum or the petition form issue during the meeting. The exchange after adjournment indicated ongoing disagreement. - Council members acknowledged the need to consider charter amendments in the near future. - The city manager will follow up on Mr. Todd's code enforcement and abandoned vehicle complaints. - Steve Clark's retirement was formally recognized, and his contributions were praised.

The Vandalia City Council held a special meeting on Monday, June 2, 2025, at 5:00 PM per the agenda in the Council Chambers of the Vandalia Municipal Building. The sole advertised purpose was to discuss pending or imminent court action with the City Attorney. Because the city faces threatened litigation from one side of a referendum dispute and potential litigation from the other, the council voted unanimously to enter executive session. No action was taken, no public comment was received, and the meeting was adjourned immediately after returning from executive session. Executive Session Discussion - Officials explained that this was a special meeting, meaning it did not follow the regular meeting format (no pledge) and was limited to the purpose for which it was called. - The presiding officer and Ms. McDonald explained that the city “has been threatened with litigation from one side, and there’s the potential of litigation on the other side” related to the referendum. - The discussion with the City Attorney covered what has transpired and the city’s standing; the session was held behind closed doors to avoid exposing litigation strategy and weaknesses or strengths to either side. - It was emphasized that the meeting was informational only, with no decisions to be made in executive session. Key Outcomes - Motion by Councilman Falek, seconded by Councilmember Lewis, to enter executive session to discuss with the City Attorney pending or imminent litigation. - Roll-call vote: Councilmember Dugan (yes), Councilmember Lewis (yes), Councilmember Fallett (yes), Councilmember Farst (yes), Councilmember Avalodis Weaver (yes), and Vice Mayor Blixley (yes) — 6 to 0 in favor of entering executive session. - No decision was made during executive session; officials stated more information would be released the following morning (Tuesday, June 3, 2025). - The meeting was then adjourned without further action. Note on transcription discrepancy: The transcript spells the motion maker’s name as “Councilman Falek” when making the motion and as “Councilmember Fallett” during the roll call; these appear to refer to the same council member.

The Vandalia City Council held its regular meeting on Monday, May 19, 2025 at 7:00 p.m., the final regular session before transitioning to a summer schedule of one meeting per month (June, July, and August on the third Monday). The agenda included presentation of proclamations honoring local veterans' organizations, the swearing-in of a new police officer and introduction of a new public works technician, appointment of Mary Zeller to the Vandalia Arts Council, first readings of two bond ordinances, a second reading with a public hearing for a regional streetlight electric service contract, reports from boards and commissions, council comments, and an executive session. Consent Calendar - Council approved the Council Study Session minutes and Council Meeting minutes of March 17, 2025 with no comments or corrections. Proclamations, Awards & Council Recognition - Councilmember Follick presented proclamations to American Legion Post 668, AmVets Post 99, and Veterans of Foreign Wars Post 9582 honoring their financial support of the Vandalia-Butler Veterans Parkway Banner Program since its establishment in 2023. He noted the program is now entering its second cycle of banners. - Councilmember Follick also recognized Nick Kavalaskis and the Chamber of Commerce for administering banner orders and payments, Butler Township and SpeedPro for their partnership, and city and township public works staff for installing and maintaining the banners. He acknowledged volunteer Dave Arnold, who was surprised with recognition, praising his hundreds of hours of design work which made the banners stand out compared to other communities'. - Councilmembers received tokens of appreciation in honor of Elected Officials Day. New Employee Introductions & Oath of Office - Mr. Althouse introduced and administered the Oath of Office to Police Officer Kaitlyn Overman, who began employment May 19, 2025, with her family present. She previously served as a part-time officer with the Jackson Center Police Department (starting June 2023), a part-time officer with the Botkins Police Department (starting July 2023), and a full-time road patrol officer with Botkins from March 2024 through October 2024. - Public Works Technician Matthew Decker was introduced; he began employment May 5, 2025. Appointments - Council approved Mary Zeller's appointment to the Vandalia Arts Council. The motion was made by Councilwoman Weaver and seconded by Councilmember Follick. (The transcript records the name as "Mary Zelmer" in one instance while the agenda reads "Mary Zeller.") - The council packet included the ad hoc committee Vandalia Arts Council meeting minutes of April 10, 2025, the council recommendation, and a request letter from the Vandalia Rotary Club. Ordinances & Resolutions - No old business or resolutions were on the agenda. - Ordinance 25-11 (first reading): Authorizes a bond anticipation note of $1,272,000 to provide moneys for the retirement of the city's outstanding obligations. The note matures in July 2026. - Ordinance 25-12 (first reading): Relates to the 2016 fire engine bond anticipation note, which matures August 19, 2025. The note was combined with the fire ladder truck 2021 note to save on issuance costs. - Ordinance (second reading with public hearing): Expresses the city's intent to negotiate jointly with other cities in the region on a one-price schedule under which electric light services will be furnished for street lighting. The city's streetlight contract with Miami Valley Lighting and DPL Energy Resources (AES Ohio) expires December 31, 2025. Under the joint arrangement, MVCC will cover one-third of the costs and participating jurisdictions will pay the remaining costs based upon population. No public comments were received during the hearing. Reports from Boards and Commissions - Board of Zoning Appeals: On April 23, 2025, the BZA voted 4 to 0 to recommend approval of a variance request at 221 North American for an accessory structure—a 640-square-foot shed which, when combined with an existing 160-square-foot structure, was the subject of the request. The recommendation carries one condition: the applicant must obtain a building permit and comply with all standards and requirements associated with that permit as directed. - Council also received the Civil Service Commission meeting minutes of April 9, 2025, the Board of Zoning Appeals meeting minutes of April 23, 2025, and the Planning Commission meeting minutes of March 25, 2025, with no questions or comments. Information Items - An upcoming public event was announced (6:00–8:00 p.m.), noted as free and open to the public. - City offices will be closed Monday, May 26, 2025 (Memorial Day); the Recreation Center will be open from 7:00 a.m. that day. - Council meetings will follow the summer schedule: one meeting per month on the third Monday in June, July, and August. The next regular council meeting will be held Monday, June 16, 2025 at 7:00 p.m. Council Comments - Councilmember Follick extended condolences to the families of two longtime city employees: Carl Curry, who retired as a police sergeant, and Mike Kimbrell, known throughout the community as "Officer Mike." - Councilmembers recognized Steve Clark, who is retiring after 37 years of city service—the last 20 as Parks and Recreation Director. Council plans to formally recognize him at the June 16 meeting and announced the amphitheater dedication at the art park in his honor. - Councilmembers reflected positively on the Memorial Day ceremony honoring Vandalia-Butler graduates who made the ultimate sacrifice, praising Councilmember Follick and others involved. - Councilmembers expressed appreciation for the community signs and banner program, noting the strong sense of community it fosters. Executive Session - Council moved into executive session to discuss pending or imminent court action with the city attorney. Key Outcomes - Minutes of March 17, 2025 (study session and regular meeting) approved. - Proclamations presented to the three veteran service organizations; additional volunteer recognition delivered. - Police Officer Kaitlyn Overman sworn in; Public Works Technician Matthew Decker introduced. - Mary Zeller appointed to the Vandalia Arts Council. - Ordinances 25-11 and 25-12 passed first reading. - Streetlight joint-negotiation ordinance advanced on second reading with no public comment. - BZA variance recommendation for 221 North American received for council consideration. - Council entered executive session regarding pending or imminent court action.

The Vandalia City Council met on May 5, 2025, at 7:00 PM, with all present members voting unanimously (6-0) on all items, unless otherwise noted. The meeting included proclamations, personnel introductions, public comments, multiple resolutions and ordinances, and a variance approval. Consent Calendar - Approved the minutes of the March 3, 2025 Council Study Session and Council Meeting without corrections. Public Comments & Testimony - Richard James (697 Walt Smith Way) expressed concern about increased highway noise from I-75 after surrounding woods were cleared, requesting the council investigate a sound barrier wall. He noted he had contacted a construction representative without response and spoke on behalf of neighbors. - Linda Davis (701 Walt Smith Way) stated that the builder promised a sound barrier wall 20 years ago, but it was never constructed, and reiterated the request. Proclamations and Personnel - Mayor Herbst presented proclamations declaring May 2025 as Bicycle Month, May 11–17 as Police Week, and May 18–24 as Public Works Week. - City Manager Althouse introduced Public Safety Specialist Chase Solberg and administered the Oath of Office to Police Chief Brandon Sucher, who addressed the council and public. City Manager's Report - Information items: free large debris drop-off on May 10, community garage sale May 15–18, free shred day May 16, and ribbon cutting for the Vandalia Art Park Amphitheater on May 22. - Action item: appointment of Tara Landis to the Vandalia Arts Council was approved unanimously. Resolutions - 25-R-26: Sanitary sewer slip lining bid awarded to Insight Pipe Contracting, LLC for $206,981 (lowest of three bids; project estimate $220,000). Passed 6-0. - 25-R-27: Street resurfacing bid awarded to Barrett Paving Materials for $1,191,277.21 (lowest of two bids; project estimate $1,390,000). Passed 6-0. - 25-R-28: Contract with Geograph Industries, Inc. for wayfinding signage at the Vandalia Sports Complex for $72,794 (continuation of 2024 project). Passed 6-0. - 25-R-29: Resolution designating additional financial institutions (including US Bank) as depositories for city funds, amending Resolution 22-R-12. Passed 6-0. - 25-R-30: Authorized contract with US Bank for investment custodial services, citing a 78% lower monthly fee compared to the current provider PNC Bank. Passed 6-0. Ordinances - 25-09 (First Reading): Ordinance naming the Vandalia Art Park Amphitheater in honor of Bill Jergens. Passed first reading unanimously. - 25-10 (First Reading): Ordinance expressing intent to negotiate jointly with other cities on a streetlight contract. Passed first reading unanimously. - 25-07 (Second Reading): Zoning text amendment permitting digital billboards along Airport Access Road. Passed second reading unanimously. - 25-08 (Emergency): Supplemental appropriations for various expense categories (digital budget software, EMS equipment, drone program, golf course electrical, and others). Passed as an emergency unanimously. Boards and Commissions - Variance for a rear deck setback at 1200 Wilhelmina Drive: applicant Kaitlyn Dosch requested an additional 13-foot encroachment, resulting in a 5-foot setback. The Board of Zoning Appeals recommended approval (4-0); council approved the variance unanimously. - Accepted the Records Commission minutes (October 28, 2024) and Board of Zoning Appeals minutes (April 9, 2025). Council Comments - Councilmembers congratulated Chief Sucher and City Manager Althouse on their permanent appointments. Councilman Follick reminded residents of the "Light Ohio Blue" campaign during Police Week and acknowledged recent line-of-duty deaths. Councilwoman Avalotis Weaver reported on the Montgomery County Law Enforcement Memorial and urged street safety after a child was hit by a car. Vice Mayor Blakesley noted he had served as acting mayor during the previous week. Key Outcomes - All resolutions (25-R-26 through 25-R-30) approved 6-0. - All ordinances (25-09, 25-10, 25-07, 25-08) approved 6-0, with 25-08 adopted as an emergency. - Appointment of Tara Landis to the Arts Council approved 6-0. - Variance for 1200 Wilhelmina Drive approved 6-0. - Minutes approved unanimously. - Councilwoman Dugan was excused from all meetings this evening. Meeting adjourned following council comments.

Mayor Richard Herbst called the regular April 21, 2025 Vandalia City Council meeting to order at 7:00 p.m., followed by the moment of reflection and the Pledge of Allegiance. There were no minutes to approve and no public comments from citizens. The meeting recognized a national champion sprinter, swore in a full-time firefighter/paramedic/inspector, acted on four resolutions and two ordinances, and closed with council comments. Communications, Petitions & Awards - Proclamation: Mayor Herbst presented a proclamation honoring Jordan Gross for winning the national championship in the 60-meter dash at the Adidas Indoor Nationals. A race replay was shown. Gross said his goal is to win state championships in the 100- and 200-meter dash. The council proclaimed April 22, 2025 as “Jordan Gross Day” in Vandalia. - Oath of Office – Firefighter/Paramedic/Inspector Jacob Walters: Mr. Althouse introduced Walters, who began with the Vandalia Division of Fire as a part-time employee in September 2020, obtained his paramedic certification from Sinclair Community College in 2023, and received the 2023 EMS Person of the Year Award. Walters took the oath of office for full-time employment (employment began April 13, 2025), followed by the ceremonial badge pinning. Public Hearings & Comments from Interested Citizens - No citizens spoke during the comment period. - A public hearing for Ordinance 25-04 (hotel registration, second reading) was opened and closed with no testimony. - A public hearing for emergency Ordinance 25-05 (solid waste district plan) was opened and closed with no testimony. City Manager’s Report - Arbor Day: Friday, April 25, 2025, at 10:00 a.m. at Morton Middle School. Vice Mayor Blakesley will present a proclamation and a Crimson Sunset Maple will be planted. The event is open to the public. - National Day of Prayer: Thursday, May 1, 2025, at First Light Church from 8:00 a.m. to 10:15 a.m., with breakfast at 8:00 a.m. RSVP by calling 937-898-3801; live stream at www.firstlight.church. Discussion & Action Items - Resolution 25-R-22: Declared the city’s official intent to reimburse its water fund for the CD 15AB and CD 16AB Mossview Ranch View Drive water main replacement project using proceeds of tax-exempt debt of the state of Ohio. The project will begin construction with $900,000 awarded by the Ohio Public Works Commission, and OPWC requires the resolution before the loan disbursement is placed in the appropriate fund. Council proceeded to a roll call vote. - Resolution 25-R-23: Authorized the city to provide police and city services in direct support of the 2025 Center Point Energy Date and Air Show on June 21–22; the city will be reimbursed should services exceed $21,900. - Resolution 25-R-24: Approved a $15,000 appropriation in the 2025 budget as the annual donation to the Historical Society of Vandalia Butler for maintenance projects and the cost of the annual business/organization membership. Motion by Councilwoman Farrest, second by Vice Mayor Blakesley. - Resolution 25-R-25: Amended the 2025 part-time pay plan to add two Parks and Recreation positions: a marketing coordinator to ensure consistent branding and increased awareness of recreation programs, and an assistant golf professional to support golf instruction at Castle Hills Golf Course (a previously budgeted role vacant since 2020). Motion by Vice Mayor Blakesley, second by Councilman Fallock. - Ordinance 25-07 (first reading): Amendments to the Interstate and Limited-Access Highway Sign Overlay District would permit billboards along Airport Access Road on a limited basis, following the March 3, 2025 council discussion. The Planning Commission voted 4–0 on March 25, 2025, to recommend approval. - Ordinance 25-04 (second reading): Amendments to Sections 878.03, 878.04, and 878.06 of the Codified Ordinances regarding hotel registration, addressing items staff found after three years of implementing the hotel-motel registration. Motion by Councilman Folick, second by Councilman Lewis. - Ordinance 25-05 (emergency): Approved ratification of the Montgomery County Solid Waste Management District’s updated plan. The district completed the statutory steps under ORC 3734.53 through 3734.99 and 343, conducted a 30-day public comment period, and held a public hearing. Ratification requires 70% of jurisdictions by population. John Minnier, Assistant Director, presented at the April 7 study session. Motion by Councilwoman Dugan, second by Vice Mayor Blakesley. Reports from Boards and Commissions - Received Civil Service Commission minutes of March 11, 2025, and Board of Zoning Appeals minutes of March 12, 2025, with no comments. - March 2025 financial reports: bill listing of $2,699,639.03, monthly expenses over $25,000, and purchasing card detail of $33,222.01. Council Comments - Councilmembers congratulated Jordan Gross and welcomed Jacob Walters. A councilmember praised the students who participated in Youth and Government Day the prior Tuesday. - Vice Mayor Blakesley praised city staff’s response at an outdoor event when lightning and heavy rain arrived: within two to three minutes, the order to evacuate was given and barricades went up. He and “Sophia” were completely soaked, but everyone had a great time and staff did a wonderful job. Key Outcomes - Council proclaimed April 22, 2025 as “Jordan Gross Day.” - Jacob Walters was sworn in as full-time Firefighter/Paramedic/Inspector. - Resolutions 25-R-22, 25-R-23, 25-R-24, and 25-R-25 were approved. - Ordinance 25-07 received its first reading; Ordinance 25-04 received its second reading. - Ordinance 25-05 was adopted as an emergency ordinance, authorizing ratification of the updated solid waste district plan. - The meeting was adjourned following council comments.

The Vandalia City Council met on Monday, April 7, 2025 at 7:00 PM. The meeting was called to order, followed by a moment of reflection and the Pledge of Allegiance. All actions were taken by unanimous 7-0 votes unless otherwise noted. Consent Calendar - Approval of Council Study Session Minutes from February 17, 2025 and Council Meeting Minutes from February 17, 2025 were approved without discussion (the minutes stand approved). Communications, Proclamations, and Awards - A proclamation was presented honoring Vice Mayor Michael Blakesley for receiving the Marvin C. Link Distinguished Service Award from the Vandalia Butler Chamber of Commerce. Mayor Herbst proclaimed April 8, 2025 as "Mike Blakesley Day" in Vandalia. Vice Mayor Blakesley expressed humility and gratitude. - A proclamation was presented declaring April 13–19, 2025 as National Public Safety Telecommunicators Week, recognizing the critical role of public safety telecommunicators. - Dakota Sizemore was introduced as a new Parks and Recreation Building Maintenance Technician. (Note: The agenda states his start date as March 21, 2025, while the transcript says March 12, 2025.) - Retirements were acknowledged: Tami Ryan, Chief Assignment Officer and Administrative Assistant to the Judge, retired after 34 years of service; and Joe Blosser, Public Works Technician, retired after 32+ years. Public Comments & Testimony No members of the public offered comments. City Manager's Report - Information items included: income tax assistance extended hours on April 12 (8 a.m.–noon), April 14 (7:30 a.m.–6:00 p.m.), and April 15 (7:30 a.m.–6:00 p.m.) with the filing deadline April 15, 2025; free large debris drop-off for residents on April 12 from 8 a.m.–2 p.m. at the Public Works Garage (proof of residency required); Vandalia Easter Extravaganza on April 19 from 11 a.m.–2 p.m. at the Sports Complex; and the Vandalia Recreation Center closed on Easter Sunday, April 20. - Action items: - Appointment of Larry Pearson to the Golf Advisory Board was approved 7-0. - Council voted 7-0 not to request an Ohio Department of Liquor Control (ODLC) hearing for a new liquor license at 722 W. National Road for Verma Treasure, Inc., DBA Curry & Grill. - Council voted 7-0 not to object to the renewal of any retail liquor permits in the city (permits expire June 1 each year). Resolutions - 25-R-19 – Authorized the purchase of a Mitel telephone system from Forerunner, Inc. at a cost of $161,468.06. The city’s existing NEC system is over 25 years old and unsupported. The purchase uses a Sourcewell cooperative contract, and $8,531.94 remains from the allocated $170,000 for network switch equipment. - 25-R-20 – Adopted a resolution in support of State Issue 2 on the May 6, 2025 ballot, which renews the State Capital Improvement Program (SCIP). The city has received $3,109,000 in SCIP funding over the last 10 years. - 25-R-21 – Approved the assignment of the mowing and general maintenance contract from Property Works to Schill Grounds Maintenance, the second-lowest bidder, at the same rates and terms. Property Works notified the city on March 14 that it could not fulfill the second year of its contract. Ordinance – First Reading - 25-04 – Amended Sections 878.03, 878.04, and 878.06 of the Codified Ordinances regarding hotel registration. Staff requested revisions after three years of implementation. The first reading was approved 7-0. Board of Zoning Appeals Variance - Jonathan Frederick requested a variance to construct a 6-foot fence on his corner lot at 320-326 Dellsing Drive, encroaching 24 feet into Zone A. The BZA had recommended approval (4-0) with a condition that the fence not extend more than 20 feet into Zone A. Council voted 7-0 to deny the variance, citing safety and visual obstructions. Council Comments - Several council members congratulated Vice Mayor Blakesley and acknowledged recent retirees and the new hire. - Councilmember Avalotis Weaver expressed concerns that Vandalia had not been invited to certain community meetings (e.g., a library meeting and an ODOT grand opening). She asked the City Manager to ensure Vandalia is included on invitation lists and offered to serve as a liaison to the community. Key Outcomes - All motions and resolutions passed unanimously (7-0). - The variance request was denied. - The minutes were approved. - No public comments were received.

The Vandalia City Council met on March 17, 2025 at 7:00 PM. The meeting included oaths of office for a new police officer and a fire captain, approval of resolutions for equipment and asphalt purchases and a labor agreement, and decisions on two variance requests from the Board of Zoning Appeals. Consent Calendar - Approved the Council Study Session Minutes and Council Meeting Minutes from February 3, 2025. - Accepted the February 2025 bill listing ($2,233,835.36), monthly expenses over $25,000, and purchasing card detail ($33,273.90). Communications, Petitions and Awards - Oath of Office - Police Officer Kelsie Burmeister: Officer Burmeister, who began employment on February 24, 2025, was sworn in after her biography was read. She is a recent graduate of the University of Toledo and the Owens State Community College Police Academy. - Oath of Office - Fire Captain Rich Morrett: Captain Morrett, who began employment in January 2024 as a community risk reduction coordinator, was sworn in after his biography. He has extensive fire service experience and previously held ranks including lieutenant and assistant chief. City Manager's Report - Income Tax Assistance – Extended Hours: The Tax Division will offer extended hours on April 5 and April 12 (8 a.m. to noon) and April 14-15 (7:30 a.m. to 6 p.m.) to assist with filing. Deadline is April 15, 2025. - Electronic Income Tax Filing: Tax returns for Vandalia and Brookville can be filed online via the city’s website. Taxpayers without internet access can request a paper form from the tax office. Resolutions - 25-R-16 – Purchase of Mobile Data Terminals: Authorized the purchase of 14 Panasonic mobile data terminals and related equipment from CDW-G, LLC for $67,573.14 using government procurement contract pricing. Passed 5-0. - 25-R-17 – Asphaltic Concrete Bid: Awarded the bid to Valley Asphalt Corporation at $82/ton for Type II asphalt and $88/ton for Type I asphalt, as the lowest and best bid. The asphalt will be used for repairs and park cart paths. Passed 5-0. - 25-R-18 – Teamsters Local Union 957 Agreement: Approved the collective bargaining agreement with Teamsters Local Union 957, effective March 31, 2025. Details were discussed in executive session. Passed 5-0. (The agenda was amended by a 5-0 vote to include this resolution.) Reports from Boards and Commissions - BZA 25-0001 – Chickens at 995 Forest View Court: Applicant Caitlin Korol requested a variance to keep 5 chickens on 0.34 acres (minimum required 2.5 acres). The Board of Zoning Appeals recommended approval 3-2 with three conditions. Council discussed that the request did not meet variance criteria under the zoning code and voted 5-0 to deny the variance. Councilmember expressed desire to revisit the chicken ordinance at a future workshop. - BZA 25-0002 – Kroger Signage at 780 Northwoods Boulevard: Atlantic Sign Company, on behalf of Kroger, requested a variance to allow 327.58 sq ft of signage (max allowed 250 sq ft). The Board of Zoning Appeals recommended approval 5-0. Council approved the variance 5-0. - Accepted minutes from the Civil Service Commission (September 12, 2024; November 1, 2024; February 12, 2025), Parks and Recreation Advisory Board (February 19, 2025), and Board of Zoning Appeals (February 26, 2025). Council Comments - Council welcomed the new officers and recognized recent awards: Vice Mayor Mike Blakesley received the Marvin Link Distinguished Service Award; Melanie Norton was Ambassador of the Year; Vandalia Butler Foundation was Business/Organization of the Year; Breast Wishes Foundation was Nonprofit of the Year; and the Vandalia Butler Aviator Girls High School Bowling Team won state championship. - Acknowledged retirements: Public Works Technician Joe Blosser (32+ years) and Court Employee Tammy Ryan (25+ years). - Congratulated VRC Facility Manager Aaron Messinger on being selected as Wright State University Outstanding MPA student. - Councilmember noted potential delays for playground equipment updates due to grant reapplication. Executive Session - Council entered executive session to review collective bargaining strategy and personnel matters. Adjournment - The meeting was adjourned.