Public Meetings - Woodstock, Illinois

The Woodstock City Council met on December 6, 2022, at 7:00 PM. The meeting included floor discussion with council comments, approval of the consent calendar, a discussion on scheduling budget and capital improvement workshops, and an executive session for the city manager's mid-year performance evaluation. Consent Calendar - Approved November 15, 2022 City Council minutes, warrants 4030 and 4031, and various commission minutes and reports. - Approved Manager's Report No. 216 items: - Ordinance approving Plat of Vacation for Oakwood Terrace Subdivision. - Ordinance levying $9,359,221 in property taxes for 2022 for the FY23/24 budget. - Ordinance authorizing sale or disposal of Opera House surplus equipment. Councilman Tom questioned the value; staff indicated low-value items would be donated rather than sold. - Resolution authorizing legislative advocacy agreement with Joyce Nardulli, LLC. - Contract award to Affinity Chemical, LLC for Liquid Alum at $389 per dry ton for 2023. - Contract with DLR Group for Opera House Facility Assessment and Concept Design Study ($52,000). - Contract to Dahme Mechanical Industries for Applewood Lift Station repairs (not-to-exceed $49,888). - Consent calendar approved unanimously. Public Comments & Testimony No members of the public spoke during the public comment period. Council Comments - Councilman Flynn urged volunteers for the Christmas Clearing House on December 17, serving over 1,250 families; delivery starts at 8:30 AM. - Councilman Gordy and Mayor Turner praised the new roundabout, thanking design consultants (HLR), contractor (H. Linden and Sons), and city staff (Chris Teed, Brent Amon, Mike Rousey, Tim Hickey, Nicole Luakowski) for completing it before Thanksgiving. - Councilman Nearman reported 13 holiday decorations on the square (5 new, built by volunteers and high school classes). - Mayor Turner thanked Plody for completing Dean Street paving and highlighted the upcoming Today Show live segment on December 9; the community is invited to attend between 6:30 and 7:00 AM with Santa, choirs, and refreshments. - Additional thanks to NISRA Foundation for a fundraiser and to Public Works for dressing up the square. Discussion Items - Scheduling Special Workshops: City Manager Roscoe Stelford proposed two workshops: one on the Capital Improvement Program (CIP) and one on the operating budget. The CIP workshop would occur after January 17, 2023, when the CIP is transmitted to council. The operating budget workshop would include a preliminary conceptual discussion (combined with CIP) in late January/early February, and a detailed discussion in early March. Stelford highlighted financial challenges in the water/sewer fund: new EPA phosphorus removal requirements ($3.5 million total, with severe escalation if delayed), lead pipe replacement, and Route 47 water/sewer line cost escalation from $3.6 million to $10.5 million. A rate study may be recommended. Council agreed to the two-workshop approach; staff will coordinate scheduling. Key Outcomes - Consent calendar approved unanimously. - Council directed scheduling of two workshops: a combined CIP/preliminary budget workshop (late January/early February) and a detailed budget workshop (early March). - Council voted unanimously to enter executive session at 7:27 PM under the personnel exception (5 ILCS 120/2(c)(1)) for the city manager's mid-year performance evaluation; reconvened in open session at 10:30 PM. - Meeting adjourned at 10:30 PM; next regular meeting scheduled for December 20, 2022, at 7:00 PM.

The Woodstock City Council met on Tuesday, November 15, 2022, at 7:00 p.m. in City Council Chambers. Mayor Turner presided; all seven council members were present (Flynn, Lomaier, Nearman, Pearsall, Seegers, Tebel, and Mayor Turner). The meeting included the Real Woodstock quarterly update, approval of the consent calendar, discussion of Die Cast developer proposals and the Old Courthouse RFP response, and future agenda planning. Council unanimously approved the consent calendar, directed staff to enter formal development discussions with WellQuest/Chicago Hubs Realty (CHR) for the Die Cast site, and directed staff to pursue a lease with Make It Make for the Old Courthouse space. Real Woodstock Quarterly Update - Melissa McMahon of the Woodstock Chamber presented the Real Woodstock quarterly update for August 1–October 31, 2022. Website traffic totaled 10,733 users, 10,510 of them new; average session duration was 1 minute 10 seconds, above the 54-second website average. Instagram’s top age range shifted to 25–34. - The Groundhog Day walking-tour video remained the top YouTube video with 162 views during the quarter. Two new videos produced by McDaniels Marketing were launched: a welcome video with 214 views as of October 31 and an economic development video. - Real Woodstock highlighted partnerships with STAR 105 radio, the Woodstock Independent, T-Mobile, the Chicago Wolves, and the Family Health Partnership. The T-Mobile concert on August 13 drew media coverage including a national entertainment outlet. The county fair placement reached close to 20,000 people. - Holiday promotions planned include digital billboards, radio, CTA bus/rail cards, and a “Shop Dine Save and Win” campaign running November 25–December 31. - Councilman Seegers said some businesses outside the square have complained that promotion favors square businesses. McMahon responded that cooperative programs are open to all Woodstock businesses that participate. Mayor Turner said the city will also need to support businesses on Route 47 during construction. Consent Calendar - Council approved the consent calendar by a unanimous single motion from Councilman Flynn, seconded by Councilwoman Lomaier. No items were removed for separate consideration. - Approved items included: November 1, 2022 City Council minutes; warrants 4028 and 4029; Environmental Commission minutes; September Human Resources and Police Department reports; and Manager’s Report No. 215 items. - Manager’s Report items included a TIF inducement resolution for 221–231 East Calhoun Street; purchase of two 2023 F-Series Ford trucks with Snow Fighters upfit packages at a total of $184,805.09; a Falcon Asphalt Recycler 4.0 for $37,369; a John Deere 324G skid steer for $59,883.87; downtown electric panels/equipment for $78,000; and Police Department HVAC units totaling $52,000 ($37,000 plus $15,000). - Staff noted Ford extended the truck purchase deadline to November 21, so the item was an approval of a contract award rather than a ratification. Councilman Seegers noted the electric panel purchase will support an improved downtown sound system next year; rental equipment will be used for the upcoming Lighting of the Square. Public Comments & Testimony - No members of the public addressed the council during the initial public comment period before the consent agenda, and no public comments were made during the Die Cast discussion. - During the Old Courthouse discussion, Nick Weber, Woodstock Public Library Director and proponent of Creative Woodstock, said he was not surprised or opposed to the council’s direction toward Make It Make. He praised the proposal’s focus and business background, urged Make It Make to serve a broad, multi-generational demographic, and said he looked forward to building Creative Woodstock as an entity. - During council comments, Mayor Turner thanked the Woodstock VFW and attendees of the Veterans Day remembrance, highlighted the Cedarhurst ribbon cutting, and noted a tour of the former BMO Harris Bank building with its developer. Discussion: Die Cast Developers Proposals - Council discussed three developer proposals for the former Die Cast property presented at a November 4 special meeting: Pancore, Hoffman, and WellQuest/Chicago Hubs Realty (CHR). The mayor framed the discussion as a direction for staff, not a final project or final developer decision. - Councilman Seegers ranked viability as his top priority and economic impact as a close second. He liked Pancore’s architecture but leaned toward CHR because of its tax credits, assisted-living component, lower demand on city services/schools, and greater projected economic impact. - Councilman Nearman initially resisted assisted living on the square but said CHR’s full-site economics made the most financial sense; he preferred Pancore’s architecture and asked CHR to improve its design. - Councilwoman Lomaier said CHR gave her the most confidence in the developer’s track record, deadlines, and budget performance and supported the senior-living/memory-care component after visiting Cedarhurst. - Councilman Flynn said he still wanted a downtown boutique hotel and suggested splitting the site: CHR on the north parcel and Hoffman on the southern parcels. He found Hoffman’s presentation the weakest and liked Pancore’s building design. - Councilwoman Pearsall said all three proposals had merit, but viability was critical; CHR best addressed neighborhood concerns about design, green space, and economic impact. Councilman Tebel supported CHR, noting assisted-living and memory-care residents draw out-of-town visitors and will strengthen the case for a hotel. - Mayor Turner said all three developers were viable, but CHR was furthest along and would generate the fastest tax-increment financing (TIF) benefit. He noted CHR’s first senior-living building was estimated at about $70 million and would throw off TIF increment that could help fund the proposed parking garage. He said the city should push CHR to make the south-end apartments more architecturally distinctive, with balconies, and should continue pursuing a hotel elsewhere. - Council consensus was to direct staff to enter formal discussions with CHR, with instructions to explore the possibility of splitting the site or coordinating with Hoffman on a hotel, and to ensure the south end of the CHR project is not an afterthought. The mayor said he would contact all three developers within one to three business days and would make the city’s interest in working with the other developers elsewhere clear. Discussion: Old Courthouse RFP Response - Staff received two responses for the remaining courthouse space: Creative Woodstock, proposed by Library Director Nick Weber, and Make It Make, a private crafts/experience business. Council discussed both options and whether the city should lease to one or support both concepts. - Councilwoman Pearsall recommended leasing to Make It Make while Creative Woodstock builds itself as an entity. She asked the council to find approximately $26,000 to complete the city’s master arts plan, noting the plan is needed to position Woodstock as McHenry County’s arts destination. Staff noted an Artspace master arts study is already funded but has not yet begun because agreements are pending. - Councilman Seegers said taxpayers should receive rent income from the courthouse and that Creative Woodstock could require subsidy and added city employee costs. Councilman Nearman noted Make It Make presented low landlord risk; Councilwoman Lomaier preferred its tangible, proven business model; Councilman Tebel valued the rental income and track record. - Mayor Turner supported Make It Make as a proven, arts-related tenant, while urging the business to partner with local arts organizations and Creative Woodstock. Councilman Seegers suggested Creative Woodstock could be structured as a 501(c)(3) to attract donations. - Council consensus was to direct staff to negotiate a lease with Make It Make and return with a lease in December, while encouraging collaboration with the broader Woodstock arts community and continuing development of Creative Woodstock as a future entity. Future Agenda Items - The next meeting is scheduled for December 6, 2022, at 7:00 p.m.; the mayor said the agenda will be kept light to allow time for the manager’s mid-year review. - A lead service line replacement discussion was deferred to December 20, 2022. City Manager Roscoe Stelford and Mayor Turner said the potential federal/state requirement could be an astronomical, currently unfunded cost for Woodstock and could affect communities with pre-1986 water lines; the city has begun engaging its Springfield lobbyist and will first educate council on the issue. - Council adjourned by unanimous voice vote, with a motion by Councilman Tebel and a second by Councilman Flynn. Key Outcomes - Consent calendar approved unanimously. - Council directed staff to enter formal development discussions with WellQuest/Chicago Hubs Realty (CHR) for the Die Cast property; this is not a final project approval. Staff will explore a possible site split/hotel partnership and will require improved design on the south end. - Council directed staff to pursue a lease with Make It Make for the Old Courthouse space and return a lease in December; Creative Woodstock is encouraged to continue developing as an entity, possibly as a 501(c)(3). - The lead service line replacement item was placed on the December 20, 2022 agenda as an educational discussion, and the council adjourned to December 6, 2022.

The Woodstock City Council held a special meeting on November 4, 2022, from 10:00 a.m. to approximately 1:00 p.m. to receive presentations from three developers vying to redevelop the approximately 9-acre DICAS site. The meeting included presentations by Pancor Construction, Chicago Hubs Realty (CHR), and Hoffman Planning, Design & Construction, Inc. The council took no votes; instead, the session was intended for information gathering, after which council members will provide feedback to staff, who will recommend a developer for formal negotiations. The meeting was live-streamed and recorded for council members unable to attend. Public Comments & Testimony - No members of the public came forward to speak during the public comment period. Presentations & Discussion Items Pancor Construction (10:00 a.m. – 11:00 a.m.) - Representatives: Peter Nelson and Alex Fazeman. - Proposal: A phased development of the southern 1.5-acre portion of the site, consisting of a 46-unit market-rate multifamily building (with a mix of one-, two-, and three-bedroom units) and a 9,800-square-foot commercial/retail space on the first floor, plus a community-focused public space with a band shell and interpretive signage honoring the site's history. - Financials: Total project cost estimated at $13.5 million for the multifamily building and $4.9 million for the public space. They requested a land donation, full TIF incentives, expedited permitting, and potential enterprise zone incentives. They projected $1.4 million in total property taxes over the first 10 years, with $843,000 allocated to development under a proposed 75% property tax recovery for the first five years and 50% for the next 10 years. - Rents: $1.35–$1.55 per square foot for one-bedrooms (approx. $1,350–$1,550/month); three-bedroom units expected to exceed $3,000/month. - Timeline: 90–120 days due diligence; permit package ready by March 15, 2023; construction start May 1, 2023; 12–15 months build time. - Parking: 70 spaces on-site (1.5 spaces per unit), with additional public parking considered at the north end of the site for events. - Key Positions: Pancor expressed full support for a phased approach, emphasizing viability and conservative market absorption. Council members questioned the feasibility of phasing, the lack of a hotel component, and long-term maintenance. The mayor noted that the public-space concept originated from a resident idea and was developed in collaboration with Pancor. Chicago Hubs Realty (CHR) – Union Place (11:10 a.m. – 12:00 p.m.) - Representatives: Steve Sandholtz (WellQuest Living), Stephen Held (Dial Companies), Brian Fritz (Pioneer Property Management/Iceberg Development), Drew Magalette, and architect Heidi. - Proposal: A four-building development covering the entire nine-acre site, including: - Building 1 (North): 150-unit independent living, assisted living, and memory care senior community (private pay). - Building 2 (Near tracks): 70-unit senior affordable housing (using low-income housing tax credits – 4% non-competitive program). - Building 3 (South, near amphitheater): 150-unit market-rate multifamily (51 one-bedrooms, 102 two-bedrooms). - Structured parking garage with over 400 spaces (including replacement of existing Metra parking). - 25,000 square feet of commercial/restaurant space, an ellipse park/amphitheater, and a central park. - Financials: Total development value estimated at $70 million (for the senior living building alone). They seek a land donation but no TIF for the first two phases; the parking garage and some public amenities would require TIF generated by the senior living building. They have already applied to the county for ARPA funds and begun HUD financing for the senior living component. - Rents (Affordable): Approximately $900–$1,000 for one-bedroom, $1,100–$1,200 for two-bedroom (near market rates). - Timeline: Senior affordable groundbreaking in 2023 (12–15 months construction); independent living/assisted living start in mid-2024 (18 months); multifamily phase three start in 2025 (18+ months). - Parking: Total 416 spaces, with 30% shared-use reduction; includes 132 spaces for existing Metra, 229 for multifamily, and remainder for commercial and senior uses. - Key Positions: CHR emphasized their long-term hold strategy, project finance discipline, and ability to generate TIF to fund public infrastructure. Council members questioned the senior housing concept but acknowledged its economic driver role. The mayor noted that the senior living building would generate significant incremental tax revenue to finance the parking garage. CHR stated they have not yet secured a hotel operator but are in active discussions. Hoffman Planning, Design & Construction / Cedar Prize (12:12 p.m. – 1:00 p.m.) - Representatives: Steve Avang (local Woodstock native), Steve Rourke (project finance), Joe Truehart (construction), and Russ Havini (civil planning). - Proposal: A master-planned development with four buildings on the entire site: - Building 1: 210–240 multifamily market-rate apartments over a podium with underground parking and ground-floor commercial. - Building 2: 80–100 key boutique hotel integrated with a 300–330-stall parking structure (with future expansion possible), plus rooftop plazas and ground-floor retail. - Building 3: 65–75 upscale apartments with underground parking (40–50 stalls), connected via skywalk to the parking structure. - Building 4: Additional multifamily (subject to final programming). - Total: 360–365 apartments, up to 100 hotel rooms, 821 parking stalls, 29,000 square feet of commercial, and an ellipse park/band shell plus central park. - Financials: Total construction budget $157 million. Financing through project finance (non-recourse, 10% equity, single construction-to-permanent loan, 15% profit margin). They emphasized that this model is easier to close and requires extensive third-party feasibility studies. - Workforce Housing: 20% of units designated as workforce housing (not low-income or Section 8). - Timeline: Groundbreaking for multifamily building by September 2023; hotel and parking structure by February 2024; other buildings to follow. - Key Positions: Hoffman and Cedar Prize stressed their financial expertise, 130-year company history, and ability to attract institutional investors. Council members noted that the proposal was less detailed architecturally but that the financing model and scale were significant. The mayor acknowledged that the project is earlier in conception but praised the team's experience. Councilmembers pressed for clarity on investor commitment; the team stated they are in talks with multiple owners who will finalize after a master development agreement is signed. Key Outcomes - The council took no formal votes or decisions. The meeting was solely for information and council feedback. - Council members will submit questions and comments to city staff, who will compile input and recommend a developer to enter into formal development negotiations. - The city will post all presentations (including videos) on the city website for review by council members who were unable to attend. - Further council discussion on the proposals is scheduled for the November 15, 2022 regular council meeting. - Next steps: City Manager Roscoe Stelford III and senior staff will evaluate the proposals and council feedback, then select a developer to begin a detailed, public planning process involving the Plan Commission and Historic Preservation Commission. - The mayor emphasized that regardless of the developer chosen, any final plan will require public hearings, commission approvals, and a council vote.

The Woodstock City Council met on November 1, 2022, at 7:00 p.m. in City Council Chambers. The meeting included recognition of employee service awards, a proclamation for late employee Melissa O'Leary and announcement of a memorial splash pad fund, presentation of the FY21/22 audit report, approval of the consent calendar (including several ordinances and resolutions), and discussion of a special meeting on November 4, 2022, regarding proposals for the DICAST property. Floor Discussion: Employee Service Awards - The Mayor recognized city employees for years of service milestones: 5-year (Tim Hickey, Brad Bedcher, Lou Luciotto, Hector Mesa, Thomas Nichols, Gaspar Ortega), 10-year (James Lombardo, Jane Howie, Joe McCormick, Dan McAmile, Trevor Sheff, Deb Schrober), 15-year (Michael Gustis, Chris Link, James Webner), 20-year (Tino Cepola, Alan Dunker, Ray Lance, Renee Torres), 25-year (Phil Moss, Lisa Miller), and 30-year (Chris Birdsell). Floor Discussion: Proclamation & Memorial Splash Pad Fund - The Council issued a proclamation honoring the life and service of Melissa Canto O'Leary, a 20-year employee of Woodstock Waterworks who passed away in August 2022. The proclamation highlighted her dedication as a lifeguard, water safety instructor, and pool manager for 16 years. - The City announced the creation of the Melissa O'Leary Memorial Splash Pad Fund to build a community splash pad, with donations accepted through the Woodstock Recreation Department. Becky Vidales, program manager, spoke about Melissa's impact, including teaching over 150 swim lesson participants annually, training nearly 300 staff, and ensuring inclusive experiences for families. Floor Discussion: Audit Report Presentation - Jim Savio of Sikich presented the FY21/22 Annual Comprehensive Financial Report (ACFR). Key points: - Unmodified (clean) opinion issued – highest level of assurance. - General fund unassigned fund balance: $5.7 million (about 50% of expenditures, meeting policy). - General fund net change in fund balance: $75,000 (increase from prior year $22,000). - Water and sewer fund net income: $1.1 million (up from $860,000). - IMRF pension funded at 108% (net pension asset of $4.5 million as of December 31, 2021). - Police pension fund: net pension liability $14.4 million, funded at 66% (down from 76% due to investment losses and assumption changes). - No material weaknesses; two deficiencies noted: (1) grant receivable not recorded when expenditures incurred, (2) cash handling segregation at City Hall (limited staffing causes occasional overlap). Councilman Bob questioned the cash control risk; staff acknowledged the deficiency but noted mitigating controls and cost-benefit of adding staff. The Mayor requested a refreshed review of cash handling. - The audit also included a separate single audit for federal funds, a TIF compliance report, and a GATA report. Public Comments - No members of the public spoke during the two opportunities for public comment. Consent Calendar - The consent calendar (Items IV.A through IV.D.6) was approved unanimously (6-0) via a single motion. Items included: - Approval of October 18, 2022 City Council minutes. - Warrants 4026 and 4027. - Minutes from various boards (Police Commission, Pension Board, Arts Commission, Plan Commission, Library Board). - Manager’s Report No. 214: 1. Ordinance rezoning property behind 801-999 S. Eastwood Drive to B3 Service and Retail District. 2. Ordinance authorizing a fence variation for 830 Manke Lane. 3. Ordinance adopting UDO text amendments for solar farm supplemental standards. 4. Ordinance repealing authorization of a pre-annexation agreement with Dremac PM, LLC. 5. Resolution estimating the calendar year 2022 property tax levy in compliance with the Truth in Taxation Act (estimated levy amount not specified in transcript). 6. Contract awards for downtown snow removal for 2022/2023: Langton Group (snow cleaning), Gavers Excavating Inc. (snow loading), Bell Cartage (snow hauling). - Councilman Gordy discussed the property tax levy estimate, noting the city had gone 11 years without a PTEL (Property Tax Extension Limitation Law) increase, including a 10% reduction in 2017/18. He stated the city forewent $13 million in revenue over that period, and the 4% CPI increase this year is a modest catch-up. The levy remains below the previous reduction level. Future Agenda Items - The Mayor announced a Special City Council Meeting on Friday, November 4, 2022, from 10:00 a.m. to 1:00 p.m. (streamed and recorded) to hear presentations from three organizations with proposals for the DICAST property. The meeting is intended for council to see conceptual proposals and provide initial feedback, not to approve any proposal. Staff will provide economic impact analysis (investment, assessed value, sales tax, jobs) before the November 15 regular meeting, where council will discuss and potentially select a developer to proceed with formal agreements and public processes. - Discussion about logistics: only four council members can attend in person; absent members are urged to watch the recording. Staff will compile detailed economic data from the presenters. The Mayor clarified the special meeting is not the final decision point. Key Outcomes - Employee service awards presented for 5, 10, 15, 20, 25, and 30 years of service. - Proclamation honoring Melissa O'Leary adopted unanimously. - Melissa O'Leary Memorial Splash Pad Fund launched; donations accepted. - FY21/22 audit report accepted; unmodified opinion issued; management letter with two deficiencies noted. - Consent calendar approved unanimously (6-0). - Special meeting scheduled for November 4, 2022, 10 a.m.–1 p.m., for DICAST property proposals. - Meeting adjourned at approximately 8:40 p.m. (estimated from transcript length).

The Woodstock City Council met on October 18, 2022 (supplied timestamp: 2022-10-18 13:00:00+00:00; the published agenda lists a 7:00 p.m. start). Mayor Turner presided, five of seven council members were present, and all action items were considered on a consent calendar. The consent calendar was approved by a single roll-call vote with no items removed. No public speakers came forward, and no separate discussion items were on the agenda. Consent Calendar - Approved 5–0 (Councilmembers Low Meyer, Nearman, Pearsall, Seegers, and Mayor Turner voting yes; Flynn and Tebow not recorded as present/voting). - City Council minutes of October 4, 2022 were approved. - Warrants 4024 and 4025 were approved. - Minutes and reports were received: Cultural and Social Awareness Commission July 2022; Parks and Recreation Commission August 2022; Library Board of Trustees August 2022; Police Department Monthly Report August 2022. - Manager’s Report No. 213 items 213a–213f were approved: - 213a: Ordinance annexing unincorporated territory located behind 801–999 South Eastwood Drive. - 213b: Ordinance authorizing the Woodstock Courthouse, LLC lease to MobCraft Beer, Inc. for lower-level and front first-floor spaces in the Old Courthouse Center Sheriff’s House at 101 South Johnson Street. Council members expressed enthusiasm for MobCraft as an established business opening its first Illinois location. - 213c: Resolution authorizing TIF inducement for redevelopment of 823 Lake Avenue within Woodstock TIF 2 – Downtown & Route 47. - 213d: Contract award to Eco Clean Maintenance, Inc., Elmhurst, IL, for custodial services at five public facilities at a monthly cost not to exceed $6,611, effective October 18, 2022, with the expiration date listed in the agenda as September 30, 2022. - 213e: Authorization for the City Manager to approve Old Courthouse & Sheriff’s House renovation change orders with Bulley & Andrews totaling $602,767.03 for October. - 213f: Acceptance of the Police Pension FY21/22 Annual Statement and Actuarial Report by Nyhart, recommending a 2022 Police Pension property tax levy employer contribution of $1,591,931. Public Comments & Testimony - No members of the public addressed the council during any of the public comment opportunities. Discussion Items - Old Courthouse change orders / Public House budget: Council members asked about the Public House space and the renovation budget. Staff said most Old Courthouse spaces are open except the Public House, where floors and related plumbing remain the last concern. Staff also explained that the Public House budget includes the remodel costs plus the agreement with the Laprinos for closing them down; TIF funds cannot be used for that portion, so surplus funds from last year would be used, with the remodel costs included in the estimated remodel cost. - Contractor contingency vs. change orders: The mayor said change orders on a 100-plus-year-old building are not surprising but that staff should remain diligent. Staff said they have been able to resolve items in conjunction with Bulley & Andrews; items the contractor should have known, such as temporary elevator power, are classified as contingency/guaranteed-cost items, while genuinely unknown conditions behind walls may become change orders. - Police pension: Staff said the pension fund’s market value of assets was 5.5% negative last year, which was better than many clients with double-digit losses. Staff recommended the entry age normal actuarial funding method, noted the five-year smoothing period for investment returns, and said police pension investment consolidation may reduce fees and improve returns. The city continues lobbying the state on public safety pension costs. Council members expressed appreciation for staff and advisors. Future Agenda Items - Snow removal at Emmericson: A council member requested that staff contact St. Mary’s to ask whether it could also clear a north-facing, icy sidewalk near Emmericson. Staff agreed to reach out; council noted there is no city ordinance requiring sidewalk clearing. - Old Courthouse last tenant space: Staff reported receiving one proposal for the last tenant space, and it checks the boxes council members had requested. The proposal will be published in the City Manager’s report on Friday for council feedback; if council is supportive, staff will pursue a lease. - City Manager semi-annual review: Scheduled for November 15 during the evening meeting. - DICAST developer meetings: Scheduled for November 4, 10 a.m.–2 p.m., with three developers presenting. The meeting will be live-streamed and recorded and is intended for information and guidance, not final decision-making. Key Outcomes - Consent calendar approved 5–0, with no items pulled for separate consideration. - Staff to release the Old Courthouse last-tenant-space proposal in the Friday City Manager’s report and seek council feedback before pursuing a lease. - Staff to contact St. Mary’s regarding sidewalk clearing near Emmericson. - DICAST developer meeting set for November 4; City Manager semi-annual review set for November 15. - Council adjourned by voice vote after completing the agenda.

The Woodstock City Council met on October 4, 2022, at 7:00 p.m. in Council Chambers. The meeting included proclamations recognizing Hispanic Heritage Month and Manufacturing Month, followed by public comments and council comments. The consent agenda was approved with one item (a solar farm special use permit extension) removed for separate discussion. After public testimony and deliberation, the council voted 4-1 to grant a one-year extension of the special use permit for a solar energy farm at US Route 14 and Lily Pond Road. The council also received the first quarter financial report for FY2022/23 and discussed future agenda items including progress on Mobcraft Brewing. Proclamations - Hispanic Heritage Month: Mayor Turner read a proclamation recognizing September 15 – October 15, 2022 as Hispanic Heritage Month in Woodstock. Olga Ortiz and Teresa Flores of Hispanic Connections Group accepted the proclamation and thanked the city for support. - Manufacturing Month: A proclamation declared October 2022 as Manufacturing Month in Woodstock to recognize the sector's contributions. Mayor Turner thanked Jackie Special (Mac Automation) and Kate Holm (Chamber of Commerce) for their representation. Public Comments & Testimony - Resident Mike McColka (612 Schumann Street) reported that his water heater failed after six years due to high water pressure (92 PSI, recommended 40-70 PSI). He requested the Department of Public Works investigate and reduce pressure in his neighborhood. He also complained about the poor condition of Wheeler Road, citing numerous potholes, and asked for repairs before winter. - Resident Kate Halma (4509 Dean Street) spoke during the solar farm discussion item in favor of the project, stating it would project Woodstock positively as a forward-looking community and thanked the council for considering it. Council Comments - Council members expressed gratitude to Krista Coltrin for her service in economic development and commission work as she leaves for a new role in aviation. - Councilwoman Pearsall raised concerns about the intersection of Jefferson and Kimball, noting that many drivers mistake it for a four-way stop when it is a two-way stop, especially since it serves as a major detour. She inquired about making it a four-way stop. City staff explained that any traffic control changes would require a traffic study and must follow the Manual on Uniform Traffic Control Devices, and that temporary stop signs are not recommended for speed control. Staff will review the intersection and report back. Consent Calendar The consent calendar (items A through D5) was approved with the exception of Item D2 (solar farm extension), which was removed for separate consideration. Approved items included: - Approval of September 20, 2022 City Council minutes. - Approval of warrants 4022 and 4023. - Acceptance of minutes from the Arts Commission (July 2022), Historic Preservation Commission (July 2022), Plan Commission (July 2022), and Opera House Advisory Commission (August 2022). - Manager’s Report 212a: Appointment to the Parks and Recreation Commission. - Manager’s Report 212c: Contract awards for holiday lighting ($54,250 for installation/maintenance; $20,105 for purchase). - Manager’s Report 212d: Fleet purchasing contract for twelve light-duty pickups ($563,640) via Illinois State Bid Contract. - Manager’s Report 212e: Ordinance declaring Opera House equipment as surplus and authorizing disposal via GovDeals.com. The motion to approve carried unanimously (5-0 by roll call). Discussion Items 1. Solar Energy Farm Special Use Permit Extension (Item D2) - Petitioner Presentation: Ryan Bailey (New Leaf Energy) presented the project details, including vegetative screening with three conifer species and a black vinyl fence, a decommissioning plan estimated at $121,000 (adjusted to $162,000 at 2% inflation over 20 years), and compliance with state pollinator habitat requirements. Bailey stated that the project would provide discounted power to low-income customers through a community solar model. - Council Deliberation: Key discussion points included the decommissioning bond amount (whether 2% inflation is sufficient), enforcement mechanisms for landscaping and maintenance, and the legal ability of the city to require future UDO changes. City Attorney TJ explained that the special use permit extension would be conditioned on compliance with relevant UDO provisions at the time of building permit issuance, giving the city strong recourse. Councilman Nearman expressed concerns about the location on a US highway and potential for lengthy litigation if violations occur, leading him to vote against. Mayor Turner and other council members emphasized the need for proper maintenance and positive visual appearance, and expressed confidence in the city's enforcement ability. - Public Testimony: Kate Halma spoke in support. - Vote: Motion to approve the one-year extension passed 4-1 (Councilman Nearman opposed). 2. First Quarter Financial Reports (FY2022/23) - Finance Director Paul presented the transmittal. Revenue: regular sales tax is down approximately 5% (likely due to vehicle supply issues), while income tax is projected to exceed budget by $600,000. Interest rates on city investments increased from 0.22% at the start of the year to 1.43% in July, improving interest income. Expenditures are on budget. Council acknowledged the report and praised that the city has no variable-rate debt. The report was received without a vote. Key Outcomes - The consent calendar was approved unanimously. - The one-year extension of the special use permit for a solar energy farm (US 14 & Lily Pond) was approved (4-1). - The city council received the FY2022/23 first quarter financial report and discussed future agenda items, including Mobcraft Brewing progress (expected lease signing next week). - City staff will investigate the water pressure concern on Schumann Street and fill potholes on Wheeler Road. - Staff will review the Jefferson/Kimball intersection for potential traffic control changes, pending a traffic study.

The Woodstock City Council met on September 20, 2022, at 7:00 PM. The meeting included a presentation on comprehensive branding, public comments proposing a city flag and architectural enhancements, and several action items. The council approved most consent calendar items, denied a proposal to make cannabis dispensaries a permitted use, approved temporary sign amendments, reduced electronic sign message interval, and postponed a decision on a solar farm extension to October 4. A discussion on a splash pad memorial for Melissa O'Leary received strong support. Consent Calendar - Approved all items A through D9 except D1 (UDO text amendments) and D2 (solar farm extension), which were removed for separate consideration. - Items approved: September 6, 2022 City Council minutes, warrants 4020 and 4021, various commission minutes (Historic Preservation Special Commission May 2022, Opera House Advisory Commission May 2022, Environmental Commission June 2022, Historic Preservation Commission June 2022, Plan Commission June 2022, Economic Development Commission July 2022), HR monthly reports for June, July, and August 2022, and several contracts (lift station telemetry awarded to Berg-Johnson Associates for $120,067; burying electrical lines at Emricson Park awarded to Associated Electrical Contractors for $31,615; lightning detection systems awarded to Perry Weather for $54,783; IGA for IT services with Woodstock Fire/Rescue District; architectural services for Old Courthouse with Studio GWA for $105,000). Public Comments & Testimony - Alex Swimmer (1421 Westwood Trail) proposed a new city flag design, noting Woodstock lacks an official flag. His design features a square, red color, a five-pointed star, and stripes representing agriculture. He encouraged the council to consider a flag as part of the branding process. Council members praised the idea and suggested it be incorporated into the branding initiative. - R.B. Thompson (626 East Calhoun Street) advocated for extending the rock-faced stone architectural feature found on the square to other areas, such as the bandstand and park fountains. He also requested a permanent sound system for the square to improve event audibility. Staff confirmed that electrical upgrades and a sound system design are in progress. Discussion Items - Comprehensive Branding Presentation – Roberto of North Star Place Branding outlined the firm's approach to developing a community brand through research, focus groups, surveys, and creative development. He emphasized that branding is about expressing existing community identity. Council members expressed support and looked forward to the outcome of the ongoing community engagement. - UDO Text Amendments (Item D1) – Divided into three separate votes: - D1A: Cannabis Dispensaries as Permitted Use – Council member Pearsall moved to deny, arguing that special use permits provide needed oversight, especially near the square. Staff noted that making dispensaries permitted would reduce time and cost for applicants, but council favored retaining control. Motion to deny passed unanimously (7-0). - D1B: Temporary Sign Requirements – Approved to clarify language and expand business opportunities for special sales promotions. Motion approved unanimously (6-0, Councilwoman Pearsall recused). - D1C: Electronic Message Sign Frequency – Reduced from 10 seconds to 6 seconds for message changes. Approved unanimously (7-0). - Solar Energy Farm Extension (Item D2) – Request for a one-year extension of the special use permit for a 7.2-acre solar farm at US Route 14 and Lily Pond Road. Council debated gateway aesthetics, decommissioning bonds, and long-term ownership. The petitioner, New Leaf Energy, explained delays due to state program changes and expressed confidence in securing financing. Council postponed the vote to October 4, 2022, to allow further review of decommissioning plans, landscaping updates, and recourse mechanisms. - Melissa O'Leary Memorial Splash Pad – Staff proposed building a splash pad at Woodstock Waterworks to honor Melissa O'Leary, a long-time employee who passed away. The project would replace outdated playground equipment and cost an estimated $200,000. Council strongly supported the idea and encouraged fundraising efforts, including a potential challenge run. Key Outcomes - Consent calendar approved as listed (all items except D1 and D2). - Motion to deny D1A (cannabis dispensaries as permitted use) passed unanimously (7-0). - Motion to approve D1B (temporary sign amendments) passed unanimously (6-0, one recusal). - Motion to approve D1C (electronic message sign frequency) passed unanimously (7-0). - Motion to postpone Item D2 (solar farm extension) to the October 4, 2022, meeting passed unanimously (7-0). - Council directed staff to proceed with planning and community fundraising for the Melissa O'Leary memorial splash pad. - Council discussed scheduling separate short meetings in October to review concept proposals from developers for the DICAST site, with presentations streamed publicly.

The Woodstock City Council met on September 6, 2022 at 7:00 PM. The meeting included a public hearing, public comments, approval of a consent agenda (with two items removed for separate discussion), and votes on a performance-based property improvement program and a TIF redevelopment agreement. Several construction updates were also provided. Public Hearing – Annexation at 2020 South Eastwood Drive - The council held a public hearing for a proposed annexation of property at 2020 South Eastwood Drive (Murphy's Flooring). No public comments were made. The council subsequently voted unanimously to approve the annexation agreement, annexation, zoning map amendment to B3 Service and Retail District, and variations for the property. Public Comments & Testimony - Neely Erickson (Illinois Realtors Government Affairs Director) spoke on behalf of the Heartland Realtor Organization (over 1,200 members) regarding the performance-based property improvement program. She expressed support for the ordinance, emphasizing that it balances private property rights with addressing problematic landlords, and urged the council to continue collaborative efforts with housing providers. Discussion Items - Construction Updates (Council Comments): Councilmember Thibault asked about ongoing construction projects. Staff reported that the Dean Street roundabout project is on schedule despite utility relocations, and the old courthouse project is running 2–3 weeks late with completion expected around mid-April. Councilmember Nearman noted a resident’s positive feedback about street paving. - Performance-Based Property Improvement Program (Agenda Item D3): Councilwoman Lowmeyer recused herself from this item. The ordinance amends Title 4 of the Woodstock City Code to add Chapter 13, creating a program that focuses on landlords with repeated adjudicated violations. The program is described as performance-based, with no new taxes or fees, but potential fines for noncompliance. Councilmembers expressed strong support, noting extensive collaboration with the realtor community and landlords. The ordinance passed unanimously (6–0). - TIF Redevelopment Agreement – Graham Enterprises (Agenda Item D5): The council considered a redevelopment agreement for a planned convenience store and truck stop at the intersection of Route 47 and Lake Street. The developer, Graham Enterprises (a 100-year-old family business), presented plans for a high-quality “trio” store with diesel fueling, video gaming, and package liquor sales (no pour license). Key points: the project includes a new connector road to the south (to city standards), aims to catalyze further development on the adjacent former Dominic’s site, and the TIF incentive is approximately 15–16% of project costs. Concerns raised by some councilmembers included truck traffic, 24-hour operations, and the location in the heart of town. Supporters cited improved aesthetics, sales tax revenue, and long-term blight reduction. The motion passed 5–2 (Councilwoman Lowmeyer and Councilman Nearman voted no). Consent Calendar - The consent calendar (items A through D7, except D3 and D5 removed) was approved unanimously. Items included: - Approval of August 16 and August 22, 2022 meeting minutes. - Warrants 4017, 4018, 4019. - Minutes and reports from Arts Commission, Cultural & Social Awareness Commission, Economic Development Commission, Environmental Commission, Historic Preservation Commission, Police Department (July 2022), and Opera House Annual Report FY21/22. - Manager’s Report No. 210: Liquor license classification modification, Route 47 ITEP grant application support, HVAC maintenance contract award to Sherman Mechanical Inc., TIF redevelopment agreement (Graham Enterprises – removed), emergency purchase of a 2022 John Deere loader for $179,900 (net cost $134,900 after trade-in), and cancellation of the Opera House window restoration contract due to a successful grant requiring project delay. Key Outcomes - Annexation at 2020 South Eastwood Drive: Approved unanimously via four ordinances (annexation agreement, annexation, zoning map amendment to B3, and variations). - Performance-Based Property Improvement Program (Ordinance D3): Passed unanimously (6–0, with Lowmeyer recused). The ordinance adds Chapter 13 to Title 4 of the City Code. - TIF Redevelopment Agreement with Graham Enterprises (Ordinance D5): Passed 5–2. The agreement is subject to final review by the city’s TIF attorney. The developer must begin the roadway project by July 1, 2023 and complete it by December 31, 2023. - Consent Calendar: All remaining items approved unanimously. - Future Agenda Items: The council noted that a proclamation for the Sister City (Zacatecas) will be on the September 20, 2022 agenda. The planned Zacatecas trip was postponed due to security concerns.

The Woodstock City Council met on Tuesday, August 16, 2022, at 7:00 p.m. in City Council Chambers. The meeting included a quarterly update on the Real Woodstock marketing initiative, public comments from a youth baseball tournament organizer, council member reports on major community developments (T-Mobile concert, a $2.96 million state grant, and courthouse renovations), and unanimous approval of the consent calendar. Consent Calendar - Approval of Minutes: August 2, 2022 City Council minutes. - Warrants: 4015 and 4016. - Minutes and Reports: Woodstock Public Library minutes (June and July 2022) and Police Pension Board minutes (July 2022). - Manager's Report No. 209: - Sister City Program – Formal designation of Jerez, Zacatecas, México as Woodstock's third official sister city. - D200 School Resource Officer Agreement – Authorization to execute the Police/High School Liaison Agreement for School Year 2022-2023. - Ordinance – Sale/Disposal of Surplus Equipment – Authorizing sale or disposal of personal property designated as surplus. - Purchase – Apple Creek – Extreme Weather Warning Siren – Approval of $38,065.40 for shipping and installation of one Whelen electronic warning siren from JS Communications Technologies, LLC. - Schedule of Authorized Positions – Addition of one full-time Information Technology employee and adoption of the revised schedule. - Change Orders – Old Courthouse & Sheriff’s House – Approval of various change orders from Bulley & Andrews totaling $125,652.92. - Council Discussion on Consent Items: Councilman Gordy noted that the new IT employee would improve library support and fire department partnerships. Councilman Bob expressed that future leasehold improvement change orders should be the tenant's responsibility, though staff noted this was a comment, not policy. Councilman Pearsall highlighted staff diligence in scrutinizing change orders. Public Comments & Testimony - Dan Malone (Heron, Woodstock) – Representing MCYSA Summer International Baseball Tournament. Expressed gratitude for the city's cooperation, noting that despite rain, only three of hundreds of games were lost. Reported 575 hotel room nights booked in Woodstock hotels. Teams from Puerto Rico, San Diego, Alameda, Fresno, and Japan participated. Praised the can-do attitude of city staff, especially the parks department. He noted that the tournament is not-for-profit and brings significant economic impact. Real Woodstock Quarterly Update - Melissa (Chamber of Commerce) presented a quarterly report covering February 23 through July 31, 2022. - Website: 19,333 new visitors; average session duration of 1 minute 11 seconds (above average of 37 seconds). Referral sources included Star 105.5, Woodstock IL Gov, Chicago Curbed, Betty and Bo, Groundhog Day, Cherry Tree Inn, Woodstock Independent, and others. - Social Media: Facebook followers grew to 13,103 (274 new); Instagram steady with 33% local audience; YouTube added one new subscriber but expects growth from new content. - Advertising: 23 half-page ads and 5 full-page ads in the Woodstock Independent; co-op campaigns with 6–8 businesses; total market coverage to all homes in 60098 and part of 60097. - Engagement Highlights: Clossen Pickles post reached 14,000 with 1,900 engagements; Food Truck Festival reached 16,000; International Women's Day post (first woman mayor) reached 10,000; National Tile Day post engaged public on Century Tile redevelopment ideas. - Partnerships: Northwest Quarterly (Chicago and Rockford editions) gave a 6-page article; Geneva Lakes Area Visitors Guide (60,000 circulation) included a full-page ad; Chicago Wolves Calder Cup championship led to additional banner takeovers during playoffs; Jim McGivon's Main Streets (Emmy-winning travel show) filmed an episode in Woodstock (airing March 2023 on Fox affiliates). - Council Questions: Councilman Bob asked about "post engagements" (interactions like likes, comments, shares). Melissa explained that organic engagement rates of 8-15% are considered strong. Councilman Seegers asked how the Main Streets show found Woodstock; Melissa replied that a producer who previously dated someone in Woodstock suggested it and was impressed by the Real Woodstock website. Council members praised the presentation and the collaborative work with city staff. Key Outcomes - Consent Calendar Approved Unanimously: All items A through D6 passed on a single motion (Councilman Tebow motion, Councilwoman Pearsall second). Roll call: all six council members present voted yes. - T-Mobile Concert & 5G Infrastructure: Mayor reported that the Florida Georgia Line concert was a success. T-Mobile senior executives offered to address coverage gaps (contact provided) and revealed that Woodstock's T-Mobile 5G network has the same capacity as Navy Pier in Chicago ("six-lane superhighway"). Mayor emphasized that Real Woodstock's branding was key to winning the T-Mobile contest. - $2.96 Million State Grant: The Illinois Department of Commerce and Economic Opportunity awarded Woodstock $2.96 million for rehabilitation of the Opera House and downtown projects. Mayor thanked Terry Wilcoxon for grant writing. The grant will accelerate $4.6 million in planned CIP projects at a net cost of $1.6 million. Councilman Bob requested that this be publicized via city website, social media, and press. - Courthouse RFP Released: Request for proposals for the Old Courthouse was released; council encouraged broad and creative distribution. - New Conference Table: A locally crafted square table (by Dan from Bowl Valley Woodworking) was installed in the mayor's conference room, designed to last 100 years and replicate the square's ironwork. Mayor stated it conveys professionalism and was cost-comparable to pre-manufactured tables. - Future Agenda Items: - Joint meeting of City Council and Plan Commission on August 22, 2022, at 6:00 p.m. at Stage Left Café to discuss the comprehensive plan update. - Performance-based property improvement program will be discussed at the September 6, 2022 meeting. Staff will post a landing page with information. - Donation: Tom Wilson from MBI donated $15,000 to the Woodstock Fire and Rescue Department for a Jaws of Life purchase. - Adjournment: Motion by Councilwoman Lohmeyer, second by Councilman Seegers; passed unanimously.