Public Meetings - Woodstock, Illinois

The Woodstock City Council met on May 16, 2023, at 7:00 PM in City Council Chambers. The meeting included a proclamation recognizing National Public Works Week, public comments, and unanimous approval of the consent agenda. A brief discussion on future agenda items occurred before adjournment. Proclamation – Public Works Week (May 21–27, 2023) - Mayor Turner read and presented a proclamation designating May 21–27, 2023, as National Public Works Week in Woodstock, honoring the city's Department of Public Works. Brent (Public Works Director) noted the department has 45 full‑time employees with a combined approximately 550 years of service, maintaining wastewater and water treatment facilities, water and sewer distribution, city fleet, parks, streets, and sidewalks. Public Comments & Testimony - Gail Brooks (resident) expressed appreciation for the new tulip landscaping in the downtown square. She credited the planning and work of public works and downtown staff. Council members acknowledged the effort and noted positive community feedback. Consent Calendar All items under the consent calendar were approved unanimously without separate discussion or removal requests: - Approval of City Council minutes (May 2, 2023, Executive Session and Regular Meeting) - Warrants 4052 and 4053 - Minutes and reports from Parks and Recreation Commission (March 14, 2023), Plan Commission (April 20, 2023), and Police Pension (April 11, 2023) - Manager’s Report No. 226 including: 1. Appointments/reappointments of board/commission members 2. Ordinance for a Special Use Permit to allow a Cannabis Dispensing Organization at 1411 S. Eastwood Drive 3. Ordinance amending the FY2023‑2024 budget for the Water & Sewer CIP Fund 4. Contract award ($41,136) to G. Fisher Commercial Construction, Inc. for removal and replacement of concrete curb with decorative fencing at the Park in the Square statue 5. Sunnyside Playground Improvements: contract ($38,300) to Hacienda Landscaping for installation and purchase agreement ($61,676.35) with Parkreation for playground features 6. Professional services contract (not to exceed $700,000) with Trotter and Associates, Inc. for design engineering services for the 2024 Enhanced Streets Improvement Program 7. Contract ($43,414) with Vack Inc. for new interior video surveillance cameras at the Old Courthouse Center and Woodstock Opera House 8. Purchase of eight Fortinet Firewalls with five years support ($63,446.94) from CDW‑G Discussion Items Future Agenda Items – Council discussed items proposed for the June 6, 2023, meeting: a DICAST development PUD and a CAST site TIF. The City Manager confirmed both would be considered as separate action items, though they are highly tied together. Councilman Nearman noted he would be absent on June 20, 2023. Key Outcomes - The consent calendar (all items A through D8) was approved unanimously by voice roll call (8‑0). - The meeting adjourned at approximately 7:20 PM after a motion by Councilman Flynn, seconded by Councilman Nearman. - Next regular meeting scheduled: June 6, 2023, at 7:00 PM.

Mayor Turner presided over the Woodstock City Council meeting on May 2, 2023, at 7:00 p.m. in City Council Chambers. The evening combined the outgoing council's final actions with the swearing-in of new members, followed by proclamations, a McHenry County Conservation Foundation presentation, public comments, and unanimous approval of the new council's consent calendar. Organizational Ceremonies - The outgoing council unanimously approved the April 18, 2023 City Council minutes as a single consent item. - The outgoing council then voted to adjourn sine die; Mayor Turner and colleagues recognized outgoing Councilmembers Wendy Pearsall and Lisa Lomeyer, noting Lomeyer's service since age 29. - Circuit Judge Tiffany E. Davis administered the oath of office to Councilman Darren Flynn for a second term and to two newly elected councilmembers. The newly seated City Council was called to order and all members were present. Proclamations - The council proclaimed Public Service Recognition Week, May 7–13, 2023, honoring city employees and volunteers. - The council proclaimed National Police Week, May 14–20, 2023, honoring the Woodstock Police Department. Police Chief John Lee accepted; the proclamation noted more than 900,000 law enforcement officers serve nationally and more than 20,000 officers have died in the line of duty since 1781, a figure that does not include any Woodstock Police Department officers. Presentation: McHenry County Conservation Foundation - Kevin Ivers and Executive Director Shauna Flavell presented on behalf of the McHenry County Conservation Foundation. They described the foundation as the philanthropic partner of the Conservation District, active since 1999, and said it has raised close to $4.5 million for district projects. - They said Conservation District property taxes provide 89% of district revenues, with more than 60% of that going to debt service from 2001 and 2007 bond referenda, and that less than 1–2 cents of every property-tax dollar supports the district and less than 1 cent supports programs. - They highlighted regional biodiversity: within 75 miles of downtown Chicago there are more than 1,600 native plant species, more than any of the 60 national parks, with the Grand Canyon next at 1,544 species. - They invited council and community support, volunteers, and newsletter promotion, and mentioned a behind-the-scenes tour of the former Camp Lakota site. Public Comments & Testimony - McHenry County Board Member Gloria Van Hoffen (District 2) thanked outgoing and incoming councilmembers and congratulated them on their service. - McHenry County Board Member Lou Ness (District 7), a Woodstock resident, thanked outgoing members, welcomed new members, and declared herself 100% behind the DICAST project. She criticized Plan Commission comments about attracting youth and seniors and about seniors being endangered by railroad tracks, calling them unacceptable and offensive, and noted that she is 75. She said the County Board's ARPA allocation board fully funded the project after an applicant request of $1.2 million and referenced a $1.9 million county ARPA allocation to the project. Mayor Turner responded that the Plan Commission is advisory, that the project is on the preliminary agenda for June 6, and that he supports it and is grateful for the county funding. - Woodstock resident Kathy McNeil (281 Prairie Ridge Drive) asked the council to build outdoor pickleball courts, noting that nearby cities have courts while Woodstock does not. Mayor Turner said the idea is under review. Councilman Nearman noted the Parks and Recreation Commission will discuss converting Olsen Park tennis courts to pickleball at its next Tuesday 7:00 p.m. meeting, with postcards being sent to nearby residents. Consent Calendar - The new council approved the full consent calendar unanimously. No councilmember or member of the public requested removal of an item. - Items included warrants 4050 and 4051; the March 2023 Woodstock Police Department report; board/commission reappointments; a Class D liquor license for Mary's Mexican Grill at 108 Cass Street while rescinding a Class A-6 license for Americano Inc.; an ordinance on meter inspections; a contract award to Geske and Sons, Inc. for the 2023 Enhanced Streets Improvement Program not to exceed $4,872,029.98; a contract award to Bolder Contractors, Inc. for the Lake Avenue Watermain Replacement Project not to exceed $2,716,110.20; Addendum 1 with Trotter and Associates for construction engineering not to exceed $788,244; a one-year Morton Salt rock salt extension at no more than $96.86 per ton; and a Studio GWA agreement for Old Courthouse architectural services not to exceed $30,000. - Councilman Seegers commented that consent items C.4 and C.5 together make up the city's total $11-plus million street improvement program and that separate contracts were expected to generate savings. Future Agenda Items - The council noted the next regular meeting is May 16, 2023, at 7:00 p.m. The DICAST development PUD and redevelopment agreement was listed on the preliminary June 6 agenda at the petitioner's request. Key Outcomes - Outgoing council adjourned sine die; new councilmembers were sworn in and seated. - Two proclamations were adopted. - The full consent calendar, including contracts totaling over $8.3 million for street and watermain work plus engineering, was approved unanimously. - Public comment created a record of community support for the DICAST project and for outdoor pickleball; pickleball was referred to the upcoming Parks and Recreation Commission discussion. - The meeting adjourned; the next regular council meeting is May 16, 2023, at 7:00 p.m.

The Woodstock City Council met on April 18, 2023, at 7:00 p.m. to consider proclamations, a student presentation on electric vehicle (EV) charging stations, the consent calendar (including approving the FY23/24 budget, a 6.21% water/sewer rate increase, and multiple contracts), and a major discussion on change orders for the Old Courthouse renovation. The meeting also included recognition of departing council members. Proclamations - National Library Week (April 23–29, 2023): Declared by Mayor Turner; presented to Library Director Nick Weber. Council and library supporters expressed strong community support for the library. - Arbor Day (April 28, 2023): Proclaimed in support of Tree City USA. Public Works Director Brent Amond invited the community to a tree planting at the Square at 10 a.m. on April 28. - Preservation Month (May 2023): Declared to honor historic preservation, with special mention of the Old Courthouse project. Councilman Daryl Nearman read letters from Landmarks Illinois, the State Historic Preservation Office, and Place Economics praising the city’s preservation efforts. Presentation: Project Lead the Way – EV Charging Study - Students Jason Salmaron and Tyler Fink (Woodstock North High School) presented their research on installing Level 2 EV charging stations in the downtown Square and other city-owned lots. They recommended strategically placed chargers to support businesses and provided cost estimates ranging from $32,000 to $180,000 for various lighting and charger options. Council members thanked the students and asked about charging times, revenue models, and future visions. Consent Calendar - The consent calendar (Items A through D11) was approved unanimously by roll call after removal of D7 (Hotel/Motel Tax) and D12 (Courthouse change orders) for separate consideration. - D7 – Hotel/Motel Tax Funding Disbursements: Approved separately, 6-0 (Councilman Nearman recused). The FY23/24 tourism grant recommendations authorize disbursement to local nonprofits. - D12 – Old Courthouse Change Orders ($1,550,607.08): After extensive discussion and a staff presentation on unforeseen conditions (e.g., roof collapse, hidden fuel tanks, historic preservation requirements), the council voted unanimously to authorize the City Manager to approve the change orders with Bulley & Andrews. Council expressed “change order fatigue” but reaffirmed support for completing the project by July 15, 2023. Discussion Items - Exterior Lighting for Old Courthouse: Council debated whether to include RGB color-changing lighting (estimated at $180,000 for all four sides plus cupola) versus a white-only option. After discussion, council directed staff to obtain a cost comparison for white vs. RGB lighting for all four sides. A decision will be made within days to avoid delaying the July 15 deadline. - Future Agenda Items: Councilman Gordy suggested a visit to Woodstock North High School in late May to strengthen understanding of school programs. Key Outcomes - Consent Calendar approved (with D7 and D12 removed for separate votes). - Hotel/Motel Tax Grant Disbursements approved (6-0). - Old Courthouse Change Orders approved (unanimous, $1,550,607.08). - Exterior lighting direction: Staff to provide cost estimates for white-only vs. RGB lighting for all four sides; council will decide quickly. - Future visit to Woodstock North High School to be scheduled in late May. - Meeting adjourned at approximately 8:40 p.m.

The Woodstock City Council met at 7:00 p.m. on April 4, 2023, in City Council Chambers. All seven council members were present. The agenda included proclamations, a public hearing on the FY23/24 budget, an update on the Comprehensive Plan, and approval of the consent calendar. Proclamations - Mayor Turner and the council honored Lisa Miller, who retired from the Woodstock Public Library on February 24, 2023, after more than 25 years of service. Nick Weber, library director, accepted the proclamation on her behalf and noted Miller was with grandchildren. Miller began at the library in 1997, became full-time in 2008, and was recognized as an ambassador and the 'fastest scanner in the Midwest.' - The council proclaimed April 2023 as Diversity Month. Abdullah Kell, a member of the Cultural and Social Awareness Commission, accepted the proclamation and thanked the council, noting the commission is working on a roadmap of initiatives. Public Hearing - FY23/24 Budget - The council opened and closed the formal public hearing on the Fiscal Year 2023/24 budget. No members of the public offered testimony. Public Comments & Testimony - During the public comment period under floor discussion, no members of the public came forward. No comments were made during the budget hearing or on the Comprehensive Plan presentation. Discussion Items - Houseal Lavigne presented the existing conditions memo for the Comprehensive Plan update, the first comprehensive plan update since 2008. Tricia Parks presented, with team members Sam, Chloe, Michael, and Eric. The process has included over 500 points of community engagement: community surveys, key person interviews, focus groups, and a business community workshop. The memo also reviewed 17 past plans and studies. - Key issues and opportunities identified from community input and data included: housing diversity and affordability - 35% of homeowners and 45% of renters pay 30% or more of income toward housing; the DICAS site as a catalyst to extend downtown; expanding and repositioning commercial/retail options; transportation concerns such as Route 47 congestion, fragmented pedestrian facilities, and Pace bus capacity; improved city entryways; aging sewer, water, and road infrastructure; workforce development; recreation and tourism including a hotel near the square; and protection of natural resources and watersheds. Parks noted the McHenry County water supply/demand issue is a regional finding, not Woodstock-specific. - Parks emphasized the memo is a baseline and no recommendations have been made yet. In response to council questions, she said the engagement level is around what is typical for a community this size; no single person's comment outweighs others; and the outreach intentionally collects desires before budgeting or feasibility is applied. Mayor Turner said council and staff should provide aggressive input as the plan moves toward actionable recommendations. - Councilman Nearman asked whether additional visioning workshops could be offered. The mayor asked staff to explore the option with Houseal Lavigne and suggested written comments as a flexible alternative. Consent Calendar - The consent calendar was approved unanimously by roll call vote, 7-0. It included the March 21, 2023 City Council minutes; warrants 4046 and 4047; minutes from the Economic Development Commission special meeting, Environmental Commission, and Plan Commission; and Manager's Report No. 223 items. - Manager's Report No. 223 included: a Class E-6 liquor license for Woodstock Theatre, 209 Main Street, contingent on requirements, with a modification that only one existing license would be rescinded rather than two because one current holder requested to keep its license; the new license was for Tavoli Enterprises. It also included an ordinance clarifying terms for newly elected officials to commence at the first regular meeting in May if election results are available; a Funbrellas installation contract with Fiesta Pools, Inc. for $5,318 and ratification of the purchase of two Funbrellas from Anchor Industries for $10,865.60; a contract not to exceed $9,757 for starting pool waterslide repairs with IPS, Inc.; an IT system backup contract with Unitrends not to exceed $71,300 through January 2027; and a three-year maintenance/services agreement with The Land Conservancy of McHenry County at no more than $15,000 annually. Key Outcomes - The FY23/24 budget public hearing was closed with no public comment. - The Comprehensive Plan process advanced to the visioning stage; council and Planning Commission comments on the existing conditions memo are due April 11, and a community visioning workshop is scheduled for April 11. As of the prior week, 75 people had signed up. Adoption is targeted for late summer/fall 2023. - The consent calendar was approved 7-0. - Future meetings include a special budget workshop on April 10 at 3:00 p.m. and a special council workshop on May 2 for the city manager's annual review, followed by the May 2 council meeting. - The meeting adjourned.

The Woodstock City Council met on March 21, 2023 at 7:00 p.m. in City Council Chambers. The meeting included a proclamation, public comments, consent agenda actions, separate discussion and votes on three removed consent items, and transmittal of the FY23/24 budget. The meeting was live streamed and recorded. Consent Calendar - Approved by unanimous vote: All consent items A through D9 except D1, D7, and D9 which were removed for separate consideration. Items included approval of minutes (March 7, 2023 and November 4, 2022 special meeting), warrants 4044 and 4045, Board of Police Commission minutes (Dec 5, 2022 and March 6, 2023), Parks & Recreation Commission minutes (Feb 14, 2023), Woodstock Police Department January 2023 report, and Manager’s Report items 222a (Ordinance – 1140 Dean Street PUD – removed for separate vote), 222b (Resolution – Local Public Agency Agreement – Raffel Road), 222c (Resolution – TIF 2 Inducement – 142-144 Washington Street), 222d (Resolution – 457 Deferred Compensation Plan Provider – Corebridge Financial), 222e (Contract Award – Baby Pool Fence – $17,895 to Complete Fence), 222f (Contract Award – Diving Board – $36,296.50 to Fiesta Pools), 222g (Contract Award – Downtown Brick Replacement Program – removed), 222h (Contract Award – OpenGov Cloud Software – $462,000 three-year contract), and 222i (Contract Award – Website Redesign – removed). Public Comments & Testimony - Art Carraghanis (1211 Mitchell Street, adjacent neighbor) presented a petition of approximately 40 signatures opposing the six-unit development at 1140 Dean Street. He argued the property was not dormant, was well-maintained until Dr. Goings retired in October, and expressed concerns about parking, density, and the city’s role in zoning for a private financial plan. - Dr. Molly Oakford (1341 Winslow Circle) spoke against the development, arguing the special use criteria focus on “no harm” rather than benefit to the neighborhood. She cited 28 homeowners signing a petition opposing the rezoning and questioned the impact on property values and neighborhood character. - A brief public comment on the brick replacement program noted historical charm and safety concerns, with a suggestion for twice-yearly inspections. Discussion Items Proclamation: Women’s History Month – March 2023 - Mayor Turner read a proclamation recognizing Women’s History Month, presented on behalf of the Social and Cultural Awareness Commission (Jose Rivera and John Kendall). The proclamation was adopted by council without objection. Item D1 – 1140 Dean Street – Special Use Permit for Planned Unit Development (6-unit residential) - Petitioner Brady Coleman explained the project: a six-unit development (four efficiency units and a three-bedroom unit with an additional one-bedroom above the garage) at 1140 Dean Street. He stated the density was driven by financing requirements from Home State Bank; lower densities (3-4 units) did not pencil. He noted the county’s demand for affordable workforce housing. - Council discussion: Concerns raised about parking (10 spaces for 8 bedrooms, adequacy), density compatibility with surrounding R1 and R1B zoning, buffering (six-foot privacy fence, landscaping), and commitment to complete siding (hardy board on front, restoration of cedar on other sides within three years). - Council considered conditions: adding four additional parking spaces subject to staff approval, and requiring exterior to be in a finished state by October 1, 2023, with rear siding restored and painted. - Vote: Motion to approve with the conditions. Councilwoman Pearsall made the motion, seconded by Councilman Flynn. Vote: 5 in favor (Nearman, Pearsall, Seegers, Tebow, Flynn), 2 opposed (Lomaier, Turner). Motion passed. Item D7 – 2023 Downtown Brick Replacement Program - Councilman Nearman expressed concern that the program focused on large-area replacements (e.g., Johnson Street) rather than addressing missing and broken bricks on Main Street and Benton Street, which pose safety hazards (ankle-breakers). He noted city staff had not previously addressed small repairs and offered to train crews on proper techniques. - Staff response (Chris): The bid was structured to maximize cost efficiency ($15/sq ft for large areas vs. $43.20/sq ft for small areas). City staff would handle one- and two-brick repairs year-round. The contractor would target large uneven areas, especially parking areas on Johnson Street. - Vote: Motion by Councilman Flynn, seconded by Councilman Tebow, to approve as presented. Passed unanimously (7-0). Item D9 – Website Redesign Contract (CivicPlus) - Councilman Nearman opposed, citing the $92,500 initial cost and $19,224 annual maintenance (vs. $7,000 for Revize). He argued Revize could do nearly everything at lower cost. - Staff response (Dan and Chris): CivicPlus offers secure credit card processing, activity/facility reservations, predictive search, live editing, AI chat bot (multilingual), and flexible design. The chat bot aids Spanish-speaking residents and reduces staff workload. Annual difference is about $12,000. Several nearby municipalities use the cheaper option; others (Evanston, Crystal Lake) chose CivicPlus. - Vote: Motion by Councilwoman Lomaier, seconded by Councilman Flynn, to approve. Vote: 6 in favor (Pearsall, Seegers, Tebow, Flynn, Lomaier, Turner), 1 opposed (Nearman). Passed. Quarterly Financial Reports and FY23/24 Budget Transmittal - Paul (Finance Director) summarized investment philosophy: safety, liquidity, yield. All funds are FDIC-insured or collateralized at 105% with third-party custody. No more than 50% of funds at any institution. - Roscoe Stelford (City Manager) presented the FY23/24 budget. Revenues expected to increase $6M, including $1.1M additional interest income, $677K from various taxes (income, use, auto, cannabis), $660K in increased grants (OSLAD, DCEO), and $439K in property tax growth (PTEL + new). TIF revenues up $300K. Expenditures include $4M additional capital investment, $1.5M in salary/benefits, and recommendation for six new full-time positions. Union contracts expire at end of FY22/23; new negotiations will be required. Budget workshop scheduled for April 10, 2023. - Council discussion: Councilman Seegers cautioned against spending revenue increases due to potential cost overruns on courthouse, public house, and street programs. Councilman Turner noted TIFF revenues are reinvested in TIF districts and have enabled the courthouse project. Key Outcomes - Approved Proclamation: Women’s History Month – March 2023 (unanimous). - Approved Item D1 (1140 Dean Street PUD) with conditions: addition of four parking spaces (staff review) and exterior finished state by October 1, 2023. Vote: 5-2. - Approved Item D7 (Downtown Brick Replacement Program) to Midwest Excavators, not to exceed $25,000. Unanimous. - Approved Item D9 (Website Redesign with CivicPlus) at $89,999 initial cost plus $18,988 annual maintenance (includes free redesign in 5 years). Vote: 6-1. - Received FY23/24 Budget; budget workshop set for April 10, 2023. - Agreed to add discussion on the Revolving Loan Program to the April 4 or April 10 meeting, per Councilwoman Pearsall’s request. - Adjourned at approximately 9:15 p.m. (after D9 vote and budget discussion). Next regular meeting: April 4, 2023 at 7:00 p.m.

The Woodstock City Council met in regular session at 7:00 p.m. on March 7, 2023, in City Council Chambers. Six of seven council members were present; Councilman Flynn was absent. The council approved the consent calendar, heard proclamations and public comments, and postponed the website redesign contract to the March 21, 2023 meeting. Proclamations - Mayor Michael Turner read a proclamation declaring February 15, 2023 as Coach Dale Jandron Day. Coach Jandron, a longtime Woodstock basketball coach and Woodstock North High School head boys' basketball coach, was recognized for his impact on thousands of players and families; his wife Becky and sons Josh and Drew were also recognized. - The council endorsed March 2023 as Music in Our Schools Month, noting the upcoming 139th season of the Woodstock City Band and the importance of music education. Woodstock District 200 music students and instructors performed for the council. Public Comments & Testimony - Art Carraghanis, 1211 Mitchell Street, expressed concern about a proposed apartment development at 1140 and 1142 Dean Street. He said the Plan Commission approved the request and questioned the mixed-use/special use/planned unit development designation, describing the proposed units as 600 to 700 square feet with expected rent of about $1,200 per month. He asked to be notified when the item comes before the council. The city manager and council members confirmed the item was not on the March 7 agenda, stated the petitioner requested it for the March 21 agenda, and said staff would notify neighbors. - Colleen Jackson, a district parent, grandparent, and substitute teacher, thanked the council for recognizing music education and praised the music teachers and students. Council Comments - Council members announced a $600,000 OSLAD (Open Space Lands Acquisition and Development) grant from the State of Illinois for the intergenerational inclusive playground, crediting staff for the successful application. - Council thanked public works staff for starting brush pickup after a recent ice storm. The city manager said cleanup costs are being absorbed in the current budget; an annual brush pickup program would require new funding, and the city's waste hauler offers bulk pickup options. - Councilman Nearman commended staff for awarding contracts to local companies for the Recreation Center siding and Water Works lap pool work. Consent Calendar Items A through D6 were approved in a single unanimous vote of the six council members present. Approved items included: - February 21, 2023 City Council minutes. - Warrants 4042 and 4043. - Commission minutes and reports: Arts Commission (January 9 and February 13), Cultural & Social Awareness Commission (February 6), Historic Preservation Commission (January 23), Parks & Recreation Commission (January 10), and Opera House Advisory Commission 2022 Annual Report. - Ordinances partially abating property taxes for General Obligation Bonds Series 2021 ($9,385,000) and Series 2022B ($9,860,000) for roadway improvements. - Artspace facility feasibility study scope of work contract. - Recreation Center siding removal/installation contract with Counsel Construction, LLC, Wonder Lake, Illinois, at approximately $34,000. - Preventative maintenance services for Groundwater Supply Well 9 with Layne Christensen Company, Aurora, Illinois, not to exceed $53,622. - Concrete repair and pool repainting at Woodstock Water Works lap pool with Fiesta Pool, Inc., Woodstock, Illinois, for $29,800. - Cancellation of the Emricson Park Storage Building professional services agreement with Wold Architects and Engineers. Discussion Item: Website Redesign Contract (D7) - Councilman Nearman requested removal of D7 from the consent calendar. The item proposed a CivicPlus website redesign for $92,500, with annual maintenance and hosting of $19,224.45 and a free redesign in five years. - Nearman questioned the choice of CivicPlus over a competing Revise proposal. He cited packet figures showing Revise at about $18,900 in the first year with around $3,900 in annual costs. Staff said the packet may contain an incorrect Revise document, noting the actual first-year total was $44,600 and the lower quote did not account for the city's six unique websites. Staff also said the current website is CivicPlus, making migration easier, and that CivicPlus offers stronger back-end features, an intranet, credit card processing, a multilingual chatbot, customizable design, and better integrations than Revise. - The council voted unanimously to postpone D7 to the March 21, 2023 meeting and asked staff to provide corrected cost comparisons for CivicPlus, Revise, and Granicus. Future Agenda Items - Council reviewed items scheduled for March 21 and April 4, including the Dean Street development matter. A special budget review meeting was planned for late March or early April, and a special meeting was scheduled for the first Monday in May for the city manager's annual review. Key Outcomes - Consent calendar items A through D6 were approved unanimously. - The website redesign contract (D7) was postponed to March 21, 2023 by unanimous vote. - Staff will notify Dean Street neighbors when the proposed development is scheduled for council action. - The meeting was adjourned by unanimous voice vote.

The Woodstock City Council met on Tuesday, February 21, 2023, at 7:00 p.m. in City Council Chambers. The meeting included a quarterly update from Real Woodstock, public comments, approval of a consent agenda with several items, and a discussion on the draft strategic plan. Key actions included approval of the seasonal outdoor seating permit ordinance and a loan agreement with MobCraft Beer Inc. Consent Calendar The following items were approved unanimously in a single motion (Councilman Flynn motion, Councilman Tebow second): - Approval of February 7, 2023 City Council Minutes. - Warrants 4040 and 4041. - Minutes and reports from various commissions (Arts, Cultural & Social Awareness, Environmental, Opera House Advisory, Parks & Rec, Plan Commission, Public Library, Building & Zoning Year End Report, Board of Police Commission Annual Report, Human Resources Monthly Report). - Manager's Report No. 220 items: - Ordinances for property tax abatements related to various bond series (16-O-47, 14-O-35, 19-O-101, 22-O-14). - Ordinance amending liquor control code for movie theater alcohol sales (Classification E-6). - Ordinance establishing a seasonal outdoor seating permit program (item D3 was pulled for separate vote, see below). - Ordinance authorizing a lease agreement with Makity Make, Inc. for second floor space in the Old Courthouse. - Resolution authorizing a $68,500 revolving loan fund agreement with MobCraft Beer Inc. (with an amendment to include a transfer from the general fund to cover a cash shortfall; council noted this as a bookkeeping matter and will address repayment during budget process). - Resolution to induce redevelopment within TIF 2 for properties at 805/823 Lake Avenue and 1010 E. Kimball Avenue. - Authorization for the City Manager to approve change orders with Bulley & Andrews for the Old Courthouse & Sheriff’s House Renovations in the amount of $262,112.17. Public Comments & Testimony - Gail Brooks (112 Cass Street): Expressed strong support for the Real Woodstock marketing campaign, stating it provides tremendous exposure. She questioned the meaning of the word "real" in the brand and suggested tying it into advertising more clearly. The Mayor explained the origin and flexibility of the brand. - Yvette Parti Pilo (315 Dean Street): Requested a garbage can at the corner of Dean and South streets to reduce litter. She also asked about planting flowers in the city right-of-way. City Manager Stelford agreed to discuss with Public Works; staff advised that planting is allowed but at the owner's risk due to maintenance and snow storage. Discussion Items - Real Woodstock Quarterly Update (November 1, 2022 – January 31, 2023): Presented by Melissa McMahon. Key statistics: - Website users up 39% to 15,020; session duration 1:06. - Facebook followers increased by 253 (49% increase) to 13,590; total reach 298,000. - Instagram followers up 74; top demographic ages 35-44. - YouTube added 12 subscribers, 1,911 views; top video remains Groundhog Day walking tour (478 views). - Digital billboard campaign on 176/31/14; Milwaukee billboard (3-month cost $3,000). - CTA campaign (Oct 31-Nov 22): 40 bus tail cards and 150 rail cards yielded 90 clicks; campaign overran through mid-January. - Digital campaign with DataFi: 789,414 impressions, 1,531 clicks; estimated return of $7.19 per dollar spent. - The Today Show appearance (Merriest Main Streets) on Dec 9, 2022, generated significant organic reach. Local businesses reported increased foot traffic from viewers. - Upcoming: PBS Wisconsin "Main Streets" episode featuring Woodstock premieres Feb 23, 2023; also WGN Radio feature on Feb 23 with multiple interviews. Council members praised the campaign's evolution and economic impact, noting it helped attract T-Mobile (3.5 million investment). Councilman Seegers requested future reports include medium- and long-term goals. - Item D3: Seasonal Outdoor Seating Permit Ordinance: Councilman Seegers pulled this from consent for separate consideration. He expressed concern that the ordinance language was too broad and not specifically tied to restaurants/bars, potentially allowing non-food businesses to apply. Staff explained the definition requires food or beverage service, and staff retains discretion to deny permits based on health, safety, or traffic issues. Councilwoman Lomaier noted the definition in Section 3.2 24.1 clarifies outdoor seating for consumption of food/beverages. After discussion, Councilman Flynn moved to approve the ordinance as presented, with the understanding that staff can tighten language later if needed. The motion passed unanimously (7-0). The fee is $10 per square foot per season; season runs April 1 to October 15 (businesses chose October 15 end date). - Draft Strategic Plan Review: City Manager Stelford presented the draft plan covering 2023-24 to 2028-29. Council feedback: - Councilwoman Lomaier: Plan is appropriately broad and vague; preferred ranked (1-2-3) core values/strategic areas rather than alphabetical. - Councilman Nearman: Document is too long (8 pages); suggested condensing to a front-and-back page summary. Staff indicated a simplified version will be created after input. - Councilman Tebow: Agreed to condense and suggested picking top three objectives under each category. - Councilwoman Pearsall: Plan reflects what council has asked for; acknowledged staff effort. - Mayor Turner: Encouraged tightening language; emphasized the plan should be a dynamic, evolving document, not static. He opposed a separate public input process, noting recent surveys (comprehensive plan, branding) already provide public feedback. Staff will incorporate council comments and bring back a revised draft. - Council Comments: - Councilman Nearman complimented Building & Zoning for increased code enforcement (46 citations in 2022 vs 14 in 2021). - Councilwoman Lomaier asked about the DICast property redevelopment timeline; Development Director Garrett Anderson said a redevelopment agreement may come to council in April/May, with potential groundbreaking later in 2023. - Councilman Tebow raised concerns about a billboard on Route 120 advertising gambling; asked staff to review signage regulations. This will be a future discussion. - Mayor Turner reported on the Springfield trip: key issues included Local Government Distributive Fund (LGDF) shortfall (6% returned vs promised 10%), support for Huntley to Woodstock 47 rail extension, Metra rail yard expansion, increased utility relocation costs for Route 47 project (from $3.5M to $10M), and lead service line replacement mandates (federal requirement). The governor's staff indicated willingness to increase LGDF gradually. IDOT Secretary open to discussing utility cost relief. Over 1,000 homes surveyed for lead lines; 100 lead services found so far. Key Outcomes - Consent Calendar Approved: All items except D3 passed unanimously (7-0) as a single motion. - Seasonal Outdoor Seating Permit Ordinance Approved: Motion by Councilman Flynn, second by Councilwoman Lomaier, passed 7-0. Staff will monitor and may propose amendments. - Revolving Loan Fund for MobCraft Beer Inc. Approved: $68,500 loan with a transfer from the general fund to cover cash shortfall; repayment to be addressed in budget. Council requested a future review of the revolving loan fund parameters. - Change Orders for Old Courthouse Authorized: Up to $262,112.17; council expressed some fatigue but supported completion. - Draft Strategic Plan: Council provided feedback; staff will revise and bring back a simplified version. No formal vote taken. - Adjournment: Meeting adjourned at approximately 9:30 p.m. (motion by Councilman Tebow, second by Councilman Flynn). Next Meeting A budget workshop is scheduled for Friday, February 24, 2023, at 2:00 p.m. with a goal to conclude by 5:00 p.m.

The Woodstock City Council met on February 7, 2023, at 7:00 p.m. in City Council Chambers. All seven council members were present. The meeting included two proclamations, public comments highlighting the success of Groundhog Day festivities, a consent calendar with routine approvals, separate consideration of an access control system contract, and discussion of future agenda items. All votes were unanimous. Proclamations - Black History Month – Mayor Turner read a proclamation declaring February 2023 as Black History Month in Woodstock. Deb Schober and Joe from the Cultural and Social Awareness Commission accepted the proclamation. Councilman Gordy shared that he is finishing a book on black history titled "1699 Project." - Mayor's Monarch Pledge Day – The council proclaimed February 7, 2023, as Mayor's Monarch Pledge Day, committing to actions supporting monarch butterfly conservation. Christina and Brent from Public Works highlighted city efforts to establish milkweed areas. The Environmental Defenders presented a certificate of appreciation. Councilman Gordy noted the McHenry County Land Conservancy offers resident guidance on planting native species. Public Comments & Testimony - Rick Bellares (1403 Marine Drive, on behalf of Woodstock Willie and the Groundhog Days Inner Square Committee) thanked the city for support of the 30th anniversary Groundhog Day festivities. He reported that the event was a "walloping success" with extensive media coverage: seven Chicago TV stations, Channel 39 Rockford, and a 5-minute-22-second segment on the Today Show (average 3.2 million viewers). Additional coverage included radio, print (Sun Times, Tribune, Market Watch, Daily Herald, Northwest Herald), and digital streaming. Visitors came from Germany, Spain, Estonia, Ireland, Australia, Mexico City, Ukraine, and Poland. Over 300 people scanned QR codes at the event. Council members echoed thanks, noting the economic impact and volunteerism. Councilman Flynn praised Public Works for snow clearing; Councilman Gordy thanked staff for fixing a fence at Emerson Park. Consent Calendar - Approved unanimously (7-0): - Approval of City Council Minutes – January 17, 2023 - Warrants 4037, 4038, 4039 - Minutes and Reports – Arts Commission (10/26/22), Cultural & Social Awareness Commission (11/14/22), Environmental Commission (11/3/22), Parks & Rec Commission (10/11/22 and 11/8/22), Police Pension Board (1/10/23), Public Library (10/13/22), Woodstock Police Department Monthly Report (December 2022) - Manager’s Report No. 219: - Ordinance – Fence Variation at 561 Fremont Street (219a) - Ordinance – Car Wash Special Use Permit at 1260 Lake Avenue (219b) - Professional Services – New Groundwater Supply Well (219c) – Baxter & Woodman, Inc. engineering services not to exceed $118,700 - Contract Award – Sidewalk Replacement (Phase I) (219e) – Schroeder & Schroeder Inc., not to exceed $85,395 Discussion Items - Contract Award – Access Control System (Item D4) – Councilman Nearman requested separate consideration to discuss combining this with a planned video surveillance system. City staff (Paul, Dan) explained that the Identicard system has a 40-week lead time and a pending 5–10% price increase within two weeks, necessitating immediate ordering. The video surveillance system is a separate Panasonic product from a different manufacturer, but both systems can integrate via APIs. No economies of scale would be achieved by combining bids because city staff will perform internal cable pulls. The current Police Department system (installed in 2002) runs on unsupported Windows hardware and is disconnected from the network; other facilities have no access control. Councilman Flynn moved to approve the proposal from Imperial Surveillance for $132,800 covering City Hall, Opera House, Police Department, Public Works, Recreation Center, and Old Courthouse/Sheriff’s House, and authorize the City Manager to execute the contract. Motion seconded by Councilwoman Pearsall. Passed unanimously (7-0). Key Outcomes - All consent calendar items approved unanimously (7-0). - Access control contract (D4) approved unanimously (7-0). - Future agenda items noted: Next regular meetings on February 21 and March 7, 2023; a council workshop on February 24, 2023 (2:00–6:00 p.m.) to review the capital improvement program and operating budget. - Adjournment: Motion carried unanimously at approximately 8:15 p.m.

At the January 17, 2023 meeting of the Woodstock City Council, Mayor Turner and six council members (Flynn absent) addressed a range of administrative items, recognized community events and a retiring employee, debated two removed consent items, and received a ten-year capital improvement plan. The meeting was streamed and recorded. Consent Calendar - Approval of Minutes, Warrants, and Reports – Minutes from December 20, 2022, warrants 4034–4036, Plan Commission and Board of Police Commission minutes, HR monthly reports (Oct–Dec 2022), and Police Department monthly report for November 2022 were approved unanimously. - Ordinances – Updated Building Codes – Adopted the 2021 International Building, Fire, Mechanical, Fuel Gas, Existing Building, Property Maintenance, and Swimming Pool/Spa Codes, and the 2020 National Electrical Code. - Ordinance – Lakewood Boundary Agreement Extension – Approved an Intergovernmental Agreement with the Village of Lakewood extending the existing boundary agreement. - Resolution – IDOT Right-of-Way – Authorized maintenance and local improvements within State right-of-way for 2023–2024. - Resolution – Supporting TIF – Expressed support for Tax Increment Financing. - Variation Request – 980 Dakota Drive – Denied a request for a variation allowing sheds and raised garden beds within a conservation and drainage easement, consistent with the planning commission recommendation. - Agreement – Woodstock Community Choir – Designated the Choir as the Official Choir for 2023–2024 with an annual stipend of $4,000. - Professional Services – Nutrient Assessment and Reduction Plan – Approved a contract with Fehr Graham Engineering (not to exceed $143,365) for a NARP at the North Wastewater Treatment Plant. - Fleet Purchasing – Transit-150 Cargo Van – Approved purchase of one 2023 van from Morrow Brothers Ford for $49,890. - Change Orders – Old Courthouse & Sheriff’s House – Authorized the City Manager to approve change orders with Bulley & Andrews up to $575,894.74. Public Comments & Testimony - No members of the public addressed the council during the public comment period. Discussion Items - Proclamation – Woodstock Groundhog Day – Mayor Turner proclaimed February 2, 2023 as Groundhog Day in Woodstock, celebrating the 30th anniversary of the film. Representatives from the Groundhog Day committee highlighted events from February 1–5. - Proclamation – Retirement of Robin Karolewicz – Recognized the 32-year career of Robin Karolewicz at the Woodstock Police Department (27 years as a dispatcher, 5.5 years as a records clerk). Chief Leib and Robin herself spoke about her service and the challenges of the job. - Item D7 – Square Audio System Design Services – Councilman Nearman removed the item, questioning the $23,300 design fee given a potential total system cost of $250,000. Staff and council debated the complexity of the square’s acoustics, the need for professional design, and the option of using vendors who provide engineering. A motion to approve the design services passed 5–1 (Nearman dissenting). - Item D8 – Environmental Remediation at 311 Lake Avenue – Councilman Seegers removed the item to clarify the necessity and extent of remediation. City Engineer Christopher testified about an open leaking underground storage tank incident, explaining that $35,000 for GZA GeoEnvironmental to investigate and prepare a remediation plan is needed to eventually obtain a No Further Remediation letter. Council discussed capping vs. full clean-up, the building’s fate, and liability. A motion to approve the professional services agreement passed unanimously. - Transmittal of FY23/24–FY32/33 Capital Improvement Program – City Manager Roscoe Stelford presented a 10-year CIP totaling $200 million in spending ($70 million on streets, $50 million street enhancement program). A workshop is scheduled for February 24, 2023, for council input on prioritization. Key Outcomes - Consent Calendar Approved Unanimously – All items A through D11 (except D7 and D8) passed by a single vote of 6–0. - D7: Square Audio System Design – Approved 5-1 ($23,300 design contract with Professional Audio Designs). - D8: 311 Lake Avenue Environmental Remediation – Approved 6-0 ($35,000 contract with GZA GeoEnvironmental). - CIP Transmittal Received – Council will discuss and prioritize projects at the February 24 workshop. - Future Meetings – Reminder that the February 7, 2023 meeting will be chaired by the City Manager due to the Mayor’s lobbying trip to Springfield.