Public Meetings - Woodstock, Illinois

The Woodstock City Council met at 7:00 p.m. on September 17, 2024, in City Council Chambers with six of seven members present. The agenda included a Hispanic Heritage Month proclamation, public comments, a unanimous consent calendar, a contested solar energy farm special use and variation request, an executive session on real property, and future agenda items. Proclamation: Hispanic Heritage Month - Mayor Turner read a proclamation recognizing September 15 through October 15, 2024, as National Hispanic Heritage Month in Woodstock. He thanked Hispanic Connections volunteers Teresa Flores, Arturo Flores, Gabby Ordonias, and Olga Ortiz for their work, including the Mexican Independence Day celebration on the Woodstock Square. The volunteers expressed gratitude for the city's support. Public Comments & Testimony - Jean Hervert Neiman, of 958 Terra Court, asked the council to require that the new garbage contract include 35-gallon garbage and recycling toters. She displayed a 35-gallon toter and photographs, stating that 65- and 95-gallon toters are too heavy and difficult to store for seniors and people with physical disabilities, and that Crystal Lake offers three toter sizes. Mayor Turner responded that the city is pushing for a 35-gallon option during negotiations, that the old sticker program is no longer available under the industry's new system, and that additional public sessions are scheduled for September 24 at 6:00 p.m. in council chambers and September 25 at noon virtually. Consent Calendar - The council approved the entire consent calendar in a single 6-0 roll call vote. It included: - Acceptance of the September 3, 2024, City Council minutes. - Warrants 4116 and 4117. - Minutes and reports from the Arts Commission, Cultural and Social Awareness Commission, Environmental Commission, Parks & Recreation Commission, the Human Resources monthly report, and the Opera House annual report for FY23/24. - Manager's Report No. 256 items: a Historic Landmark designation for the Woodstock Dairy Queen at 310 Washington Street; a resolution supporting an Illinois Transportation Enhancement Program grant application with a $991,116.80 local match; a contract with Thelen Materials LLC for 2024 leaf disposal at $485 per hauled load; contracts totaling $213,084 for Outdoor Lighting Perspective and $35,837 for Vack Inc. plus an estimated $13,800 for electrical work for the downtown square perimeter lighting and wireless mesh network; a holiday lights contract extension not to exceed $61,000 with Associated Electrical Contractors; and an independent contractor agreement with Mark Schuster as Administrative Law Judge. Discussion Items: Solar Energy Farm – Lily Pond Solar 1, LLC - The council considered two possible ordinances for a requested variation and special use permit for a 2 MW community solar farm at 3601 Lily Pond Road. The property is about 12.095 acres, zoned partially M1 manufacturing and partially B4 business, and located near Route 14 and Lily Pond Road. A new UDO provision requires a 1,250-foot setback from arterial roads; Route 14 is an arterial road, so the applicant requested a variation from that setback. - Applicant's attorneys and experts from Quarles & Brady, Generate Capital, Pure Power Engineering, Recon, and United Agrovoltaics argued that all special use and variation criteria are met. They noted that the Plan Commission held public hearings on July 18 and August 15, 2024, no objectors appeared, and the Plan Commission unanimously recommended approval. They also stated that staff recommended denial, and the applicant disputed staff's property-value and comprehensive-plan objections. - The applicant stated it had previously received a special use permit for the same property, that its extension was denied in fall 2023, and that it had invested more than $2.1 million in design and procurement, over $510,000 in ComEd interconnection costs, and a $209,000 non-refundable collateral payment in the Illinois Shines program. It asserted vested rights in the pre-July zoning ordinance, but applied for the variation to continue review. - The applicant presented plans and commitments including: a 20-year special use with five 3-year renewal options; a building permit application within 60 days and construction start within 90 days; a seven-foot fence and gravel driveway variations; pollinator-friendly landscaping with screening along Route 14; a decommissioning plan and bond; a $100,000 contribution for public infrastructure or signage; a welcome to Woodstock sign; 25% of the property tax bill paid voluntarily to the city for 10 years; a 10% bill-credit discount for Woodstock residents subscribing to the project; a $1,500 annual scholarship for 10 years; and educational site visits. - Council members asked about visibility from Route 14 and landscape maturity. The applicant's landscape designer said evergreen and deciduous trees would be planted at about six feet tall and reach screening height over the panels within about five years, while acknowledging that the solar farm would still likely be visible. An audience member asked about the bicycle path along Route 14; staff and the applicant stated the project would not touch the state-owned bike path. - Councilman Flynn moved approval of the ordinance in Document 3B, approving the variation and special use permit and authorizing negotiation of a development agreement. Councilman Tebow seconded. Councilman Nearman and Councilman Seegers voted no; Councilman Tebow, Councilman Flynn, and Mayor Turner voted yes, along with one additional council member. The motion passed 4-2. Executive Session - The council voted unanimously to enter executive session at 8:53 p.m. under Open Meetings Act 5 ILCS 120/2(c)(5) for the purchase of real property. The mayor noted a scrivener's error in the initial document that had cited 2(c)(6). The council reconvened in open session afterward. Future Agenda Items & Adjournment - The council reviewed tentative agendas for October 1 and October 15, 2024. Councilman Flynn said he might be absent on October 1, which would move the mobile food trucks item to October 15. Council members also discussed a CHR item that was tentatively scheduled for October 15. The council then adjourned by voice vote. Key Outcomes - Consent calendar approved unanimously, 6-0. - The solar farm variation and special use permit were approved by a 4-2 vote, with the City Manager, City Attorney, and Mayor authorized to finalize a development agreement consistent with council direction; the final agreement would be shared with the council only if a council member believed it was not consistent with that direction. - The council entered and completed an executive session on real property purchase. - The next regular meeting was scheduled for October 1, 2024, at 7:00 p.m.

The City Council met on September 3, 2024, at 7:00 p.m. in City Council Chambers. The meeting included public comments, approval of a consent calendar with 11 items, discussion of future agendas, and the introduction of a new Economic Development Director. Six of seven council members were present. Public Comments & Testimony - Jean Herbert Neiman (958 Terra Court) spoke during floor discussion about the proposed change to automated garbage collection. She requested that the city offer 35-gallon toters as an option for seniors and those who generate less waste. She noted that Marengo Disposal acknowledged an 8% cost savings for smaller toters and that the senior population in McHenry County is projected to increase by 22% in five years. She urged the city to negotiate for the 35-gallon size and to improve public communication about the change. - Carol Chikatosta (851 East Kimball Avenue) asked for clarification on whether the new system would save residents money. The City Manager responded that it will not be cheaper than the current sticker program, but could be more economical for those already paying for larger toters. - The Mayor and City Manager confirmed that negotiations with Marengo Disposal include a request for 35-gallon toters and that the topic will appear on the October 1, 2024 agenda for action. Staff will continue outreach via the city website and social media. Consent Calendar All items on the consent calendar (A through D11) were approved by a single 6-0 vote. Items included: - Acceptance of August 20, 2024 City Council minutes - Warrants 4114 and 4115 - Minutes and reports from various commissions and the Police Department (May 2024) - Manager’s Report No. 255 comprising: - Appointment to the Enterprise Zone Board - Ordinance amending tobacco/cannabis code - Ordinance granting a special use permit for a cannabis dispensing organization at 601 S. Eastwood Drive - Ordinance granting a setback variation for a garage at 130 North Street - Allocation of $5,000 for facade improvements at 310 Washington Street (TIF 2) - Allocation of $5,000 for historic district facade assistance at 126 North Benton Street - Contract with Baxter & Woodman for Industrial Pretreatment Program engineering services (not to exceed $50,000) - Contract awards for Davis Road Park soccer fields: $73,940 for earth materials (Thelen Materials LLC) and $51,625 for grading/leveling (Langton Group) - Contract with Vega Building Maintenance Inc. for custodial services ($7,802.50/month, Oct 2024–Sep 2026) - Contract for 2024 skip patching with Chicagoland Paving Contractors (not to exceed $51,000) - Purchase of a 2024 Combination Backhoe and hammer attachment from McCann Industries ($165,246) Discussion Items - Council Comments on Consent Item D8 (Davis Road Park Soccer Fields): Councilman Tom Nearman noted that the next phase will require an upgraded irrigation system because the sand-based fields need more water. Staff confirmed they are looking at purchasing a water cannon and will begin doing their own seeding and fertilizing more frequently. Future Agendas - The mobile food truck discussion was moved to the October 1, 2024 meeting. - The CHR (Community Housing Resources) update was also moved to October 1, 2024; the City Manager noted the agreement is complex but progressing. Introduction of New Economic Development Director - Jessica was introduced as the new Economic Development Director, having started nine days prior. She has 20 years of experience in economic development and public service, including work at the governor’s office in Colorado. Council welcomed her and expressed enthusiasm for her role. Key Outcomes - Consent calendar approved 6-0 (all items A through D11). - Public comments on garbage toters were received and will inform ongoing negotiations; the matter is scheduled for action on October 1, 2024. - Future agenda items were adjusted: mobile food trucks and CHR update moved to October 1, 2024. - Meeting adjourned by a voice vote (all ayes).

The Woodstock City Council met on August 20, 2024, at 7:00 PM in City Council Chambers with five of seven members present (a quorum). The meeting featured an update on the Parks Master Plan, public comments on proposed garbage collection changes, and a separate vote on a resolution supporting a grant for the Woodstock Water Works splash pad. The consent agenda was approved with one item removed for discussion. Consent Calendar - Approved minutes of the August 6, 2024 City Council meeting and executive session. - Approved warrants 4112 and 4113. - Accepted minutes and reports from the Arts Commission, Environmental Commission, Parks and Recreation Commission, Police Pension Board, and Woodstock Public Library Board. - Approved Manager’s Report No. 254 items, including: - Ordinance authorizing a lease agreement for The Old Courthouse Center Restaurant (corrected naming: between Woodstock Courthouse LLC and Squire on the Square, Inc.). - Ordinance creating a new Class A-6 liquor license for The Squire on the Square. - Resolution for a change order to the 2024 Enhanced Streets Improvement Program (increase of $926,590.48). - Fleet purchase agreement for a 2024 Vermeer BC1800XL Chipper ($106,723.22). - Allocation of $2,350 from TIF 2 for facade improvements at 132-134 Cass Street. - Contract award for portable restrooms to LRS Portables for 2025-2027. - Contract award for Duvall Lift Station pump replacement (not to exceed $57,673). Public Comments & Testimony - Jean Hervert Neiman (958 Terra Court) expressed concern about proposed changes to the garbage collection contract, stating she accumulates only two gallons of garbage and 16 gallons of recycling per week. She requested the city negotiate for 35-gallon toters, noting that 95-gallon toters are difficult for seniors to manage, especially in winter. She reported that other municipalities offer smaller toters and that Marengo Disposal did not respond to her inquiries. Mayor Turner responded that staff is actively negotiating with Marengo Disposal and that the feedback for smaller options has been heard. Discussion Items Parks Master Plan Update - Presentation by Design Workshop (Anna Layborn, Ashley McKnight, Allie Pollock): The draft plan, begun in October 2023, includes a 2024 Parks and Recreation Master Plan with five themes: Investment, Equity, Access, Natural Resources, and Placemaking/Economic Development. Key recommendations include: - Increasing park system funding through revenue generation and partnerships. - Promoting equitable access, with a goal of increasing the number of residents within a safe 10-minute walk to parks. - Adding amenities such as splash pads, restrooms at complexes with four or more fields, a skate park, dog park, ice skating rink, and exercise equipment. - Developing a Kishwaukee River Greenway, new sidewalks and crosswalks, and a new regional park (15-18 acres) in eastern Woodstock. - Staffing recommendations: increasing full-time maintenance employees from 9 to 18 over 10 years. - Place-based recommendations for all 24 parks, including condition assessments. - Council Questions & Input: - Councilman Nearman asked for more specific recommendations for improving existing assets before adding new ones. Staff noted the plan includes condition assessments and action items for each park. - Councilman Seegers requested a focus on maintenance and repair of current parks, not just future growth. - Councilman Tebow asked about funding outside the normal budget; presenters said they would tailor recommendations based on local opportunities. - Councilwoman Ziemba requested a detailed inventory of amenities at each park and usage data. - Councilwoman McMahon suggested prioritizing “low-hanging fruit” actions that are easy and low-cost to implement quickly. - Mayor Turner emphasized the plan should be bold and provide a framework for development. - Next Steps: Public review and comment period August 30 – September 30, 2024; public open house week of September 23; final adoption before Park and Recreation Commission and City Council on October 8 or November. Item D3 – OSLAD Grant Resolution for Splash Pad at Woodstock Water Works (Removed from Consent) - Councilman Nearman requested discussion on costs and financing. The resolution authorizes application for an IDNR OSLAD grant (up to $600,000) requiring a 50% city match. - Staff Presentation (Danielle and Mark): - Fundraising to date: $75,000 raised prior to this year’s Splash Bash Run; an additional $18,000 raised from the 2024 event. - Initial cost estimates were $250,000 (equipment only), but full project (including demolition, engineering, landscaping, recirculation system) is now estimated at $1 million to $1.2 million. - The recirculation system adds $250,000 but provides warmer water and water conservation; requires Illinois Department of Public Health permitting. - The splash pad will be located at Woodstock Water Works to utilize existing infrastructure; it will not require lifeguards and can operate outside pool hours. - City has already allocated $300,000 in the Capital Improvement Plan, with $100,000 contingent on fundraising. - If the grant is awarded and the city does not proceed, the city forfeits grant eligibility for two cycles. - Council Discussion: - Councilman Nearman expressed concern about cost escalation and the need for clear funding sources. - Councilman Seegers noted past experiences with cost overruns (e.g., intergenerational playground) and emphasized the need for accurate projections. - Councilman Tebow asked about partial grant awards and the ability to scale the project; staff confirmed scaling is possible after grant award. - Councilwoman Ziemba asked about alternative locations; staff noted that moving the splash pad to another site would increase costs due to needed utilities. - Vote: Motion to approve the resolution passed 5-0. Key Outcomes - Consent Calendar Approved: All items except D3 passed unanimously. - Splash Pad Grant Resolution Approved (5-0): The city will apply for the OSLAD grant; no final commitment to spend until grant outcome and detailed costs are known. - Future Agenda Item Moved: The garbage collection contract discussion (scheduled for September 17) was moved to the first meeting in October due to Councilman Nearman’s absence. - Meeting Adjourned at approximately 8:45 PM.

This meeting, held on August 6, 2024, at 7:00 PM in City Council Chambers, included adoption of the Comprehensive Plan, issuance of General Obligation Bonds, public comments, approval of a consent agenda with several action items, and discussion on quarterly financial reports and future projects. All votes were unanimous unless noted. Consent Calendar - Acceptance of City Council Minutes (July 16, 2024) - Warrants 4109, 4110, 4111 - Minutes and Reports: Arts Commission (June 10), Cultural and Social Awareness Commission (July 8), Historic Preservation Commission (Special May 20, June 24), Plan Commission (Special May 30, June 20). - Manager’s Report No. 253 items approved collectively: - Ordinance – UDO Text Amendments (B3 Zoning) - Ordinance – Redevelopment Agreement – Kebb CS-WK, LLC (hotel project) - Ordinance – Title 4, Chapter 4.9.5 (Tobacco Products – raising possession age from 18 to 21 to match state law) - Ordinance – Sign Variation – 320 S. Eastwood Drive (Chase Bank) - Ordinance – Plat of Easement – 1460 South Eastwood Drive - Resolution – TIF Inducement – 200 Washington Street - Redevelopment Agreement – Chicago Hubs Realty, LLC – postponed to time indefinite - Fleet Purchase Agreement – Dump Truck with Upfitting for Streets Division (JX Peterbilt chassis: $149,585.83; Henderson Products upfitting: $148,996.00; total $298,581.83) - Fleet Purchase Agreement – Landscape Equipment for Parks Division (Hustler mowers: $54,834; John Deere 1575 TerrainCut with attachments: $56,657.27) - Contract Award – 2024 Pavement Marking Services (Precision Pavement Markings, Inc., not to exceed $144,620.08) - Contract Award – 2024 Sidewalk Replacement Program (Alliance Contractors, not to exceed $40,000) - Contract Award – Water Tower Cleaning (Tecorp Inc., not to exceed $140,000) Public Comments & Testimony - Public Hearing – Comprehensive Plan Adoption: No public testimony offered; hearing closed unanimously. - Public Comments (non-agenda items): Adele Mickelson, Vice President of Friends of the Opera House, spoke about the organization’s support for the Opera House and upcoming fundraiser “Hoppy Hour” on Saturday, September 14, 2024, from 1:30 PM to 3:30 PM, featuring beer flights, charcuterie, and a 50/50 raffle. She invited community participation. - Council Comments: Councilman Nearman expressed gratitude to city staff and public works for supporting the Gavers Barn Dance, which helped surpass $10 million in funds raised for cancer awareness. Councilwoman Ziemba promoted the 27th Annual Benefit Car Show on August 17, 2024, and announced a community art contest for Groundhog Day 2025 with submissions via WoodstockGroundhog.org. Discussion Items - Comprehensive Plan Adoption: The Council adopted an ordinance approving the City of Woodstock Comprehensive Plan, dated May 9, 2024. Mayor Turner noted the plan had not been updated since 2008 and included extensive public input over a year. The plan was developed with consulting partners House of Levien. Passed unanimously (7-0). - FY24/25 General Obligation Bond Ordinance: The Council approved an ordinance authorizing issuance of not to exceed $13,500,000 in General Obligation Bonds, Series 2024. Proceeds fund the fourth year of the five-year road improvement program (2021 plan), water main replacement on Pleasant Street, and improvements at the Opera House. City Manager Roscoe Stelford noted the bond market is favorable, with interest rates down from six months ago, and the actual issuance will be about $12.5 million. The ordinance provides flexibility for premium/discount issuance. Passed unanimously (7-0). - Consent Agenda Items – Council Comments: - D2 – Redevelopment Agreement (Kebb CS-WK, LLC): Mayor Turner expressed enthusiasm for a 60-room national chain hotel in downtown Woodstock, noting TIF funds used are tied to future payments from the same property. Councilman Nearman highlighted community demand. Councilwoman Ziemba credited late George Hahn and Garrett Anderson for earlier work. A state-required public notice for land conveyance will run concurrently, not delaying the project. - D3 – Tobacco Ordinance (possession age 21): Councilman Seegers initially opposed criminalizing possession for 18-20 year-olds but was reassured by Police Chief that it is a ticketable ordinance violation (not criminal) and does not affect records. Penalty is a fine plus court costs. Public commenter Roy Wilson expressed concerns about enforcement and potential harsh fines. Staff clarified the ordinance aligns with state law. - D7 – Chicago Hubs Realty, LLC Postponement: Councilman Flynn requested postponement to time indefinite because the developer’s architectural plans for the diecast site required aesthetic improvements. The city remains actively engaged and hopes for a redevelopment agreement at the next meeting. - D8 – Dump Truck Purchase: Councilman Seegers asked about procurement methods (used Sourcewell cooperative) and fleet replacement strategy. Staff confirmed tracking software and technician knowledge guide retirements. - D9 – Landscape Equipment: Councilman Thibault recommended considering a beefier John Deere model (1575 vs. 1585) for durability and advised keeping older equipment as backup. Staff will evaluate. Councilman Seegers inquired about equipment storage; Brent (Parks) confirmed new park building will house equipment once complete. - Quarterly Financial Reports – Fourth Quarter FY23/24: Paul (Finance) reported a large surplus that will transfer to the capital program. Discussion focused on headwinds: the state’s elimination of the grocery tax (estimated $400,000 annual loss for Woodstock), potential economic slowdown affecting sales/income tax, and the Route 47 project cost increase from $6M to $16M (due to construction inflation). City Manager Stelford noted the city’s strong financial position, including a 10% property tax cut in 2017 and no PTELL increase for 10 years. Discussion included state and federal grant efforts for Route 47 (Congressman Bill Foster secured a $3 million earmark; state capital bill in January may provide more). The city has a five-year payment plan with IDOT for its portion. - Executive Session: The Council held a closed session under the Open Meetings Act (5 ILCS 120/21(c)(1)) for the city manager’s performance evaluation. No decisions were announced. - Future Agenda Items: The Council previewed items for the August 20, 2024 meeting (next regular meeting) and considered September 3, 2024. Mayor Turner noted he would miss the August 20 meeting and asked council to provide feedback to staff. Items include a development at 801 Eastwood (restaurant seeking liquor license before construction). Key Outcomes - Comprehensive Plan: Adopted unanimously by vote of 7-0. - General Obligation Bonds: Ordinance approved unanimously (7-0) to issue up to $13.5M in Series 2024 bonds. - Consent Agenda: Approved unanimously (7-0) with all items A through D12 affirmed. - Executive Session: Motion to adjourn to closed session carried 7-0; council returned to open session and adjourned. - Next Meeting: Scheduled for August 20, 2024, at 7:00 PM.

The Woodstock City Council met on July 16, 2024, at 7:00 PM. The meeting featured approval of the consent calendar (with two items removed for separate consideration), public testimony on a controversial solar energy farm text amendment, and a postponement of the Graham property redevelopment agreement. Key actions include a 5-2 vote to adopt a Unified Development Ordinance (UDO) text amendment restricting solar farms near arterial roads and a unanimous vote to postpone the Graham agreement to an indefinite date. Consent Calendar - Approved unanimously (all items A through D16 except D1 and D4): acceptance of June 18, 2024 minutes; warrants 4106–4108; minutes from Board of Police Commission (June 10, 2024) and Parks and Recreation Commission (April 9, 2024); Manager’s Report No. 252 items including setback variations (1111 Galloway Drive and Dairy Queen at 310 Washington Street), Cultural and Social Awareness Commission member reduction (7 to 5), creation of an A-6 liquor license for Porkie’s Pig Roast, Industrial Pretreatment Program ordinance and resolutions, RISE Implementation Grant match commitment ($294,400 city match), SRO agreement with D200, appointments to boards/commissions, Recreation Center Master Planning Services (Nurture, up to $123,774.20), Water and Sewer Master Plan Updates and Rate Study (Fehr Graham, up to $80,000), postponement of Chicago Hubs Realty redevelopment agreement to August 6, facade improvement allocation ($5,000 for 220 N. Seminary Ave.), Cultural and Social Awareness Commission roadmap, and contract award for NFC Fitness Court installation (Dynamic Resources Inc., $27,000). Public Comments & Testimony - Kate Duncan (attorney for Lillipond Solar One LLC) requested the council defer the solar energy farm text amendment (Item D1) until after the plan commission and council consider the pending special use permit for the Lily Pond Road project. She argued the amendment did not meet required approval criteria (no error/inconsistency or changing condition) and would effectively prohibit the project. Alternatively, she asked for a carve-out or delayed effective date. - Bethel Gashaw (project manager, Generate Capital) described the extensive investment ($2 million in design and procurement, $90,000 in storage costs, $137,000 ComEd queue payment) and good‑faith efforts to address council concerns (custom landscaping, welcome sign, community benefits). He urged deferral. - Dr. David Dominella (landowner) noted property taxes would increase from $400 to an estimated $15,000 annually (council clarified city’s share would rise from $60 to $2,250) and supported the project. - No other public comments were made during floor discussion or on remaining consent items. Discussion Items - Item D1 – UDO Text Amendment (Solar Energy Farms): Council discussed the amendment’s purpose (restricting solar farms within 1,250 feet of arterial roads like Route 14). Several council members questioned whether the petitioner had provided requested renderings of the site’s appearance along Route 14; the petitioner cited cost and pending feedback as reasons for not preparing renderings. Councilman Tebow noted he was “frankly a little unhappy” with the lack of a rendering. The motion to approve the amendment was made by Councilman Flynn, seconded by Councilman Nearman. - Item D4 – Graham Property Redevelopment Agreement Amendment: City Manager Roscoe Stelford explained the petitioner requested postponement because of ongoing IDOT design discussions. The council voted unanimously to postpone the item to time indefinite, with the understanding the petitioner may return as soon as possible. - Future Agenda Items (August 6, 2024): Discussion included a request for advance information on the CHR redevelopment agreement, excitement about a hotel redevelopment agreement, a new comprehensive plan (Item A5), and interest in adding colored crosswalk markings (lightning bolt or school colors) in front of the high school. Councilman Nearman asked about the cost of adding the city logo to a water tower (estimated $25,000). Updates were provided on pickleball court net installation (soon, contractor back‑and‑forth) and broken pavers near the square (fall/spring contract). Key Outcomes - Consent Calendar approved unanimously (all items except D1 and D4). - Item D1 (Solar Farm Text Amendment) approved by a vote of 5-2 (Councilmen Tebow and Ziemba voting no). The ordinance amends the UDO to restrict solar energy farms near arterial roads. - Item D4 (Graham Property Redevelopment Agreement) postponed to time indefinite by a unanimous vote (7-0). - Next Meeting: August 6, 2024, at 7:00 PM.

The Woodstock City Council met on June 18, 2024, at 7:00 PM in City Council Chambers. The meeting included recognition of departing Economic Development Director Garrett Anderson, a public hearing on the Comprehensive Plan continued to August 6, 2024, numerous public comments, approval of the consent calendar (with one item postponed), and a detailed discussion on an Artspace affordable housing project. The council also entered executive session to evaluate the City Manager's performance. Consent Calendar - Items Approved Unanimously: All consent calendar items (A through D11) were approved by a single vote, with the exception of item D1 (Chicago Hubs Realty Redevelopment Agreement Ordinance), which was removed for separate consideration. - Item D1 Postponed: The ordinance for the Chicago Hubs Realty Redevelopment Agreement was postponed to the July 16, 2024 meeting by a unanimous vote. - Questions on Consent Items: Council members asked questions on several consent items: - D3 (Opera House Change Order 1): Councilman Tebow asked about the $260,000 increase for third-story footings. Staff explained the need arose from using soil boring data from Stage Left Cafe rather than the annex, and the project deadline remains unchanged. A resident raised concerns about Kandu Construction's legal issues; staff said they are reviewing the information. - D5 (Pleasant Street Watermain & Street Replacement): Councilman Seegers sought assurance that the watermain work would not reduce the $10 million street resurfacing budget. Staff confirmed that watermain funds ($1.4 million) are separate from the street CIP ($10.5 million). - D9 (Woodstock High School Crosswalk Relocation): Councilman Thibault suggested including art (e.g., school logo) in the crosswalk. Staff agreed to discuss with the school district, noting potential additional costs but council willingness to consider. - D10 (FasTacos Video Gaming License): Councilman Nearman confirmed the applicant did not have a gaming license at a previous location. Public Comments & Testimony - Daniel McLaughlin (Crystal Lake resident): Expressed opposition to contracting with Kandu Construction for the Opera House renovation, citing an Illinois Department of Labor investigation for prevailing wage violations and civil/criminal litigation related to a drunk driving accident death. - Carrie McDonald (Woodstock resident): Expressed gratitude to the city for supporting LGBTQ+ acceptance and Woodstock Pride, stating that her queer teenagers feel safe and accepted in Woodstock. - Dan Malone (Woodstock resident, MCYSA Director): Updated the council on the 31st annual MCYSA International Baseball Tournament, expecting 99 teams, over 20 from outside Illinois, and an estimated economic impact of over $1 million. - Tony McClellan (Woodstock resident): Expressed support for Woodstock Pride and Councilwoman Melissa McMahon, condemning recent harassment and hate speech, and urged the council to continue being a welcoming community. - Sarah Trost (McHenry resident): Defended the Pride parade, disputing claims that it targets children, and thanked the council for support. - Dorothea King (McHenry resident): Expressed joy and appreciation for the Pride Fest, describing it as a source of love and community. - Unnamed male speaker (first address): Criticized the Woodstock Police Department for allegedly violating First Amendment rights by trespassing a journalist from a DCFS office and for a hostile encounter with an officer. Demanded a statement from the police department upholding free press rights. - Krista Larson (Avon Township Clerk, Lake County): Thanked the city for hosting the Woodstock Pride parade, which she said inspired Lake County to start its own Pride events and an LGBTQ+ center, and noted economic benefits from Pride tourism. - Unnamed male speaker (second address): Raised concerns about conflict of interest regarding Mayor Turner's employment with UnitedHealthcare when the city contracts with UMR (a UnitedHealthcare division) for benefit administration. Mayor Turner stated he recused himself from related votes. The speaker also criticized cost overruns on the Opera House and Emerson Park, and high taxes. - Roy Wilson (Woodstock resident): Thanked the city for Memorial Day service and Pride parade, raised a safety concern about limited visibility at the intersection of Hoy and Dean Streets due to parking, and expressed satisfaction about street paving and curb installation on his street. - Shannon Mingalone (Woodstock resident): Shared personal story of needing Pride events as a youth and praised Woodstock Pride for creating an inclusive community, noting 9,000 attendees this year. Discussion Items - Recognition of Garrett Anderson: The council unanimously approved a proclamation honoring Economic Development Director Garrett Anderson for nearly nine years of service, acknowledging over $200 million in local investment, his role in the Chicago Hubs Realty project, downtown development, and mentorship. Anderson is leaving for a position in Commerce City, Colorado. Staff reported two outstanding candidates to fill the position. - Public Hearing – Comprehensive Plan Adoption: The public hearing was opened and continued to the August 6, 2024 regular City Council meeting. - Artspace Housing Project Discussion: The council discussed whether to pursue a RISE grant for an Artspace 40-unit affordable artist housing project on Short Street. The project would require a local match of $1.2–$1.5 million, which the city lacks. Council viewpoints: - Councilman Nearman: Opposed, citing cost, low benefit-to-taxpayer ratio (only 120 residents), and risk of Artspace abandoning the project. Prefers using grant for public art or Opera House improvements. - Councilman Tebow: Favored focusing on public art and Opera House, not Artspace, due to financial constraints and greater community benefit from other options. - Councilwoman Ziemba: Supported Artspace, viewing it as a welcoming symbol and affordable housing opportunity, but acknowledged funding challenges. - Councilman Seegers: Supported in concept but not at this time, given competing priorities like road repairs; suggested finding alternative funding. - Councilwoman McMahon: Favored pausing Artspace and prioritizing Opera House improvements to build momentum for future arts projects. - Councilman Thibault: Expressed interest but noted the city cannot commit $1.2–$1.5 million now; suggested exploring other grants for public art and Opera House. - Councilman Flynn: Shared concerns about cost and risk, supporting alternative grant applications. - Mayor Turner: Summarized consensus to not apply for the Artspace grant, but to pursue grants for public art initiatives and Opera House unfunded projects, with willingness to contribute up to 25% match ($500k) if grants are awarded. He emphasized the council values Artspace conceptually but cannot commit financially at this time. - Public comment from Anne-Marie Whitemarlenzini (Arts Commission Chair): Urged the council to apply for all three grant legs, emphasizing Artspace's track record (52 properties nationwide) and potential community fundraising support. - Public comment from another resident: Advised against the Artspace grant, citing difficulty explaining the project to taxpayers and the city's other financial priorities. - City Manager's Performance Evaluation: The council went into executive session at 8:30 PM to conduct the evaluation. They reconvened in open session at approximately 9:20 PM. Key Outcomes - Consent Calendar Approved: All items except D1 were approved unanimously. (Motion by Flynn, second by Nearman. Roll call: All yes.) - Item D1 Postponed to July 16, 2024: Unanimous vote. (Motion by Flynn, second by McMahon.) - Artspace Grant Direction: Council directed staff to not pursue the RISE grant for Artspace pre-development due to inability to commit the required local match. Instead, staff will explore grant applications for public art initiatives and Opera House unfunded projects, with council indicating willingness to commit up to $500,000 (25% match) if grants are awarded. - Executive Session: Approved unanimously to enter executive session for personnel (City Manager performance evaluation). (Motion by Thibault, second by Flynn.) - Future Agenda Items: The next regular meeting is July 16, 2024. August 6 agenda items were noted. - Adjournment: Motion by Flynn, second by Tebow; meeting adjourned by voice vote.

The Woodstock City Council met on June 4, 2024, at 7:00 PM in City Council Chambers. The meeting included a Pride Month proclamation, public comments both in support and opposition, unanimous approval of a consent calendar (including an Opera House renovation contract for $3,394,000 and a fleet purchase of $58,508.53), a settlement agreement with Katlo Inc. (operator of the Public House restaurant) passed by a 6‑1 vote, and two executive sessions (one for probable litigation involving Katlo Inc., and one for the City Manager’s performance evaluation). Proclamation – Pride Month - Mayor Turner read a proclamation designating June 2024 as Pride Month in Woodstock, emphasizing diversity and inclusion. Councilwoman Melissa McMahon, also president of Woodstock Pride, accepted the proclamation alongside board members, thanking the city for its support since 2018. Public Comments & Testimony - Stefan McKenzie (self‑identified as a former U.S. Army sergeant) strongly opposed the Pride Month proclamation, characterizing LGBTQ+ identity as “deviant ideology” and questioning the appropriateness of exposing children to Pride events. He also described receiving a protective order from a Buffalo Grove Pride organizer after his social media posts. His comments were cut short after exceeding the time limit. - Colleen Jackson (Raffle Road, Woodstock) raised safety concerns about parking on both sides of the square during parades, noting that large vehicles (fire trucks, parade floats) have difficulty turning. She suggested restricting parking to one side and providing shuttles from nearby school lots. - Brittany Stack (Queen Anne Street, Woodstock) expressed strong support for Woodstock Pride, stating she moved to the city because of the Pride community and thanked the council for their support. Consent Calendar - The council approved the consent calendar (items A1 through D3) unanimously, with a friendly amendment to remove the May 21, 2024 Executive Session Minutes due to a missing statutory basis for entering closed session. Remaining items included: - Approval of May 20 and May 21, 2024 City Council minutes and executive session minutes (May 20 only). - Warrants 4102 and 4103. - Historic Preservation Commission and Opera House Advisory Commission minutes. - Manager’s Report No. 250: - 250a: Nominations for appointments to boards and commissions. - 250b: Award of contract for the Woodstock Opera House Renovation Project to Kandu Construction Inc. of Skokie, IL, for $3,394,000 (including Alternates 1, 2, and 3), with authority for the City Manager to execute. - 250c: Purchase of four mobile column lifts and four high‑rise stands from Mohawk Lifts LLC through a Sourcewell contract for $58,508.53, with waiver of bids under Home Rule authority. - During discussion, Councilman Seagers asked about vetting the contractor for the Opera House project, and Councilman Thibault inquired about training for the mobile lifts; staff confirmed experienced operators. Discussion Items – Settlement Agreement with Katlo Inc. (Public House) - The council returned to open session at 8:37 PM after an executive session on probable litigation related to Katlo Inc., which operated the Public House restaurant in the courthouse. - Mayor Turner summarized the situation: the restaurant closed unexpectedly, the city sought to recover losses and gain full control of the space. He described the settlement as the best option to move forward quickly and attract a new tenant. - Councilman Seagers (voted no) argued the settlement recovers only about $97,000 (including interest) of the $633,500 the city provided (a $350,000 non‑recourse loan plus $283,500 in compensation for construction delays). He preferred to risk another $100,000 to pursue a larger recovery and noted the lease already gives the city control of the space. - Councilwoman Ziemba stressed the ongoing economic harm to downtown businesses from the vacancy and supported the settlement to expedite a new restaurant. - Councilwoman McMahon noted that the $75,000 base settlement plus interest equals nearly $100,000, and that under the original lease the city would have received no cash beyond rent; thus the settlement yields a net gain. - Councilman Flynn echoed that the settlement provides a clean break and allows staff to focus on vetting new operators. - Executive Director Danielle Gully reported more than 12 inquiries, three letters of intent, and several other strong expressions of interest in the space. Key Outcomes - Consent Calendar: Approved unanimously after a friendly amendment to remove the May 21 executive session minutes. - Settlement with Katlo Inc.: Ordinance authorizing execution of a settlement agreement passed 6‑1 (Councilman Seagers dissenting). The settlement provides $75,000 plus interest (estimated total $97,000), return of equipment, and gives the city unrestricted control of the restaurant space. - Executive Sessions: The council held two closed sessions: one for probable litigation (Katlo Inc.) and one for the City Manager’s annual performance evaluation. No votes were taken in closed session. - Next Meeting: Scheduled for June 18, 2024, at 7:00 PM.

The Woodstock City Council met on May 21, 2024 at 7:00 PM in City Council Chambers. The meeting included a proclamation for National Public Works Week, unanimous approval of the consent agenda (with one item removed for separate consideration), extensive debate on street improvement funding and a change order for tennis court fencing and lighting, and a move into executive session. Proclamation - Mayor Turner read a proclamation declaring May 19–25, 2024 as National Public Works Week, honoring the Woodstock Department of Public Works. Consent Calendar The consent calendar included approvals of May 7, 2024 meeting minutes; warrants 4100 and 4101; minutes of the Arts Commission and Library Board; an ordinance amending the E-3 liquor license classification; an ordinance authorizing sale of surplus Opera House property; an ordinance adding a section on disposal of surplus city personal property; a resolution appropriating $1,525,000 in Motor Fuel Tax funds for street maintenance (May 2024 – April 2025); a resolution to induce redevelopment of 221-231 E. Calhoun St. (TIF 2); Change Order 1 for Emricson and Olson Park tennis courts (removed for separate vote); a Facade Improvement Program request for 346 Lincoln Ave. (up to $9,000); a contract for Opera House tuckpointing ($42,000); a linking agreement for rock salt at $97.72/ton; a contract for Reclamite application ($76,000); a contract for the 2024 Enhanced Streets Improvement Program – Alternate B ($5,644,160.22); an addendum for construction engineering services ($677,462); and approval of artist Amy Chott for the Emricson Park Fitness Court Mural. All items except the tennis court change order were approved unanimously. Public Comments No public comments were made. Discussion Items - Street Improvement Program and Funding: Councilmembers questioned whether water main replacement on Pleasant Avenue should be funded from the street bond or the water/sewer fund. Staff explained that combining projects saves money and that additional debt may be issued to avoid reducing the $10 million street program. The city’s percentage of poor-to-failed streets has dropped from approximately 40% to 30% since the program began. Council requested an updated Pavement Condition Index (PCI) assessment and a clear public dashboard showing road progress. The per-mile cost of reconstruction has risen to about $1.1 million, compared to $400,000 per mile for resurfacing in 2020. - Change Order 1 – Emricson/Olson Park Tennis Courts: The original contract was $751,343. Staff requested a change order increase of $127,000 for court lighting ($75,000) and black fencing ($52,000). Discussion centered on the value of black vs. silver fencing, the fate of already-purchased silver fencing ($40,000), and potential labor costs for future installation. The council voted to split the question. The lighting portion was approved unanimously (8–0). The fencing portion passed 5–2, with Councilmembers McMahon and Nearman voting no. - 346 Lincoln Facade Improvement: Council approved $9,000 for improvements at St. Mary’s Rectory, with the historical commission requiring non-vinyl siding. Some members advised caution about setting a precedent for amounts above the standard $5,000. - Opera House Tuckpointing: The $42,000 contract was awarded to Safe‑Way Tuckpointing. Council noted that archaic bond language (“know all men by these presents”) would be removed. - Emricson Park Mural: The Arts Commission’s selection of Crystal Lake artist Amy Chott’s “Bloom Where You Are Planted” was praised and approved. Key Outcomes - Consent calendar approved (all items except D6). - Change Order 1 split: lighting $75,000 passed 8–0; black fencing $52,000 passed 5–2. - Council moved into executive session (unanimous) to discuss pending litigation and purchase of real property. - Meeting adjourned; next regular meeting scheduled for June 4, 2024 at 7:00 PM.

The Woodstock City Council convened on May 7, 2024, at 7:00 p.m. in City Council Chambers. The meeting featured presentations by Project Lead the Way students, proclamations for National Police Week and retirements, a donation to the police department, and a consent agenda with several items pulled for separate discussion. Council also received an update on the Route 47 funding gap and introduced a new Parks and Recreation Director. Consent Calendar - Acceptance of Minutes: April 16, 2024 City Council minutes (corrected to reflect Woodstock City Hall location) and Executive Session minutes approved. - Warrants: 4098 and 4099 approved. - Minutes and Reports: Environmental Commission (April 4, 2024), Library Board of Trustees (Special Meeting October 12, 2023 and February 8, 2024), Plan Commission (Special Meeting March 7, 2024 and March 21, 2024), Police Pension Board (January 30, 2024) accepted. - Manager’s Report No. 248: Items approved include nominations to boards and commissions (248a), zoning variation at 675 Oak Street (248b), liquor code amendment for space expansion (248e), MCMRMA bylaw changes (248f), FOP Collective Bargaining Agreement Unit A 2024-2028 (248g), contract award for Park in the Square electric upgrades ($114,160) (248h), contract award for Intergenerational Inclusive Playground in Emricson Park ($1,087,715) (248i), contract award for Water Well 13 ($497,461) (248j). Items 248c (zoning variation 359 S. Madison), 248d (rezoning 400 St. John’s Road), and 248k (sewer cleaning contract) were removed for separate discussion. Public Comments & Testimony - No members of the public addressed the council on non-agenda items. Discussion Items - Project Lead the Way Presentations: Two student groups presented: - Solar Panel Installation for Wastewater Treatment Facilities: Proposed installing solar panels at the North and South plants to reduce energy costs and carbon emissions. Options included powering 90% of the North plant ($988,000, 2,000 panels) or 5% ($50,000, 60 panels), and similar options for the South plant. Council members praised the presentation and asked about ROI, maintenance, and grants. - Walkability Improvement Project: Proposed solutions include a 50/50 sidewalk replacement program, colorful crosswalks ($24,500 for materials), a website (WalkWise) for reporting issues, and a city ordinance to maintain walkability scores. The group won Project Lead the Way’s national High School Community Impact Award. Council members expressed support and discussed implementation challenges. - Donation to Woodstock Police Department: Ron Giordano presented a check for a rifle-rated protective shield, adding a third shield to the department’s inventory. Chief thanked the donor and noted a prior similar donation from MBI. Council recognized the gesture. - Proclamations: - National Police Week (May 12-18): Proclamation read and presented to the police chief. - Donna Limbaugh Retirement: Recognized for 34 years of service in the Building and Zoning Department; proclamation noted her leadership and humor. - Dave Zinnen Retirement: Recognized for 27 years as Recreation Director; proclamation highlighted achievements including Emricson Park walking path, Waterworks, and youth basketball programs. - Council Comments: Councilman Nearman reported on a trip to Springfield to secure $10 million in state funding for the Route 47 project, citing inflation-driven cost increases. He credited the city’s lobbyist and local legislators for support. Council also discussed the city attorney’s involvement. - Removed Consent Items: - Item D3 (Zoning Variation – 359 S. Madison Street): Council debated converting a single-family home to a two-family use. Staff had no recommendation. Council approved with an additional condition requiring the gravel driveway to be paved within an administratively determined timeframe. Motion passed 7-0. - Item D4 (Rezoning – 400 St. John’s Road): Request to rezone from B4 Office to B3 Service and Retail to allow a salon. Councilman Nearman expressed concern about future auto mechanic or used car lot uses. Council voted to approve 7-0 and directed staff to propose zoning amendments to make auto repairs a special use, with a target of July 2024. - Item D11 (Contract Award – FY24/25 Sewer Cleaning): Postponed to time indefinite at staff’s request pending further vendor investigation. Motion passed 7-0. - New Parks and Recreation Director: Mark Pentacost was introduced and welcomed. He previously served in Hanover Park, Belvidere, and Kane County Forest Preserve. Key Outcomes - Consent Calendar Approved: All items except D3, D4, and D11 were approved in a single motion (7-0). - Item D3 Approved: Zoning variation for 359 S. Madison Street granted with condition of paved driveway (7-0). - Item D4 Approved: Rezoning of 400 St. John’s Road to B3 district (7-0). Council directed staff to amend the UDO to make auto repair a special use by July 2024. - Item D11 Postponed: Sewer cleaning contract delayed indefinitely (7-0). - Route 47 Funding: Council will continue lobbying for $10 million in the state budget; a letter of support from Local 150 was received. - Proclamations and Donation: Accepted and recorded. - Next Meeting: Executive Session on May 20, 2024 at 2:00 PM, and regular meeting on May 21, 2024.