Public Meetings - Woodstock, Illinois

The Woodstock City Council convened at 7:00 p.m. on Tuesday, March 4, 2025, in City Council Chambers. Six of the seven council members were present (Councilman Seegers absent). Highlights included a Music in Our Schools proclamation, swearing-in ceremonies for three police officers, public comments on the Woodstock Recreation Center renovation, and unanimous approval of the consent calendar after one item was postponed. Proclamations and Swearings-In - Mayor Turner presented a proclamation recognizing March 2025 as Music in Our Schools Month. Councilman Tebow read the proclamation, and two Woodstock North High School students performed a piece from their solo and ensemble event. - Police and Fire Commission Commissioner Ron Giordano administered the oath of office to Sergeant Adam Schraw, Detective Sergeant Robby Branum, and Deputy Chief George Kopulos. Mayor Turner congratulated them and thanked their families. Public Comments & Testimony - Gordon Venn (301 West Judge St.) announced a March 10 city council candidate forum at Woodstock Public Library, sponsored by the Democratic Party of McHenry County. - Phil Van Reeth, a 24-year Woodstock resident and long-time Rec Center member, opposed the proposed removal of the racquetball court as part of Rec Center revamping. He said the process lacked due process, with no signs or notices to users; questioned whose input guided the proposal; asked for multiple options from the architects; and noted it is the last racquetball court in McHenry County, with players traveling from Rockford. Mayor Turner and Danielle Gully responded that a 2022 member survey was conducted, building-code requirements for pool mechanical rooms drove the redesign, and budget pressures and grant limits constrained options. They acknowledged communication was imperfect and offered to share the survey results. Discussion Items - 318 S. Tryon Street zoning change: Councilwoman Zamba asked about the timing of the rezoning request. Property owner Terry Dorch (1540 Bull Valley Drive) said the goal was to keep the same five-unit footprint so lenders would provide financing, because the current legal nonconforming status prevented rebuilding after a fire. Council members noted that the decision was narrow and praised Dorch as a good steward of the property. - Downtown Master Plan professional services agreement: Councilwoman McMahon urged an actionable plan, not a shelf document. Matt Cole of The Lakota Group said the firm prepares plans with implementation strategies and follow-up. Councilman Tebow asked the consultants to bring creative outside ideas. Staff noted funding would come from the TIF fund, with approximately $50,000 expected this year and $100,000 next year, previously allocated for Benton Street improvements, which have been delayed while working with ComEd. Consent Calendar - The consent calendar included minutes from February 18, 2025; warrants 4138 and 4139; commission minutes; a property tax abatement ordinance; zoning amendments/variations for 318 S. Tryon Street and 708 Washington Street; a massage establishment licensing ordinance; the Downtown Master Plan agreement; and a $3,372 Facade Improvement Program allocation for 132-134 Cass Street. - Councilman Tebow removed item D4 (massage establishment licensing) for separate action; the remaining consent calendar was approved unanimously. Key Outcomes - Consent calendar approved unanimously (6-0) as modified. - City Council voted unanimously (6-0) to postpone item D4, the Massage Establishments Licensing ordinance, to the March 18, 2025 meeting for additional review. - Three police officers were sworn into new ranks. - The Music in Our Schools Month proclamation was adopted without objection.

The Woodstock City Council met on Tuesday, February 18, 2025, at 7:00 p.m. in City Council Chambers. Deputy Mayor Flynn presided in the absence of Mayor Turner, Councilwoman Ziemba, City Manager Stelford, and Director Teat, who were in Springfield seeking additional state funding for Route 47. Only four council members were present, requiring unanimous votes for all action items. Public Comments & Testimony - Kathy, a Woodstock resident, expressed concern that the planned renovation of the Woodstock Recreation Center would remove the remaining racquetball court. She stated that she and other racquetball, handball, and wallleyball players felt slighted and urged the Council to keep the court. - Mark, a City staff member, explained that the current draft floor plan removes the racquetball court to create additional program space and potentially allow a second floor. He noted that the court currently has a 23% occupancy rate during operating hours (about 6 hours of 18 hours open), up from 17% post‑COVID. While 50–60% of racquetball use comes from non‑resident paid members, the court is the last remaining one within 20 miles and is rarely used for its intended purpose. The space would be repurposed for a new entrance, registration area, socialization space, expanded fitness area, and future second‑floor programming. Council Comments - Councilwoman McMahon promoted the “Firelight Family Walk” event on March 7, 2025, from 6:00 p.m. to 9:00 p.m. at Emmerkson Park, featuring an illuminated path, hot chocolate, and a fire (free for all ages, children under 16 must be with an adult). - Councilman Tebow commended Public Works for snow clearing efforts. Consent Calendar The Council approved the consent calendar (Items A through D3) unanimously, with Item D2 removed for separate discussion. The consent items included: - Approval of City Council minutes from February 4, 2025. - Approval of warrants 4136 and 4137. - Receipt of HR monthly reports for September–December 2024 and January 2025. - Manager’s Report No. 265 (excluding D2): Ordinances for property tax abatements on various bond series (2016 water/sewer refunding; 2020A, 2021, 2022A, 2022B, and 2024 general obligation bonds). - Ordinance establishing Special Service Area (SSA) No. 17 for Riverwoods Subdivision. During discussion of the consent calendar, Ruth (staff) identified a scrivener’s error in the SSA ordinance: an incorrect legal description reference to 135.06 acres (5,881,025 sq. ft.) that had been carried over from an earlier annexation agreement. She confirmed the corrected legal description (about 132 acres) is in the ordinance and that the erroneous square footage and acreage references would be removed from the final version. The Council noted the correction and affirmed the consent calendar. Discussion Items Item D2 – First Amendment to Redevelopment Agreement (KEBB CS‑WK, LLC) - Councilman Seegers requested removal of this item for separate discussion. He expressed concern about the City’s past experience with the Die‑Cast Center project, where time and staff resources were spent without a financial commitment from the developer. He asked whether the City could retroactively require non‑refundable security from the developer to protect against future delays. - Jessica (staff) responded that retroactive requirements would be difficult and that the amendment was requested because of delays on both sides: the City’s hotel feasibility study took 30–45 days longer than expected, and the developer’s architectural and design work also faced delays. She noted the developer has submitted preliminary design materials and that the City has full confidence the project will proceed. - Alex, the developer (KEBB CS‑WK, LLC), stated that the company is fully committed and expects to meet all deadlines ahead of the amended schedule. He noted that the design process alone costs $150,000–$250,000, demonstrating their financial investment. - Councilman Seegers acknowledged the explanation but warned that he would not support future time extensions without a financial commitment from the developer to offset City staff costs. - Councilman Tebow echoed the sentiment, emphasizing that such protection should be included in initial development agreements moving forward. The Council unanimously approved the First Amendment to the Redevelopment Agreement with KEBB CS‑WK, LLC, modifying project milestone dates by 90 days due to unforeseen delays. Key Outcomes - The consent calendar (Items A through D3) was approved unanimously with the scrivener’s error noted for correction. - Item D2 (First Amendment to Redevelopment Agreement with KEBB CS‑WK, LLC) was approved unanimously (4‑0). - Future agenda items were acknowledged with no action taken. - The meeting adjourned at an unspecified time; the next meeting is a Budget Workshop on February 25, 2025, at 5:30 p.m.

The Woodstock City Council convened on February 4, 2025, at 7:00 p.m. in City Council Chambers. The meeting included a proclamation for Black History Month, public comments regarding proposed redevelopment, council reports on the successful Groundhog Day celebration, and a consent agenda with ten items. One item (D10 – Temporary Garbage Financial Assistance Program) was pulled for separate discussion and approved by a 4-2 vote. Consent Calendar - Approved unanimously (6-0) all items A through D9, including: - Acceptance of January 21, 2025 City Council and Executive Session minutes. - Warrants 4134 and 4135. - Minutes from the Cultural and Social Awareness Commission (January 6, 2025) and Woodstock Public Library Board of Trustees (November 14 and December 12, 2024). - Manager’s Report No. 264 items: - Ordinance amending City Code regarding residential garbage, recycling, and yard waste disposal (D1). - Ordinance authorizing eminent domain proceedings for 101–109 S. Jefferson Street (D2). - Ordinance extending the Northern Illinois Purchasing Cooperative intergovernmental agreement (D3). - Ordinance amending City Code on disposal of surplus personal property (D4). - Ordinance approving a lease with TurnKey Digital at the Old Courthouse Center (D5). - Ordinance modifying the K-1 liquor license classification (D6). - Ordinance creating a new K-1b.15 liquor license for Clayworkers’ Guild d/b/a Artisans on Main (D7). - Renewal of Intergovernmental Agreement for the McHenry County Gang Task Force (D8). - Mayor’s nominations for appointments to boards and commissions (D9). Public Comments & Testimony - Mary Beth Walsdorf (1135 Donegal Court, Woodstock) spoke in opposition to the city’s plan to remove three businesses—Unique Nails, Woodstock Dance Academy, and Stuart Cleaners—on East Calhoun Street to provide a parking lot for a hotel. She emphasized the businesses’ long history (Stuart Cleaners celebrated 10 years under owners Roberta and Maria Diaz in January 2025) and called on the Council to prioritize business retention. She also noted the convenience of these in-town amenities for residents and highlighted that hotel guests would benefit from having a cleaners, nail salon, and dance studio within walking distance. Discussion Items - Proclamation – Black History Month (February 2025): Jose Rivera, a longtime member of the Social and Cultural Awareness Commission, accepted the proclamation. Councilman Nearman recommended the book “Project 1619.” - Council Comments – Groundhog Day Celebration: Multiple council members praised the February 2, 2025 Groundhog Day event. Councilwoman McMahon reported: - 353 pub crawlers visited 12 locations. - First annual Groundhog Day 5K held by the Woodstock Backers. - 700 drinks to world peace sold at Squire on the Square on Sunday; 100 on Saturday. - A bags tournament raised $1,000 for Warp Corps. - Woodstock Willie volunteers contributed 35 hours each (70 total handler hours). Mayor Turner and others highlighted the economic boost for square businesses during a traditionally slow period, extensive media coverage, and the need for a sound system upgrade at the square. - Consent Calendar Item D1 (Refuse Ordinance): Councilman Nearman noted that residents cannot place hazardous waste or white goods in regular pickup and suggested improved communication on the city website. - Consent Calendar Item D2 (Eminent Domain): Councilwoman McMahon requested that the record reflect three attempts to negotiate with the landowner before the ordinance was brought forward. Mayor Turner clarified that approval does not preclude further negotiations. - Consent Calendar Item D6 (Liquor License Modification): Councilwoman Ziemba commended staff for a creative solution that subdivided the K-1 license into three categories to meet business needs. - Item D10 – Temporary Garbage Financial Assistance Program (Pulled): Councilwoman McMahon expressed concern that the qualification criterion—SNAP guidelines (165% of federal poverty level)—would exclude many families experiencing hardship. She noted that 46% of School District 200 students receive fee waivers (free or reduced lunch). City Manager Roscoe Stelford III explained the program: - 8,000 residential housing units are subject to the new MDC contract. - 5,200 are already served by the current contract, leaving 2,800 potential new customers. - Maximum exposure was estimated using two models: McHenry County SNAP rate (6.7% = 188 households) and state average (15.7% = 440 households), with a worst-case annual cost of $53,200. - The program covers half the estimated cost increase (about $5.17/month for non-seniors). - Staff recommended SNAP eligibility as a clear, objective line, with some discretion for changed financial circumstances. Several council members supported the staff proposal as a starting point, while Councilwoman McMahon sought a higher eligibility threshold and possibly a two-tier benefit. She also requested paper application options. The item was not postponed. Key Outcomes - Consent Calendar (Items A–D9): Approved unanimously (6-0). - Item D10 – Temporary Garbage Financial Assistance Program: Approved by a vote of 4-2 (Councilwoman Ziemba and Councilwoman McMahon opposed). The program will provide a subsidy equal to half of the cost increase for eligible residents meeting SNAP guidelines, with staff discretion for special circumstances. The city will use paper copies in addition to an online form. The program is reviewed after one year. - Future Agenda Items: The next meeting on February 18, 2025, will have a light agenda; Mayor Turner and Councilwoman Ziemba will be absent due to a trip to meet with state legislators regarding Route 47 funding. A quorum of four members will be required for action.

The Woodstock City Council met on Tuesday, January 21, 2025, at 7:00 p.m. in City Council Chambers. Six of seven council members were present; Councilman Tebow was absent. The meeting included a Groundhog Day proclamation, presentations on Real Woodstock and the Downtown Development Plan, approval of the consent calendar with one item removed, a capital improvement program transmittal, an executive session on property acquisition, and postponement of the eminent domain ordinance to a future meeting. No members of the public offered comments during the public comment periods. Proclamation: Groundhog Day - Mayor Turner, joined by Woodstock Willie and the Groundhog Day committee led by Rick Belairs, presented a proclamation declaring February 2, 2025 as Groundhog Day in the City of Woodstock. - The proclamation recognized the 1993 film, the annual Woodstock Groundhog Days tradition since 1995, and the return of Stephen Tobolowsky. The celebration runs January 30 through February 2, 2025. - The council adopted the proclamation without objection. Rick Belairs thanked the city for its support, noting this year includes more events than ever, including a 5K with over 300 registrants, more than half from out of state. Consent Calendar - The consent calendar originally included the December 17, 2024 City Council minutes; warrants 4130–4133; minutes and reports from the Arts Commission, Historic Preservation Commission, Parks and Recreation Commission, Plan Commission, and Opera House Advisory Commission; and Manager’s Report No. 263 items. - Manager’s Report items included the zoning map amendment at 200 E. Judd Street from M1 to B2C, the Joyce Nardulli advocacy agreement, the Local 150 collective bargaining agreement for May 1, 2025 through April 30, 2027, and board and commission nominations. - Item D2 (eminent domain ordinance for 101–109 S. Jefferson Street) was removed for separate consideration at Councilman Nearman’s request. - The remaining consent calendar items were approved unanimously on a single motion, with six votes in favor and Councilman Tebow absent. Real Woodstock Update - Marketing Manager Maddie, along with Heather and Danielle, presented an update on the Real Woodstock tourism marketing program. - Highlights included website itinerary and events page upgrades, search engine optimization, influencer partnerships, short-form video, a new Pinterest account, retail merchandise, transit advertising, billboards, and the Placer AI foot-traffic analytics tool. - Key metrics reported: active website users increased 246% over 18 months; Facebook reach increased 158%, visits 466%, and follows 19%; Instagram reach increased 8%, visits 78%, and follows 60%. Placer AI costs $20,000 per year. - The current fiscal year marketing budget for Real Woodstock is $140,000 for advertising, plus staff salary estimated around $200,000–$220,000. - Council members praised the program. Councilman Nearman said the marketing directly supports economic development and his own property investment activity, calling it good business for Woodstock. Downtown Development Plan Progress Report - Economic Development Director Jessica Erickson presented a progress report on the 2019 Downtown Development Plan. - She noted the plan’s four core objectives: strengthening the civic and cultural heart, residential growth, strengthening the central business district, and preserving historic character. - She cited achievements including courthouse and Opera House renovations, the MCC Catalyst campus, Woodstock Square Apartments, infrastructure investments, and the announced Calhoun Street Hotel. - Erickson discussed challenges from e-commerce, COVID-19, inflation, construction costs, housing affordability, and shifting tourism expectations. - Future opportunities identified included strategic site activation, expanding residential density, enhancing public spaces and connectivity, growing tourism, leveraging alternative financing tools, and updating the downtown master plan. - The city has issued an RFP for a downtown master plan consultant; it was published January 7, proposals are due January 31, and a professional services agreement is expected February 18. - An RFEI for the DICAS site is expected to go to market the following week. - Councilwoman Melissa questioned how the proposed railroad yard and increased train crossings could affect downtown access; Erickson said transportation and multimodal connectivity are included in the downtown master plan RFP. Capital Improvement Program Transmittal - City Manager Roscoe Stelford presented the FY2025/26–FY2034/35 Capital Improvement Program (CIP). - The plan projects $194.5 million in revenues including transfers, financing about $186.9 million in spending over ten years. - Streets are the largest CIP category at $57 million over ten years. The plan includes Route 47 improvements, EPA mandates for phosphorus and lead service lines, grant matches, and about $9.9 million in anticipated grant funding. - PFAS/PFOS costs are not yet quantified. - Stelford explained that department heads and staff develop the plan, and council has final authority over which projects are funded. The CIP will be posted online the next morning and discussed at a future budget workshop in mid-February. Item D2: Eminent Domain – 101–109 S. Jefferson Street - Councilman Nearman raised concerns about using eminent domain, saying the owner does not want to sell and the city should avoid appearing as a bully. - Mayor Turner and City Manager Stelford responded that negotiations have been ongoing since July 2024, the owner has not accepted an offer or provided a counteroffer supported by an appraisal, and the independent appraisal supports the city’s position. - The city attorney noted that the council is bound by a non-disclosure agreement regarding negotiation details, and that purchase discussions could be held in executive session under the Open Meetings Act (5 ILCS 120/2C5). - The council voted unanimously to move the item after the CIP discussion and then entered executive session at 8:56 p.m. - After returning to open session, the council voted unanimously to postpone Item D2 to a time certain at the February 4, 2025 meeting. Key Outcomes - Adopted the Groundhog Day proclamation without objection. - Approved the consent calendar unanimously, excluding Item D2. - Voted unanimously to move Item D2 to later in the meeting, then entered executive session unanimously to discuss real property acquisition. - Voted unanimously to postpone the eminent domain ordinance for 101–109 S. Jefferson Street to February 4, 2025. - Received the ten-year Capital Improvement Program transmittal; a budget workshop will be scheduled in mid-February. - Council requested future agenda items including a revolving loan fund discussion, landlord/rental safety regulations, and continued food truck policy discussion. - The meeting adjourned to the next regular meeting on February 4, 2025, at 7:00 p.m.

This regular meeting of the Woodstock City Council took place on December 17, 2024, at 7:00 p.m. The meeting included presentations, a community survey review, public comments, consent agenda approvals (with several items pulled for separate discussion), and financial reports. The council debated and ultimately approved a settlement agreement with MobCraft Beer, Inc., a public art project agreement, and a professional services agreement for the Recreation Center Phase 1 design services, among other items. The meeting adjourned at approximately 9:46 p.m. Presentations - Friends of the Old Courthouse: Julie Miller, president, along with board members, presented a $3,200 donation to the city for holiday decorations at the Old Courthouse Center. The group also highlighted ongoing projects: selling merchandise, a rotating exhibit on the first floor, working on a history book of the courthouse, planning an audio tour (15-20 stops), and sorting stored items from the courthouse. They thanked public works and finance staff for assistance with installation. - 2024 Community Survey Results: Heather and Jonathan from the marketing team presented survey results. The survey was conducted July 15 – August 15, 2024. Key points: participation increased 72.5% to 10.5% of the population; completion rate rose to 88%. Net Promoter Scores (NPS) declined for parks, waterworks, the opera house, library, and overall living in Woodstock, while the recreation center saw a slight improvement. The most common feedback requested improved roads/infrastructure, bike lanes, and housing. A public commenter requested adding an environmental/green measures component to future surveys. Public Comments & Testimony - Anthony Alfaro (Woodstock resident): Proposed creating an “Open Doors” self-guided tour of historic buildings in Woodstock, modeled after similar events in Chicago and other suburbs. He noted his walking tour in October brought 20 Chicagoans who spent money locally. He offered to help organize the event. - Andrew Salantano (2116 Green View Drive): Updated the council on a project with Project Lead the Way high school students, who are inventorying city signage and exploring new sign designs. He also mentioned students were given a hypothetical $1 billion to spend on Woodstock; ideas included a carousel for shopping areas. - Arlene Lines (owner, Read Between the Lines): Shared a positive story about out-of-town customers (Crystal Lake residents) who frequently visit Woodstock, praising the city’s sense of community and events. She thanked the city and chamber for their efforts. Consent Calendar - Approved items (motion by Councilman Flynn, second by Councilwoman McMahon, passed 6-0): All items A through D 9 except D3, D5, D6, and D10 (removed for separate consideration). Items included: approval of minutes, warrants, minutes and reports from various boards, appointments to boards and commissions (Item D1), lease with Naturally McHenry County (D2), CDBG application for Raintree Park active transportation project (D4), contract awards for engineering services (D7), water softener salt (D8), wastewater sludge hauling (D9), and employee benefits transmittal (D10 – moved to separate action). Discussion Items - D3 – Settlement Agreement – MobCraft Beer, Inc.: Councilman Seegers pulled this item, expressing concerns about the city’s revolving loan fund, noting this was the second default. After discussion, the council voted to approve the settlement to allow the city to move on quickly. Motion by Councilwoman McMahon, second by Councilman Flynn, passed 6-0. - D5 – “Love is Love” Public Art Project Agreement: Councilwoman McMahon recused herself as president of Woodstock IL Pride NFP. The council approved the resolution authorizing the city manager to execute the release and assumption of responsibilities agreement. Motion by Councilman Flynn, second by Councilwoman Zemba, passed 6-0. - D6 – Professional Services Agreement – Recreation Center Phase 1: Councilman Nearman raised concerns about the $424,250 fee (12.9% of project cost). Staff explained the complexity of the renovation, the tight timeline due to the IDNR PARC grant (2.8 million), and that negotiation had already reduced the fee slightly. After extensive debate, the council approved the agreement to avoid jeopardizing the grant. Motion by Councilman Flynn, second by Councilman Seegers, passed 6-0. - D4 – CDBG Application – Raintree Park Path: Councilman Nearman suggested a meandering path instead of a straight line, possibly using crushed limestone. Staff agreed to explore options while ensuring ADA compliance and grant eligibility. - D9 – Sludge Hauling Services: Councilman Nearman noted the cost will double in two years and suggested exploring in-house hauling to control costs. Key Outcomes - Consent Calendar approved (all items except D3, D5, D6, D10) – passed 6-0. - D3 – MobCraft Settlement – Approved 6-0. - D5 – Love is Love Public Art Project Resolution – Approved 6-0 (McMahon recused). - D6 – Recreation Center Phase 1 Professional Services Agreement ($424,250) – Approved 6-0. - D10 – Employee Benefits for 2025 – Approved 6-0 (Mayor Turner recused). - Quarterly Financial Reports – Accepted as presented; sales tax up 2%, income tax up $50,000 over budget, building permit revenue at 86.1% of budget (with no new home permits in Q2). - Future Agenda Items: A discussion on the city’s revolving loan fund will be scheduled for a future meeting. The mayor noted a possible trip to Springfield on February 18, 2025, regarding Route 47 utility cost assistance.

The Woodstock City Council met on December 3, 2024, at 7:00 p.m. The meeting included public comments, approval of a consent calendar with one item removed for separate discussion, a property tax levy ordinance, and a discussion on mobile food truck regulations. The council voted unanimously on all action items and set direction for future food truck policy. Consent Calendar - Items Approved Unanimously: The consent calendar (items A through D2, excluding D1) was approved by a single motion. This included acceptance of minutes from November 19, 2024, warrants 4126 and 4127, and minutes/reports from various boards and commissions. Also approved were Manager’s Report items: Contract Award for 2025 Liquid Alum (Affinity Chemical, $408/ton) and Ordinance for 2024 Property Tax Levy (D1) was removed for separate consideration. Public Comments & Testimony - Gordon Venn (301 West Judge Street) raised concerns about pedestrian safety and crosswalk conditions on Southeast Wood Drive near Country Club Road. The mayor explained that Route 47 is a state highway, and IDOT controls improvements; a widening project starting next year may enhance crosswalks. - Lou Ness (466 West Jackson) expressed gratitude from Woodstock American Legion Post 412 for a proclamation from the council in the prior month. Discussion Items Property Tax Levy (Ordinance 2024- – D1 removed from consent) - Councilwoman McMahon requested removal to discuss the 11.3% increase in the city’s portion of property taxes. Mayor Turner and City Manager Roscoe Stelford explained that the increase consists of a 3.4% PTELL inflationary increase for operations and an additional 7–8% dedicated to funding the 2021 road program ($56 million in bonds). For a $200,000 home, the city’s share would rise from about $1,200 to $1,350 per year (approximately $120/month). The council noted that Woodstock had not taken PTELL increases for ten years (2010–2020) and had reduced the city’s property tax levy by 10% in 2017. Council members emphasized that the increase is necessary for infrastructure and that the city’s portion represents about 15–17% of total property taxes. The ordinance to levy $10,177,518 for calendar year 2024 (to fund FY25/26 budget) passed unanimously. Mobile Food Truck Discussion - Mayor Turner introduced the discussion, noting the need to balance resident demand for food trucks with concerns from brick-and-mortar restaurants. City Manager Stelford and staff reviewed 2024 operations, including licensing issues, enforcement challenges, and complaints from downtown businesses. Council members expressed strong support for protecting existing restaurants, citing higher overhead costs and unfair competition. Suggestions included tiered regulations based on event size, requiring a sponsor, flat annual fees ($100), window stickers for enforcement, and requiring food trucks to pay sales tax to Woodstock. Staff will gather input from stakeholders and bring a revised ordinance for consideration in February 2025. Key Outcomes - Consent Calendar (excl. D1): Approved unanimously. - 2024 Property Tax Levy (D1): Approved unanimously (7-0) after discussion. - Mobile Food Trucks: Council directed staff to develop a revised ordinance that prioritizes brick-and-mortar businesses, improves enforcement (e.g., mandatory sponsorship, visible permits, penalties for non-compliance), and establishes tiered rules for events. Staff will present a proposal in February 2025. - Next Meeting: December 17, 2024, at 7:00 p.m.

The Woodstock City Council convened in regular session on November 19, 2024, with six council members physically present. The council voted to allow Councilwoman Melissa McMahon to participate remotely by Zoom/conference call, bringing participating membership to seven. The agenda included employee service awards, a retirement proclamation, the 2024 Woodstock Water Works pool report, the FY23/24 audit presentation, council comments, a single consent agenda, and an executive session for the City Manager's mid-year performance evaluation. Employee Service Awards and Retirement Proclamation - The Mayor and City Manager Roscoe Stelford presented service awards to city employees reaching 5, 10, 20, 25, 30, and 35 years of service. Recipients included police officers, detectives, maintenance workers, library staff, code inspectors, and other city employees. - The council honored Deputy Chief Robert Pritchard with a retirement proclamation after 30 years with the Woodstock Police Department, beginning September 9, 1994. The proclamation cited his service as a detective, sergeant, lead homicide investigator, commander of the Major Crash Assistance Team, drone program creator, and leader on department technology and accreditation work. - Deputy Chief Pritchard thanked his colleagues, the council, and his family, and urged continued community support for law enforcement. Woodstock Water Works 2024 Pool Report - Recreation Director Mark Pentecost reported unaudited 2024 results for Woodstock Water Works. Attendance was 41,441, exceeding the pre-COVID high of 38,755 recorded in 2018. Pass sales attendance increased by 34%, and general revenues reached $424,606, an increase of more than $60,000 over the prior year. - Direct revenues exceeded direct expenses for the first time since COVID, and revenues per visit exceeded expenses per visit for the first time in the city's records. Pentecost noted the numbers were still fluid because the fiscal year was not complete. - Staff recommended an approximately 15% increase in resident pass prices. Non-resident passes were described as already high compared with regional counterparts, so no non-resident increase was proposed. - Council members praised the businesslike management of the pool and asked about extending evening hours for working families. Pentecost cited lifeguard staffing, morning swim team and lessons, and evening rentals as constraints. Concession revenue of $3,800 came from an outside contract that has expired; the city is exploring bringing concessions in-house. FY23/24 Annual Comprehensive Financial Report and Audit Presentation - Jim Savio of Sikich presented the city's FY23/24 Annual Comprehensive Financial Report and the auditor's communication to council. The city received an unmodified, or "clean," opinion on its basic financial statements. - No material weaknesses, significant deficiencies, or instances of noncompliance were reported. The Yellow Book report was required under the Illinois Grant Accountability and Transparency Act because the city expended more than $500,000 in state and federal funds. Sikich also issued unmodified opinions on the related GATA year-end report and the TIF compliance report. - In the general fund, revenues were about $15 million, essentially flat year over year; expenditures increased by about $900,000; the excess of revenues over expenditures was about $6.3 million; and the net change in fund balance was zero as planned. The prior-year surplus of about $2.4 million was transferred to the capital improvement program. - The IMRF pension funded ratio was 92.65%, while the police pension fund's funded ratio rose from about 63% to about 65%. Total debt declined by about $2 million in FY24; staff clarified that no new debt was issued in FY24 because the city had issued two years' worth of debt in 2022 and was beginning repayment. The decline in per-capita debt as a percentage of EAV was partly due to increased EAV. - One council member asked what normal debt-per-capita and debt-to-EAV benchmarks are. Savio said the range varies and that such benchmarks are more of a ratings-agency question than an auditor question. Public Comments & Testimony - No members of the public came forward during the floor-discussion public comment period or during the consent-agenda comment opportunity. Council Comments - Councilwoman Ziemba thanked first responders and community organizations after the apartment fire on St. John's Road a week before the meeting, noting that one resident died, multiple residents were hospitalized, and dozens were displaced. The Mayor added that the Community Foundation of McHenry County seeded a $10,000 relief fund, was accepting tax-deductible online donations, and had raised nearly $30,000. - Councilwoman Ziemba also noted that World Atlas named Woodstock one of "Nine of the Most Captivating Small Towns in Illinois," using a Main Street photo as the article's leading image. - Council members praised the Opera House's event with Henry Winkler and the arrival of the Santa Hut on the square, with a holiday lighting reveal planned for the Friday after Thanksgiving. Consent Calendar - The consent calendar consisted of Items A through D7. No council member or member of the public requested removal of any item. - The single consent motion was made by Councilman Flynn, seconded by Councilman Nearman, and passed unanimously by roll call, 7-0. - Routine items included approval of the November 5, 2024, City Council minutes; warrants 4124 and 4125; Environmental Commission minutes from October 3, 2024; and Woodstock Opera House Advisory Commission minutes from August 20 and September 24, 2024. - Manager's Report No. 260 items approved as part of the consent agenda were: - Ordinance granting sign variations for a wall sign at 118 E. Calhoun Street (Escape Room); - Ordinance adopting the Parks and Recreation Master Plan 2024; - Ordinance authorizing purchase of property at 225 and 231 E. Calhoun Street; - Ordinance authorizing a purchase and sale agreement with 2018 IAVF Prairie View LLC for 411 Leah Lane ("Prairie View"); - Ordinance approving a first amendment to the Graham Property redevelopment agreement; - Ordinance repealing the Chicago Hubs Realty redevelopment agreement (Resolution No. 22-R-30 and Ordinance No. 24-O-07); - Contract awards for South Wastewater Treatment Plant phosphorus improvements: $4,741,600 to Manusos General Contracting, Inc. for construction and $391,500 to Trotter and Associates, Inc. for construction project management. Discussion Items - D2 - Parks and Recreation Master Plan 2024: Christina Betts recognized staff, consultants, commissioners, and administrative analyst Nicole Luakowski. Council members asked about ice skating rink and skate park priorities; staff said these amenity types came up during community engagement and remain under consideration. An update noted the intergenerational playground is mostly built, but the parking lot is weather-dependent and may remain gravel until spring. - D4 - Prairie View/411 Leah Lane: The Mayor described the over-$1 million purchase as still subject to due diligence, but potentially a valuable community asset at a relatively low cost compared with building a new recreational facility. - D5 - Graham Property: The Mayor said the amended redevelopment agreement helped produce improvements to a private cut-through road used as a public thoroughfare, and that the road was nearly complete. - D6 - Chicago Hubs Realty: The Mayor said CHR was a good partner but could not secure financing, so the city is ending the exclusive redevelopment agreement and will market the property for other development while remaining open to future discussions with CHR. - D7 - Wastewater phosphorus improvements: Council members noted the state structured compliance options with sharply higher costs if deferred. Public Works staff explained that the approved option addresses phosphorus now, while later options would add biological treatment and potentially nitrogen removal. The Mayor said future water and sewer rate adjustments may be needed to pay for the mandate. Executive Session - The council unanimously voted to enter executive session under 5 ILCS 120/2(c)(1) for personnel matters, specifically the City Manager's mid-year performance evaluation. After reconvening in open session, no action was reported. Key Outcomes - Approved Councilwoman McMahon's remote participation. - Received the FY23/24 audit presentation with unmodified opinions and no material weaknesses reported. - Approved the entire consent agenda unanimously, including the Parks and Recreation Master Plan, the Prairie View purchase agreement, the Graham redevelopment amendment, the Chicago Hubs Realty repeal, and the wastewater phosphorus contracts. - Held an executive session for the City Manager's mid-year performance evaluation. - Reviewed future agenda items for the December 3 and December 17 meetings and adjourned to the next regular meeting on December 3, 2024, at 7:00 PM.

The Woodstock City Council met on November 5, 2024, at 7:00 PM in City Council Chambers. The meeting included a proclamation for Veterans Day, approval of a consent calendar (with one item deferred), and a vote on a new ten-year garbage services contract with MDC Environmental Services. Council also discussed property tax levy estimates, street maintenance, and future agenda items. Proclamation & Public Comments - Mayor Turner read a proclamation recognizing November 11, 2024 as Veterans Day and designating November 4–11 as Operation Green Light, during which the old courthouse center will be illuminated in green, and on November 11 the lights will change to red, white, and blue. Residents were encouraged to display a green light in their windows. Keith Lines and Rick Prescott accepted the proclamation on behalf of veterans. - No public comments were made during the public comment periods for non-agenda items. Consent Calendar - The consent calendar included items A1 through D11 (acceptance of minutes, warrants, commission minutes, Manager's Report No. 259 items). Councilman Flynn requested removal of item D10 (City Hall security improvements) for separate discussion. - Councilmen Tebow and Seegers asked questions on items D4 (Riverwoods Subdivision Final Plat) and D7 (PARC Grant Change Order 1). Staff confirmed that streets will be public and inspected to city standards, and that the boundary/topological survey originally thought to be on hand was insufficient, necessitating the change order. - Councilman Nearman asked for an explanation of item D6 (Property Tax Levy Estimate). City Manager Roscoe Stelford explained the Illinois property tax process, the need for an estimate due to unknown new growth, and the option to abate the levy later. The current existing EAV is growing at 9.8%. - Items A1 through D11 (excluding D10) were approved unanimously by roll call vote. Discussion Items - Deferral of City Hall Security Improvements (D10): Councilman Flynn moved to postpone item D10 (remodel of Building and Planning reception area and installation of bullet-proof glass at City Hall, $77,235 contract plus up to $5,000 for unforeseen repairs) to time indefinite. He stated the project is still a priority but needs further development. Councilman Tebow supported a walkthrough before approval. Councilwoman McMahon questioned why not proceed with phase one, but agreed a more cohesive plan is needed. The motion to postpone passed unanimously. - MDC Garbage Contract (Item V-A): A ten-year agreement with MDC Environmental Services for refuse, recycling, and yard waste services was presented. Two pricing options were considered: original proposal ($23.50/month for 35/95-gallon toter, $15.50 senior rate) and an alternative ($25.17/month for toter, $10.50 senior rate). Council discussed mandatory service, the end of the sticker program, recycling contamination by non-paying residents, and water shutoff enforcement. Councilwoman Ziemba requested a strong marketing plan to inform residents of financial assistance options. Public comment: Bob Harrell (635 Schumann Street) spoke in favor of the contract, noting his prior concerns about toter congestion were addressed. Council voted 6-1 (McMahon opposed) to approve the contract at the alternative pricing: $25.17 for regular toter and $10.75 for senior toter (noting the residential rate is $10.50 after credits). Future Agenda Items - Council noted a special meeting on November 11, 2024 at 5:30 PM for the city manager's mid-year review, and regular meetings on November 19 and December 3. Councilman Nearman requested notification if the food truck item on November 19 might be moved, to ensure full council attendance. Key Outcomes - Approved the Veterans Day/Operation Green Light proclamation unanimously. - Approved all consent calendar items (A1–D11 except D10) by unanimous roll call. - Postponed item D10 (City Hall security improvements) to time indefinite by unanimous vote. - Approved the MDC garbage contract with alternative pricing (regular toter $25.17/month, senior toter $10.75/month) by a 6-1 vote (Councilwoman McMahon opposed). - Meeting adjourned at approximately 8:30 PM.

The Woodstock City Council convened on October 15, 2024 at 7:00 PM with all seven members present. The meeting began with the swearing-in of two new police officers, followed by a lengthy consent calendar from which five items were removed for separate discussion. The most significant item was the proposed 10-year garbage collection contract with MDC Environmental Services, which generated extensive public comment and council debate and was ultimately postponed to November 5, 2024 for further negotiations on pricing alternatives for senior citizens. Consent Calendar - Items Approved Unanimously: All items on the consent calendar were approved by a single vote except items D1, D2, D4, D6, and D9, which were removed for separate consideration. The consent items included: acceptance of October 1, 2024 City Council minutes; warrants 4120 and 4121; Arts Commission minutes (September 9, 2024); Woodstock Public Library Board of Trustees minutes (August 8, 2024); and several ordinances and resolutions under Manager’s Report No. 258 (items 258a-258c, 258e, 258f, 258g, 258h, 258i, 258j, 258k) covering speed limit reduction, special use permit, surplus declaration, budget amendments, operating agreement amendment, MDC garbage contract, SWAT IGA renewal, video gaming push tax tolling agreement, soccer field change orders, MDR contract award, and Police Pension annual statement. Public Comments & Testimony - Peggy Hart (951 Victoria Drive, President of Friends of the Opera House): Reported on the Friends' holiday fundraiser – poinsettia sales running through November 20, with pickup on Small Business Saturday at the Opera House. Encouraged support for the Opera House. - Ann Johnson (416 North Madison Street): Opposed mandatory garbage service, noting that 41% of Woodstock children qualify for free/reduced lunch and many residents struggle financially. Argued that forced enrollment would hurt those who currently have free arrangements (neighbors, employers) and that $23.50 per month could buy food. - Ann Werick (Sweetwater subdivision): Questioned the lack of an RFP process and the 10-year commitment. Stated that the contract does not reflect good government and urged a no vote. - Chris Fisher (Pomzebo Valley): Raised concerns about cost increases for low-volume users (from under $60/year to $335/year), inconsistency of bulk item fees, and the threat of water shutoff for non-payment. Noted that Prairie Grove offers tiered pricing at lower rates. - Rainy Tips (Newell Street): Expressed support for a toter program but criticized the lack of an RFP and unanswered questions. Noted that McHenry’s rates are lower and questioned why Woodstock’s starting price is higher. Asked for more communication and flexibility. - Karen Greswald: Encouraged greener living and questioned why the city cannot retain a sticker program. Did not accept the industry shift as inevitable and asked for more options. - Jean Herbert Neiman (Terra Court): Supported tiered pricing to reward low waste production and urged more recycling education. Suggested the city use environmental funds for outreach. Discussion Items - Item D1 – Speed Limit Reduction in Sanctuary of Bull Valley: Councilman Seegers questioned why a single resident’s request led to a city-wide change. Staff explained that a speed study showed most vehicles were compliant, but council has authority to reduce speed. Councilwoman McMahon noted HOA support. A resident (the requester) stated he received strong neighborhood support via Facebook. The ordinance passed unanimously. - Item D2 – Special Use Permit for Towing Impound Yard at 13718 Washington St.: Councilman Seegers supported the permit but insisted on paving of the lot and landscaping. The petitioner agreed to paving by May 1, 2025 and planting two trees at the entrance. Council also required that no impounding occur until paving is complete. Approved unanimously. - Item D4 – FY23/24 Budget Amendments: Councilman Seegers raised concerns about a misunderstanding with the library board regarding a $250,000 vs $200,000 transfer, and about a $3,900 transfer from the general fund to hotel motel tax fund. Staff clarified the library issue was a CIP document mismatch now corrected, and the hotel motel transfer was discretionary. The ordinance was approved unanimously. - Item D6 – MDC Garbage Contract (10-year, mandatory, toters): This item consumed over two hours of discussion. The Mayor introduced the contract as an industry shift away from stickers; 5,200 households currently using toters would see a decrease, while 2,700 sticker users would pay more. Senior rate is $15.50/month (lowest in county). Multiple residents opposed the mandate and cost impacts. Council debated the mandatory feature, opt-out possibilities, tiered pricing, and using environmental funds for subsidies. MDC’s Josh Muller stated that all 100 of their contracts are mandatory and that RFID technology is not reliable. Councilman Nearman and Councilwoman Ziemba voted against postponement. A motion to postpone to November 5, 2024 for a final attempt to negotiate alternative pricing (e.g., raising the 95-gallon rate to lower the senior rate) passed 5-2. - Item D9 – Soccer Field Change Orders: Councilman Nearman expressed concern about continued spending ($16,442.50 total) on fields that have had issues. Staff reported that three fields completed in 2023 are looking better, and the additional soil is needed to finish a third field. Council accepted a suggestion from a staff member (former golf course superintendent) to delay seeding until after Thanksgiving (dormant seeding) to improve germination. Approved with that condition. Key Outcomes - Swearing-in of Officers: Ryan Granias and Kenia Aguayo-Miramontes were sworn in as Woodstock Police Officers. - Consent Calendar: Approved unanimously with the removal of five items. - Speed Limit Reduction (D1): Ordinance approved unanimously to set 25 mph on all streets in Sanctuary of Bull Valley. - Special Use Permit (D2): Ordinance approved unanimously with conditions: paving, two trees, and no impounding until paving is complete. - Budget Amendments (D4): Ordinance approved unanimously. - MDC Garbage Contract (D6): Postponed to November 5, 2024, by a 5-2 vote (Councilmen Nearman and Tebow opposed). Staff directed to negotiate an alternative pricing model that could lower the senior rate by raising the standard 95-gallon rate, while keeping the mandatory feature. - Soccer Field Change Orders (D9): Approved with the condition that seeding be done as dormant seeding after Thanksgiving. - Next Meeting: November 5, 2024 at 7:00 PM.