Public Meetings - Bend, Oregon

The Bend City Council held a hybrid work session (5:00 p.m.) and regular session (7:00 p.m.) on February 5, 2025, at City Hall. The work session covered traffic calming, the Central Oregon Civic Assembly, and sign code amendments. The regular session included a community message, consent agenda items, and votes on a right-of-way vacation, a Main Street program resolution, housing development extensions, and an enterprise zone agreement. Work Session (5:00 p.m.) Council Schedule Requests – Raised Crossings Councilor Méndez requested a discussion on traffic calming measures, particularly raised crossings on arterials and collectors to improve safety for pedestrians and cyclists. City staff noted upcoming projects (e.g., Galveston) and proposed pairing the topic with a planned March 19 work session. Council agreed to include it. Central Oregon Civic Assembly Project Presentation Josh Burgess (Director), Max Chang (Bend High junior), and Katie Kunkmiller (Bend resident) presented on the 2024 Civic Assembly on youth homelessness. The assembly involved 30 randomly selected delegates (25 completed) from Deschutes County, with over 40 hours of deliberation. Of 50+ recommendations, 22 reached the 75% consensus threshold. Key themes included sustainable funding for J Bar J shelter, McKinney-Vento 10-day rule reform, youth voice, and affordable housing. Council expressed support and noted alignment with city goals (childcare, transit, housing). The group requested a formal city response and discussed future assemblies. Sign Code Amendment Scoping – Portable Signs & Murals Planning Manager Renee Brooke presented options for expanding portable sign (A-frame) allowances citywide, currently limited to downtown with annual registration. Council favored a more permissive approach: no registration fee, one-time registration, citywide in commercial/industrial zones, with safety standards (6-foot clearance, no blocking vision). On murals, Council supported allowing attached (non-painted) murals, reducing fees, and exploring a graffiti program (inspired by Redmond) on public structures. Staff will bring back options. Executive Session (5:30 p.m.) The council entered executive session under ORS 192.660(2)(e) for real property transaction deliberations. No decisions were made; the session was not reported. Regular Session (7:00 p.m.) Good of the Order – Community Message Mayor Kebler read a statement on behalf of the council reaffirming Bend as a welcoming city, opposing federal immigration enforcement policies, and supporting immigrant, LGBTQ+, and other targeted communities. All councilors made supportive remarks, emphasizing local values and continued work. Consent Agenda Items A (Minutes), B (Monthly Financial Report – December 2024), and C (Quarterly Investment Report) were approved unanimously. Item D (Water Reclamation Landscape Improvement) was pulled for discussion. Water Reclamation Facility Landscape Improvement Project (Item D) Water Services Director Mike Bittner presented the project to address erosion and dust control at the plant. The contract with Mountain Sky, Inc. for $383,316.10 includes base bids for primary/secondary clarifiers and alternates for admin building and digester areas. The irrigation system will use recycled water. Council approved the agreement unanimously. Initiate Vacation of Romaine Village Way Right-of-Way (Item 5) Associate Planner Michelle Patrick explained the vacation of a partially improved street segment, part of a 2021 MOU with the adjacent property owner, to align with the Murphy Crossing Refinement Plan. Council approved initiation, with a public hearing scheduled in 4–5 weeks. Resolution Supporting Downtown Bend Business Association’s Main Street Application (Item 6) Business Advocate Sarah Smooney and DBBA Executive Director Rachel Aurora presented. The resolution supports DBBA’s application to the Oregon Main Street Program, which offers funding, technical support, and best practices. Council adopted the resolution unanimously. Resolution Authorizing Planning Approval Extensions for Housing Projects (Item 7) Community and Economic Development Director Colin Stevens requested a one-year extension for housing project approvals, citing persistent high interest rates and supply chain issues. The resolution allows extensions through July 2025. Council approved unanimously. Enterprise Zone Tax Exemption Agreement with Seran Biotech LLC (Item 8) Business Advocate Cyrus M. presented the five-year tax abatement for Seran Biotech’s $6 million investment at 63020 Layton Avenue, expected to create 20 new jobs. The agreement includes a 15% school support fee in years 4–5. Council authorized the agreement unanimously. City Manager’s Report – Traffic Disruptions City Manager Eric King addressed the “perfect storm” of winter weather (40+ crashes in two days) and the closure of Wall/Portland intersection for a utility and safety project. Signal timing adjustments on Greenwood, Bond, and Third Street are in progress. The project is expected to be completed by Memorial Day 2025. Council urged public patience and suggested alternative routes. Key Outcomes - Approved consent agenda items A, B, C (unanimous). - Approved Water Reclamation Landscape Improvement agreement with Mountain Sky, Inc. ($383,316.10) (unanimous). - Initiated right-of-way vacation for Romaine Village Way (unanimous). - Adopted resolution supporting Downtown Bend Business Association’s Main Street application (unanimous). - Adopted resolution authorizing one-year planning approval extensions for housing projects (unanimous). - Authorized enterprise zone agreement with Seran Biotech LLC for five-year tax exemption (unanimous). - Council directed staff to bring back options on expanded portable sign rules and mural code amendments at a future meeting. - Council agreed to include raised crossings discussion in a March 19 work session. - Civic Assembly organizers will provide a formal response to recommendations; city staff will explore long-term funding for a civic engagement secretariat.

The Bend City Council held a hybrid meeting on January 22, 2025, beginning with a work session at 3:30 p.m. covering council liaison assignments, the 2025 state legislative priorities, and a community survey report. A listening session at 5:00 p.m. gathered public input on council goals, followed by an executive session and the regular evening session at 7:00 p.m. The regular session included a human trafficking awareness proclamation, public comments, consent agenda approval, adoption of legislative priorities, authorization for fire apparatus purchases, and council reports. Consent Calendar - Approved meeting minutes from December 18, 2024, January 8, 2025, and January 14, 2025 (Advisory Body & Council Goals Summit). - Approved the OLCC report, Monthly Financial Report for November 2024, Engineering Q2 FY2025 Quarterly Report, a three-year GIS software agreement with ESRI not to exceed $262,800, and an agreement for a Komptech Topturn X4500 aerator not to exceed $482,491. Public Comments & Testimony - Listening Session (Council Goals Input): - Robin Church (Firewise rep, Three Pines HOA) urged stronger wildfire hazard reduction ordinances, highlighting combustible fencing risks and citing the Marshall Fire. - Lawrence Lemercier (Firewise rep, Skyliner Summit) endorsed Church’s message, noting unanimous support from the Project Wildfire Neighborhood Coalition and Deschutes Rural Fire District 2. - Cheryl Stark (Chair, Summit West Neighborhood) reported a resident survey: 81.9% supported strengthening wildfire codes; top concerns were wildfire, traffic, and development. Lack of communication from the city was also cited. - Jeff Conrad (Board, Auburn Butte Neighborhood) shared a survey of 262 members: top issues were wildfire, traffic congestion/safety, local taxes/fees, insurance costs, and utility costs. Residents requested firewise mandates, evacuation plans, and traffic enforcement. - Tyler Nees (Gov’t Affairs Director, Cascades East Association of Realtors) urged maintaining UGB expansion as a priority, scrutinizing policies (e.g., electrification) for housing cost impacts, and adopting a pro-housing lens. He expressed continued support for housing production. - Sarah Holcombe (Development Director, Deschutes Land Trust) and Matt Muchnus (Exec. Director, Envision Bend) presented Vision Action Plan priorities: innovative workforce housing, childcare access, student mental health, public transit, and housing coalition. Also urged core area investment, homelessness education, and neighborhood vitality. - Harry (partner, Roos Development) requested city support for innovative financing (using the city’s credit rating) to spur missing middle housing in the urban core. - Visitor’s Section (Regular Session): - Garth Finley (Western States Carpenters Union) highlighted labor trafficking in construction and urged stronger enforcement, transparency, and training for inspectors. - Keegan Chisholm (Bend High IB student) proposed a legal graffiti space to reduce vandalism, citing Redmond’s model. - Jim Elliott (crossing guard, Bear Creek Elementary) requested full-time school zones (7 a.m.-5 p.m.), raised crosswalks, and tighter roundabout radii to improve safety for children. - Jim Cristo requested that police review dash cam footage to provide expert opinions on fault in accidents. - David Green, James Teter, and Doug Dryden advocated for raised bicycle crossings across side streets along the Franklin corridor, arguing continuous crossings would improve safety and prevent deaths like that of Trenton Berger. Discussion Items - Council Liaison Assignments: Council reassigned Steve Platt from the Community Building Subcommittee to Stewardship (swapping with Megan Perkins). Other assignments remained unchanged. The mayor will follow up with the Council on Aging on a potential ex officio position. - 2025 State Legislative Priorities (Work Session): City Lobbyist Eric Canceler presented the draft agenda, emphasizing revenue reform (lodging tax flexibility, property tax, second-home taxes), shelter continuum funding, housing tools (including construction defect liability reform), sustainable transportation (geographic equity, maintaining city share of state highway fund, adding safety and wayfinding), water policy and infrastructure, public safety (Core III training facility), wildfire resilience, economic development (OSU-Cascades support, childcare, independent medical practices), and environment/climate. After discussion, council directed staff to add “geographically equitable” and “maintain or increase city’s share of state funding” to the transportation bullet, add “safety” to transit/active transportation policies, and include wayfinding/recreational immunity. These changes were incorporated before final adoption. - Community Survey Results (Work Session): Michelle Nice (DHM Research) presented results from a representative survey of 400 Bend voters. Key findings: 81% rated quality of life excellent/good (up from 2022). Open-ended top issues: homelessness, affordable housing, transportation. Forced-choice ranking: affordable housing (50% as top), community planning, street maintenance, police services. Renters (85%) and lower-income residents prioritized affordable housing more than homeowners. Street maintenance concerns rose. On climate change, 36% rated it urgent/high priority; top preferred strategies were energy efficiency and reducing waste. An opt-in survey (1,335 respondents) skewed wealthier and more homeowner, showing more negative ratings. - Adoption of Legislative Priorities (Regular Session): Council adopted the 2025 State Legislative Priorities as amended (motion by Perkins, second by Méndez), unanimously. Councilor Méndez declared a potential conflict but participated. - Fire Apparatus Purchase: Chief Todd Riley and Chief Mike Hand presented the purchase of two Pierce Velocity Engines ($2,743,317 total) and one Pierce Velocity Tiller Ladder Truck ($2,254,139) from Hughes Fire Equipment, with a $520,000 contingency for specification changes. The new ladder truck will replace a 2003 reserve unit. Delivery is estimated in 51-53 months. Councilor Platt asked about electric/hybrid options; Chief Riley explained current models are hybrid, cost-prohibitive (≈$800k/unit plus $200k/station for charging), and not yet recommended by fleet. The purchase passed unanimously. - Council Reports and City Manager Report: Councilors reported on various meetings: COCO (new mayors, water issues), Cleveland Commons opening (34 units, first east-side permanent supportive housing), Latino Community Association Know Your Rights event, Syrian community gathering, LOC City Day scheduled, Environment & Climate Committee (new members, 74 climate goals prioritization), DBBA liaison (Main Street America program request). City Manager Eric King announced a wildfire preparedness FAQ webpage and proposed a six-month extension of permit approvals for housing projects to address market conditions; council expressed support and asked staff to bring a resolution to the next meeting. - Bend Urban Renewal Agency (BURA) Meeting: The agency approved minutes from December 18, 2024 and January 8, 2025, and approved reappointments (Corie Harlan, Dale Van Valkenberg) and new appointments (Dawn Cofer, Hank Kamakaala, James Teeter) to the Core Area Advisory Board. Key Outcomes - Adopted the 2025 City of Bend State Legislative Priorities as amended (unanimous). - Authorized the purchase of two Pierce Velocity Engines ($2,743,317) and one Pierce Velocity Tiller Ladder Truck ($2,254,139) from Hughes Fire Equipment, Inc., and authorized the City Manager to approve up to $520,000 in unanticipated specification changes (unanimous). - Approved the consent agenda (unanimous). - Directed staff to bring a resolution for a six-month permit extension for housing projects at the next council meeting. - Approved all BURA appointments and minutes. - Heard community input on council goals from nine speakers and public comments from eight speakers.

The Bend City Council convened on January 8, 2025, at 7:00 PM in City Council Chambers for a biennial meeting that included the swearing-in of four councilors (two new and two returning), remarks from councilors, and the selection of the Mayor Pro Tem. The meeting then adjourned to the Bend Urban Renewal Agency (BURA) for election of its Chair and Vice Chair. The meeting concluded with refreshments and was the shortest council meeting anticipated. Ceremonial Items - Presentation of Colors by the Bend Honor Guard. - Land Acknowledgement read by Mayor Pro Tem Megan Perkins, recognizing the Confederated Tribes of Warm Springs and other indigenous peoples. - Opening Song by Jaymi Dickinson, a senior at Caldera High School, who performed “Coming Home” by Matt Carey. - Administration of Oaths of Office by Municipal Court Judge Pro Tem Erin Zemper to incoming Councilors Megan Norris (Position 1), Gina Franzosa (Position 2), Megan Perkins (Position 3), and Steve Platt (Position 4). Councilor Comments - Councilor Gina Franzosa expressed gratitude for the supportive atmosphere and acknowledged the difficult work ahead. - Councilor Megan Perkins (returning for a second term) reflected on challenges faced during her first term (COVID‑19 pandemic, racial justice movement, homelessness increase) and thanked city staff and family for their support. She also extended safety wishes to Central Oregon firefighters heading to California. - Councilor Megan Norris thanked her family and city staff, emphasizing informed decision-making and stewardship. - Councilor Steve Platt thanked voters, his family, and expressed his belief in individual actions building movements; he committed to delivering measurable improvements in people’s lives. - Councilor Mike Riley spoke on the metaphor of council as a band or rowing crew, welcoming new and returning members. - Mayor Melanie Kebler highlighted the council’s focus on housing, homelessness, transportation, and climate, and expressed excitement to “get stuff done.” Selection of Mayor Pro Tem - Motion by Councilor Broadman to nominate Megan Perkins for a second term as Mayor Pro Tem; seconded. No other nominations. Vote: All in favor (unanimous). Perkins accepted. Key Outcomes - Mayor Pro Tem selected: Megan Perkins (unanimous). - Bend Urban Renewal Agency (BURA) Chair selected: Councilor Mike Riley (unanimous). - BURA Vice Chair selected: Councilor Gina Franzosa (unanimous). - Adjournment: Council meeting adjourned; BURA meeting also adjourned after elections.

The Bend City Council met in a hybrid format at City Hall on December 18, 2024. A work session from 5:00 p.m. to 7:00 p.m. covered a transit update from the Central Oregon Intergovernmental Council (COIC), a review of development activity and fee increases, and solid waste franchisee operations reports. The regular session began at 7:00 p.m., featuring public hearings, budget items, a one-time Urban Growth Boundary (UGB) site selection, several infrastructure project authorizations, and recognition of outgoing councilors and staff. Consent Calendar - Approved consent agenda items A–F except item D, which was pulled for separate discussion: - A. Approval of December 4, 2024 meeting minutes. - B. OLCC Report. - C. Declaration of the November 5, 2024 election vote. - D. Agreement with Consor North America, Inc. for the Outback Facility Plan Project ($618,955) – pulled and later approved unanimously. - E. Contract with Jacobs Engineering Group, Inc. for SCADA software and integration services ($1,556,057). - F. Services agreement with JECS Inc. dba Central Oregon Bio Solutions ($510,000). Public Comments & Testimony - Carl Schumacher (Bend resident) read a poem about homelessness and the struggles of people living in tents. - Paul Dewey (Bend resident, no affiliation) requested that item D (Consor North America) be removed from the consent agenda to allow for more extensive environmental analysis of the Outback facility, particularly regarding spring systems. The item was later discussed and approved. - Audrey Smith (Bend resident) described dangerous conditions on Wilson Avenue due to reflective pylons, nearly hitting a pedestrian; she urged the city to address the safety issue. - Drew Myers (South Bend resident) expressed strong support for bike and pedestrian infrastructure, stating that painted bike lanes are inadequate and that protected lanes or separate paths are needed for safety. He also echoed the need for more frequent transit service. Discussion Items - Transit Update from COIC (Bob Townsend, CET Director): Townsend provided a “State of the Union” for Cascades East Transit, including completion of Hawthorne Station improvements, mobility hub plans (Troy Field and Bend North Corridor), bus stop upgrades, and a priority list for 2025: service hour expansion, transit pass cards, service area expansion (Northeast Bend, Shutes River Woods, airport shuttle), express routes, and a new fare structure. He noted that fixed-route service costs about $3.50 per ride, while dial-a-ride costs $15–$30, and that expanding service hours (to capture commuters) is the top priority. Councilors discussed the importance of frequency over new routes, equity considerations, and the role of fares in funding services. Councilor Méndez emphasized that transit is a public good and should be community-funded. Councilor Campbell praised the new energy and direction. - Development Activity and Fee Update (Roger Sarad, Colin Stevens, CEDD): The presentation showed that the planning fund is facing a solvency risk due to declining development activity. The top 10 planning fees are projected to generate only 59% of total revenue this year (down from 71%–69% in prior years), with site plan new development dropping from over $1 million to about $800,000. The planning fund is drawing down reserves; staff have reduced FTE from 20 to 14.5 by holding vacancies and reallocating staff. Fee increases of 10% (building), 15% (planning), and 5% (engineering) were presented as part of a multi-year strategy. Councilor Campbell suggested considering a general fund subsidy to avoid high fee increases. Councilor Méndez stressed the need to maintain planning department capacity to address the housing crisis. - Solid Waste Franchisees Operations and RecyclePlus (Patrick Neely, Carrie Curry, Courtney Boss from Cascade Disposal and Republic Services): The franchisees reported serving 45,000 customer accounts with over 3 million services annually. Waste volumes: 200,000 tons of trash, 25,000 tons of recyclables, and 22,000–25,000 tons of compost per year. The largest cost driver is gate rate increases at the landfill (27% in 2023, 14% in 2024). The Recycling Modernization Act (RMA) will take effect July 2025 and may stabilize recycling markets. The new RecyclePlus program is an optional subscription service for hard-to-recycle items (styrofoam, light bulbs, textiles, batteries, plastic film, clam shells) at $10/month for the bin and bags, plus $5 per collection. Customers can also drop off materials at hauler offices. Participation is expected to be 1%–3% of customers. Councilors asked about equity, cost, and contamination rates. Councilor Méndez recused himself from the vote on the rate resolution (6D) due to a conflict of interest. - Audit Results (Amanda McCleary Moore, Moss Adams): The city received an unmodified (clean) opinion on both the city and Bend Urban Renewal Agency financial statements. No instances of noncompliance with federal or state laws were found. No fraud, waste, or abuse was identified. The audit committee (Councilors Broadman, Norris, and Mayor Kebler) met with the auditors and had no questions. - Proclamations: - Safe Parking Site Providers Recognition Month (December 2024): Recognized the collaboration of Nativity Lutheran Church, Church of the Nazarene, Antioch Church, UUFCO, Central Oregon Villages, and others. Donna Burklow (Central Oregon Villages) reported that nine people moved into permanent housing in the last month and a half. - National Homeless Persons Memorial Day (December 21, 2024): Gwen Wisling (Bethlehem Inn) and John Lodese (Shepherd’s House Redmond) noted that 29 homeless individuals have died this year; a memorial will be held at Drake Park on Saturday, December 21 at 5:15 p.m. - Envision Bend Update (staff): The Vision Action Plan, published in fall 2023, has entered implementation. Over 20 presentations were given, and community roadshows highlighted projects like the Drake to Juniper corridor, moving switchyards out of the UGB, and expanding childcare access. A community belonging conversation was held during Welcome Week. Priorities will be updated in January 2025. - Budget Items (6A–6D): - 6A: Adopted supplemental budget and budget appropriation adjustments, including a new special revenue fund for the PRO Housing grant ($5 million). Unanimous. - 6B: Established fees and charges for FY 2024–2025, including development fee increases (building 10%, planning 15%, engineering 5%). Adopted unanimously. Councilor Norris recused due to conflict. - 6C: Amended the staffing schedule, adding seven positions (six police: four patrol officers, one deflection program officer funded by opioid settlement, one traffic sergeant for automated enforcement; one court administrator). Adopted unanimously. - 6D: Amended solid waste collection rates to include RecyclePlus services. Councilor Méndez recused; adopted unanimously. - UGB Site Selection under SB 1537 (Brianne Gale, Growth Management): Council adopted a resolution selecting the Caldera Ranch site for a one-time UGB expansion. The resolution includes requirements for substantial consistency with the concept plan, minimum affordable housing units (including at 30%–80% AMI), timely application within one year, enhanced wildfire mitigation measures, and future transportation improvements. Staff emphasized this is not a UGB expansion but a site selection; future steps include UGB amendment, comp plan amendments, master plan, and annexation. Councilor Campbell noted that only one site (Caldera Ranch) met urban service provider requirements; the other site (Bend Park) was not feasible. The vote was 5–1 (one councilor opposed). Councilor Méndez expressed support, stating the need for a “both/and” approach to infill and limited expansion. - Reed Market & 15th Street Roundabout Widening Project (Sinclair Burr, Engineering): Authorized a $695,649 design contract with DOWL, LLC. The project is part of the 2020 GO Bond and will widen the roundabout to two lanes, improve pedestrian and bicycle crossings, and include a concept design check-in with council in spring 2025. Councilors discussed the possibility of accelerating the 15th & Ferguson roundabout and ensuring safety improvements (e.g., grade-separated crossings, pedestrian-activated signals) meet Level of Traffic Stress (LTS) 1 standards. Adopted unanimously. - Olney Pedestrian and Bicycle Improvements Project (staff): Approved three contracts: (1) K&E Excavating for construction ($10,682,940), (2) DOWL for construction contract administration ($458,375), and (3) Parametrix for final design and construction support ($189,884, total $2,152,073). Construction begins February 3, 2025, with major closures at Wall Street intersection through summer. Two-thirds of public survey respondents supported the design. Adopted unanimously. - Awbrey Glen and Westside Pump Station Improvements (Lisa Kimelli, Engineering): Authorized a $5,742,480 construction contract with Emery & Sons Construction Group. The project will replace aging equipment, improve safety and ventilation, and add backup systems at two critical sewer pump stations. Completion expected by May 2026. Adopted unanimously. - School Support Fee for Bend Enterprise Zone (Cyrus Mooney, Business Advocate): Adopted a resolution setting the fee at 15% of abated property taxes in years 4 and 5 of the 5-year exemption, as requested by the Bend-La Pine School District. Unanimous. - Intergovernmental Agreement with Deschutes County for Temporary Safe Stay Area (Amy Freely, Housing Division): Authorized an IGA for $400,000 in county funds (non-ARPA) for housing-focused case management at the Juniper Ridge temporary safe stay area. Also amended the Houseless Services Grant Program to recognize the county funds. Total program funding is approximately $3.1 million. Preliminary awards include $1.5 million to various providers for case management, shelter, and services. Unanimous. - Second Reading – Parking Code Update: Adopted an ordinance repealing and replacing chapters 6.20, 6.25, 6.30 with new chapters 6.20 (Parking) and 6.25 (Enforcement). Staff provided parking data: over 16,800 cars parked downtown during Thanksgiving week, with average on-street stays of 1 hour 15 minutes to 1 hour 45 minutes and turnover above 5 times per day. A comprehensive parking update is planned for February 2025. Unanimous on roll call. - Second Reading – Development Code Amendment (Auto-Dependent Uses): Adopted an ordinance prohibiting new auto-dependent uses in the Convenience Commercial (CC) zoning district, with clarifying amendments for approved uses. Unanimous on roll call. Bend Urban Renewal Agency (BURA) – Immediately Following Council Regular Session - Approved minutes from May through October 2024. - Adopted a resolution amending the 2025–2029 Capital Improvement Program, reducing Franklin Crossing and Second Street streetscape budgets and eliminating Hawthorne Overcrossing; funds will be reallocated as new revenues develop. Unanimous. - Adopted a resolution establishing program fees for FY 2025–2026 for new Tax Increment Finance (TIF) areas: application fee $650, document preparation fees ($3,500 staff; $6,500 consultant), development agreement fee $2,200, and annual administrative fee up to 3% (set by BURA in each agreement). Unanimous. Key Outcomes - The consent agenda was approved unanimously except for item D, which was pulled and later approved separately. - All budget items (6A–6D) were adopted; Councilor Norris recused on 6B and 6D; Councilor Méndez recused on 6D. - The UGB site selection resolution (Caldera Ranch) passed 5–1. - All construction and design contracts (Reed Market roundabout, Olney improvements, Awbrey Glen/Westside pump stations) were approved unanimously. - The School Support Fee resolution was adopted unanimously. - The IGA with Deschutes County for case management was approved unanimously. - Both second-reading ordinances were adopted by unanimous roll call votes. - BURA resolutions were adopted unanimously. - Councilors Barb Campbell and Anthony Broadman were recognized for their service (Campbell 10 years, Broadman 4 years). City Attorney Mary Winters was recognized for her retirement after 16 years of service. The meeting adjourned at approximately 10:00 p.m.

The Bend City Council convened on December 4, 2024, for a work session at 5:00 PM and a regular meeting at 7:00 PM. Key decisions included selecting the Caldera Ranch site for a one-time UGB expansion under SB 1537, advancing electrification policies, and approving multiple development code amendments. The meeting lasted approximately six hours and included extensive public testimony. Consent Calendar - Approved: Minutes of November 20, 2024; OLCC report; October financial report; contract amendment with Central Oregon Villages for temporary outdoor shelter (not to exceed $353,602, extended to Dec. 31, 2026). Public Comments & Testimony - Electrification Policy: Multiple speakers urged council to adopt strong regulatory measures, including a low-NOx standard and right-of-way restrictions. Business groups and the Builders Association preferred education and incentives over regulation. - UGB Site Selection: Over 40 speakers commented, with many opposed to both Jasper Ridge and Caldera Ranch. Concerns included wildfire risk, traffic congestion, water availability, insurance costs, and impact on existing neighborhoods. Some urged infill first. A few supported expansion for workforce housing. - Development Code Amendments: Testimony on proposed auto-dependent use ban in CC zone was largely supportive. On STR restrictions in CN zone, two property owners argued the change targeted their redevelopment projects. - Parking Code: One speaker requested inclusion of a “dooring zone” in bike lanes. Discussion Items 1. Electrification Policy Update (Work Session) - Staff presented building stock data (residential energy = 1/3 of Bend’s emissions; space heating drives 55% of residential natural gas use). Policy options ranged from education to regulations. The Environment & Climate Committee recommended short-term actions (outreach, navigator program) plus regulatory exploration (right-of-way limits, low-NOx standard, fees). - Council consensus: Advance short-term actions immediately; refer regulatory options to a roundtable with AHAC, BDAB, and ECC; bring back a work plan by February/March 2025. 2. Transportation Fee Phase II (Work Session) - Staff outlined plans to refine non-residential fees by linking to business trip generation, and to explore exemptions/discounts. Council directed staff to continue the 50% discount for utility assistance recipients, consider affordable housing and childcare discounts, and use existing TDM programs. BDAB will review options, with a recommendation expected by March 2025. 3. UGB Site Selection Under SB 1537 (Public Hearing) - Two sites were evaluated: Jasper Ridge (132 acres, 74 net residential acres, 1,091 units, 350 affordable – 180 at 130% AMI, 170 at 80% AMI). Proposed 350 affordable units, with 222 in first three years. Key issues: water service requires $7M in off-site improvements and a possible service area swap with Avion; transportation challenges on Highway 20. Caldera Ranch (91.5 acres, 60 net residential acres, 700 units, 238 affordable – 192 at 80% AMI, 22 at 30% AMI, 24 at 130% AMI). Infrastructure certainty: water and sewer available; closer to schools and transit. Concerns raised about wildfire risk and evacuation from southeast Bend. - Public testimony heavily weighted against expansion, with many citing wildfire danger, traffic, and preference for infill. - Council selected Caldera Ranch (motion by Councilor Broadman, second by Mayor Pro Tem Perkins) and directed staff to draft a resolution including wildfire mitigation requirements. The resolution will be adopted on Dec. 18, 2024, with a one-year deadline for UGB application submittal. 4. Development Code Amendments – Auto-Dependent Uses and STRs (Public Hearing) - CC Zone: Council passed first reading of an ordinance prohibiting new auto-dependent uses in the Convenience Commercial zone, with an amendment clarifying that approved but unbuilt projects remain permitted. Vote: unanimous. - CN Zone STRs: After discussion, council tabled the proposed amendment to limit STRs in Neighborhood Commercial zones to one per lot, pending further consideration of a proportionality approach. The item will be brought back in 2025. 5. Parking Code Amendment (First Reading) - Council approved first reading of a new parking code, replacing prior regulations with updated parking districts, management plans, and rules. An amendment changed the detached trailer parking limit from 24 to 72 hours. Vote: unanimous. 6. Other Regular Agenda Items - School Support Fee (Item 9): Deferred to next meeting. - Property Tax Exemption (Item 10): Approved for 1565 NE 1st Street (six units at ≤60% AMI). Vote: unanimous. - Midtown Multimodal Connections (Item 11): Authorized $1.53M design amendment for Franklin Avenue improvements. Vote: unanimous. - Housing Development Code Amendments (Item 12): Second reading and adoption of code updates to comply with state housing laws, including income-qualified housing provisions in PF zones. Passed 6-1 (Councilor Campbell dissenting). - Stevens Ranch Master Plan (Item 13): Second reading adopted unanimously. - MUPTE Suspension (Item 14): Second reading adopted unanimously, suspending new applications after Feb. 21, 2024, effective immediately. - Appointments (Item 15): Council approved appointments to AHAC, BEDAB, Budget Committee, ECC, and Planning Commission. Key Outcomes - Selected UGB Site: Caldera Ranch (700 units, 34% affordable at 80% AMI and below), with wildfire mitigation requirements. - Electrification Policy: Short-term education/outreach to begin; regulatory roundtable involving key committees in early 2025. - Transportation Fee: Residential discounts for utility assistance continued; BDAB to evaluate non-residential fee structure and exemptions. - Parking Code: First reading passed; 72-hour limit for detached trailers; effective July 1, 2025. - Development Code: CC zone auto-dependent use ban passed first reading; CN zone STR regulation tabled for further study. - Housing Code: Adopted second reading (6-1) to align with state housing mandates. - Next Steps: Resolution for Caldera Ranch to be drafted for Dec. 18, 2024; staff to return in February/March 2025 with work plans on electrification and transportation fee; CN zone STR item rescheduled.

On November 20, 2024, the Bend City Council held a work session beginning at 5:00 p.m. followed by a regular meeting at 7:00 p.m. The meeting covered a one-time Urban Growth Boundary (UGB) site selection, updates on advisory board communication and goal setting, and multiple public hearings including significant amendments to the Bend Development Code (BDC) to implement state housing laws. The council also approved consent agenda items, a street name change, and an eminent domain resolution for a road project. Consent Calendar - Approval of Minutes: Minutes from the October 29, 2024 Joint City Council and Park & Recreation District meeting and the November 6, 2024 City Council meeting were approved. - OLCC Report: Accepted. - Contract Amendment with WSP Inc.: Authorized an amendment for planning, engineering, and surveying services for the Butler Market Road and Wells Acres Roundabout and Boyd Acres and Butler Market Key Routes for Walking and Biking Project, increasing the contract amount by $177,737.41 to a total not to exceed $1,924,198.75. - Clean Water State Revolving Fund Loan: Adopted a resolution amending Resolution No. 3364 to increase the loan amount by $175,000 for the Water Reclamation Facilities Plan Update, total loan not to exceed $1,700,000. - Grade Crossing Agreement with BNSF and ODOT: Authorized a maintenance agreement for the Cooley Road Quiet Crossing improvements, with annual maintenance costs beginning at $18,349.13. Public Comments & Testimony Visitor’s Section: - Joe Craig expressed full support for building electrification and net-zero homes, urging council to adopt strong climate policies. - Brendan Reeve (volunteer, Shoots Youth Climate Coalition) urged council to prioritize electrification for health and cost benefits, and to take meaningful steps to protect the climate. - Corey Harlan (Cities and Towns Program Director, Central Oregon Landwatch) urged council to defer the UGB site selection and instead focus on infill, the 20-year growth plan, and other tools to manage growth effectively. - Freddie Finney Jordan (organizer, Deschutes Youth Climate Coalition and Fridays for Future Bend) urged council to select a bold path to electrification, including mandatory policies, and to allow no new fossil fuel infrastructure on city rights-of-way. Public Hearing on Development Code Amendments (Item 9): Multiple speakers addressed the proposed code amendments: - Susie Fagan (online) questioned the definition of income-qualified housing and expressed concern about the 120% AMI threshold, asking why the city is not using the state's term "affordable housing." - James Cagney opposed allowing housing in public facility (PF) zones, citing the need to protect parks. - Jim Roberts (West Hills Neighborhood) supported the code amendments as tools to address the housing crisis, noting that many workers cannot afford to live in Bend. - Violet Davy (youth) asked to protect public lands so kids have places to play. - Bradley Garrick expressed concern that the city's new definition of "income qualified housing" does not align with the state's definition of affordable housing, potentially opening avenues for development on parks. - Lauren Davey shared her personal housing struggles and urged council to prioritize housing while protecting open spaces, specifically opposing housing in PF zones. - Ian Karatz supported the code amendments, stating they would remove barriers for affordable housing and help retain young workers and professionals in Bend. - Sean Bauer asked council to remove “income qualified housing allowed outright” from the PF zone, arguing it goes beyond state law and could threaten protected lands. - Tom Scott opposed the term “income qualified housing” and the inclusion of PF zones, saying the city’s language diverges from Senate Bill 8 and could allow development on non-public lands like Greenwood Cemetery. - Isaac Zinda supported the code changes, emphasizing the need for affordable housing for friends who are nurses and therapists struggling to live in Bend. - Ruth Douglas (longtime resident) opposed development on Greenwood Cemetery and urged protection of mature trees and green spaces. - Hunter Crittenden supported the amendments, arguing that concerns about park development are unfounded and that income-qualified housing targets those earning 80%-120% of AMI, which is still below market rate. - Christy McKee (43-year resident) questioned the need for changes to the PF zone, urging focus on ADUs instead and stating that the amendments strip oversight and endanger green spaces. - Ellen Colton (resident) opposed development on parks, quoting John Muir and Roosevelt, and expressed concern that five west-side and ten east-side parks could be targeted. - Julia Olson (20-year resident) asked to remove PF zone language, arguing the changes are broader than state law and could allow housing in natural areas without public input. - Jenny Lindgar opposed the code changes, stating they remove council oversight and make appeals more expensive and less accessible. - Diana Brown (26-year resident) asked to delete “income qualified housing outright” from PF zones, stating it would make building on parks a type-one application with no public notification. - Ian Austin (attorney) discussed the Greenwood Cemetery non-conforming use issue and suggested adding a specific reference to state statute ORS 197.451 to define income-qualified housing. - Adam Smith (attorney representing a private PF-zone landowner) supported most amendments but opposed the new definition of “public lands,” arguing that privately owned PF land should be rezoned rather than excluded via definition. - Susie Newcomb (31-year resident) opposed housing in PF zones, stating it sends a message that Bend will pave over everything and that only 7% of city land is protected. - Jeremy Botta (native Bendite) opposed the PF zone language, asking for a new protected-lands zone and warning against incremental loss of green spaces. - Kristen Reidelberger (Central Oregon Landwatch) urged the council to adopt staff’s amendment clarifying public lands, to monitor the impact of the code changes, and to consider additional amendments for neighborhood-scale commercial uses. - Nancy Gold opposed the changes, stating that the city is replacing “affordable housing” with “income qualified housing” and that the PF zone term is not in state law. She argued that the changes reduce public involvement and could hurt the very low-income households the city aims to help. Discussion Items 1. 100-Acre One-Time UGB Site Selection (Work Session): - Brian Rankin and Brianne Gale presented two proposals: Jasper Ridge (east side, 132 acres, 1,000 units) and Caldera Ranch (southeast, 90 acres, 700 units). Both meet the state's minimum density of 10 dwelling units per net acre and include at least 30% affordable housing as defined by the state (80% AMI for rent, 130% AMI for sale). Key differences: Jasper Ridge has more affordable for-sale units and commercial space (3 acres), while Caldera Ranch phases more affordable units earlier (90% in first phase) and is closer to a school. Councilors requested information on feasibility, timing, dependencies (e.g., tax credits, infrastructure), and the partnership plan for delivering affordable housing. The public hearing and potential site selection are scheduled for December 4, 2024. 2. Update on Council-Advisory Board Communication (Work Session): - Kate Schneider presented findings from liaison interviews, highlighting that quarterly updates lack clarity, advisory body input for goal setting could be better integrated, and there is confusion about communication channels. Recommended actions include an Advisory Body Summit on January 14, 2025, improved onboarding, and clarifying that there is “no wrong door” for communication. Council discussed the need for diversity on advisory boards and better inter-board communication on cross-cutting issues. 3. Overview of Goal Setting Process (Work Session): - Eric and Stephanie outlined the 6-month goal-setting process that begins with council election and concludes with adoption alongside the budget in June 2024. Inputs include a community survey, an advisory body summit, and community pop-up events. Key dates: the council retreat on February 3-4, 2024, and a public input session on January 22, 2024. Council supported targeted outreach to underrepresented communities. 4. Fire Station Alerting System Replacement (Item 6): - Elizabeth Oschell presented a request to use a Best Value procurement method due to project complexity (operational stations, unknown as-builts). The council approved the motion unanimously. 5. Street Name Change (Item 7): - Erin Henson presented a request to rename SW Taylor Court to SW Innovation Way, consistent with the planned extension. The planning commission unanimously recommended approval. The council approved the resolution. 6. Stevens Ranch Master Plan Amendments (Item 8): - Karen and the applicant team presented a quasi-judicial hearing to reorient commercial and residential designations in the Stevens Ranch Master Plan to improve marketability and align with infrastructure (roundabouts). The changes are consistent with the comprehensive plan and do not increase trips. Public comment: one in support, one opposed. The council approved the first reading of the ordinance. 7. Eminent Domain for Butler Market Road Project (Item 10): - Matthew Jarisowski presented a resolution to authorize eminent domain for temporary and permanent easements for the roundabout and pedestrian improvements. 25 out of 40 agreements have been reached; the resolution allows acquisition if negotiations fail. The council approved the resolution. 8. Development Code Amendments (Item 9) – Major Discussion: - Russ Grayson, Colin Stevens, and Paulina provided a detailed presentation on four state bills (SB 8, HB 2984, HB 3151, HB 3395, and SB 1537) requiring cities to allow affordable housing on public lands, commercial zones, and other areas. The proposed code amendments create a new category of “income qualified housing” (with specific income limits from each bill), allow residential development in PF zones, eliminate council appeal for certain decisions, and add new flexibility for middle housing (cottage clusters, shared courts, lot coverage). Key debated points: - PF Zone: Staff recommended an amendment to define “public lands” to exclude privately owned PF land (35 acres). Council did not support this amendment after discussion, so PF zones (including privately owned) remain eligible. - Income Qualified Housing Definition: Council clarified that the term reflects state-law income limits (80% or 60% AMI, etc.) and does not change the city’s existing affordable housing definition. - Appeals: The amendments remove council appeal for most development decisions, channeling appeals to the Land Use Board of Appeals (LUBA). Council reasoned this is rarely used and restricts their ability to engage with the public. - The public hearing included extensive testimony for and against. The council approved the motion 5-1 (Councilor Campbell opposed) for first reading. Key Outcomes - UGB Site Selection: No decision made; a public hearing is set for December 4, 2024, with potential site selection. - Council-Advisory Board Communication: Staff will hold an Advisory Body Summit on January 14, 2025, and improve onboarding and communication protocols. - Goal Setting: Council will use community surveys, pop-up events, and an advisory body summit to gather input; retreat on February 3-4. - Fire Station Alerting System: Approved use of Best Value procurement (motion passed unanimously). - Street Name Change: Adopted resolution renaming SW Taylor Court to SW Innovation Way (unanimous). - Stevens Ranch Amendments: Approved first reading of ordinance (unanimous). - Eminent Domain: Adopted resolution authorizing eminent domain for Butler Market Road project (unanimous). - Development Code Amendments: Approved first reading of ordinance 5-1 (Councilor Campbell opposed). Second reading scheduled for December 4, 2024. - Sign District Boundary Update: Adopted second reading and ordinance by roll call (6-0, Councilor Norris recused). - Tree Preservation Exemptions: Adopted second reading and ordinance by roll call (5-1, Councilor Campbell opposed; Councilor Norris recused). - Council Appointments and Reports: Committee updates; will appoint new members at next meeting.

The Bend City Council held a work session beginning at 5:00 p.m. followed by a regular meeting at 7:00 p.m. on November 6, 2024. The work session covered formation of a Youth Advisory Committee, a housing strategy update focusing on infill development, and a transportation fee update for Phase 2 implementation. The regular meeting included proclamations, public comments on traffic safety and land use code changes, adoption of a consent agenda, public hearings and first readings of ordinances, adoption of a houseless services grant program, second readings of four ordinances, and council reports. Councilor Barb Campbell was excused. Work Session – Council Schedule Requests - Youth Advisory Committee: Councilor Riley introduced a proposal from Camp Fire Central Oregon to form a youth advisory committee. The committee would not be formed for another year to year and a half, with initial relationship-building. Council directed the Stewardship Subcommittee to discuss it further at its November 15 meeting. There was interest in framing this within the city's goal of engaging new audiences. Work Session – Housing Strategy Update: Unlocking Infill Development - Housing Director Lynn (in her final meeting) and staff presented updates on middle-income housing pilot projects (down payment assistance, Habitat for Humanity Universal Design Home, ADU pilot), potential code changes (junior ADUs, accessory amenities, zero-setback construction), and a $4 million DEQ grant for small-unit housing (micro-units, ADUs). Council discussed pursuing a funding work group to develop a comprehensive housing funding plan, analyzing non-fiscal measures such as minimum lot size and unlocking small-lot infill. Council expressed support for the funding work group and exploring transitional housing and shelter-related services. Work Session – Transportation Fee Update - Staff (Russ Grayson, Sarah Hudson) reported on Phase 1 implementation: approximately 70 customer contacts, 3 escalations, 9 appeal forms, and $1.3 million billed toward the $5 million annual target. Phase 2 expands to a $10 million annual target by July 1, 2025, adding a business intensity/use factor to non-residential fees. Council confirmed moving forward with Phase 2 and discussed engagement: a heavier focus on business outreach via the Bend Economic Development Advisory Board (BDAB) and standard communication for residential customers. Council also raised questions about residential intensity factors and exemptions/discounts for further study. Public Comments & Testimony - Several speakers commented on traffic safety, urging adoption of a Vision Zero policy and improvements to bike infrastructure. Dan Pilver shared a personal story and called for safe street design. Doug Dryden described a near-miss on Bond Street. Whitney Bennett promoted driver education through the Oregon Friendly Driver program. Samuel Thesey expressed concerns about bike lane visibility. - Multiple speakers (Lauren Davy, Bradley Garrick, Violet Davy, Andrew Crosby, Tom Scott, Susie Newcomb, Diana Brown, Amber S., Nancy Gold) opposed proposed land use code changes that would allow income-qualified housing outright in public facility zones, arguing they go beyond state mandates and threaten parks, cemeteries, and open spaces. They urged Council to reject the planning commission's recommendations at the upcoming public hearing. - Gavin Leslie (Windermere Association) supported the burning ordinance amendment to allow burning with Fire Marshal approval for fuel reduction in the Deschutes River Canyon. Good of the Order – Proclamations - World Day of Remembrance for Traffic Victims: Council proclaimed November 17, 2024, as the day to remember victims, with a community event at noon at the Peace Corner. - National Youth Homelessness Awareness Month: November 2024 was proclaimed to raise awareness and support for homeless youth. - Honoring Former Mayor Ruth Burleigh: Council noted her passing at age 98, highlighted her role in creating the Deschutes Public Library District, public sewer system, and current City Hall. Consent Calendar - Approved unanimously: Approval of minutes (October 16, October 29 special, and October 29 joint meeting), Monthly Financial Report for September, Quarterly Investment Report, contract with AKS Engineering for 2026 Neighborhood Street Safety Program design, agreement with Owen Equipment for a Vactor truck (not to exceed $608,368.22), and contract with Patrick Marold Studios Inc. for sculptural screen wall "Woven Passage" (not to exceed $300,000). Public Hearing and First Reading – Sign District 6 Boundary Update - Ordinance amending BMC Chapter 9.50 (Signs) to update Sign District 6 boundary to reflect new Bend Parkway alignment. Planning commission recommended adoption. No public comment. Council moved and approved first reading unanimously (councilor Norris moved, Councilor Méndez seconded; vote 6-0). First Reading – Tree Preservation and Removal Exemptions - Ordinance amending BMC Chapter 16.40 to add a missing exemption for tree removal on sites one acre or smaller that have a development approval for land division or site plan review without housing units. Councilor Norris recused (potential conflict). Motion to approve first reading (Councilor Broadman moved, Councilor Méndez seconded; vote 5-0). Adoption of Resolution – Houseless Services Grant Program - Resolution establishing a Houseless Services Grant Program using remaining ARPA funds ($3 million total): $750,000 from prior county agreement for shelter; $400,000 city ARPA and $400,000 county ARPA for Temporary Safe Stay Area (TSSA) case management; $1.5 million de-scoped from existing contracts. Funds to be distributed via rolling applications, fully obligated by December 31, 2024, and spent by 2026. Council adopted resolution (Councilor Broadman moved, Councilor Riley seconded; vote 6-0). Second Readings and Adoption of Ordinances - Country Club Drive Right-of-Way Vacation: Ordinance vacating excess right-of-way and Woodside Court cul-de-sac bulb. Councilor Norris recused. Adopted by roll call vote (6-0 with Norris absent). - Flood Hazard Management Ordinance: Adopted by roll call vote (6-0). - Juniper Ridge Overlay Zone and Sign District Map: Adopted by roll call vote (6-0). - Burning within City Limits: Ordinance allowing burning with Fire Marshal approval. Adopted by roll call vote (6-0). Council Action and Reports - Community Building Subcommittee: Councilor Méndez reported on septic-to-sewer program (awarding additional projects), and discussion on signalization of the Reed and Bond roundabout (staff to revisit automated metering system as a lower-cost alternative, pending budget prioritization). - Stewardship Subcommittee: Meeting scheduled November 15 to discuss Youth Advisory Council, climate action plan amendments, and Temporary Safe Stay Area updates. - Letters: Councilor Norris sent a letter to the school board regarding safe firearm storage after an incident at Pilot Butte Middle School. Mayor Kebler signed a letter reaffirming commitment to climate action. - Councilor Reports: Several councilors reflected on the national election results, reaffirming commitment to inclusive, local governance and continued work on housing, transportation safety, and community support. City Manager’s Report - Parking code update released, first reading scheduled December 4. - Received fire mitigation grant for Juniper Ridge fuel reduction. - Held meeting with Confederated Tribes of Warm Springs on water rights and cooperation. - Portland Avenue water line project to cause rolling closures starting November 12. Key Outcomes - Approved formation of Youth Advisory Committee discussion at November 15 Stewardship subcommittee. - Directed staff to proceed with Phase 2 transportation fee, engaging BDAB for business input and standard communications for residents. - Approved first reading of Sign District 6 ordinance (unanimous). - Approved first reading of Tree Preservation exemption (5-0, Norris recused). - Adopted resolution for Houseless Services Grant Program using ARPA funds (unanimous). - Adopted second readings of four ordinances (all unanimous roll call votes; Norris recused on Country Club Drive vacation).

The Bend City Council and Bend Park and Recreation District (BPRD) held a joint meeting on October 29, 2024, at Bend City Hall, beginning at 4:00 PM with a break from 5:30-6:00 PM, and adjourning after 7:00 PM. The meeting focused on coordination in planning for growth, infrastructure projects, childcare, and affordable housing. No public comment was taken. Staff presented updates on the BPRD Comprehensive Plan update, the City's growth management strategy (including one-time UGB expansion, 20-year growth plan, and urban reserves), coordinated trail and infrastructure projects (Bend Bikeways, Riverfront Street, Hawthorne Bridge, etc.), childcare initiatives (Kids Inc. and outreach), and the partnership on affordable housing, specifically the BPRD SDC waiver program set to expire in December 2024. Planning for Growth Sara Anselment (BPRD) presented the midterm update to the BPRD Comprehensive Plan, noting that population growth has exceeded projections. A 2023 community survey found that 69% of respondents preferred serving higher density with new parks and facilities rather than enhancing existing parks. The update added new park search areas in the Stevens Road tract, core area, and climate-friendly areas, and identified 13 targeted trail crossing improvements. Brian Rankin (City) outlined the City's three-phase growth management strategy: a one-time 100-acre UGB addition for affordable housing (site selection in December 2024), a 20-year growth plan to 2045, and urban reserves for 2055-2075. He emphasized coordination with BPRD on land needs and infrastructure. Councilor Broadman asked about the process for addressing the 13 grade trail crossings; Anselment noted coordination with the City's transportation mobility department. Director Hovekamp inquired about integrating BPRD plans into the City's comprehensive plan; Rankin indicated flexibility but willingness to explore more direct incorporation. Coordinated Infrastructure Projects Russ Grayson (City) and Henry Stroud (BPRD) presented examples of joint infrastructure projects. They discussed the 2021 Trail Planning and Management Agreement covering 122 miles of trail (BPRD maintains 88 miles, City 5 miles). Specific projects included the Bend Bikeways (north-south and east-west spine, construction starting in 2025), the Hawthorne Bridge (30 million funding, design phase), the North Unit Irrigation Canal trail (60% design, property acquisition), the Drake Park and Deschutes River Trail Improvement Project (completed 2024, $10M investment), the Riverfront Street redevelopment (50-50 funding, design phase), and the Gilcrest and Drake Park bridges (preliminary designs). Coordination on stormwater management and water conservation was also highlighted. Director Hovekamp raised the issue of public safety and enforcement on trails; Grayson noted monthly meetings with the police chief to explore partnerships. Coordinated Efforts to Increase Childcare and Outreach Allison Platt (City) and Matt Mercer (BPRD) presented on childcare. Platt reported that the City has removed SDCs for childcare facilities and supported a business accelerator program that created 350 new center slots regionally, with 422 new slots in Bend alone. Challenges remain: lack of real estate, staffing, and affordability. Mercer detailed BPRD's Kids Inc. after-school program, serving nearly 1,400 kids at 14 elementary schools (21% of Bend elementary students), with a waitlist of 300 families. Summer programs served over 3,100 youth. BPRD provided $485,000 in scholarship support for childcare programs (total $720,000), and 75% of the scholarship fund is supported by general fund taxes. Outreach efforts targeted low-income and Latino populations. Mayor Kebler and Councilor Norris expressed support for continued partnership, with Norris noting the need for living wages for childcare workers. Partnership in Advancing Affordable Housing Michelle Healy (BPRD) and Rachel Baker (City) presented on the partnership for affordable housing. Baker reported that the City has foregone over $12 million in SDCs for affordable housing, resulting in over 700 units developed. The Oregon Housing Needs Analysis indicates a need for 14,000 affordable units in Bend over 20 years. BPRD has foregone approximately $4 million in SDCs since 2019, supporting 592 deed-restricted housing units and shelter units. The BPRD SDC waiver program is set to expire at the end of 2024. Healy outlined BPRD's fiscal constraints as a special district and noted that the board adopted a resolution in spring 2024 to provide criteria for considering waivers. Upcoming decisions: on November 19, 2024, the board will consider a request for additional 28 waivers from Housing Works and a tax exemption request; in December, the board will decide on renewal of the SDC waiver program. Council members expressed strong support for continuing the program, with some urging scaling up and including middle-income housing. Board members expressed general support but emphasized the need to balance with core services and fiscal responsibility. Director Barram noted that the board has not yet made a decision but committed to considering longer-term options. Director Hovekamp raised concerns about transparency and the impact of foregone revenue on park services. Councilor Méndez argued that the program is successful and critical for addressing the housing crisis, and that continuing the partnership will strengthen the community's case for state support. Key Outcomes - No formal votes were taken, but the BPRD board will consider the following at upcoming meetings: (1) November 19, 2024 – request for additional 28 SDC waivers for Housing Works and a tax exemption request; (2) December 2024 – renewal of the SDC waiver program, with possible changes to duration and unit caps. - The City and BPRD will continue monthly leadership coordination meetings to align on housing and planning issues. - The City will present a housing data hub at the November 6, 2024 council meeting, and a broader funding work group may be formed in 2025. - Staff will continue to coordinate on trail maintenance agreements, transportation fee phase 2, and grant opportunities. - The meeting highlighted ongoing collaboration on growth planning, infrastructure, and childcare, with a commitment to continued partnership.

The Bend City Council held a special meeting on October 29, 2024, to adopt a joint resolution with the Deschutes County Board of Commissioners authorizing temporary overnight vehicle camping on publicly owned land at Juniper Ridge. The resolution aims to improve safety, sanitation, and case management for people experiencing homelessness in the area. The council voted unanimously to approve the resolution. Discussion Items - City staff (led by Eric) presented the background: a September 5, 2024 joint meeting with the county board identified Juniper Ridge as the focus for a Temporary Safe Stay Area (TSSA) using American Rescue Plan Act (ARPA) funds expiring by the end of 2026. - The original resolution was pulled from the October 16 council meeting because the county board lacked votes; Commissioner DeBone supported, Commissioner Chang proposed an alternative (voluntary compliance), and Commissioner Adair favored a smaller footprint (20 acres). - Staff proposed a revised TSSA: reducing the initial 170-acre area to 40 acres (existing camp footprints) with a goal of 20 acres by 2026. The area west of the railroad tracks was prioritized, with the east side (about 20 camps) closing by May 31, 2025. - The county and city own land split approximately 30% city, 70% county west of the railroad tracks. Over 500 acres are affected. - Housing-focused case management was introduced as a new, targeted service: individual assessment and planning (by-name list), estimated at four hours per week per client, with costs of $800,000 (50% city, 50% county). The city has $480,000 in unallocated ARPA funds approved for this purpose. - Funding must be obligated by December 31, 2024, and spent by December 31, 2026. A homeless grant program will be proposed at the November 6 council meeting to efficiently distribute funds. - Definition of “vehicle” for the TSSA includes motor vehicles and towable campers (e.g., camp trailers), per state statute. Staff will further clarify and implement rules through land management MOUs. - Council members emphasized the need for flexibility in staff-level implementation and regular progress reporting. Key Outcomes - Motion: Councilor Brubman moved to adopt the joint resolution; Councilor Riley seconded. The motion passed unanimously (all present in favor). - Next steps: City staff will amend an existing intergovernmental agreement (IGA) with the county for case management funds (target return: November 20 meeting), establish a homeless grant program (November 6), and develop land management MOUs for operational details.