Public Meetings - Brookings, South Dakota

The Brookings City Council met on January 27, 2026, at 12:00 PM UTC. The meeting covered a range of topics including a new e-waste recycling program, several zoning changes, a property transfer to the Brookings Regional Humane Society, and a resolution selecting the site for the future police department facility. The council also received reports from the SDSU Student Association and city staff. Consent Calendar - The consent agenda was approved unanimously. Public Comments & Testimony - Todd Sumner (public commenter): Expressed concern about the Edgebrook Golf Course water project, noting that the lowest bid ($2.1 million) exceeds the allocated $1.3 million. Suggested starting pond liners now and getting a separate bid for liners. Said the city has been working on the water project for the last four or five years with no progress. - Mark Stratton (lifelong Brookings resident, Edgebrook member): Asked staff not to raise membership fees until the water project is resolved, calling a fee increase a "slap in the face." Understood that staff is not proposing a membership fee increase this year. - Brianna Johnson (Board President, Brookings Regional Humane Society): Expressed strong support for the property transfer, stating it would "open doors that are currently shut" to the shelter. Described the shelter's current capacity crisis: only nine dog kennels, consistently over capacity (especially with cats), and handling 750 animals per year in a facility designed for 550–600. A facility needs assessment projects demand will reach 1,000 animals per year within five to ten years. Urged council to approve the transfer. - Luke Davidson (public commenter): Asked if rezoning a 3.1-acre residential (R3A) parcel to business (B2) would require the city to provide replacement land for manufactured housing. Mike Struck stated that no replacement is required. Discussion Items - SDSU Student Association Report: Anna Hunt reported that the Student Association attended Students for Higher Education Day at the Capitol, and their GAF reallocation survey is live (closes Friday, 86% of target reached). Government Affairs will discuss House Bill 1133, which would remove the permit requirement for concealed carry on campus. - Ordinance 26-003 – E-Waste and Lithium Battery Disposal Ban: John Thompson (Public Works) presented a proposal to ban e-waste and lithium batteries from the Brookings Landfill. E-waste makes up an estimated 2.7% of landfill waste (≈1,620 tons/year in Brookings) and contains hazardous materials (cadmium, lead, arsenic). The ban aims to reduce landfill fires, save airspace, and increase sustainability. The program will launch in April with a one-week free amnesty event during spring bulky item pickup. E-waste will also be excluded from curbside collection (carts with e-waste will be tagged and not picked up). Councilmember Tilton Byrne suggested that removing e-waste from bulky item pickup could reduce staff time and potentially offset costs for an annual free drop-off. Second reading scheduled for February 10. - Ordinance 26-004 – Rezoning from Agricultural to Industrial I-1 (51 acres east side): Mike Struck presented a rezoning for a 51-acre parcel near 6th Street and 34th Avenue. The property was recently annexed, and the rezoning to light industrial is consistent with the future land use map. Planning commission recommended approval unanimously (9-0). Second reading on February 10. - Ordinance 26-005 – Rezoning from Residential R3A to Business B2 (3.1 acres near 20th Street South interchange): Rezoning to allow commercial development along the 20th Street South corridor. Planning commission recommended approval (9-0). No replacement land for manufactured housing is required. Second reading on February 10. - Ordinance 26-001 – Right-of-Way Work Permit and Excavator License: Charlie Richter (City Engineer) presented a revision to establish a formal right-of-way permit, a warranty period of three years (reduced from five), and seasonal restrictions (April 15 to November 15). A $35 permit fee was introduced. Contractor feedback was positive. Approved unanimously. - Ordinance 26-002 – Eliminating Plumbing License/Ordinance: A cleanup ordinance removing the local plumbing licensing requirement, which was redundant with state licensing. Approved unanimously. - Resolution 26-013 – 2026 Park/Rec/Forestry/Golf Course Fees: Kristen Zimmerman presented the annual fee resolution. Key changes: shelter rentals adjusted to reflect true cost of service, community garden fees reduced to $50, outdoor court fees unified, and recreation program fees removed to allow flexibility. For Edgebrook Golf Course: staff recommends no increase in membership fees or CIP, contrary to the Park Board’s recommendation to raise the CIP. Daily greens fees will have a $1 increase for nine holes and $2 for 18 holes, and a discount will be offered during the water sourcing construction. Approved unanimously. - Resolution 26-014 – Transfer of 2.5 Acres to Brookings Regional Humane Society: Paul Briseno (City Manager) presented a resolution to transfer city-owned property on Prince Drive to the humane society for development of a new facility. The transfer includes a 10-year reversionary clause and is valued at $272,000–$326,000. The humane society plans a capital campaign with a goal of breaking ground by 2031. Council members expressed strong support. Approved unanimously. - Resolution 26-008 – Site Selection for Future Police Department Facility: Paul Briseno presented a resolution to select the site for the future police department. Staff evaluated 22 sites over six years and recommended two city-owned options: the Dakota Bank Center site or the WES property site. The resolution directs council to choose one. After discussion, council preferred the Dakota Bank Center site due to visibility, community support, and avoiding loss of commercially developable land. Concerns about parking were noted but considered solvable. The mayor noted that $18.5 million has been set aside for the project, and the city aims to avoid property tax increases. Approved unanimously. Next steps: terminate current CMAR agreement, re-bid, complete design through fall 2026, bid in winter, begin construction in 2027, with completion in 2028. Key Outcomes - Approved Consent Agenda: Unanimous. - Approved Ordinance 26-001 (Right-of-Way Permit): Unanimous. - Approved Ordinance 26-002 (Plumbing License Elimination): Unanimous. - Approved Ordinance 26-013 (Park/Rec/Golf Fees): Unanimous. - Approved Resolution 26-014 (Property Transfer to Humane Society): Unanimous. - Approved Resolution 26-008 (Police Facility Site Selection – Dakota Bank Center): Unanimous. - Approved Resolution 26-012 (Encumbrance Carry Forward): Unanimous. - Approved Resolution 26-004 (Consolidated Fee Schedule Amendments): Unanimous. - Approved Special Event/Temporary Alcohol License (St. Thomas Moore St. Patrick’s Day event): Unanimous. - First readings introduced for ordinances 26-003 (e-waste), 26-004 (rezoning 51 acres), 26-005 (rezoning 3.1 acres). Second readings set for February 10.

This meeting of the Brookings City Council convened at 6:00 PM (local time) on January 20, 2026. Key agenda items included a presentation on the new OnBoard Gov paperless volunteer board application system, a detailed review of potential sites for a new police facility, and a discussion on the future of the Dakota Bank Center. The council heard staff recommendations and engaged in extensive deliberation on site selection, community engagement, and financial considerations. Consent Calendar - The council unanimously approved the agenda as presented. Councilmember Wayne Avery was absent. Approval was by roll call vote: Doran (aye), Hager (aye), Neymar (aye), Specker (aye), Tilton Byrne (aye), Wendell (aye). Public Comments & Testimony - No members of the public offered comments during the open forum. Discussion Items OnBoard Gov Presentation (Item 5) - City Clerk Bonnie Foster presented a new digital platform, OnBoard Gov, designed to transition the city's volunteer board application process from paper to an online system. The system allows citizens to apply for up to three boards in a single session, provides historical records of board members (dating back to 1996 for some boards), and offers seat management, term expiration notifications, and staff liaison information. Foster noted that currently only staff receive application submissions, but future plans include backend staff access. Councilmembers expressed strong support, with Councilmember Tilton Byrne suggesting future inclusion of council seats and Councilmember Doran praising the user-friendliness and potential for recruitment. Questions were raised about application management after submission and the depth of historical data. Foster indicated historical records would be expanded as time allows. Police Facility Site Considerations (Item 6) - City Manager Paul Bercino and Police Chief Mike Drake presented an updated analysis of potential sites for a new police facility. The need for a new facility was driven by the aging (over 60 years) and undersized current station (1.3 acres), structural deficiencies, and the need for a welcoming space for the public and adequate space for dispatch operations (handling over 46,000 calls per year). - Staff reviewed 22 sites over six years. After community feedback in November 2025 highlighting concerns about neighborhood impact, staff re-evaluated using six weighted criteria: finance, infrastructure replacement, stormwater drainage, restricted hazards, neighborhood impact, access/traffic safety, and future growth potential. - Resulting ranking: 1. Dakota Bank Center, 2. Marketplace RTI, 3. Marketplace (WES property), 4. Fishback Soccer Complex, 5. Private Site B, 6. Airport site, 7. Private Site A, 8. Teener Field, 9. School District site. Staff recommended the Dakota Bank Center and the WES property (north of the new Target/Aldi development) as the top two interchangeable sites, both with no acquisition cost (city-owned), existing infrastructure, and future growth potential. The WES property's only con was reducing available commercial land. The Dakota Bank Center site could be located at various spots on the property, potentially impacting parking but offering high visibility. - Other considered sites had significant drawbacks: the Airport site (FAA restrictions, $1.8-2.5M cost, 6-year purchase timeline), Fishback Soccer Complex (loss of park investment, wet area), School District site (neighborhood concerns, congestion misperceptions), and Teener Field (flooding, grant obligations). Private land costs were estimated at $1.8-3M. - Chief Drake explained that the police department's patrol model (east/west sectors) and existing substations (e.g., East Firehouse) ensure officers spend 90% of their time in the field, minimizing response time impacts regardless of headquarters location. The vision includes a satellite office with a human presence downtown. - Councilmembers asked detailed questions: Councilmember Wendell questioned the assumption of 100 parking spaces and the potential for a satellite office; Councilmember Doran inquired about the decision to keep dispatch and police together (Chief cited operational efficiency and employee well-being); Councilmember Hager sought clarification on site ranking methodology and the commercial development trade-off for the marketplace sites; Councilmember Specker called for a public meeting to gather input. Staff recommended that the council decide on a site or schedule a public meeting before final action. Dakota Bank Center Future (Item 7) - Staff members Kristen Zimmerman, Samantha Beckman, and Johnny Mays presented an overview of the Dakota Bank Center's operations and financial outlook. The facility, built in 2001 at 102,000 square feet, is currently managed by Oak View Group (OVG) under a contract expiring December 31, 2026. The city attorney recommends notifying OVG of intent by June 30, 2026. - Financials show an annual operating subsidy of approximately $500,000 plus $500,000 in capital needs. Actual performance has fallen short of OVG's 2021 proposal due to national event trends (fewer tours to secondary markets), post-COVID shifts, and election-year impacts. Councilmembers expressed frustration with OVG's corporate forecasting but praised local staff (Ashley and team) for exceptional service and creativity. - Staff recommendation: Conduct a community-driven engagement process (surveys, open houses, focus groups) to determine the facility's future direction—whether to maintain as an event center, convert to a recreation center, explore other uses, or issue a new RFP. Councilmember Specker suggested combining this with police facility public sessions, but staff noted timeline constraints and recommended separate sessions. Councilmembers Doran and Hager advocated for providing a menu of options in any survey to spark ideas. Councilmember Tilton Byrne reiterated support for local staff. The goal is to have a clear direction by June 2026. Key Outcomes - No formal votes were taken on the police facility or Dakota Bank Center. Council directed staff to bring a resolution for police facility site selection to the January 27 meeting, but several members expressed the need for more community input first. Councilmembers agreed to engage service organizations and the activity center for feedback, and staff may schedule a public meeting if directed. - For the Dakota Bank Center, staff will develop a community engagement plan, potentially including an online survey and a public meeting in March 2026, to gather input on the facility's future use. Council instructed staff to present a timeline and options for engagement at the next meeting. - Next meeting: January 27, 2026, will include consent agenda items, approval of a contract, first reading of a solid waste amendment (e-waste), second readings of temporary alcohol permits and the consolidated fee schedule, and possible discussion on selecting a police facility site pending community feedback.

The Brookings City Council convened on January 13, 2026, at 12:00:00 UTC to approve the agenda, hear public testimony regarding automated license plate readers, and review various reports and ordinance introductions. Six of seven council members were present, with Councilmember Wendell absent. The meeting proceeded through routine business items, public comments on surveillance technology, and multiple first and second readings on city codes and leases, culminating in the unanimous approval of several resolutions and ordinaces. Consent Calendar - The consent agenda was approved unanimously (6-0) after a roll call vote. No items were removed from the consent agenda, and no public comments were recorded regarding these routine items. Public Comments & Testimony - Greg Jorgensen (Aurora resident/Livestock Security Community Member): - Position: Expressed fundamental opposition to the current implementation and selection of the private vendor (Flock Safety Group) for automated license plate readers (ALPRs) in Brookings. - Concerns: - Highlighted that the system logs every vehicle passing, not just suspects. - Questioned the effectiveness of the system, specifically asking for data on the ratio of arrests versus the volume of vehicles logged, predicting a low significant arrest rate. - Inquired which other agencies have access to the collected data. - Noted a lack of clarity from the Police Department regarding the justification for the system's necessity. - Raised concerns regarding potential liability the city may face by utilizing this system. - City Response: The Mayor indicated the City Manager would follow up on these questions. Discussion Items - BMU (Brookings Municipal Utilities) Report (Presented by Bonnie): - Discussed electric reliability figures, noting BMU performs far below municipal averages regarding outages due to underground infrastructure. - Noted receipt of a diamond designation from American Power and $122,000 in energy efficiency rebates. - Reported on the solar project (operational summer 2026) and new wells. The water tower on 6th Street was committed for removal by July 1st. - Mentioned telecommunications surpassed 5,100 subscribers and is working toward 10-gigabit infrastructure. - Brookings Health System Report (Presented by Councilmember Hager): - Discussed the transition to the EPIC portal and the ethical use of AI for transcription and treatment planning. - Noted that 30 NARCAN kits have been taken from community boxes with no reports on successful uses to date. - Addressed concerns regarding the Governor's FY27 budget proposal which included a 0% increase for healthcare, creating a need to navigate potential funding shortfalls while maintaining quality. - Ordinance 26-001 (Excavation Permit Revision - Presented by Charlie Richter): - Proposed replacing the current excavation permit with a "right-of-way work permit" to establish clarity, penalties, and licensing requirements for contractors. - Key Provisions: - Fines for unpermitted work: $250 (1st offense), $500 (2nd), $1,000 (3rd). - A nominal $35 fee to recover administration costs. - Required workmen's compensation, bonding, and insurance. - Elimination of the separate "plumbing license" requirement for right-of-way work, which is to be addressed in a subsequent item. - Council Position: - Councilmember Specker questioned liability for repairs; City Engineer confirmed contractors are currently responsible, but the new bond/insurance provides protection against failures. - Councilmember Hager asked if the permit is common; Richter confirmed it is standard across many South Dakota municipalities and aligns with industry standards. - Ordinance 26-002 (Plumbing Ordinance Amendment - Presented by Charlie Richter): - Proposed eliminating Chapter 22, Article 3 (plumbing licensing). Since the state assumed responsibility for permitting and inspection since 1970, the city license is solely used to require proof of state licensure and bonding for right-of-way work. - Staff recommends adopting the state plumbing code as a reference in the building code to eliminate confusion. - Resolution 25-01-106 (Landfill Farmland Lease - Presented by Charlie Kuhn): - Discussed the intent to lease 115 acres of farmland north of the landfill. - Status: Dave Burns of White, South Dakota submitted the highest responsive bid of $326/acre (approx. 5% higher than the next bid). - Terms: Five-year lease with an annual escalator; no renewable option; crops allowed, livestock prohibited. - Ordinance 25-046 (Concrete/Asphalt Crushing Facility - Presented by Mike Strucker): - Discussed a conditional use permit for an existing contractor at 21625 471st Avenue to operate concrete/roock rock crushing as an accessory use. - Safety Measures: Operations scheduled based on wind conditions to minimize dust; use of sprayers on belts; stockpiling of spent material. - Community Impact: Traffic described as no different than current haulage operations. - Status: Received unanimous recommendation from the Planning Commission. - Malt License Transfer (Tolf Golf - Presented by Bonnie Foster): - Discussed the transfer of an on-off sale malt license with video lottery authorization from the previous owner to Nick Pisek (current manager). - Status: Staff recommends approval. - Future Agenda Item Request (Councilmember Doran): - Proposal: Requested to add the Dakota Bank Center to next week's study session to discuss the contract with OVG expiring at the end of the year and facility performance. - Vote: Motion to add the item was approved (6-0). Key Outcomes - Ordinance 26-001: Received First Reading (No vote taken; moved to Second Reading). - Ordinance 26-002: Received First Reading (No vote taken; moved to Second Reading). - Resolution 25-01-106: Passed unanimously (6-0) to award the farm lease to Dave Burns at $326/acre for a five-year term. - Ordinance 25-046: Passed unanimously (6-0) granting the conditional use permit for the crushing facility. - Malt License Transfer: Passed unanimously (6-0) for the transfer to Nick Pisek. - Adjournment: The meeting was adjourned after the roll call vote on the motion to adjourn. - Next Steps: Second readings for Ordinances 26-001 and 26-002 are scheduled for January 27, 2026. A community meeting regarding volunteer board management is scheduled for January 20, 2026.

The Board convened a joint session as the Planning Commission to hear variance requests, zoning petitions, and proposed ordinance amendments. The session included a denial of a variance application, approvals for two rezoning requests, and extensive discussion regarding proposed changes to home occupation regulations. The meeting concluded with the adjournment of the discussion items before the final agenda item (subdivision amendments) could be addressed. Consent Calendar - Approval of the agenda. - Approval of the minutes. Public Comments & Testimony - Chris Weibel (Applicant, 3334 Aspen Avenue): Expressed support for the approval of a variance to reduce the side yard setback to 5 feet, 3.25 inches to allow for a garage extension. He stated that the variance is necessary due to a lack of foresight in the original placement of structures and noted that his new child requires additional storage. He affirmed that he has conducted due diligence, has a neighbor's survey, and that neighbor expressed no concerns. - Nancy Stewart (Resident, Western Estates): Expressed clarity regarding the scope of the Mills Third Edition rezone, confirming her understanding that residential homes within her area are excluded from the proposed business district rezoning. Discussion Items - Variance Request (3334 Aspen Avenue): Staff recommended denial. The Board found that the applicant did not demonstrate unnecessary hardship, as financial disadvantage alone is not sufficient proof of hardship. Commissioners noted the lot size and the existing clearance on the north side suggested the hardship was not unique. The applicant argued for the need to grow into the home with a child. - Rezoning Petition (Mills Third Edition): Staff recommended to rezone Block 1 from R3A (residential) to B2 (general business). Staff noted the property aligns with the "urban high intensity" future land use map. The Board confirmed the proposal aligns with the comprehensive plan and the surrounding context. - Rezoning Petition (Clark Second Edition): Staff recommended to rezone Lot 1 from Agricultural (AG) to I-1 (Light Industrial). Staff noted the property aligns with the "Business Park/Light Industry" future land use map and is compatible with adjacent I-1 zoning. - Amendments to Section 94-362 (Home Occupations): - No Impact Home Occupations: Proposed as a permit-by-right category. Requirements include: entirely computer/internet-based, no on-street parking or substantial traffic increase, no on-site sales, and no prohibited activities. Commissioners debated the definition of "substantial traffic" and the enforceability of the traffic clause given the lack of monitoring mechanisms. One commissioner suggested removing the traffic clause entirely if enforceability cannot be established. - Minor Home Occupations: Proposed to allow operations in accessory buildings and clarify that incidental sales are permitted only if subordinate to the primary service/production. Commissioners discussed the definition of "bulk storage," suggesting a 500-square-foot limit on combined occupation and storage to clarify what constitutes a violation. - Major Home Occupations: Proposed to limit clients to two at a time and employees to one non-resident. Commissioners debated the number of employees versus residents, expressing concern that allowing multiple different employees at different times could negatively impact residential neighborhoods. - Signage: Commissioners discussed whether non-residential signs could be illuminated. Staff clarified the distinction between self-illuminated signs (generally prohibited in residential zones) and signs with external lighting, suggesting the ordinance be clarified to allow non-self-illuminated signs for wayfinding. - General Enforcement: Discussion highlighted the challenge of enforcing "bulk storage" and online sales limits in residential areas, with the consensus that enforcement often relies on neighbor complaints. Key Outcomes - Variance (3334 Aspen Avenue): Motion to approve the variance failed with a vote of 0-7 (No, No, No, No, No, No, No). The request for a reduced side yard setback was denied. - Rezoning (Mills Third Edition): Motion to approve the recommendation to rezone from R3A to B2 passed with a unanimous vote of 9-0 (Yes, Yes, Yes, Yes, Yes, Yes, Yes, Yes, Yes). - Rezoning (Clark Second Edition): Motion to approve the recommendation to rezone from AG to I-1 passed with a unanimous vote of 9-0 (Yes, Yes, Yes, Yes, Yes, Yes, Yes, Yes, Yes). - Home Occupation Amendments: No vote was taken. The Planning Commission directed staff to further refine the definitions of "bulk storage," "substantial traffic," and "employee count" before the next discussion. The final item on the agenda (Subdivision Amendments) was not discussed due to time constraints. - Future Meeting: Staff announced a potential training session on conflict of interest for the City Council, Planning Commission, and Historic Preservation Commission, with a poll to be sent regarding availability on January 20th or February 17th.

The Brookings City Council convened on December 16, 2025, to review consent items, approve resolutions, and hear public comments on various municipal projects. The meeting featured presentations on internal staff promotions, bid rejections for the Edgebrook Golf Course water sourcing due to high costs, budget amendments, land lease approvals, and zoning annexations. Consent Calendar - Routine Approvals: The council unanimously approved the agenda and moved to approve the Consent Calendar items without modification or removal. This included routine administrative approvals and the transfer of surplus library items to public surplus, with confirmation from staff that they would be listed on public surplus.com. Public Comments & Testimony - Consent Calendar: No public comments were received regarding the items on the consent calendar. - Resolution 25-090 (Edgebrook Golf Course): Councilmember Specker inquired about future pipe sizing for the project to ensure potential capacity for additional ponds could be utilized later; staff confirmed the same pipe size would be used. Councilmember Dern requested timeline projections for the redesign and rebidding, citing the complexity of winter construction windows. Councilmember Avery expressed support, clarifying that the project remains a priority despite the delay. - Resolution 25-092 (Clubhouse Management): Councilmember Hager voiced support for the operational structure, thanking staff for educating non-golfer council members on the challenges of municipal golf course operations and the benefits of independent contractor models. - Resolution 25-107 (Asphalt Maintenance): Councilmember Specker requested clarification on the location of the Main Avenue South work, noting initial confusion regarding the map placement; staff corrected the location to the intersection of Main Avenue South and 12th Street South. - Ordinance 25-046 (Concrete Crushing Facility): Councilmember Hager questioned the stormwater management requirements, seeking clarification on whether drainage plans were mandatory for a facility located outside city limits. - Resolution 25-098 (Airport Lease): No specific public opposition or support was recorded during the roll call; the vote proceeded without comment. - Resolution 25-094 (Annexation): Councilmember Specker sought clarification on the zoning process following annexation, confirming that properties retain county zoning initially before undergoing a future rezoning request. Discussion Items - Promotion of Fire Marshal: Fire Chief Troy Hughes presented Jared Rungy for promotion to Fire Marshal. Rungy highlighted his 14 years of fire experience (12 with the department) and his commitment to a "softer approach" focused on code enforcement that prioritizes keeping businesses open and safe rather than punitive measures. - Edgebrook Golf Course Water Sourcing (Resolution 25-080): Staff presented that bids for the project came in significantly higher than the engineer's estimate of $1.3–$1.4 million, with actual bids approaching $2.1 million. Park Rec and Forestry Director Kristen Zimmerman and Banner Associates representative Paul Kraft attributed the cost drivers to mobilization and dewatering challenges during winter months. Discussion focused on the trade-off between reducing the project scope (relining only one of three ponds) to save costs versus the construction delay required to complete the work during summer months, which would cause golf course disruption. - Edgeway Golf Course Management (Resolution 25-095): Staff recommended a 2026–2027 flat-fee agreement with Mowen Management. The proposal clarified that the management company would retain driving range revenue to create a direct incentive for operational improvement, while the city retains revenues for green fees and memberships. Staff noted that while the course operates at a slight deficit, this structure provides budget predictability and shifts operational liability to the contractor. - Asphalt Maintenance Change Order (Resolution 25-107): A change order increasing the contract by approximately 9% ($194,628.94) was discussed to cover additional paving on Main Avenue South, new markings, and utility work on Third Avenue. The total adjusted contract remains within the allocated budget. - Concrete Crushing Facility (Ordinance 25-046): A first reading was held for a conditional use permit for a concrete, asphalt, and rock crushing facility at 2016 471st Avenue. Staff noted the facility meets all criteria, is located outside city limits, and received a unanimous recommendation from the planning commission. - Budget Amendment (Ordinance 25-042): Council reviewed Amendment 9, which reallocates $54,254 for fire insurance premium reversions, $20,000 in grants to the Chamber of Commerce, and $45,500 from reserves for downtown parking lot ancillary costs. - Airport Land Lease (Resolution 25-098): A public hearing covered the lease of 85 acres west of the airport to David Burns at $1,250 per acre ($10,667.50 annually), with an option for two one-year extensions with a 2% rate increase. - Wine License (Resolution 25-093): Council discussed authorizing a 10-year agreement for Commonwealth Gaming/Holdings (DBA Deuces Casino) to obtain an on-sale wine license for Suite 105D, bringing the total number of suites with on-sale wine licenses to five. - Property Annexation (Resolution 25-094): A public hearing was held to annex Block 1, Mills Third Edition, located near the 20th Street South Interstate ramp, aligning with city annexation priority maps. - Economic Development (Resolution 25-097): Council extended an agreement with Barry Properties (Millborne Seeds Inc.) to allow for a timeline extension and acknowledged the Brookings Regional Growth Alliance as the successor to the Brookings Economic Development Corporation. Key Outcomes - Resolution 25-090 (Rejected): Council voted to reject all bids for the Edgebrook Golf Course Water Sourcing Project, directing staff to redesign the project scope and rebid. - Resolution 25-095 (Approved): Council authorized the 2026–2027 management agreement for the Edgeway Golf Course with Mowen Management. - Resolution 25-107 (Approved): Council approved the change order for the 2025-08 STI asphalt maintenance project. - Ordinance 25-046 (First Reading): First reading passed for the concrete crushing facility; second reading scheduled for January 13, 2026. - Ordinance 25-042 (Approved): Council approved the 2025 budget amendment number nine. - Resolution 25-098 (Approved): Council authorized the lease of 85 acres at the Brookings Regional Airport to David Burns. - Resolution 25-093 (Approved): Council authorized the on-sale wine operating agreement for Suite 105D at Deuces Casino. - Resolution 25-094 (Approved): Council authorized the annexation of Block 1, Mills Third Edition. - Resolution 25-097 (Approved): Council authorized the extension of the agreement for the transfer of real property to the Brookings Economic Development Corporation. - Meeting Adjourned: The meeting was adjourned with the next council meeting scheduled for January 13, 2026.

The Brookings City Council convened on December 9, 2025, with six members present, to address a wide range of administrative, financial, and legislative matters. Key highlights included the promotion of Samantha Beckman to Assistant City Manager, updates on the 34th Avenue Water Treatment Plant and 3M's PFAS mitigation efforts, and a contentious decision to move the municipal election date from April to November to comply with new state legislation. The meeting concluded with the Council approving a market-based salary increase for City Manager Paul Racino following an executive session on personnel matters. Consent Calendar - Unanimously approved the consent agenda, including all routine approvals and administrative items without public removal requests or council questions. Public Comments & Testimony - Councilmember Holly Tilton Byrne: Expressed opposition to the June election date option, citing concerns about potential partisan sentiments and voter turnout. After the June motion failed, she expressed discomfort with being forced to move to November due to unknown cost increases and the risk of ballot fatigue, though she acknowledged the city has historically succeeded with April elections. - Councilmember Avery: Stated that the legislation forcing the election change was an unfortunate state-level decision that created a non-ideal situation, noting the city is now faced with increased costs and uncertain logistical outcomes for odd-year elections. - Councilmember Hager: Expressed concern that a June election date would make it difficult for SDSU students to participate, a view reinforced by the SDSU Student Association. However, after reviewing data on turnout, she stated she expected higher turnout in November and supported the move to November to align with general election cycles and ensure community accessibility. - Councilmember Duran: Emphasized that improving voting turnout is a shared responsibility beyond just the date, citing attitudinal disenchantment as a major factor. She supported the November move to align with higher turnout cycles and ensure college student participation, while expressing concern about the potential for "down-ballot" fatigue and the need for careful implementation regardless of the ballot pairing with partisan races. Discussion Items - Employee Promotion: City Manager Wayne Avery introduced and Council member Dave Hager congratulated Samantha Beckman on her promotion from a leadership team member to Assistant City Manager. Hager noted as a former professor at South Dakota State University that Beckman was an integral part of the organization and expressed high confidence in her future leadership capabilities. - Water Treatment Plant Update: Utility Commissioner Wayne Avery reported that the 34th Avenue Water Treatment Plant's contractual substantial completion date was October 13, 2025. While the contractor is still working toward this milestone, the seven-day demonstration period concluded successfully on November 17, with staff having three weeks of operational experience as of the meeting date. The total investment is approximately $114.7 million, with costs for pipeline projects expected to decrease due to increased market competition. - 3M PFAS Mitigation Update: Jim Burkhard, Site Director at Solventum, presented progress on PFAS mitigation. He reported that monitoring data shows improvement and detailed the installation of a stormwater treatment system (filtration via granulated activated carbon and resin) operational in spring 2025, which treated 5.5 million gallons of stormwater with a 99.9% removal rate. He confirmed that third-party consultants (Bar Engineering) and labs manage sampling and analysis, with reports due to the state in April 2026. - Sidewalk Maintenance Change Order: City Engineer Charlie Richter requested approval for Change Order No. 1 for the 2025-01 SWR sidewalk project to cover additional sidewalk replacements and boulevard tree damage identified post-bid. The change order totaled $9,649, an 18% increase to the original contract. - Budget Amendment: Financial Director Ashley Rynch presented Ordinance 25-042, the ninth budget amendment for 2025, which included $54,254 in fire insurance premium reversion, $20,000 for the Chamber of Commerce, and $45,500 from General Fund reserves for downtown parking acquisition costs. - Rezoning and Conditional Uses: - Item 10A: Unanimously recommended rezoning Lot 3, Block 2 of Tel Camp Industrial Edition from I1R (Industrial Restricted) to I1 (Industrial Light) to remove stricter landscaping and lot coverage requirements. - Item 10B: Unanimously recommended a Conditional Use Permit for an office and residence at 709 Main Avenue within the R22 Family District, limiting usage to three suites and noting the non-transferable nature of the permit. - Item 10C: Unanimously recommended rezoning a 30+ acre parcel from R3 (Apartment) back to R1A (Single Family) to allow for 12-15 lot development with flexible lot sizes, acknowledging the shift in the applicant's development vision. - Election Date Ordinances: - June Date (Item 10D): Council voted 0-6 (All Nays) to reject holding the annual election on June 2nd. - November Date (Item 10E): Council voted 5-0 (with Mayor casting the tie-breaking vote or abstention clarified as part of the majority) to approve holding the election on November 3rd. Discussions centered on cost-sharing models with the County/School District (proposed 25% fixed + 75% pro-rated), the potential for increased costs in odd years (estimated $20k-$30k), and the impact of merging with partisan ballots on local nonpartisan races. - Financial Transfers: - Item 11A: Approved a $34,000 contingency transfer from City Manager funds to the Forestry Department to cover employee compensation, workers' comp, and equipment maintenance related to Emerald Ash Borer remediation. - Item 11B: Approved allocating $634,111 from the Capital Improvement Plan Sinking Fund toward the city's 48% share of the $1.32 million chiller replacement and boiler upgrades for the City-County Administration Building. - Legal Services Agreement: Council unanimously approved extending the 2026 legal services agreement with Woods Fuller Schultz Smith PC, budgeting approximately $200,000 plus $4,000 for mentorship, acknowledging the firm's improved performance and quick turnaround times. - City Manager Compensation: Following an executive session regarding personnel qualifications, the Council reviewed a market study by MGT Consultants which found the City Manager's pay range was 15% below peer communities. The study recommended raising the salary grade from 48 to 51 and increasing 457 contributions. Key Outcomes - Adopted Ordinance 25-038: Officially set the 2026 municipal annual election date for November 3rd. Terms for newly elected officials will begin at the first regular meeting in December. A tentative agreement was noted for a joint election with the County and School District with a proposed cost-sharing model of 25% fixed plus 75% pro-rated. - Approved Resolution 25-101: Approved the $9,649 change order for the 2025-01 SWR sidewalk maintenance project with Brock Contracting. - Approved Resolution 25-100: Authorized the transfer of $34,000 in contingency funds to the Forestry Department for Emerald Ash Borer remediation needs. - Approved Resolution 25-099: Allocated $634,111 from the CIP Sinking Fund for the City-County Administration Building chiller and boiler replacement project. - Approved City Manager Compensation Increase: Increased City Manager Paul Racino's salary from a maximum of $207,272.45 to a new maximum of $239,944 (Range 51). The actual offer for 2026 was set at $224,001.99, representing an 8% total increase (2% merit + 6% for moving three grades). Additionally, 457 contributions were increased to 11% with a catch-up provision for employees over age 50. - Unanimous Rezoning Decisions: Approved the following zonings: I1R to I1 (Tel Camp), Conditional Use for office/residence (709 Main Ave), and R3 to R1A (1115 West 20th Street South). - Approved Resolution 25-102: Extended the legal services contract with Woods Fuller Schultz Smith PC for 2026. - Adjourned: The meeting was adjourned immediately following the personnel action in executive session.

The City Planning Commission held a meeting on December 2, 2025, to review three main agenda items: a petition for annexation, a conditional use permit for a crushing facility, and the election of officers for the 2026 term. All members were present except Mr. Heinrich, who joined via phone. The commission approved the agenda and minutes from the previous November meeting before proceeding to public hearings and final votes on the major items. Consent Calendar - Approved the minutes from the November 4, 2025 meeting. - Approved the agenda for the December 2, 2025 meeting. Public Comments & Testimony - Andrew Ostrine (Applicant/Owner of Austrian Investments LLC): Expressed that the application was a formality to comply with a new city ordinance passed earlier in the year. Stated that operations have historically been the same for nearly five years, described as "business as usual," and noted that crushing occurs infrequently (approx. once a year for a week or ten days). Denied that the proposal involves increased traffic volume compared to current conditions. - Adam Porter (Resident of Porter's Bait Farm): Expressed that he is not opposed to the business making a living but raised significant concerns regarding dust and noise impacting his family's residence. Specifically noted that when winds blow from the west or northwest, dust travels directly to his home during the 7-to-10-day crushing window when traffic volume exceeds 10 trucks per day. Inquired if there are stipulations preventing operations during unfavorable wind conditions. - Dennis Walping (Resident kitty-corner to the site): Characterized the applicant as a "good neighbor" but voiced concerns primarily about dust control and noise. Noted that trucks entering the site on the highway do not appear to obey speed limits or stop signs, creating a safety issue. Expressed hope that crushing is not continuous and suggested sealing driveways to prevent dust tracking. Did not state total opposition but emphasized the need for better safety and dust management. - Mike (Commission Member): Provided context on best practices, noting that in South Dakota, wind is frequent and higher speeds are not recommended for crushing. Emphasized the necessity of utilizing water spray on materials and stockpiles to minimize dust and prevent filtering off-site. Discussion Items - Annexation of Block One, Mills Third Edition: Staff reported that Access Holdings LLC submitted a petition for 3.1 acres contiguous to the city limits in a Phase Two priority annexation area. The proposal includes access to water, but sewer service would require a lift station, and access is controlled by DOT. A subsequent rezone to Business B2 is anticipated. The development review team expressed support for the request. - Conditional Use Permit for Crushing Facility: Staff recommended approval for Austrian Investments LLC to operate a concrete, asphalt, and rock crushing facility in the I-1 Light District in compliance with Ordinance 2515. The proposal includes conditions: mandatory setbacks of 100 feet from property lines/ROW, specific operating hours (7 a.m.-6 p.m. Mon-Sat for adjacent industrial/ag), a site plan, dust management plan, drainage plan, and traffic plan. The applicant has historically operated this site. Staff noted the applicant's plan includes postponing operations if weather factors cause dust uncontrollably affecting neighbors. - Recourse for Neighbors: The commission discussed neighbor recourse. Staff noted that if operations violate the approved dust control plan, the city could send an inspector, issue a violation, or order shut-down/adjustments. It was clarified that the city does not enforce specific EPA regulations directly but relies on state permitting requirements (South Dakota Dept. of Environmental Quality) for dust emissions, which are a condition of the state permit the facility holds. - Noise and Operations Clarification: Andrew Ostrine clarified that the equipment has water spray capabilities, and while past contractors did not always utilize them, new contractors will be required to do so. He stated that traffic impact is irrelevant to the voting scope as the volume aligns with existing contractor operations, occurring in accumulation cycles (1-10 days) rather than daily events. - Operational Frequency: Commission members discussed that operations are not continuous daily activities but rather intermittent cycles depending on material volume, often utilizing a crusher for a week or two every few months or years to process stockpiled concrete or gravel. Key Outcomes - Motion to Approve Annexation: Passed unanimously (9-0). The annexation of Block One, Mills Third Edition is approved and forwarded to the City Commission. - Motion to Approve Conditional Use Permit: Passed unanimously (9-0). The permit to operate the concrete/asphalt/rock crushing facility is approved with the stipulations regarding dust control, operating hours, and setbacks as outlined in the application and staff report. - Election of Officers: The committee's nominations for Chair (Jacob Limmer) and Vice Chair (Nick Schmeichel) were moved and seconded; nominations were approved. The meeting was adjourned.

The City Council of Brookings convened for a regular meeting on November 25, 2025, with six members present and Councilmember Wendell absent. The meeting began with the approval of the agenda, a brief executive session regarding personnel qualifications, and the unanimous approval of the consent calendar. Key discussions focused on the launch of a new mass notification system to improve public safety communications, several zoning and election ordinance introductions, and the approval of budget amendments and a contract for a new splash pad project at Fishback Park. Consent Calendar - The Consent Calendar was approved unanimously after no public comments or council questions were raised regarding specific items. - Council members verified that existing subscribers from the old "Notify Me" system were migrated to the new system, though residents were encouraged to log in to update preferences. Public Comments & Testimony - Public Comment on Agenda: No public comments were solicited prior to the execution of the agenda items. - Public Comment on Consent Items: No public comment was solicited on the consent calendar items. - Public Comment on Zoning: No public comments were solicited or recorded for Item 9A (Rezoning), Item 9B (Conditional Use Permit), or Item 9C (Down Zoning). - Public Feedback on Election Dates: Councilmember Hager reported that citizens and the Brookings Register had raised significant concerns regarding the logistics of municipal elections, specifically the potential lack of county assistance and the high cost of purchasing voting equipment (poll pads, tabulators) if a separate municipal election were held. Councilmember Hager expressed support for the City Clerk's updated inquiry confirming the county may still provide assistance and equipment. Discussion Items - New Mass Notification System Presentation: Public Information Officer Sherry presented the transition from the legacy "Notify Me" system to a new multi-channel mass notification platform. - Positions & Questions: - Councilmember Duran expressed full support for the transition, noting the ease of use and multiple sign-up methods (text, app, website) would benefit the public. - Councilmember Specker appreciated the historical context of the transition and the clarity provided regarding duplicate notifications (ensuring users are not double-notified). - Councilmember Avery publicly thanked the staff for their hard work over nine to ten months. - Various council questions focused on the migration process, the integration with IPAWS (Integrated Public Alert and Warning System) for reaching non-subscribers, and the potential for temporary sign-ups during large events like the Arts Festival. - Clarification: It was confirmed that the new system includes unlimited subscribers without extra fees, offers automatic translation in 70+ languages, and allows voice messages for emergency alerts only. The city plans to work with the county to integrate IPAWS for reaching non-subscribers during imminent threats. - Ordinance 25-039 (Rezoning - 9A): First reading for rezoning a parcel at Tel Camp Industrial Park from I1R to I1. - Description: The property is owned by the city and is approximately 880 feet from Interstate 29. The change removes enhanced landscaping requirements and lot coverage restrictions. - Positions: Staff stated the change provides flexibility similar to neighboring properties. The Planning Commission gave a unanimous recommendation in support. No opposition was noted. - Ordinance 25-040 (Conditional Use Permit - 9B): First reading for a counseling office in an R2 residence at 709 Main Avenue. - Description: A historic 1889 structure (not in a historic district) is proposed for conversion to a counseling practice with three office suites and a non-transferable condition. - Positions: Staff noted the planning commission recommended approval with conditions (max three suites, non-transferable) to maintain neighborhood character. Councilmember Specker inquired about the building's historical status (confirmed not historic) and the proximity to other CUPs. Councilmember Duran asked about ADA accessibility, and staff confirmed plans for an accessible ramp. - Ordinance 25-041 (Down Zoning - 9C): First reading for rezoning a 30-acre parcel at 1115 West 20th St from R3 (apartment) to R1A (single family). - Description: Developers (TH companies) seek to down zone to allow for larger lot sizes (minimum 15,000 sq ft, 100 ft frontage) to accommodate 12-15 lots with varying acreages. - Positions: Staff explained the change aligns with the developers' goal for a small-acreage single-family development. No opposition was noted. - Ordinances 25-037 & 25-038 (Election Dates - 9D/9E): First reading to set the 2026 election date as either June or November. - Positions & Discussion: - Councilmember Hager raised concerns based on a recent article regarding the county's inability to assist with elections, potentially forcing the city to purchase expensive equipment. However, an updated statement indicated the county might still assist. - City Clerk Bonnie Foster noted that a decision by December 9th is critical to meet vacancy notice deadlines. No updated costs were available yet as quotes are still being sought. - Senator Reed stated that while the legislation was passed to encourage voter turnout in regular elections (June/November), local logistics vary and should be determined by the cities and counties. - Ordinance 25-036 (Budget Amendment - 10A): Second reading to transfer $38,000 to support the Fishback Park splash pad project due to bid amounts exceeding the budget. - Discussion: Councilmember Duran inquired why the bid ($688,000) exceeded the budget ($650,000). Finance Director Ashley Wrench attributed the increase primarily to tariffs on splash pad components, noting no U.S.-made splash pads exist. - Resolution 25-088 (Splash Pad Project - 11): Approval to build a splash pad at the Fishback Soccer Complex. - Positions: - Parks and Rec Director Kristen Zimmerman detailed the inclusive design for various ages and abilities. - Councilmember Duran expressed full support, highlighting the community benefits of splash pads for family connection and child development. - Staff confirmed that operation training and maintenance costs are standard due to existing aquatics expertise and the use of app-based controls (HydroApp). Key Outcomes - Adopted Executive Session: Council voted unanimously to enter and proceed in an executive session pursuant to SDCL 1-25-2.1 and 1-25-2.4. - Approved Consent Agenda: The consent calendar was approved without amendment. - Approved Budget Amendment: Ordinance 25-036 was approved (Roll Call: 6-0) to transfer funds for the Fishback Park splash pad project. - Approved Splash Pad Resolution: Resolution 25-088 was approved (Roll Call: 6-0) to authorize the construction of the Fishback Park splash pad, with installation planned for Spring 2026. - First Readings Ordered: Items 9A, 9B, 9C, 9D, and 9E (Rezoning, Conditional Use Permit, Down Zoning, and Election Dates) were introduced and scheduled for public hearing and second reading at the December 9th meeting. - Next Steps Referred: - Election Logistics: City staff will continue to seek cost quotes for voting equipment and coordinate with the county to finalize election administration details for the June or November 2026 date. - IPAWS Integration: Public Information Officer Sherry will work with the Deputy Police Chief and county officials to integrate IPAWS for reaching non-subscribers. - Temporary Event Alerts: Staff will investigate creating temporary alert sign-up options for large community events. - Data Gathering: Staff will follow up on the results of the Chicago concert and the success metrics of the DEA drug take-back event.

The City of Brookings held a regular meeting on November 18, 2025, to address agenda items including routine approvals, ongoing community projects, a new police facility site search, budget adoption, and public hearings on licenses and zoning. Mayor Nemeyer was absent for the evening. The council approved the consent agenda, adopted the 2026 appropriation ordinance, and entered an executive session for vulnerability assessments without taking action. Consent Calendar - Approved the agenda unanimously. - Approved the consent agenda, which included routine municipal actions, without objections or items removed. Public Comments & Testimony - James Quinn (Resident District Manager, Sodexo) & Emily O'Connor (Catering Director): Addressed a compliance check failure regarding alcohol service at the Dana J. Dykehouse Stadium. They expressed a commitment to implementing new safety procedures and training to prevent future occurrences. Quinn stated, "It's 133,000 cans would be uh uh over a seven-game period... that one incident, it won't happen again." - Councilmember Hager: Expressed strong support for Sodexo's immediate corrective actions, noting firsthand observation of enhanced ID checking protocols as a season ticket holder. He stated, "I just want to tell you that I appreciate how serious you all were taking it... I really appreciated that." - Councilmember Tilton Byrne: Echoed support for the quick action taken to correct the compliance issue. He noted, "We do have materials that you've submitted uh outlining some of those changes, and so thank you for providing us that information and thank you for taking quick action to correct this." - Doug Ostrheim: Expressed opposition to the proposed increases in residential building permit fees. He argued that "we ought to lower those building permit costs as low as we could possibly lower them" and that reductions across the board are necessary to support affordable housing, stating, "every increase in the cost of housing across the board impacts people at the next stage below." Discussion Items - Police Facility Site Search: Council discussed the status of identifying a new police department facility. Staff reported that while the property at 5th and Medairy generated significant public feedback, it is not entirely off the table but is part of a continuing conversation. Staff plans to return in mid-January with a full report on potential properties based on criteria including cost, connectivity to main arteries, and risk factors. - Brookings Municipal Utility Board: Provided an update on 2026 rate increases: electric rates are projected to increase by 3.5% (approx. $3.35/month), water rates by 2.1% (approx. $1.50/month), and wastewater rates by 2.9% (approx. $1.28/month). The 6th Street water tower is slated for removal in May or June 2026 following the relocation of telecommunications equipment. - Brookings Health System: Reported on the transition to EPIC, recruitment/retention efforts (currently 553 employees), and new CMS age-friendly hospital measures. Highlights from the 2024 report included 4,248 hospital patient days (up 42.7%), 23,896 imaging procedures (up 38.6%), and over $1 million in financial assistance to 656 local people. An annual economic impact of over $56 million was calculated. The installation of a naloxone distribution box was also noted. - Downtown Revitalization: Presented updates on the master plan implementation since October 2024, including streetscaping, building facade grants, interior incentive programs, and the "Lights Camera Action" safety initiative. A fire update noted that while 21 businesses were affected, the community raised over $75,000 in relief funds, and most businesses chose to relocate back to downtown. Specific projects like the 310 Main Avenue parklet and facade renovations for businesses like Main Street Pub were highlighted. - Bridge Reinspection: Civil Design Incorporated reported that the four city bridges are in satisfactory to good condition. The 114-foot bridge on Western Avenue (rated 6) shows advanced deck delamination due to salt intrusion. The North Maderi bridge (1968) is nearing 60 years of age but is expected to have 15-20 years of service left before major replacement is needed. - 2026 Budget & CIP: The proposed 2026 budget of $72.5 million was discussed, representing a 1% decrease driven by enterprise fund capital projects. The 10-year Capital Improvement Plan balances through 2035. Councilmember Hager addressed a potential conflict of interest regarding SDSU budget components, concluding with the City Attorney's opinion that no conflict exists. Councilmember Specker questioned the timing of a $1 million fire truck purchase, clarifying that spreading costs is a strategic financial decision regarding cash flow and capital capacity. - Zoning Changes: Discussed a rezoning from R-3 to B-3 for a former fraternity site intended for motel conversion, and a conditional use permit for a property management office in an R-2 residential district. Key Outcomes - Police Facility: Staff directed to return in mid-January with a comparative list of potential police department locations. - Budget: Adopted the 2026 Appropriation Ordinance (25-034) unanimously. Adopted the 2026 Consolidated Fee Schedule (Resolution 25-087) unanimously. Authorized a $95,000 transfer from the CIP sinking fund to the general fund for recreation facility planning (Resolution 25-089). Approved the 10-year Capital Improvement Plan (Resolution 25-087/Item 10C). - Licenses & Zoning: - Renewed the wine and alcoholic beverage license for Sodexo despite the recent compliance violation. - Approved a special event temporary alcoholic beverage license for St. Thomas Moore Catholic School's winter gala. - Approved Ordinance 25-033 to rezone 213 West Highway 14 bypass from R-3 to B-3. - Approved Ordinance 25-035 granting a conditional use permit for a property management office at 717/719 Main Avenue. - Amendments: Ordered the second reading of Ordinance 25-036 (budget amendment for Fishback Park splash pad) to the November 25 meeting. - Executive Session: Entered executive session pursuant to SDCL 1-25-2.6(a) for a vulnerability assessment; no action was taken following the session.