Public Meetings - Fitchburg, Wisconsin

The Board of Public Works of Fitchburg met on August 3, 2026, at 5:00 PM. Members present: Dave Wilburn, Alder Jetzer (Chair), Alder Herbst, and Don Gutkowski. Kim Lobdel was absent with an excuse. The meeting adjourned at 6:31 PM. Items included public comments, consent calendar, reports, and three unanimous action items. Public Comments & Testimony - Joe Goss (resident) spoke in favor of providing sand-salt mixtures to Fitchburg residents to reduce chloride pollution in downstream lakes and rivers. He noted that a single teaspoon of salt in five gallons of water is toxic to aquatic life and reported that Lake Wabiza’s chloride level in February 2026 was 74 mg/L—more than six times the EPA chronic toxicity threshold. He admitted to illegally taking sand-salt from Madison parks and requested the city make sand piles available at the Fitchburg Recycling Facility and at parks, along with advertising. Consent Calendar - Approval of Minutes (July 20, 2026): The board unanimously approved the minutes from the July 20, 2026 meeting. - Review of Utility P‑Card and Check Payments: Board members asked clarifying questions about payments to Xylem Water Solutions and DNR permit fees; no objections were raised. Director’s Report (Tim Volker, Public Works Director) - Swan Creek Data: Chair Jetzer had requested sample analysis data be shared publicly; a link to the USGS monitoring station data was added to the city website. - County Highway MM Pedestrian/Bicycle Underpass: A public involvement meeting is scheduled for August 27, 2026, from 5:30–6:30 PM at Fire Station 3. Construction is planned for 2027. - Water Rate Increase: The Public Service Commission approved a simplified rate case; a 3% increase will take effect September 16, 2026, appearing on fourth‑quarter bills. - Cybersecurity Update: The city completed an EPA cybersecurity survey (no major red flags), implemented stronger passwords, removed one internet‑facing link, and now requires VPN for remote SCADA access. Board members discussed contingency plans for manual system operation. - Project Updates: - 2026 street resurfacing: paving complete on Spec Drive, Petersburg Circle, Merlin Street, Ryland Street, and Hillside Heights; Research Park Drive expected by end of next week. - 2026 sidewalk replacement: construction begins August 17, 2026. - Wayland Road paved shoulders: pre‑construction meeting August 5, 2026. - Basswood Drive paving and restoration complete. - Bellmar/Tower Hill utility project: Bellmar underground work and concrete complete; Tower Hill water main ongoing. - Well 12 (Belt Drive & Wayfair Street): redesigned to remove open‑air shelter; bid opening August 11, 2026. Action Items (All Approved Unanimously) - Ordinance 2026‑0‑21 (Traffic Impact Analysis Requirements): Ross Kaler (Senior Project Engineer) presented the ordinance, which clarifies when developers must submit a Traffic Impact Analysis (TIA) and provides guidelines with four levels based on peak‑hour trips. The guidelines also introduce bike/pedestrian level of service scoring and traffic calming requirements. Board members discussed priority between motor vehicle and bike/pedestrian levels of service, recommending that Fitchburg prioritize bike/pedestrian improvements and incorporate pedestrian‑activated signals and right‑turn‑on‑red preemption. The ordinance passed unanimously. - Resolution R15926 (Fitch Rona Road Tree Clearing Bid): Authorizes awarding a $65,275 contract to Homer Tree Service for clearing and grubbing along Fitch Rona Road, necessary before utility relocations for the road reconstruction project. Funding of $71,825 (including 10% contingency) is available in the 2026 CIP. Passed unanimously. - Resolution R15126 (Terra Vesa Park Amenities Budget Amendment): Amends the 2026 park fee budget to reallocate $348,825 from the deferred “Egg Park” project and unallocated park improvement funds to develop the park parcel at Frizzy Drive and Spinach Drive. Planned amenities include an interior sidewalk, shelter, drinking fountain, water service, and community gardens. Passed unanimously. Key Outcomes - All three action items (ordinance and two resolutions) were approved unanimously. - The next Board of Public Works meeting is scheduled for Monday, August 17, 2026, at 5:30 PM.

Mayor Julia Gattafrata hosted a community listening session for District 2 at Hosta Hoche (Hostaheche) building to provide city updates and gather resident input. The session covered the city's financial health, infrastructure investments, public safety staffing, park improvements, and housing development. Alder Bill Jetzer and Alder Gabriela Gerhart (also Council President) joined the mayor. Fire Inspection Chief Mark Malukas and Parks Manager Eric Schreiner gave brief presentations. The meeting lasted approximately two hours. Citywide Updates (Mayor Gattafrata) - Key Data: Population 36,197 (Jan 2025 estimate); equalized value $6 billion (continuing growth); 2026 total budget $47 million; AAA bond rating (one of six municipalities in Wisconsin); median household income $94,000; average home valuation $54,000 (2026). Mayor noted the city's portion of property tax is about one-third of the total bill ($2,700/year average home). - Growth: Population grew 10,000 from 2015 to 2025, ranking among top five fastest-growing communities in Wisconsin, though District 2 is fully developed with infill only. - Priorities: Investing in public safety (police and fire staffing catch-up), safe/healthy neighborhoods, housing initiatives, transit connectivity, public infrastructure (parks, roads, water tower), becoming best employer (implemented 3-month paid family leave, annual COLA target of 2%+), sustainability (10+ electric vehicles, fleet electrification), and enhanced resident engagement. - Active Projects: 2027-2032 Capital Improvement Plan approved July 28, 2026; city strategic framework nearing completion; economic development strategic update (roundtable with 60 developers); City Hall renovation (funding approved July 28); police facility moving April 2027; comprehensive plan update (first since 2009) and zoning code revision (first in 50+ years) underway; exploring EMS/fire consolidation with six municipalities (study due fall); 2.6 miles of road resurfacing planned; shared development with Oregon for water/sewer; state youth correctional facility in Fitchburg requiring infrastructure coordination. - Housing: 2025 built 47 multi-family units; single-family construction limited by land availability (owners not selling or asking high prices). Mayor noted average age of first-time homebuyer is nearly 40, high home prices ($500,000 average) requiring $80-100k down payment. - Budget Process: 2027 budget timeline: August 26 Committee of the Whole discussion; September 18 final budget posted; public hearing and adoption by November 10. - New Communication Tools: City mobile app, e-newsletter (launched Feb 2026), quarterly mayor newsletter, monthly alder blog, 2027 Budget Survey (QR code available). District 2 Updates (Alders Jetzer and Gerhart) - Parks: Hosta Hoche facility now rentable; McKee Farms Park Kids Crossing playground to be replaced (concepts under review); Chickory Meadows new basketball/tennis/pickleball courts opened; Kyle Stegert Greenway (privately funded) underway. - Events: Community Night Out at McKee Farms Park August 12; concert at McKee August 17. - Housing: Bowman Plaza (278 units, 7 stories, mixed-use with retail and structured parking) – demolition ongoing. Renew Apartments (formerly Fairways) received $20M renovation. EJ Plesco plans two 70-unit affordable buildings (30-80% AMI) next to Hosta Hoche. City on the Hill Church renovation nearing completion. New building across from UW Credit Union (UPS store relocating). - Infrastructure & Transit: Bus Rapid Transit (Route B) extension to McKee Farms Park/Triverton with charging station and restroom – expected completion as soon as 2027. Improvements to Route 75 (all-day/weekend service) and Route 65 (extension to same terminus) planned. Greenway & Coho intersection: temporary roundabout showing reduced crashes; permanent infrastructure considered. Water main replacement and road resurfacing in Tower Hill neighborhood. Multi-use path along Traceway and Post Road to Cannonball Trail (2030 target). McKee Road water main work and multi-use path upgrade (grant-dependent). - Other: GG's Playhouse (nonprofit facility) under construction; Grace's dementia village zoning approved; YMCA on McKee Road opening 2028. Compost drop-off (Food Scrap Stop) in Swan Creek with 338 registered users (11,000 pounds diverted). Nevins Springs Boardwalk (Promega) open to public. Friends of Fitchburg Parks formed. Fire Department Update (Chief Malukas) - Challenges: Funding constraints; retention difficulties (volunteer model shifting to paid staff); high training costs. Fitchburg FD focusing on internal training to save money. - Opportunities: Active grant applications (e.g., Firehouse Subs equipment grant). Consolidation study with neighboring municipalities (potential for shared ladder trucks, reduced costs). Collaboration – training at Bowman Plaza with Madison FD and others; shipping containers converted into low-cost training facility, which may improve ISO rating (and potentially lower insurance rates). Parks Update (Eric Schreiner) - Kids Crossing playground replacement: First concept designs released for public comment through August 6 (Parks Commission meeting). Playground will move slightly east, increase in size, feature poured-in-place rubber surfacing (not black rubber mulch, lighter colors to reduce heat) and artificial turf for younger play area. Public feedback has included requests for ziplines (not possible due to height/safety rules). Donor bricks from original playground will be retained on fence pickets. Online survey and paper copies available. Public Comments & Testimony - Tree planting/watering: A resident noted city-planted trees are dying due to lack of watering, suggesting scaling back or planting in fall. Eric Schreiner responded that trees have a one-year warranty; city is performing more watering during drought and may seek volunteer assistance (Friends of Fitchburg Parks). Mayor suggested fire department could help water as last resort. - Medication drop-off: A resident expressed disappointment that the police department discontinued the med drop program without consulting committees (e.g., Resource Conservation Commission). Mayor said she would inquire with the police chief. Another resident noted HyVee pharmacy on Fish Hatchery Road has a med drop. - Firefighter staffing: A resident asked about restoring firefighter positions after recent reductions to save overtime. Mayor confirmed she directed staff to find 2026 budget savings and will bring an amendment in August to fund two new firefighter positions. Hiring could begin in September if council approves. Chief Malukas noted it takes 1.5-2 months to onboard and train new hires; new interns started in June and are progressing. - Land availability: A resident questioned claims that Fitchburg is running out of land. Alders and mayor explained that while there is land (south areas), much is not for sale, requires infrastructure extension, or owners want high prices. Infill development is prioritized due to existing infrastructure and lower maintenance costs. Alder from District 4 noted constituents there often complain about too much development. - Ladder truck costs: A resident asked if building taller buildings (e.g., Bowman Plaza) increases fire department costs for ladder trucks. Chief Malukas explained that fire suppression systems are required for taller buildings, and ladder truck reach has limits; ladder truck replacement is already planned. - Kyle Stegert Greenway: A resident (Dawn, family member) asked for status update. Eric Schreiner reported prairie seed planted, turf grass establishing, culvert installed, memorial tree to be planted soon, benches and bike repair station coming, and it's 100% privately funded. The resident thanked the city for collaboration. - Kids Crossing community volunteerism: A resident suggested involving community volunteers like the original playground build. Mayor and Eric explained modern liability, warranty, and safety regulations limit volunteer construction, but community can still volunteer for tree planting, flower planting, and fundraising through a nonprofit (Friends of Fitchburg Parks may take the lead). Mayor cited example of inclusive playground fundraising that took 4 years to raise $100k, noting insufficient community engagement for a $1.6M project. Key Outcomes - Capital Improvement Plan (2027-2032) was approved by Common Council on July 28, 2026. A proposed amendment to reduce City Hall renovation by $2 million was rejected (3-5 vote). Mayor noted 25% contingency in the $12M project – actual cost may be closer to $9.6M. - Firefighter staffing: Mayor will bring a budget amendment in August to fund two additional firefighter positions (hiring target September 2026). The resolution is expected to pass. - Medication drop-off: Mayor will follow up with police chief about reinstating the program. - Kids Crossing replacement: Public comment period open until August 6; Parks Commission will review feedback at their August 6 meeting. - 2027 Budget survey: Available online; residents encouraged to submit priorities before budget is drafted. - Comprehensive plan and zoning revision: Public workgroups will be held; residents encouraged to participate.

On July 28, 2026, the Fitchburg Common Council met with a quorum present and adopted the 2027-2036 Capital Improvement Plan as amended. The council also approved multiple development-related resolutions and ordinances, an efficiency program contract, licenses, and other city business. The public hearing on the proposed CIP amendments closed at 6:49 p.m.; the meeting was extended by 30 minutes and adjourned at 10:25 p.m. No agenda or minutes were available, so this summary is based on the raw transcript. Consent Calendar - The consent agenda was approved by voice vote. Public Comments & Testimony - Tony Hartman, representing the Legacy Solar Cooperative, spoke in support of accelerating the city's solar investment. He called the proposal a 'two-foot putt' and said waiting would mean losing the 30% federal elective pay/direct-pay credit. He also said Legacy Solar would do the work and estimated that a roughly 20-kilowatt, 35-panel array at the lift station could cover most of that facility's electricity cost. - Patrick Cheney spoke during the CIP public hearing. He supported delaying the Irish Lane water main by one year so it align with the resurfacing and sewer work, opposed amendment 9 because it relied on borrowing, and urged the council to follow what residents wanted on amendment 14. He asked for roll-call votes on the amendments. - David Hayde, 5855 Woods Edge Road, said he had built a database system to track city financial information and argued that the council lacks visibility into the consequences of its decisions. He said development does not pay for itself, that the city is facing a cash squeeze and a starved capital budget, and that subsidies to developers put pressure on the general fund. Later, during the Syncopation preliminary plat discussion, he objected that the project's stormwater layout moves in the wrong direction relative to a $50 million unfunded TMDL water-quality backlog. - A resident from Seminole Forest, Jeff, requested a second basketball hoop on the rebuilt court at Seminole Glen Park. He said two hoops existed before the court was expanded in 2024, only one hoop was reinstalled, and the neighborhood was willing to fundraise. - A speaker also corrected a prior statement about CARPC, saying 2015 legislation removed CARPC authority over the Dane County water quality plan and left DNR water quality criteria as the basis for urban service area expansion decisions. Proclamations and Reports - Mayor Ratafrata read a proclamation commemorating the 250th anniversary of the United States, declaring July 4, 2026 as American Semiquincentennial Celebration Day in Fitchburg. The proclamation noted the city will plant 250 trees in 2026 and will hold commemorative programs at the Fitchburg Public Library. - Administrator Chad Brecklin gave an update on upcoming city events: UPS store groundbreaking at Fish Hatchery Road on Thursday at 10 a.m.; Fitchburg Chamber Biz After Hours Thursday at 4:30 p.m.; Kids Crossing public comment period open until August 5 at 12 p.m.; Police Community Night Out at McKee Farms Park on August 12 from 5 to 8 p.m.; the Southdale Park movie rescheduled to August 31; Whalen Road paved shoulder and sidewalk work expected to start next month; Bowman Plaza demolition expected next month; and in-person absentee voting for the August 11 primary began that day. - Mayor Ratafrata reported on a District 2 community listening session scheduled for July 30 from 6 to 8 p.m., the Chico Rimido Improvement Park ribbon cutting, office hours in August, a ride-along with police and fire, the Mayors Innovation Project conference, a visit from the mayor of Fitchburg, Massachusetts, the Promega boardwalk dedication, a police technology demonstration, the 2027 budget survey open until August 31, and a donation of 200 soccer balls from FIFA. She also expressed condolences to the people of Menasha and Appleton. - Commission reports included: Plan Commission preparing for a comprehensive plan kickoff around mid-September and a working group application for residents; Resource Conservation Commission reviewing a $4-per-year solid waste increase (1.7%, from $236 to $240) and reporting 12,000 pounds of food scraps collected since October 2025 with 338 people registered; Library Board reviewing a new collection management policy permitting removal of books written by or heavily using AI; Transportation and Transit Commission discussing Agora Pavilion pedestrian crossings and a possible farmers market move; EMS Commission approving 2027 ambulance rates with a modest 3% increase and making the second paramedic intern position permanent; Healthy Neighborhoods Advisory Committee considering a one-year pause in grant applications to revamp the process; and Commission on Aging Well reporting the senior center averaging about 280 participants per day. Resolutions and Ordinances Approved - R132-26, approving the second amendment to the subdivision improvement agreement with Sub-Zero for the Basswood Drive/Buds Drive cul-de-sac and resurfacing, was approved. The item had been postponed from June 23. - R89-26, approving the Hosta Hochi Park Rental Policy as amended by the Parks Commission, was approved. - R127-26, approving a land use restriction agreement for properties in the Efficiency Navigator program, was approved. The agreement keeps rents affordable for five years and requires that the affordability restriction remain with the property if sold. Several council members questioned whether five years was long enough. - R128-26, approving the agreement with Sustained Dane for the 2026 Efficiency Navigator program, was approved for $400,000. Claire from Sustained Dane reported 16 building intakes, 14 completed assessments, and 12 recommended buildings covering 73 units, 189 residents, 48 children, and 25 seniors. The work is projected to save about 57,000 kilograms of CO2 annually and about $10,000 per year in utility costs, roughly $100,000 over 10 years. Eight gas leaks across three buildings were identified and addressed. - R144-26, a $25,000 room-tax budget amendment to fund an In Business Magazine marketing insert promoting Fitchburg, was approved by roll call. - R145-26, renewing the contract with U.S. Signal for data center services, was approved. - Operator licenses for Benjamin Boyd and Carrie Childress were approved after no concerns were raised at Public Safety and Human Services. - R149-26 was postponed to the August 11 meeting because related subdivision improvements are not complete. - R157-26 and Ordinance 2026-022 were approved to create lots and rezone Adams Road property for a horse boarding facility at 5927 and 5949 Adams Road. - R158-26 and Ordinance 2026-023 were approved to create lots and rezone 5898 Adams Road for a horse operation and home. - R159-26, the preliminary plat for the Nine Springs Hills/Syncopation project on County Highway MM, was approved with 45 parcels including 39 buildable lots. David Hayde objected, citing the city's $50 million unfunded stormwater/TMDL liability; staff noted the city participates in Yahara WINS with an annual contribution of about $100,000. - Ordinance 2026-024 was approved for the Grace Hospice dementia village at 5395 East Cheryl Parkway. The project includes 64 memory-care units in eight homes, removes 73 trees, and is expected to finish phase two around August 2027. CIP Amendments and Adoption - Amendment 1, reclassifying the website project from capital to operating, was approved. - Amendment 2, which would have accelerated and added funding for solar projects to take advantage of expiring 30% direct-pay credits, was withdrawn after extended discussion about funding sources and staff concerns about maintaining existing solar arrays. The council anticipated a future 2026 budget amendment instead. - Amendments 3, 6, 7, and 13 were approved as a package. They transferred fund balances from police/fire radio and vehicle replacement accounts into CIP 9999, the Expenditure Restraint Incentive Program account, and increased the use of fund balance by $75,000 per year for 10 years. The proposal used about $750,000 of existing fund balance to reduce levy pressure, creating a planned structural deficit of $75,000 in 2037. - Amendment 4, cleaning up operating-cost line items for the additional canine unit, was approved. - Amendment 5, reducing the police facility building systems replacement fund, was amended from $200,000 to $150,000 and approved. Discussion included possibly using debt financing for the photovoltaic system and generator. - Amendment 8, adding sidewalks on Cheryl Drive, was amended to move the project from 2027 to 2028 and approved. The project was described as about $180,000 and depends on 75% of affected property owners signing a petition. - Amendment 9, adding future project cost for the Lacy and Osmussen Road traffic signal, was approved. - Amendment 10, delaying the Irish Lane water main by one year to 2029 design and 2030 construction, was approved. - Amendment 11, removing stale cost line items from Neighborhood Hub phase two, was approved. - Amendment 12, reducing the city campus facilities remodel from $12 million to $10 million, failed on roll call. - Amendment 14, adding a basketball court at Seminole Glen Park, was approved. Residents had gathered a petition with 1,080 signatures; the neighborhood association agreed to contribute up to $5,000. The approved version was for a full-court expansion, estimated around $20,000 to $22,000, rather than only adding a second hoop to the existing half court. - Amendment 15, creating a B-cycle bike share station project and placing a station at the new YMCA in 2028 for about $30,000, was approved. - The main motion to adopt the 2027-2036 CIP as amended was approved by roll call. Other Business and Next Steps - The council postponed Alder district reports to the next meeting. - The next Common Council meeting was announced for August 11, 2026, and the next Committee of the Whole meeting for August 26, 2026. Key Outcomes - The 2027-2036 Capital Improvement Plan was adopted as amended. - The council approved all non-CIP resolutions and ordinances listed above. - R149-26 was postponed to August 11, 2026. - The solar acceleration amendment was withdrawn rather than defeated, with a future 2026 budget amendment expected. - The meeting was extended by 30 minutes and adjourned at 10:25 p.m.

The meeting was called to order with a quorum of three members present. The council unanimously approved the consent agenda, reviewed three special event license applications, and granted operator's licenses to two applicants who had prior OWI convictions. The meeting adjourned at 6:03 p.m. Consent Calendar - Consent Agenda: Approved unanimously. Included minutes from June 23, 2026, routine licenses, operator license report, and sound permit applications (new and recurring events). The new sound permit applications had been cleared by fire, police, and public works. Discussion Items - Hillside Heights Neighborhood Block Party (Item 5A): Applicant Holly Adams presented the event scheduled for Sunday, August 16, 2026 (1–7 p.m., rain date Monday, August 17, 3–7 p.m.) on the 5500 block of Beth Lane. The event is a simple gathering with tables, no bounce house or planned activities. Adams noted the road resurfacing project in the area is expected to be completed before the event. The block party will not block the only driveway on Beth Lane. Council received a motion and approved the license unanimously. - HDSA Team Hope Run/Walk (Item 6A): Recurring event by the Huntington's Disease Society of America, Wisconsin chapter, held at McKee Farms Park on Sunday, August 16, 2026 (7 a.m.–noon). The 5K uses sidewalks with no road closures; no-parking signs will be posted along part of the route. Council approved the special event permit unanimously. - Operator's License – Benjamin Boyd (Item 7A): Boyd, a Quick Trip employee, applied after a first-offense OWI in 2024. He completed a required assessment and expressed no concerns about working in an alcohol environment. His employer was supportive and transferred him to a walkable store. Council member Holler Herbst emphasized trust and expectation of no future impairment. The license was approved unanimously. - Operator's License – Carrie Childress (Item 7B): Childress, a bartender/server at Thirsty Goat, applied after a first-offense OWI in early 2025. She reported one year of sobriety, active participation in a 12-step program, and full support from her employer. Council members congratulated her progress and stressed vigilance. The license was approved unanimously. Key Outcomes - Consent agenda: Approved unanimously. - Hillside Heights Block Party license: Approved unanimously. - HDSA Hope Run/Walk special event permit: Approved unanimously. - Operator's license for Benjamin Boyd: Approved unanimously. - Operator's license for Carrie Childress: Approved unanimously. - Next meeting: August 11, 2026. - Adjournment: 6:03 p.m.

The City of Fitchburg Finance Committee convened on July 28, 2026, to review the Finance Director's report and vote on several resolutions. Key topics included the monthly Treasurer's Report, a proposal for a flexible parameter-based debt sale of roughly $22 million to fund the police facility and other capital projects, an update on the transition to the new UKG payroll system, and the adoption of the Capital Improvement Plan (CIP). Resolutions were passed regarding the Efficiency Navigator program, subdivision improvements on Basswood Drive, an economic development marketing campaign, and a data center lease renewal. Consent Calendar - Minutes: The Committee approved the minutes from the June 22, 2026 and June 23, 2026 meetings. - Review of Bills: The Committee accepted the detailed review of checks for $10,000 and above ($2,756,534.87), all checks issued ($2,915,982.62), ACH payments ($512,631.97), and PCAR transactions ($234,770.62) for the cycles ending July 15, 2026, and June 8, 2026. Public Comments & Testimony - There were no public appearances for non-agenda items. Discussion Items - Finance Director Report: The Director reported that the 2024 debt issuance proceeds are nearly fully spent ($1,500 remaining) on the police facility. Councilmember Bill noted a 68% decrease in debt proceeds, which the Director attributed to the timing of Metro payments. The Tax Incremental District (TID) annual reports were reviewed, with the Director noting the city's TIDs are healthy due to the pay-as-you-go structure. Councilmember Bill asked about value decreases in some TIDs, which the Director attributed to the removal of personal property from taxable value. The Director proposed a $22 million "parameter" debt sale for greater market flexibility, which council supported. The switch to the UKG payroll system is active, with police and fire timecards transitioning from paper by year's end. - Resolution R-127-26 (Efficiency Navigator Land Use Restriction Agreement): Staff presented the agreement (LURA) to ensure properties receiving upgrades remain affordable for five years. Discussion covered whether the term should scale with the investment. Staff confirmed it was balanced based on stakeholder engagement and had legal review. - Resolution R-128-26 (Efficiency Navigator Implementation Agreement): This resolution allocates $400,000 for the program. Council discussed streamlining approval by allowing staff to administratively sign contracts, with regular updates. Sustained Dane staff noted the program has no hard cap per building but typically maxes out around $75,000–$80,000 and sometimes uses cost-sharing. - Resolution R-13-26 (Basswood Drive Subdivision Improvements): The Committee approved a second amendment to the agreement with Sub Zero Group Inc. for resurfacing Basswood Drive, with the city reimbursing costs from the street resurfacing fund. - Resolution R-144-26 (In-Business Marketing Insert): Mike Zimmerman presented a one-time transfer of $25,000 in unrestricted room tax dollars for four one-page inserts in "In Business" to promote the Forward Fitchburg economic development plan. - Resolution R-145-26 (US Signal Data Center Lease Renewal): The Committee approved a 36-month renewal of the 1 Necker data center lease for approximately $2,100 per month ($76,000 total). Key Outcomes - Adopted Resolutions: R-127-26, R-128-26, R-13-26, R-144-26, and R-145-26 were all adopted by voice vote. - Debt Sale: The Finance Director was authorized to proceed with a parameter-based competitive debt sale for 2026. - CIP: The process to adopt the Capital Improvement Plan was initiated. - Next Meeting: The next Finance Committee meeting is scheduled for August 11, 2026. - Adjournment: The meeting adjourned at 6:11 PM.

The Committee of the Whole met on July 22, 2026, at 6:32 PM. The meeting included updates from the Fire Department and the Police Department on staffing challenges, operational changes, and proposed technology investments. Key themes included police staffing shortages, the impact of reduced fire apparatus staffing, and a proposed real-time information center (Arctic project) funded partly through private donations. Consent Calendar - The minutes of the June 24, 2026, Committee of the Whole meeting were approved unanimously (motion by Jetzer, second by Laduce). - Roll call was taken with Alders Dancler and Leper absent with excuses; all others present. Public Comments & Testimony - No public appearances were made for non-agenda items. Discussion Items Fire Department Update (Chief Scott Sarver) - Training Container Project: Shipping containers for the new training facility arrived under budget; fabrication and planning are ongoing with a goal of October 2026 completion. The project is largely being built by department staff during duty time. - Grants and Funding: - The innovation (consolidation) grant application continues; the department is providing data for the consolidation study. - EMS funding grant will be pursued again next year; recent pre-cancer screenings (18 scans) were completed but grant funds could not be used for that activity. - Leary and Firehouse Subs grants are being applied for to replace expensive equipment. - Collective Bargaining: The arbitration decision favored the city's proposal; a written agreement is expected by early August. An oral consensus was reached with Local 311 on specific contract terms and terminology; written form to follow. - Staffing Philosophy Change: Effective July 1, 2026, the department eliminated overtime to fill the fourth seat on the engine. During the first 15 days, 56% of shifts had four-person staffing on both engines. Chief Sarver expects this percentage to average below 50% going forward due to attrition of part-time (LTE) firefighters. Challenges include mutual aid responses requiring four-person crews, EMS driver coverage, and morale concerns. - Impact and Future: The department is working with Madison Fire on an unofficial mutual aid agreement for structure fires. Discussions about regional collaboration and a potential Safer Grant (federal staffing assistance) are underway. Chief Sarver noted the need for advocacy at the state level for public safety funding. - Council Questions: - The Mayor asked about the Chief's first year; Chief Sarver reported positive momentum and asked for continued communication about expectations. - Ald. Jetzer asked about staffing trends; Chief Sarver confirmed the 56% figure may drop further due to LTE turnover (one went to career job, one on military deployment, one on wildland deployment; five in onboarding). - Ald. Laduce asked about the impact of hiring additional career firefighters; Chief Sarver explained that new hires take time to become qualified drivers or officers, so the effect would not be immediate. - Ald. Frazier questioned budget adjustments for overtime and the ratio of career to paid-on-call staff; Chief Sarver noted ongoing conversations about the optimal mix. - Ald. Reichstadt shared observations from a recent ride-along, noting unquantified service impacts such as no one left to watch equipment during medical calls and reduced training opportunities. Police Department Update (Deputy Chief Matt Leh, Captain Drew McCarthy, Captain Brown) - Staffing Challenges: Fitchburg has 1.47 officers per 1,000 residents, well below the regional standard of 1.8. This places Fitchburg last among 15 Wisconsin cities of similar size (30,000–50,000) for staffing ratio, while experiencing a relatively high violent crime rate. The department is short 12 officers; projecting a conservative 1% population growth would increase the shortage to 16 officers in four years. - Past Mitigation Strategies: Minimum night shift staffing was reduced from 4 to 3 officers in 2023; a COPS grant for up to 5 officers was awarded but cannot be accepted due to budget constraints; the dispatch center was disbanded in favor of Dane County Communications; three officer positions were converted to two supervisors; response types (crashes, thefts from autos, alarms, animal complaints) were reduced. - Proposed Solution – Arctic Project (Real-Time Information Center): The department presented a three-component technology package: 1. Peregrine: Data analytics platform to unify disparate systems (CAD, RMS, digital evidence) into a single search interface, saving staff time on research and reporting. 2. Axon Fusis: Real-time situational awareness system integrating community-owned cameras (via registration or integration) and allowing officers to see incidents before arrival. Privacy protections include partner control, audit logs, and no 24/7 monitoring. 3. Drone as First Responder (DFR): Drones deployed from automated docks that can arrive on scene within 90 seconds. Projected metrics: 11% of calls cleared by one drone; with three drones, 50% on-scene first and 40% cleared by drone. Drones have thermal imaging, transparency dashboards, and all flight logs are public. - Additional Technology: Upgraded body cameras with real-time translation (60 languages), supervisor live feed, GPS, and automatic activation on weapon draw. Squad cameras and integration with future systems (traffic cameras, LPR) are also planned. - Cost and Funding: The annual cost for the three components (one drone, Fusis, Peregrine) is approximately $150,000 – roughly the cost of one officer with benefits. The Fitchburg Law Enforcement Foundation is fundraising to cover five years; nearly three years of funding have already been secured. A letter of support from Pro Mega Corporation was read. Additional drones would cost about $60,000 each per year. An eight-year contract with fixed pricing and termination clauses (if funding falls through) is proposed. The department expressed willingness to forgo two officer positions to fund the full Arctic suite. - Next Steps: Begin Peregrine trial immediately (6-month test); target January 2027 for Fusis and DFR launch. The contract will be reviewed by the city attorney, and a budget amendment will be needed to accept donations after January 1, 2027. - Council Questions: - Ald. Jetzer raised concerns about officer misuse (citing Flock LPR example); Captain McCarthy and Deputy Chief Leh explained audit trails, role-based permissions, and termination as deterrents. - Ald. Reichstadt asked about policy for auditing camera and drone use; Deputy Chief Leh committed to monthly audits during the initial phase and noted transparency dashboards. - Ald. Laduce asked about data retention and cloud storage; Axon representative confirmed unlimited cloud storage and that the city owns the data. Peregrine rep Tim Shriver noted the company is U.S.-based, founder-owned, and works with 450 agencies. - The Mayor asked about drone locations; decision will be collaborative with city leadership, prioritizing city-owned property with power and Ethernet. - Ald. Frazier asked about compatibility with other municipalities; Brandon Jones (Axon) said additional agencies could join with cost savings but each must maintain independent systems. - Ald. Jetzer asked about cost increases; Jones confirmed fixed pricing for the contract term. The drone replacement (mid-contract) was explained as necessary due to battery degradation. - Concerns about hidden costs were raised; the department noted minimal upfront hardware costs ($5,000 for Ethernet) and that capital expenses are paid in year one. Key Outcomes - Fire Department: No formal decisions were made; the update was informational. The department will continue pursuing grants and implementing the staffing change. A resolution supporting legislative change for public safety funding may be drafted by the Dane County Fire Chiefs Association. - Police Department: The council expressed support for the concept but requested more details on funding, privacy protections, and contract terms. Next steps include: - City attorney review of the proposed eight-year contract with Axon/SkyDio. - Consideration of a budget amendment after January 1, 2027 to accept foundation donations. - Continued evaluation of Peregrine via a six-month proof-of-concept. - Potential application for federal technology grants (subject to council comfort level with federal cooperation). - General: The next Committee of the Whole meeting is scheduled for August 26, 2026. The meeting adjourned at 9:02 PM.

The Fitchburg Plan Commission met on July 21, 2026, to consider several rezoning requests, conditional use permits, a preliminary plat, and staff updates. Key actions included approval of a horse boarding facility rezone, a rural residential rezone, a second phase of an assisted living and memory care campus, and a preliminary plat for a mixed-use development. Consent Calendar - Approved the minutes of the previous meeting with one correction (amending the ADR text for the Spanish grocery store). Public Comments & Testimony - No members of the public spoke on non-agenda items. Discussion Items RZCU 265426 – Consimius Ranch Horse Boarding Facility - Request: Rezone land from Exclusive Agriculture (AX) to Small Lot Agriculture (AS) and from Rural Residential (RR) to AX, and obtain a conditional use permit for an existing horse boarding facility and caretaker apartment at 5949 and 5927 Adams Road. - Staff Recommendation: Approval. - Key Points: The applicants (William and Anne Consimius) were present to answer questions. The rezone and certified survey map would allow the horse boarding facility to be sold separately while preserving the bulk of farmland. The conditional use permit remains with the land. - Outcome: Motion to approve the rezone and conditional use with 11 conditions carried. Motion to approve the certified survey map with 10 conditions (corrected from 14) carried. RZ 265626 – Frostwood Farm Rezone - Request: Rezone property from AX to Low Density Residential (RL) and Small Lot Agriculture (AS) at 5098 Adams Road. - Staff Recommendation: Approval. - Key Points: Lisa Steinhauer, representing the landowner, explained the parcel would be sold to a buyer intending to operate a horse facility on the AS lot and build a home. The project uses the Rural Residential Development Criteria (RRDC) with waivers for lot size (2 acres vs. 1.5) and steep slopes. Three claims remain unused on the farm. - Outcome: Motion to approve rezone with 4 conditions carried. Motion to approve certified survey map with 15 conditions carried. RZ 265926 – Grace Phase 2 (Assisted Living/Memory Care) - Request: Rezone from PDD-SIP to PDD-SIP to allow a 64-bed community-based residential facility (memory care), adult daycare, eight studio apartments for employee housing, and campus renovations at 5395 East Cheryl Parkway. - Staff Recommendation: Approval. - Key Points: Phase one is already under construction. The dementia village will consist of eight houses with courtyards themed after Wisconsin landscapes. Final lighting and exterior materials to be approved prior to building permits. The applicant team (Duane Hellwick, Jesse Flugar, and others) answered questions. - Outcome: Motion to approve rezone with 8 conditions carried. Motion to approve Architectural Design Review (ADR) with 17 conditions carried. PPP 265826 – Preliminary Plat of Syncopation - Request: Approve a preliminary plat to create 45 parcels (39 buildable lots) on County Highway M. - Staff Recommendation: Approval. - Key Points: This is a revised plat following PDD GIP approval in June 2026. Changes include realignment of GAD Street as a public street, one fewer single-family lot, conversion of two lots to multiplex, and a larger common area. The development includes single-family homes, townhomes, mixed-use, and the Trilogy continuum-of-care site. Transportation improvements (underpass, multi-use path, potential bus stops) were discussed. - Outcome: Motion to approve preliminary plat with 20 conditions carried. Staff Reports and Committee Updates - Comprehensive Plan Update: Kickoff meeting scheduled for mid-September with a working group (public applications open through August 7). Plan Commission will be involved in the process. - Farmland Preservation Map: Update to align zoned AX parcels with the state-certified map. - Data Center Ordinance: Staff researching an ordinance for potential data center developments; no moratorium. - TTC Report (July 9 meeting): Discussion on farmer's market safety (crosswalk at pavilion), Fitchrona Road delays, County Highway MM bike/ped underpass, Wayland Road paved shoulders, and a Comprehensive Safety Action Plan RFP. - Age-Friendly Committee: Met earlier that day and covered topics already approved. Key Outcomes All motions were passed unanimously by voice vote, including: - Approval of minutes with a correction. - Approval of Rezone and Conditional Use RZCU 265426 with 11 conditions. - Approval of Certified Survey Map CS 2655-26 with 10 conditions. - Approval of Rezone RZ 265626 with 4 conditions. - Approval of Certified Survey Map CS 2657-26 with 15 conditions. - Approval of Rezone RZ 265926 with 8 conditions. - Approval of ADR (Grace Phase 2) with 17 conditions. - Approval of Preliminary Plat PPP 265826 with 20 conditions. - Adjournment at 7:43 PM.

The Fairs Committee of the City of Fitchburg met on July 21, 2026, to consider two rezoning and certified survey map requests involving agricultural properties on Adams Road. Both items were approved after discussion. The committee also received an update on the comprehensive plan and farmland preservation map. Discussion Items - Item A: Rezone and Conditional Use for Horse Boarding Facility (RZCU 2654-26 / CS 2655-26) The applicant, Peter (agent for Cosinus Ranch LLC and William and Anne Cosinus), requested a rezone of two parcels at 5949 and 5927 Adams Road: one from RR (Rural Residential) to AX (Agriculture Exclusive) and one from AX to AS (Small Lot Agriculture), along with a conditional use permit to allow a horse boarding facility and an apartment. The property totals approximately 117 acres. Staff explained that a certified survey map would create a new lot (Lot 2) for the horse boarding and apartment, zoned AS, while the remainder would stay in AX. The proposal follows a recent zoning ordinance amendment allowing apartments and horse boarding in AS. The committee discussed future development potential, including whether a replacement house could be built on the AS lot under RRDC criteria. Staff recommended approval. Motion to approve the CSM (as corrected) carried unanimously. Motion to approve the rezone and conditional use also carried unanimously. - Item C: Rezone and Certified Survey Map for Residential Lot (RZCU 2650-26 / CS 2650-26) The applicant, Lisa (representing an unnamed owner), proposed a rezone and CSM for a farm across the street from Item A. The property, entirely zoned AX, would be split into a residential lot (Lot 1) under RRDC (rezoned to Low Density Residential) and a small lot agriculture lot (Lot 2, zoned AS). The residential lot is approximately 2 acres. Staff noted that the lot meets most RRDC criteria but requires waivers for lot size (1.5 preferred, 2 proposed) and slopes (portions over 12%, with some up to 20%). The applicant requested to retain the house location to avoid cost and gravity flow issues. The committee approved the waiver. A shared driveway easement and an equipment access easement were included. Motion to approve the CSM carried. Motion to approve the rezone also carried. Key Outcomes - Votes: Both items were approved unanimously, with separate motions for the certified survey maps and the rezones/conditional use. - Conditions: For Item C, conditions included waiving certain RRDC criteria (tillage history, residential infill, lot size, and erosion potential). - Department Update: Staff announced the comprehensive plan contract is approved, with open houses and focus groups expected to begin mid-September. A farmland preservation map update will be brought back for final approval to align with the AX zoning map, following the reinclusion of the Bowman parcels. - Future Steps: The committee will continue working on comprehensive plan updates, zoning ordinance revisions, and subdivision ordinance updates.

The Board of Public Works met on Monday, July 20, 2026, at 5:30 PM. Chair Alder Jetzer presided, with members Kim La Bell, Dave Wilburn, Alder Herbst, and Don Gutkowski (via Zoom). Director of Public Works Tim Volker provided updates on utility operations, construction projects, and two resolutions were approved unanimously. Consent Calendar - Approval of Minutes – The board unanimously approved the minutes from the June 15, 2026 meeting. Public Comments & Testimony - No members of the public appeared in person or online for non-agenda items. Discussion Items - Hydrant Flushing – City utilities are flushing fire hydrants on dead-end streets through July 22, 2026, to maintain water quality. Residents may notice temporary discoloration or reduced pressure; they are advised to run cold water until clear and do laundry in the evening. - Road Construction Season – Multiple road closures are active. The city maintains a GIS-based road closure map updated within minutes. Closures are also fed to Apple Maps and Google Maps. Director Volker highlighted the Hillside Heights neighborhood repaving under the 2026 street resurfacing contract. - 2026 Street Resurfacing Project – Contractor Payne and Dolan completed concrete work; asphalt removal and grading are underway. Paving expected in 1-2 weeks in Belmar, Tower Hill, Hillside Heights neighborhoods, and sporadic streets like Research Park. - 2026 Sidewalk Replacement – Pre-construction meeting scheduled for July 2026; construction begins in August. - Whalen Road Pave Shoulder Project – Pre-construction meeting this month, construction in August, completion by September 30, 2026. A milestone requires road work to be open before the Iron Man event. - Basswood Drive Reconstruction – Concrete work completed; paving anticipated late this week or next week. - 2026 Bellmar and Tower Hill Utility Improvement – Water main and underground stormwater completed in Bellmar; curb, gutter, and driveway apron work this week; paving next week. Tower Hill portion has two crews on water main installation. - Sciene Interceptor Project – Pipe installation completed; punch list underway. - Water Tower D – Exterior painting finished; interior painting ongoing. - Fitchburg Road Reconstruction Project – Tree clearing to begin soon; bids received for that portion. Two land acquisitions are in condemnation process with lawsuits filed; external legal counsel hired. Project likely bid later summer, construction spring 2027. - Well 12 and Water Tower D – Well drilled and capped; tower constructed. Well house redesign due to high bids; advertisement expected tomorrow with bids due in August; construction through winter 2026-2027, online in 2027. - Drought and Water Demand – Pumping at about 3 million gallons per day (compared to 4.5 million in 2005). No system failures. - MMSD Bill – Quarterly bill for MMSD typically around $4 million per year; an increase is expected based on MMSD’s upcoming budget. - Public Works Recognition – Alder Herbst thanked Public Works and Parks for the new crosswalk at McKee Farms Park and noted new yellow paint on curves. He raised concerns about parking within 15 feet of crosswalks and requested future daylighting improvements. Key Outcomes - Resolution R1326 – Approved unanimously to authorize a second amendment to the subdivision improvement agreement with Sub Zero Group Incorporated. The amendment allows the city to reimburse Sub Zero (estimated $45,000) for resurfacing an additional portion of Basswood Drive to avoid pavement joints. Work includes pulverizing, grading, base rock, and two asphalt layers, to be completed by October 31, 2026. - Resolution R14926 – Approved unanimously to accept subdivision improvements in the Uptown Hills CSM (off Haight Road east of Lacey Road). The developer seeks occupancy by August 1, 2026; final punch list and conditions must be completed to the city’s satisfaction before the Common Council meeting on July 27, 2026. No occupancy permits will be issued until all punch list items are complete. - Next Meeting – Monday, August 3, 2026, at 5:30 PM. - Announcements – Court rededication (basketball/tennis/pickleball) at Chickory Meadows on July 21 at 4:00 PM. District 2 listening session July 30 from 6-8 PM at Hostahochi. Public feedback on Kids Crossing playground design concepts open through August 5, 2026, via the city website.