Public Meetings - Vandalia, Ohio

The City of Vandalia Council convened on February 16, 2026, beginning with a moment of reflection and the Pledge of Allegiance. The meeting featured employee recognitions, a legal update on a PUD referendum petition, approval of an IT infrastructure purchase, and farewell remarks for outgoing Law Director Jerry McDonald. Recognitions & Awards - Mr. Althouse administered the oath of office to new Fire Lieutenant Jared Riley, a Vandalia-Butler High School graduate and 2018 EMS Person of the Year, returning to the Vandalia Division of Fire. - Firefighter Jacob Klein was named 2025 Firefighter of the Year, recognized for mentoring younger firefighters and completing paramedic training while on shift. - Paramedic Bradley King was named Paramedic of the Year for patient advocacy and high-quality service. - Battalion Chief Steve Milliken was named Command Officer of the Year for developing part-time staff into full-time firefighters. - Recreation Center Director Kayla Sinsemball was recognized as one of the National Recreation and Park Association's 30 Under 30 for restructuring summer day camps and increasing enrollment and staff retention. - Public Safety Specialist Mary Beth Dyke was named 2025 Civilian Employee of the Year for work in the communications center and employee wellness advocacy. - Detective Tim Christian was named 2025 Officer of the Year, with a year that included 29 arrests and 114 calls for service. - Retiring Officer Rich Summer, who served nearly 25 years with the Vandalia Division of Police and retired February 6, 2026, was honored in absentia. - Law Director Jerry McDonald, who served since June 2005, was recognized as he transitions out; Katie Wall was introduced as his successor. Consent Calendar - Council approved meeting minutes from the Community Reinvestment Area Housing Council (January 23), the Vandalia Development Corporation (November 12), the Board of Zoning Appeals (January 14), and the Planning Commission (January 13). - Council approved the January 2026 bill listing in the amount of $3,861,999.12, along with monthly expenses over $25,000 and the monthly purchase card detail of $20,869.96. Public Comments & Testimony - No public hearing was held, and no citizens came forward during the comments from interested citizens period. Discussion Items - Law Director McDonald reported that in December 2025 the city passed Ordinance 2529 approving a PUD final plan. Within 30 days, a referendum petition was filed to put the ordinance to a vote. Attorneys for the owner and developer argued the ordinance was not subject to referendum and threatened legal action if it were sent to the Board of Elections. McDonald reviewed the city charter, the Ohio Constitution, and court precedent holding that PUD final development plans are administrative actions, even in charter cities, and concluded the ordinance was not referendum-eligible. After the mayor, city manager, Councilmember Follick, and Assistant Manager Crohn met with the petitioners committee, the petitioners requested an independent legal opinion. That opinion was consistent with McDonald's and with the developer's attorney's position, so the city is not moving forward with the referendum petition. - Resolution 26-R-13: IT Manager Davy recommended waiving formal bidding and purchasing a storage area network solution from SHI International Corp through the OMNIA Partners IT Solutions cooperative purchasing contract. The upgrade is part of the city's five-year replacement cycle, with a cost not to exceed $196,735.30; the project is budgeted at $210,000 to cover installation and related infrastructure costs. Key Outcomes - Council voted 7-0 to approve Resolution 26-R-13 authorizing the storage area network purchase and related expenditures. - The city determined not to submit the PUD referendum petition to the Board of Elections. - All consent calendar items were approved without objection. - Council comments included thanks to outgoing Law Director McDonald, congratulations to honorees, and condolences from Councilmember Avalotis Weaver regarding a tragic loss in a neighboring community. - The meeting adjourned with a reception for Mr. McDonald in the large conference room.

The Vandalia City Council held a study session on February 16, 2026, at 6:00 PM to discuss several capital improvement projects, contracts, and financial reports. No formal votes were taken on most agenda items; recommendations were made for action at the upcoming council meeting. The session concluded with a unanimous vote to enter executive session. Discussion Items - Historical Society Financial Contribution: Al Tuttle, President of the Historical Society of Vandalia-Butler, requested the approved $15,000 appropriation from the 2026 budget for maintenance projects (e.g., log house steps, interior plaster work at Federal House, interpretive signage, and gazebo upkeep). Councilmembers expressed appreciation and suggested that surplus city property be offered to the Historical Society before disposal. - Street Resurfacing Contract: City Engineer Borden reported that bids for 2026 street resurfacing ranged from $741,344.52 to $853,208.10; the engineer's estimate was $82,000 (likely a typo in transcript, actual estimate was $820,000? Transcript says $82,000 but context suggests $820,000? The transcript states "engineers' estimate was uh eighty-two thousand" which seems inconsistent with bids. Recommend award to Barrett Paving Materials at $741,344.52 plus a 10% contingency. The combined street and sidewalk budget is $1,463,000, leaving $216,136.79 under budget. - Contract Mowing Bids: Bids for mowing city rights-of-way and park parcels were opened; Wongs Lawn Care was the lowest bidder at $69,050 annually for the two-year contract. The estimate is based on anticipated mowing frequency. - Golf Course Fairway Mowers: Parks Director McCracken recommended waiving formal bidding and purchasing two replacement mowers (replacing 2008 and 2009 models with 7,700 combined hours) via a Sourcewell cooperative contract at $191,994.94. - Solar Powered Path Lighting: Proposed to complete lighting for the baseball field side of the sports complex with 29 additional solar lights from Capital Electric (same vendor as previous phase) at a cost of $145,000, with a 10–12 week lead time. Bidding would be waived for consistency. - AC Unit at Parks Garage: Two quotes were obtained; the project came in under the $30,000 capital budget at $24,500, to be awarded to Mechanical Systems of Dayton. - Camera Upgrade at Rec Center: Sixteen existing cameras will be replaced/upgraded by Midwest Security Services of Dayton for security and safety, recommended under capital improvements. - Lightning Prediction System Upgrade: The ThorGuard system at Helke Park (installed 2005) will be upgraded as the manufacturer is discontinuing support. Councilmember also suggested exploring a similar system for Robinette Park due to splash pad expansion. - Financial Reports (December & Year-End 2025, January 2026): Finance Director Leiter reported that 2025 general fund revenues exceeded budget by $419,000, with income tax revenue 1.5% under budget ($357,000 variance). Refunds were down $53,000. Actual expenditures plus transfers slightly exceeded revenues due to capital encumbrances. For January 2026, income tax is $18,000 under budget, but refunds are also down. The city has partnered with the Ohio Attorney General’s office to collect delinquent income taxes, which is expected to boost collections. Transfers to the capital improvement fund are planned in the next month or two. The 2025 actuals/2026 budget book will be published electronically. Key Outcomes - Executive Session: Council voted unanimously (7-0) to enter executive session to discuss the sale of real property and to confer with the city attorney on disputes involving eminent domain or pending court action. - No other votes were taken; items were presented as recommendations for formal action at the next council meeting on March 2, 2026.

The Vandalia City Council met on February 2, 2026, and approved several resolutions, two emergency ordinances, and a board of zoning appeals variance. The meeting also included a city manager's report on employee service awards and extensive council comments recapping the city's response to Winter Storm Fern, which occurred January 23–27, 2026. City Manager's Report - Employee Service Awards Luncheon: Scheduled for Friday, February 20, 2026, at 11:30 a.m. at the Vandalia Senior Center. Employees celebrating a service milestone in 2025 will be recognized, with a combined service total of 270 years. Resolutions - 26R-07: Authorized renewal of the intergovernmental cooperation agreement for the Business First Initiative (Montgomery County's Business Retention and Expansion Program) for a five-year term, at an annual fee of $1,500. Passed 5-0-1 (Councilmember Bradford abstained due to current employment). - 26R-08: Declared intent to reimburse the water fund for the Damien Suter Romanus de Sales Water Main Replacement project using tax-exempt debt, enabling reimbursement from the Ohio Public Works Commission for a $500,000 award ($250,000 grant and $250,000 zero-interest loan). Passed 6-0. - 26R-09: Awarded the bid for removal and replacement of certain curb and sidewalks to Coat Construction LLC at $464,921 (engineer's estimate $565,000). Seven bids were received. Passed 6-0. - 26R-10: Awarded the bid for the Bristol Drive Sanitary Sewer Replacement Project to WD Excavating LLC at $52,795 (engineer's estimate $60,000). The project will replace two spans of sewer main and one manhole serving approximately 220 residences and a city park restroom, scheduled for completion before the Robinette Park splash pad opening. Passed 6-0. - 26R-11: Approved the PUD final plan and record plans for Sections One and Two of the Towns at Castle Grove subdivision (14.515 acres at 600 Corporate Center Drive), creating 72 single-family residential lots. The Planning Commission recommended approval 4-0 on January 13, 2026. Note: The document mistakenly used "ordinance" instead of "resolution" in the title, but the enacting clause and form were correct. Passed 6-0. - 26R-12: Accepted delegation of activities from Montgomery County for the 2026 Sanitary Sewer Cast-in-Place Pipe Lining Project, awarding $50,000 in CDBG funds. Passed 5-0-1 (Councilmember Bradford abstained due to current employment). Emergency Ordinances - 26-03: Vacated 0.463 acres of unnecessary right-of-way at the south end of Corporate Center Drive (part of the Towns of Castle Grove development) to the abutting landowner, maintaining all easements. A public hearing was opened and closed with no speakers. Passed 6-0. - 26-04: Approved supplemental appropriations for current expenses in six funds: - Street Fund: $34,440 for a feasibility study for Brown School Road and Little York Road intersection improvements. - Police Operations (Police Fire Street CIP Fund): $22,668.10 for MDT modems and antennas (5G capabilities via Verizon, with a credit rebate split evenly between police and fire). - Fire Operations (Police Fire Street CIP Fund): $17,810.65 for MDT modems and antennas (same 5G upgrade and rebate split). - Police Operations (same fund): $1,000 for a treadmill donation from VFW Post 5434. - Opioid Fund: $3,043 for a wellness service app (“One Morning”) for employees. - Fire (Facilities Improvement Reserve Fund): $27,150 for first-phase design of a Public Safety Training Center Master Plan. - Senior Center (same fund): $47,680 for preliminary plans and conceptual designs for senior center remodeling or updating. A public hearing was opened and closed with no speakers. Passed 6-0. Board Reports - BZA 26-001: Granted a variance for a front yard fence at 401, 405, and 435 East National Road (St. Christopher Parish) to extend 20 feet beyond the front building line in a non-residential zoning district. The Board of Zoning Appeals recommended approval 4-0 on January 14, 2026. Passed 6-0. Council Comments & Winter Storm Recap - Councilmember Dugan thanked planning and zoning coordinator Ben Graham (departing to become city planner in Tipp City) and others. - Councilmember Ford thanked neighbors for clearing his driveway during the storm. - Councilmember Hathaway thanked Public Works for their work during the past week. - Councilmember Avalodis Weaver moved to excuse Mayor Richard Herbst from the meeting (passed unanimously). She also thanked Officer Rich Somers (retired the previous Friday), wished Ben Graham well, and relayed a citizen's thanks from Bill Jarrett to police and fire for exceptional service during an emergency. - Councilmember Bradford thanked Public Works, Police, and Kurt for keeping the council informed. - Vice Mayor Falck (presiding) provided a detailed recap of Winter Storm Fern (January 23–27, 2026): - Montgomery County declared a local emergency and a Level 3 snow emergency (first in 15 years). - Police: responded to 2 property damage crashes, 2 personal injury crashes, 3 private property damage crashes, numerous disabled vehicles/slide-offs, 8 hours of patrol overtime; 33 fire/EMS calls dispatched. - Fire (Jan 23–26): averaged 6 calls/day; (Jan 27–31): averaged 14.6 calls/day, including EMS with snow removal, water issues (leaks, frozen pipes), and a structure fire in Butler Township. Both stations fully staffed with 12 persons each day (60 hours overtime), providing two ALS medic units, rescue engine, ladder, and third medic. - Public Works: 6 water main breaks (ages 72–74 years) and 7 total breaks; 373.5 total hours (179.5 overtime); snow plowing cleared 3,000 lane miles in 344 hours (226 overtime), with 42 hours of round-the-clock operations; 178 tons of salt, 1,600 gallons of liquid de-icer (beet heat), and 1,083 gallons of diesel fuel used. - Parks and Recreation: 154 regular hours and 93 overtime hours for snow maintenance at city facilities; Recreation Center and Senior Center served as warming centers during a Saturday power outage. - City management: daily Montgomery County EMA meetings, declared citywide snow emergency (Sunday Jan 25–Monday Jan 26 noon), Hyper-Reach messages sent to 7,500 phones, all city buildings closed Monday Jan 26. - Vice Mayor Falck also congratulated Kayla Sensenbaugh (Recreation Center facility manager) for being named to NRPA's 30 Under 30, Detective Tim Christian as Police Officer of the Year 2025, and Public Safety Specialist Mary Beth Dyke as Civilian Employee of the Year 2025. He expressed condolences to golf professional Ben Licklighter on the loss of his father, Sam Licklighter. Key Outcomes - All six resolutions and both emergency ordinances were approved unanimously (with two abstentions on 26R-07 and 26R-12 from Councilmember Bradford). - The BZA variance was approved unanimously. - Council recessed following the comments.

This study session was held on Monday, February 2, 2026, at 11:00 AM (though the transcript indicates an evening start). Council discussed several agenda items including supplemental appropriations, technology upgrades, vehicle purchases, a road intersection feasibility study, and a senior center project. No public comments were received. The session concluded with a unanimous vote to enter executive session regarding pending litigation and employment of a public official. Discussion Items - Supplemental Appropriation Ordinance (C Means Agenda): Mrs. Lider (Finance) presented a supplemental appropriation covering multiple funds: $34,440 for the Brown School Road and Little York Road intersection feasibility study; $22,668.10 for police operations and $17,810.65 for fire operations (both for MDT modems and antennas with 5G capabilities, offset by a Verizon rebate); $1,000 for fire division (donation from VFW Post 5434 for a treadmill); $3,043 for the opiate fund (new wellness service for city employees); $27,150 for facilities improvement reserve fund (first phase design of a Public Safety Training Center Master Plan); and $47,680 for the senior center (conceptual designs for remodel/update). Council asked no questions. - Storage Area Network (SAN) Upgrade: Mr. Davy (IT) explained the need for a five- to six-year upgrade of the city's SAN, critical for data storage and disaster recovery. The 2026 budget allocated $210,000. After evaluating proposals via a cooperative purchasing agreement (Omnia Partners), staff recommended a proposal from SHI for $196,735.30, providing the lowest cost and greatest storage capacity. Remaining funds will cover connectivity components. This item is scheduled for the February 16 council meeting for approval and waiver of bidding. - Vehicle Modem Update Project: Mr. Davy reported that police and fire departments have experienced connectivity issues with their 4G mobile data terminals (MDTs). Verizon and AT&T FirstNet were evaluated; both offer public-safety-grade 5G networks. After rebates, the total cost for Verizon is $22,228.75 (initial outlay $40,478.75 with a 45% manufacturer discount). Service cost will be $10 less per car per month, saving $3,000 annually, with payback in 7.5 years. This project is included in the supplemental appropriation. - Criminal Investigation Section (CIS) Vehicle Purchase: Captain Krim presented the purchase of a 2026 Ford Explorer to replace a 2008 Mercury Sable (90,151 miles, failed transmission, repair cost exceeds value). Three quotes were received; the lowest from Bo Townsend Ford was $37,845 (MSRP $44,840). The approved 2026 budget allocated $48,000 for this replacement. The old vehicle will be declared surplus and disposed of. - Building Inspector Vehicle Purchase: A new vehicle will be purchased for the building inspectors using capital improvement funds. The lowest quote from Bo Townsend Ford was for a 2025 Nissan Pathfinder S (319 miles) at $34,000, with a $5,000 trade-in allowance for a retired police cruiser, net cost $29,000. Staff confirmed the vehicle is suitable. - Little York / Brown School Road Intersection Feasibility Study: Mr. Cron (Public Works) discussed engaging Choice One Engineering for an informal feasibility study of the intersection, which currently operates at Level of Service D/E. The study will evaluate a no-build option, minimum improvements (keeping Level D), and options to raise service to Level A (e.g., signal upgrade or roundabout). The study cost of $34,440 is part of the supplemental appropriation and will be used to apply for OPWC funding in fall 2026. - Senior Citizens Center Project: Mr. Althouse (City Manager) noted membership has grown to over 860, straining space. The city proposes a project development agreement with Energy Systems Group (ESG) for $47,680 to evaluate expansion or new construction, possibly co-locating with the recreation center. Keith Balquette (ESG) explained they will provide programming, schematic designs, and renderings to be presented at the council retreat. Funding is available from the facilities infrastructure reserve fund. - Legislative Calendar: Council briefly discussed the upcoming legislative calendar with no questions or comments. Key Outcomes - The supplemental appropriation ordinance and associated items will be presented for formal approval at the next regular council meeting on February 16, 2026. - The SAN upgrade resolution is scheduled for the February 16 meeting. - Vehicle modem update, CIS vehicle purchase, and building inspector vehicle purchase are pending approval via the supplemental appropriation or budgeted funds. - The feasibility study for Little York / Brown School intersection and the senior center project development agreement were recommended for authorization; both are under $50,000 and do not require legislation. - Council voted unanimously (7-0) to enter executive session to discuss imminent and pending litigation and the employment of a public official. (The transcript ends after the vote without confirming the session occurred, but the motion carried.)

The Vandalia City Council met on January 20, 2026 at 7:00 PM. The meeting included an agenda amendment, introduction of a new HR coordinator, several resolutions for equipment purchases, approval of a collective bargaining agreement, an emergency ordinance for delinquent assessments, reports from boards, and council comments. Discussion Items - Agenda Amendment: The council voted 7-0 to amend the agenda to include Resolution 26-R-06, an agreement with the Ohio Patrolmen’s Benevolent Association. - New HR Coordinator Introduction: City Manager Althouse introduced Jetta Massie as the new Human Resource Coordinator, who began on January 6, 2026. She has over 10 years of HR experience. - Appointment to Property Maintenance Board: John Wheeler was appointed as a full-time member from alternate member, approved 7-0. - Resolution 26-R-02 – Water Meters: Authorized the purchase of water meters and appurtenances from Buckeye State Pipe & Supply for up to $300,000 to complete the citywide replacement program. Over 5,200 of 5,800 meters have been installed. Vote 7-0. - Resolution 26-R-03 – Wheel Loader: Authorized purchase of a John Deere 544 P-Tier wheel loader from Murphy Tractor & Equipment for $215,674 (after trade-in) via Sourcewell cooperative. Vote 7-0. - Resolution 26-R-04 – Dump Truck: Authorized purchase of a 2027 Kenworth T480V single axle cab & chassis from Palmer Trucks for $129,867 via Sourcewell. Vote 7-0. - Resolution 26-R-05 – Upfit Equipment: Authorized purchase of dump bed and snow/ice accessories for the new truck from K.E. Rose Company for $177,372 via Sourcewell. Councilmember Follick noted that these expenditures were previously discussed in budget workshops and study sessions. Vote 7-0. - Resolution 26-R-06 – OPBA Agreement: Approved a collective bargaining agreement with the Ohio Patrolmen’s Benevolent Association for 2026-2028. Vote 7-0. - Emergency Ordinance 26-02 – Delinquent Assessments: Approved an ordinance assessing properties for delinquent stormwater fees, trash collection, sewer and water, weed cutting, and property maintenance. City Manager Althouse clarified that the amount for a specific address (Stony Springs) is $1,910, not $19,000. A public hearing was opened and closed with no comments. Vote 7-0. - Reports from Boards and Commissions: Minutes from the Board of Zoning Appeals (November 12, 2025), Planning Commission (December 9, 2025), and Property Maintenance Board (December 11, 2025) were received. A council member asked about follow-up on chickens at a specific address; staff stated the violation appears resolved. - December 2025 Bill Listing: The bill listing of $2,907,179.96, expenses over $25,000, and purchasing card detail of $35,189.96 were presented. - Council Comments: Council members recognized fire department award recipients (Bradley King – EMS Person of the Year, Jacob Klein – Firefighter of the Year, Battalion Chief Steve Milliken – Command Officer of the Year). Councilmember Bradford was congratulated on her promotion to Director of Community and Economic Development for Montgomery County. The mayor highlighted the Joby Aviation announcement, noting years of groundwork and the importance of a speculative building that was a controversial decision but now yielding positive results. Key Outcomes - All votes were 7-0 in favor. - The agenda was amended to include Resolution 26-R-06. - John Wheeler was appointed to the Property Maintenance Board. - Resolutions 26-R-02 through 26-R-06 were approved. - Emergency Ordinance 26-02 was approved as an emergency. - Various reports and minutes were accepted.

This study session of the Vandalia City Council was held on Tuesday, January 20, 2026, starting at 5:30 PM. The meeting featured a detailed housing market presentation, discussion of the current council meeting agenda (assessments), a preview of the February 2, 2026 council meeting agenda, and several discussion items including sidewalk trip hazard removal, a zoning variance, Mulberry Road annexation, and a review of citywide policy goals. The council also voted to enter executive session. Presentation: Vandalia Housing Market Update - Mr. Graham presented a comprehensive housing market update for Vandalia. - Population trends: From 2010-2020, Vandalia saw a population increase of approximately 600 residents, while Tipp City grew by 400 and Huber Heights declined by 100. From 2010-2020, Vandalia had a slight decline of 37 residents. Households grew by about 300 per decade. - Income trends: Since 2014, households earning $100,000 or more nearly doubled. While cumulative cost of living rose by 38%, Vandalia's shift towards higher-income demographics has been more aggressive. Conversely, a household earning $35,000 in 2025 has the purchasing power of $25,300 in 2014 — a 27% drop in real money. - Housing units: From 2020 to present, 77 structures (238 units) have been built or are under construction, including Redwood phase two and the pending Townes at Cassel Grove. Projected total of 614 new units, estimated population growth of 1,370 individuals, including 124 additional households with children and 358 additional residents aged 0-19. - Council comments: Mayor Herbst noted that nearly 42% of the population is 50 or older, supporting the need for senior housing. Councilmember Ford commented that the data aligns with the comprehensive plan and noted a meeting with the school board indicated that even maximum buildout of all projected housing would only add about 250 students over 10 years, which is manageable. Council Meeting Agenda (January 20, 2026) - Ordinance: Assessments for October, November, December 2025 — Mrs. Leiter presented the ordinance to certify delinquent balances for water, sewer, stormwater, refuse, weed cutting, and property management to the county for collection. Councilmember Ford inquired about a specific property on Stony Springs with accumulating debt (approximately $40,000). It was clarified that the property is multifamily and water cannot be shut off, so the debt follows the property owner. No objections were raised. Preview of February 2, 2026 Council Meeting Agenda - Resolution: BusinessFirst! Agreement — Mr. Cron presented a renewal of the five-year agreement with the county through December 2030, at an annual cost of $1,500. The agreement facilitates economic development collaboration and notifications among member cities. Council expressed support. - Resolution: Final PUD Plan – Townes at Cassel Grove, Sections 1 and 2 — Mr. Cron detailed the final development plan for 72 single-family lots on 14.5 acres off Corporate Center Drive. The plan includes 60-foot right-of-ways, 31-37 foot paved streets, sidewalks, off-street guest parking, and stormwater management. Street lights will be installed. The Planning Commission recommended approval 4-0 on January 13. The developer intends to build all improvements at once but record two separate sections. Council discussed drainage, sidewalk connections to Pool Avenue, and coordination with a right-of-way vacation. - Resolution: OPWC Notice of Intent for Damian, Soter, Romanus, Desales Watermain Replacement — Mr. Borton explained this resolution is required to request reimbursement from the Ohio Public Works Commission for a $500,000 award (half grant, half zero-interest loan). No questions. - Resolution: Curb/Sidewalk — Bids were opened January 13; seven contractors submitted bids ranging from $464,921 to $564,465.50 (estimate $565,000). Staff recommended awarding to Coke Construction at $464,009.21, with a 10% contingency. Council expressed support. - Resolution: FY 2025 CDBG Funds for Sanitary Sewer CIPP Lining — $50,000 in Community Development Block Grant funds from the county. The resolution authorizes the agreement with the county. Council discussed it as a formality. - Resolution: Bristol Sewer Replacement — Bids opened January 13; eight bids ranging from $52,795 to $76,288.50 (estimate $60,000). Staff recommended awarding to WD Excavating at $52,795 to replace two sewer spans flowing backwards. Council expressed support. - Ordinance: Vacate a Portion of Corporate Center Drive — Mr. Cron presented the vacation plat required to record the final plan for Townes at Cassel Grove. The ordinance will be proposed as an emergency due to timing. Council discussed the location relative to the development. Discussion Items - Sidewalk Trip Hazard Removal (Under $50k) — Mr. Borton reported that Precision Safe Sidewalks will grind down trip hazards (vertical displacements of ¾" to 2½") at an estimated cost of $40,597. This method saves approximately $46,677 compared to full panel replacement. Councilmember Ford raised a concern about the contractor's insurance listing not including Ohio; Mr. Borton said he would verify with the law director. No formal council approval is required for costs between $25,000 and $50,000, but council was informed. - Variance: BZA 26-0001 – St. Christopher Parish Front Yard Fence — Mr. Cron presented a request from Tim O'Laughlin on behalf of St. Christopher Parish to install a 5-foot aluminum fence in the front yard of a non-residential zone, extending about 20 feet in front of the building line to avoid the detention pond. The fence would match the city's existing fence. The Board of Zoning Appeals voted 4-0 to recommend approval on January 14. Council discussed fence type (decorative aluminum is allowed, not chain link). No opposition noted. - Mulberry Road Annexation — Mr. Althouse outlined two options to gain control of an 800-900 foot section of Mulberry Road in Butler Township. Option 1: Annex via ORC 709.16 with consent from the Ohio Director of Administrative Services (township consent not required). Option 2: Enter into an agreement with the township for the city to maintain the road. The township administrator indicated trustees are unlikely to support any annexation. Council expressed preference for Option 1 (annexation). Mr. Althouse said staff will proceed accordingly. - Review of Citywide Policy Goals — Mr. Althouse recommended changing the title from "2023 Citywide Policy Goals" to "Vandalia Citywide Policy Goals" to reflect their ongoing role. Council members were invited to submit any further updates or changes. No objections. - Legislative Calendar — Mayor Herbst asked if there were any questions; none were raised. Executive Session - A motion was made to enter executive session to discuss collective bargaining strategy, certain personnel matters, and conference with the city attorney concerning pending and imminent court action. The motion was seconded and passed by a vote of 7-0. Key Outcomes - Council received the housing market update and acknowledged the data. - No formal action taken on the assessments ordinance (will be on the council meeting agenda). - Council indicated support for all February 2, 2026 agenda items (BusinessFirst!, final PUD plan, OPWC intent, curb/sidewalk award, CDBG funds, Bristol sewer, and right-of-way vacation). - The sidewalk trip hazard removal project will proceed; staff will verify contractor insurance. - The St. Christopher fence variance appears to have council support. - Staff will pursue Option 1 (annexation) for Mulberry Road. - The citywide policy goals title will be updated; further revisions can be submitted. - Council voted 7-0 to enter executive session.

The Vandalia City Council held its regular meeting on January 5, 2026, at 7:00 PM. The meeting included public comments, approval of several annual appointments, a resolution of intent to appropriate property for a road project, an emergency ordinance dissolving the Golf Course Advisory Board, reports from boards and commissions, and recognition of retiring city employees and part-time parks staff. Public Comments - Mark Fernilius (1232 Bramley Court) welcomed new council members and expressed appreciation for the new bike bridge and bike path connecting downtown to Taylorsville Metro Park, calling it a great addition to the city. - Barbara Spurgeon (777 North Edge Drive) welcomed new council members and thanked the police and fire departments for their assistance at her home at midnight the previous week, noting they helped resolve a non-serious but anxiety-provoking issue. City Manager's Report – Information Items - Joint meeting with the City of Vandalia, Butler Township, and the School District scheduled for Tuesday, January 6, 2026, at 5:30 PM at Butler Township Meeting Hall (3780 Little York Road). - City offices closed Monday, January 19, 2026, in observance of Martin Luther King Jr. Day; the second January meeting will be Tuesday, January 20, 2026, at 7:00 PM. - Christmas tree recycling: Vandalia residents may drop off trees at the Sports Complex until January 31 or place them at the curb for Rumpke pickup on regular trash days beginning the first week of January. City Manager's Report – Action Items (Appointments) - 2026 MVRPC/TC Representatives: Mayor Herbst (representative), Rob Cron (alternate), Ben Borton (Technical Committee delegate), Chad Baughman (alternate). Motion by Vice Mayor Follick, second by Councilmember Ford. Passed 7-0. - 2026 First Suburbs Consortium: Councilmember Dugan and Councilmember Bradford as representatives, Mayor Herbst as alternate. Motion by Vice Mayor Follick, second by Councilman Hathaway. Passed 7-0. - Vandalia Development Corporation (even-year appointment): Vice Mayor Follick appointed; Councilmember Aivalotis-Weaver continues in odd-year seat. Motion by Councilman Hathaway, second by Councilwoman Dugan. Passed 7-0. Resolution 26-R-01 – Intent to Appropriate Property for Road Purposes - City Manager Althouse explained that the city is working with Montgomery County Engineers on the Dayton International Airport Northeast Logistics Access Ring Road Project. Right-of-way/easements are needed from 49 parcels, six in Vandalia. Negotiations are proceeding on most, but the owner of one parcel countered at four times the appraised value. If a settlement cannot be reached, the city must begin court appropriation to keep the project on schedule. The resolution expresses intent to appropriate, not an immediate taking; further ordinances and court action would follow if needed. Councilmember Doogan clarified the process. Motion by Councilwoman Dugan, second by Councilman Ford. Passed 7-0. Emergency Ordinance 26-01 – Dissolving the Golf Course Advisory Board - City Manager Althouse stated the board was created in 1977 when the golf course was privately operated. Since the course is now under Parks and Recreation Department oversight, the advisory board is no longer necessary. The ordinance dissolves the board and amends Chapter 266 to add existing golf course advisory board public appointees as non-voting advisory members of the Parks and Recreation Advisory Board for the remainder of their terms. A public hearing was opened and closed with no comments. Motion by Vice Mayor Follick, second by Councilwoman Dugan. Passed 7-0. Reports from Boards and Commissions - Minutes from the Civil Service Commission (September 25, 2025), Vandalia Development Corporation (September 30, 2025), and Parks and Recreation Advisory Board (November 19, 2025, and December 7, 2025) were presented. No comments or corrections; they stood approved. Council Comments - Council members welcomed new members and thanked staff for a smooth transition. - Councilwoman Dugan invited attendees to the joint meeting on January 6. - Vice Mayor Follick recognized part-time Parks and Recreation employees: Sue Marvin and Paul Easterly (over 25 years), Sheila Fox (15 years at the golf course), and 16 others with 5–10 years of service. He noted that part-time employees are essential to the department. - Vice Mayor Follick also acknowledged the retirements of Judge Cynthia Heck (began service in 1991, served as Vandalia Municipal Court Judge from 2005 until December 31, 2025) and Chief Probation Officer Leonard Oram (joined Vandalia Municipal Court in July 1988, previously served Miami County Municipal Court). Both were congratulated for their decades of service. Key Outcomes - Appointments to MVRPC/TC, First Suburbs Consortium, and Vandalia Development Corporation all approved 7-0. - Resolution 26-R-01 (intent to appropriate property) approved 7-0. - Emergency Ordinance 26-01 (dissolving Golf Course Advisory Board) approved 7-0. - Reports from boards and commissions accepted without objection. - The meeting adjourned after council comments.

The Vandalia City Council held a study session on January 5, 2026 at 6:20 PM to review agenda items scheduled for the regular council meeting later that evening. Staff presented updates on right-of-way acquisition, an ordinance to dissolve the Golf Course Advisory Board, multiple equipment purchases, and a fire ATV replacement. The session concluded with a unanimous vote to enter executive session regarding real property and potential litigation. Discussion Items - Right-of-Way Acquisition for DIA NE Logistics Access Project (Resolution): Mr. Cron reported on the joint project with Montgomery County Engineers to improve Northwoods Boulevard, Dixie Drive, and Lightner Road for truck access. Of 49 total parcels requiring easements or temporary construction easements, 7 are in Vandalia. The city’s appraisal for one critical parcel (parcel 7 on Dixie Drive) estimates a fair market value of $11,940, but the property owner has countered with $50,000. A resolution of intent to appropriate (eminent domain) will be presented at the regular council meeting to keep the project on schedule if negotiations fail. Council asked about court procedures; the city would deposit the appraised value, and the owner could challenge for a higher award. - Dissolving Golf Course Advisory Board (Ordinance): Mr. Althouse explained that the board, formed in 1977 when the golf course was privately operated, is no longer needed since the course is now under the Parks and Recreation Department. The ordinance dissolves the board and allows current public appointees to serve as non-voting advisory members of the Parks and Recreation Advisory Board for the remainder of their terms. - Water Meter Purchases (Resolution): Mr. Borton presented a resolution to purchase Badger E-Series ultrasonic meters from Buckeye State Pipe and Supply for $300,000 (split between water and sewer funds). Of the city’s approximately 5,800 meters, 5,200 have been installed; the remaining are mostly difficult-to-schedule indoor or business locations. Completion is targeted for fall 2026. - Front-End Loader for Public Works (Resolution): A new John Deere 544 wheel loader with smooth and clamshell buckets will replace the existing loader, purchased via waiver of formal bidding from Murphy Tractor and Equipment using Sourcewell contract. The total cost is $215,674 after trade-in, within the $255,000 budget for the 2026 capital improvements. - Single-Axle Dump Truck 22 – Cab & Chassis (Resolution): The city plans to replace an aging single-axle dump truck (five-yard capacity) used year-round for snow/ice, hauling, and general maintenance. The cabin chassis will be purchased from Palmer Trucks (Kenworth of Dayton) for $129,876 via Sourcewell contract, with delivery expected in early 2027 due to extended lead times. The fleet currently clears over 210 lane miles. - Single-Axle Dump Truck 22 – Upfit (Resolution): The dump bed and snow/ice equipment upfit will be done by KE Rose Company of Huber Heights for $177,372, using Sourcewell pricing. Combined with the cab & chassis, the total is $307,239, which is $9,761 under the $317,000 budget. Council discussed typical equipment lifespan (11–15 years) and the need to store equipment outside until a new maintenance building is completed in 2027. - Fire ATV (Under $50,000): Battalion Chief Jacobs presented plans to replace a 1994 Chevrolet pickup (shared with Butler Township) with a four-seater ATV skid unit. The ATV will serve dual purposes: brush fire response and EMS support for special events and parks. It will make the city less dependent on mutual aid. A council member noted the difficulty of maintaining a 1994 vehicle; the current truck was originally a staff vehicle repurposed for the skid unit. No formal council action is required as the item is under $50,000. - Fire Protective Clothing (Under $50,000): The fire division will purchase 10 sets of NFPA-compliant turnout gear (coat, pants, boots, gloves) as part of annual replacement to maintain compliance. Costs typically rise in February, so early procurement is preferred. No council vote required. - Boards & Commissions Appointment: Mr. Althouse noted that at the January 20 council meeting, the city will consider appointing John Wheeler as a regular full-time member of the Vandalia Property Maintenance Board, replacing his current alternate member status. - Legislative Calendar: Mayor Herbst asked about any upcoming agenda items for the next 30–60 days; no questions or concerns were raised by council. Key Outcomes - Executive Session: The council voted unanimously (7–0) to enter executive session to consider the sale of real property and to confer with the city attorney concerning disputes involving imminent court action. The motion was made by Vice Mayor Follick and seconded by Councilwoman Dugan. - No votes were taken on the resolutions or ordinances discussed; they were scheduled for action at the regular council meeting later that evening. - The Fire ATV and Fire Protective Clothing items were informational and will not appear on a future agenda for a resolution vote.

The Vandalia City Council held its biennial organizational meeting on Monday, January 5, 2026, at 6:00 PM, with Mayor Richard Herbst presiding. The council administered oaths to newly elected members, elected a vice mayor, made committee appointments, and adopted a two-year meeting schedule. All formal votes passed 7-0. Oaths of Office - Montgomery County Commissioner Judy Jodge administered the oath of office to newly elected Councilmembers Emily Bradford, Rick Ford, and Aaron Hathaway. Commissioner Jodge noted Bradford’s previous service in county offices. - After his election, Corey Follick was sworn in as Vice Mayor by Mayor Herbst. Vice-Mayor Election - Councilmember Bradford moved to nominate Corey Follick for Vice Mayor, seconded by Councilmember Dugan. - Another council member indicated an intent to self-nominate. The mayor explained that the first motion would be voted on first, and it passed 7-0, making the second nomination moot. Committee Appointments - Parks and Recreation Advisory Board: Vice Mayor Follick moved and Councilmember Dugan seconded the appointment of Councilmember Hathaway. Passed 7-0. - Vandalia Arts Council: Councilmember Bradford moved and Vice Mayor Follick seconded the appointment of Councilmember Dugan, who had accepted the nomination during the December 15 study session. Passed 7-0. Meeting Schedule - Vice Mayor Follick moved, seconded by Councilmember Hathaway, to confirm council meetings on the first and third Monday at 7:00 PM, with summer session meetings on the third Monday in June, July, and August at 5:30 PM, and other times set in advance by council. Passed 7-0. Council Comments - Members offered congratulations, thanks, and welcomes. Councilmember Ford thanked supporters and pledged to uphold their trust; Councilmember Hathaway thanked family and friends and looked forward to a productive 2026; Councilmember Bradford expressed gratitude to family, friends, and city staff; Councilmember Weaver was excited for the new year; Councilmember Dugan welcomed the new members; and Vice Mayor Follick and Mayor Herbst looked forward to working with the new council. Key Outcomes - Newly elected Councilmembers Bradford, Ford, and Hathaway were seated. - Corey Follick was elected Vice Mayor by a 7-0 vote. - Councilmember Hathaway was appointed to the Parks and Recreation Advisory Board; Councilmember Dugan was appointed to the Vandalia Arts Council; both approved 7-0. - The two-year regular meeting schedule was adopted 7-0. - The meeting adjourned, and the regular study session began at 6:20 PM.