Public Meetings - Woodstock, Illinois

The Woodstock City Council held a regular meeting on August 5, 2025, at 7:00 p.m. in City Council Chambers. The meeting included a public hearing on the Riverwoods Annexation Agreement amendment, public comments regarding the closure of Hearthstone Manor and a library access issue, approval of the consent calendar, a presentation on fourth-quarter financial reports for FY 2024/2025, an executive session for the City Manager's performance evaluation, and discussion of future agenda items. Public Hearing – Riverwoods Annexation Agreement Amendment - Mayor opened the public hearing for the Riverwoods Annexation Agreement amendment. No members of the public came forward to comment. The hearing was closed unanimously via roll call vote (all 7 present voting yes). Consent Calendar - Approved unanimously: The consent calendar included acceptance of the July 15, 2025 City Council minutes; warrants 4157, 4158, 4159; Police Pension Board minutes (July 7, 2025); Woodstock Opera House Advisory Commission minutes (June 17, 2025); Woodstock Public Library Board of Trustees minutes (June 12, 2025); and Manager’s Report No. 275 (Ordinance for IGA with Metra for warming station). Councilman Flynn moved approval, seconded by Councilwoman McMahon; all members voted yes. Public Comments & Testimony - Lou Ness (466 West Jackson, Woodstock): Expressed anger and frustration over the impending closure of Hearthstone Manor, a skilled nursing facility that has served the community for 122 years. She noted that despite previous efforts two years ago to investigate poor conditions, the facility was sold and now faces foreclosure, leaving 45 residents needing placement by the end of September. Ness criticized the lack of local oversight and urged the council to use its influence to help residents and call attention to the issue. Council members Natalie Ziemba and Greg (unclear last name) committed to leveraging state contacts and following protocols to assist. - Dan Smith (Woodstock resident): Asked for help appealing a ban from the Woodstock Public Library, stating he was ejected for asking two questions and was told his affect (nervousness) was the reason. City Manager Roscoe Stelford advised him to contact his office by email to set up an appointment to discuss the situation with the library director. Discussion Items - Council Comments: Councilwoman McMahon commended the Woodstock Fire and Rescue Department for offering affordable CPR and first aid certification classes. Councilman Nearman thanked the marketing department for posting the council packet link on social media. Councilman Flynn and others praised the Recreation Department for the successful setup of the Dean Street facility and the pool at the American Hotel, noting the temporary space looked well-presented. - Transmittal of FY 2024/2025 Fourth Quarter Financial Reports: Paul (finance) presented highlights. Sales tax ended at 107% of budget for regular and 105% for home rule; income tax exceeded budget by $257,000 (105.9%); replacement and use tax was down $675,000 due to a state miscalculation. Building department revenue had a reporting error due to misallocating impact fees. The city maintained its AA bond rating from S&P. Opera House performing arts revenue was significantly below budget (about 25% variance), attributed to extended construction closure during the holiday peak season. Council members discussed the need for further analysis of opera house revenue drivers and noted new leadership offers a fresh start. - Executive Session: The council voted unanimously to enter executive session at 7:42 p.m. for the purpose of discussing personnel (City Manager’s performance evaluation) under the Open Meetings Act. The council reconvened in open session at 10:11 p.m. Key Outcomes - Ordinance Amendment – Riverwoods Annexation Agreement: Approved unanimously (7-0) to amend the annexation agreement to allow three-car garages in the Riverwoods Subdivision (west of Doty Road, north of Lucas Road). - Consent Calendar: Approved unanimously. - Executive Session: Conducted; no action reported from the closed session. - Future Agenda Items: The next regular meeting is scheduled for August 19, 2025, at 7:00 p.m. (noted that Mayor and Councilwoman McMahon may be absent); September 2, 2025 meeting was also noted. - Direction: Staff were asked to investigate reasons for opera house revenue shortfall; council members committed to assist residents affected by Hearthstone Manor closure through state contacts.

The Woodstock City Council met on Tuesday, July 15, 2025, at 7:00 p.m. in City Council Chambers. All council members were present. The main item was a public hearing and ordinance to increase the city's home-rule sales tax from 1.0% to 1.25% to help fund a major rehabilitation of the Woodstock Recreation Center and other capital projects. The Council also approved a $22.5 million general obligation bond ordinance, the consent calendar, and an organizational restructuring. Consent Calendar - The consent calendar was approved unanimously (7-0), with item D8 removed for separate consideration. - Accepted June 17, 2025 City Council minutes and minutes from the Arts Commission, Environmental Commission, Historic Preservation Commission, and Plan Commission; accepted the June 2025 Human Resources monthly report and warrants 4154, 4155, and 4156. - Approved Manager's Report No. 274 items including: Special Service Area No. 17 (Riverwoods Subdivision backup SSA); an ordinance reaffirming the existing 1% grocery sales tax; the 2025 operating budget for Woodstock Courthouse MM, LLC; crack sealing maintenance with SKC Construction, Inc. (not to exceed $80,000); the Gould Street watermain/street replacement contract with Mauro Sewer Construction, Inc. (not to exceed $1,298,811.75); Addendum 2 with Trotter and Associates, Inc. for construction engineering (not to exceed $178,300); the Woodstock Recreation Center Renovation (PARC) contract with Pacific Construction Services, LLC (base price $8,535,231 plus 10% contingency of $853,523.10, total not to exceed $9,388,754.10); and the School Resource Officer/Police Liaison agreement with Woodstock Community Unit School District 200 for the 2025-26 school year. Public Comments & Testimony - Chad Lezowitz, a 16-year resident, criticized city spending on trucks, the bag fee, and the rebrand, and said the city should 'stay in its own lane' rather than trying to imitate neighboring communities. - Sarah McLaren, a new homeowner, said the roughly $92,000 rebrand/logo project seemed inconsistent with modern low-cost options, and said online commenters perceive the Council as out of touch. She asked whether public testimony had ever changed Council decisions; Councilman Flynn cited the decision to add an inclusive bathroom at the intergenerational playground. - Ryan Gary, a 10-year resident, strongly supported improving the rec center but opposed the sales tax as regressive, saying he would rather pay higher property taxes; he also asked whether vehicle sales would be taxed. - A resident addressed as Maurice said he did not use the rec center, noted membership was about 1,500, and questioned spending public money on a facility used by a small share of residents; Council responded that the center supports broad programming and is the city's equivalent of a park district. - Dion Bornell, a 19-year resident, said the city's spending priorities were 'all over the place,' called a $60,000 roundabout sculpture 'ridiculous,' and said Route 47 roads and buildings should be priorities. - Sandy Wassniky (nearly 50 years), Don Iverson (25-26 years, rec center member), Andrea Brennan (87, pool user for 20 years), and John Puzo (71 of his 73 years in Woodstock) spoke in favor of the rec center work and the tax; Andrea urged limiting costly extras such as a new entrance and lounge. - Harry Harmon, a retiree on a fixed income, said he could accept the tax if it excluded groceries and cars, criticized deferred maintenance, and suggested phased repairs before a full 12-to-18-month shutdown. - Jennifer Haberstock asked whether the $2.8 million grant required a local match and requested more accessible information before votes; she also expressed concern about prior economic-development expenditures, including forgiveness to Public House and Mobcraft. - Randy Tips asked detailed questions about the bond package, the rec center footprint (same footprint plus a 3,000-square-foot second-level addition), membership growth, and the grant deadline. Staff said construction would need to start around September 2025 and the grant runs to March 2027, with a six-month extension requested. - Several speakers praised the actual meeting tone and said the city's Facebook page did not explain the tax package well; staff and council acknowledged communications challenges and limited resources. Discussion Items - Home Rule Sales Tax and Public Hearing - Mayor Turner explained the current 1% home-rule sales tax was adopted in 2017 alongside a 10% reduction in the city's property tax levy; the proposed additional quarter-point would raise revenue for the rec center and other unfunded projects. - City Manager Roscoe Stelford III said there were over $34 million in unfunded general fund capital improvement costs; the $2.8 million park grant is restricted to the existing rec center site; and 1.25% would match Crystal Lake's rate. - The proposed rec center funding plan included about $2 million in ARP funds, about $2.5 million previously set aside for the Prairie View alternative, the $2.8 million grant, and debt repaid by the sales tax increase. A quarter-point increase was required because state law allows sales tax changes only in quarter-point increments. - Mayor Turner gave cost examples: five cents on a $20 taxable purchase, 25 cents on $100, and about $25 per year if a household spent $10,000 on taxable goods. Average household income was cited as $83,000. - Additional unfunded needs cited included a $14-$15 million public works center, more than $2 million in Opera House projects, a $500,000 sidewalk cost-share program, $775,000 for Dean Street sidewalks, $110,000 for Emerson Park pond dredging, and a federally mandated phosphorus-reduction project at the southside wastewater plant estimated at more than $4 million. - Council discussed whether to include a sunset clause. The final motion included a sunset: the tax remains until the rec center debt is fully repaid, not to exceed 20 years, and then the Council must review whether to continue it. - 2025 Parameters Bond Ordinance - The ordinance authorizes not to exceed $22,500,000 General Obligation Bonds, Series 2025, for road improvements, waterworks and sewerage system improvements, and the Rec Center renovation, and levies a direct annual tax for debt service. - Staff explained that the bond package combined separate funding sources: previously approved property taxes for streets, already-adjusted water/sewer rates for the water main and phosphorus removal, and the new sales tax for the rec center portion. Packaging them into one issuance reduces borrowing costs. - A council member noted a discrepancy in the documents: a 10% project contingency versus a 20% financing contingency. Staff said the recommendation is a 10% contingency for the project budget and a 20% debt-financing contingency, with any unused funds available for other council-approved projects; change orders above about $7,500 would return to Council. - Organizational Restructuring (Consent Item D8) - Councilman Hansen removed D8 for separate discussion. The proposal eliminates the Executive Director-Operations position and creates Operations Manager - Public Works and Events & Administrative Coordinator - Marketing, while amending the FY25/26 salary structure and authorized positions/FTEs. - Staff said the vacant utilities manager position, funded from the utility fund, would remain unfilled while the new operations manager, funded from the general fund, would oversee parks, facilities, fleet, and streets. The events/admin coordinator would support marketing, events, FOIA, and executive assistants. The net annual budget impact was stated as approximately $5,600 to be absorbed. - Some council members questioned the need for the new coordinator position; others said it was a redeployment of resources and would improve efficiency and public communication. It passed unanimously after discussion. Council Comments - Council members thanked the volunteer fireworks committee for a successful July 4 holiday. - Mayor Turner introduced new Human Resources Director Joe Simpson, who was present with his wife Kristen. Key Outcomes - Closed the public hearing 7-0. - Approved the Home Rule Sales Tax ordinance 7-0: adds 0.25% to the home-rule municipal retailers and service occupation taxes, from 1.0% to 1.25%, effective January 1, 2026, with the sunset described above. - Approved the 2025 Parameters Bond Ordinance 7-0: up to $22,500,000 in General Obligation Bonds, Series 2025. - Approved the consent calendar 7-0, except D8. - Approved the D8 organizational restructuring 7-0. - Noted future agenda items for August 5 and August 19, 2025; the next regular meeting is August 5 at 7:00 p.m., and Mayor Turner said he would be unavailable on August 19. - The meeting adjourned to the next regular meeting.

The Woodstock City Council met on June 17, 2025, at 7:00 p.m. in City Council Chambers. All seven council members were present. The meeting included public comments, approval of a consent agenda with two items removed for separate discussion, a split vote on the Opera House window replacement, and a discussion on the future of the Revolving Loan Program. Public Comments & Testimony - Dan Malone (1018 Here in Way, Woodstock), tournament director for MCYSA Summer International Tournaments, provided an update on the 32nd annual baseball tournament. He reported 90 teams in three age groups (11, 13, 15), including four teams from Japan, Brazil, and Canada, and 20 teams from outside Illinois. The tournament is expected to generate about $1 million in economic activity in McHenry County. He noted Quality Inn in Woodstock is a partner hotel and 20 families are staying in Woodstock. He requested host families for three openings for Brazilian players. The tournament runs July 11–20, with 70 games on Woodstock City Fields. - A member of the public requested a moment of silence for Minnesota state senators Melissa Hortman and John Hoffman, who were assassinated. Council and public observed a moment of silence. - A member of the public recited a poem critical of Republicans and contrasting them with Americans. - Councilwoman Ziemba commented on Pride Fest 2025, thanking city departments, volunteers, and the community. She emphasized that Pride Fest covers 100% of police overtime and does not cost taxpayers money. - Councilwoman McMahon highlighted the intergenerational playground ribbon cutting at Emmerkson Park, describing it as a successful community project that came to fruition in four years. Consent Calendar - The consent agenda included items A through D6. Two items were removed for separate consideration: D2 (Resolution - Office 365 Consultant) and D5 (Resolution - Opera House Renovation Project – Change Order 7). - Council asked questions on items D3 (Fleet Purchase – Vactor Repair Parts) and D6 (Facade Improvement Program Allocation – 113 South Benton St.). Concerns were raised about preventative maintenance for fleet vehicles and the appropriateness of tuckpointing as a qualifying expense for the Facade Improvement Program. - The remainder of the consent calendar was approved unanimously. Separate Action: Office 365 Consultant (D2) - Molly Oakford (member of the public) questioned the $99,910.06 contract with Heartland Business Systems for Microsoft 365 migration and licensing, citing the city's payroll increase of 35% over five years and asking why the city could not use internal expertise. She requested more detailed service descriptions in future packets. - Dan, IT staff explained the migration is complex, requires specific municipal experience (government cloud), and Heartland's bid was significantly lower than the next ($165,000). The total cost includes software licenses and migration services for approximately 155 full-time employees. - Councilman Seegers noted the per-person cost is about $545, which he deemed reasonable compared to his own business experience. - Motion to approve passed unanimously (7-0). Separate Action: Opera House Change Order 7 (D5) - This change order covered five proposed change items totaling $86,513.05. The contentious item was PCO 46: replacement of single-pane windows with double-pane windows at a cost of $60,532, versus reglazing and repainting for $12,000 with an 8–10 year lifespan (vs. 20–30 years for new windows). - Councilwoman McMahon (who requested removal) opposed the $60,532 window replacement, arguing for a cheaper rehab due to the project already being 20% over budget (standard is 10%). She said $48,000 could be used for sidewalks. - Councilman Hansen concurred, noting the need for fiscal restraint. - Councilman Nearman initially agreed but later changed his mind after learning the scaffolding is already in place, windows are inoperable, and re-glazing would require future scaffolding costs. - Councilman Seegers supported replacement for energy efficiency and long-term value. - Councilwoman Ziemba supported replacement for employee comfort in what will be office space. - Mayor Turner supported replacement, noting the project's scope and that the city has the funds. - The question was split: first motion for all change orders except PCO 46 – passed unanimously (7-0). Second motion for PCO 46 only (designated Change Order 7A) – passed 5-2 (Council members Hansen and McMahon voted no). Discussion: Revolving Loan Program - Economic Development Director Jessica presented a staff report outlining the program's history, successes, challenges, and four options: (1) sunset the program, (2) continue as-is, (3) add a micro-lending component, or (4) partner with a professional lender (city’s recommended option). - Councilman Seegers strongly opposed the current program, calling it a subsidy of private businesses. He argued the city is ill-equipped to manage credit risk and should not offer rates below the city’s cost of money. He noted one default erased gains from multiple loans. - Councilman Flynn (who used the loan as a business owner) shared his positive experience: his business expanded from 3 to 12 employees, paid off the loan early, and he favored option 2 (partner with a lender) because administration by city staff was stressful and inconsistent. - Councilwoman Ziemba noted the fund currently has only about $40,000 available to lend. She supported partnering with a lender and opposed providing loans to startups. - Councilman Nearman questioned why the city should lend at all, but acknowledged the existence of successful programs elsewhere. He opposed administration by city staff and favored a professional lending partner. - Public comment: Arlene from Read Between the Lines bookstore said the loan saved her business, which otherwise would not have survived a move due to lack of bank financing. She urged the council to consider the community fabric and not just banker criteria. Molly Oakford (former banker) warned that the current program is a “disaster waiting to happen,” that banks cannot underwrite for the city, and that the city should either use a CDFI or not lend at all. She said economic development staff should not make credit decisions. - Consensus: The council agreed the current program should be sunset and that any future program must involve a professional lending partner (CDFI or similar) with proper underwriting, equity requirements, and arms-length administration. Staff was directed to explore option 4 (hybrid model) but to prioritize other economic development initiatives first. No formal vote was taken. Key Outcomes - Consent calendar (items A–D6, excluding D2 and D5) approved unanimously. - Resolution for Office 365 Migration (D2) approved unanimously (7-0). - Opera House Change Order 7 (D5): All items except window replacement (PCO 46) approved unanimously (7-0). Window replacement (PCO 46, designated Change Order 7A) approved 5-2 (Council members Hansen and McMahon opposed). - Revolving Loan Program: Council directed staff to freeze the current program and begin development of a revised program with a professional lending partner, with no specific timeline. The program is a lower priority compared to other economic development projects. - Next regular meeting: July 15, 2025, at 7:00 p.m. Adjournment - The meeting adjourned at approximately 4:44 p.m. (following the transcript timestamp; actual time may vary).

The Woodstock City Council met on June 3, 2025, at 7:00 PM. The meeting included a Pride Month proclamation, a presentation and adoption of the Cultural Arts Master Plan, public comments on noise and road issues, approval of a bond reimbursement resolution, and unanimous adoption of the consent calendar. The mayor also provided an update on the Route 47 project. Proclamations & Presentations - Pride Month Proclamation: The mayor read a proclamation recognizing June 2025 as Pride Month, noting the upcoming Pride Fest (June 13-15) and the first display of the AIDS Memorial Quilt in McHenry County. The proclamation was presented to Woodstock Pride Board members. - Cultural Arts Master Plan Presentation: Myn Evans from NIU presented a comprehensive 190+ page plan developed with public input (including 482 survey responses). The plan outlines six goals, four focus areas (events & facilities, economic development, finance & funding, quality of life), and recommends establishing a nonprofit arts organization and hiring a dedicated arts manager. The plan was presented as a "playbook" with acts and color-coded sections. Public Comments & Testimony - Red Mill Inn Noise Complaint: Andy York, representing the Villas of Oak Valley, presented a petition signed by 50 of 62 residents (80%) requesting enforcement of the noise ordinance against Red Mill Inn. Residents reported loud music continuing until midnight on weekends, audible inside homes. Mayor responded that the noise ordinance is based on measured decibel levels, and the police have meters. Police will provide call records to the mayor, who will follow up with the establishment. The mayor noted that the ordinance has thresholds: 6-11 PM and 11 PM-7 AM, and music must stop at midnight. A follow-up call to the business owner was promised. - Halma Lane Road Condition: Bob Williams (1122 Halma Lane) reported poor road conditions (dust, mud, mosquitoes) after years of neglect. Public Works Director Brent stated the road is on a project list and will receive skip patching this summer or early fall. The mayor asked for a review of past service calls and confirmed the road is a fire lane access. Discussion Items - Cultural Arts Master Plan Adoption: Council discussed the plan at length. Councilmember Hansen questioned the statistical significance of the 482 survey respondents (less than 2% of the population) and asked for demographic breakdown. Staff clarified the survey was not a random sample but was supplemented by focus groups, task force input, and other data. The mayor emphasized the plan provides strategic direction, not financial commitments. Arts Commission Chair Ann Marie noted that Art for Woodstock is applying for federal 501(c)(3) status. The plan was unanimously adopted as part of the consent calendar. - FY25/26 General Obligation Bond Resolution: The resolution declares official intent to reimburse capital expenditures using up to $21,500,000 in bonds. Councilmember Seevers made a motion, seconded by Flynn. Councilmember Yeager requested that the separate quarter-percent sales tax for the recreation center be considered with a 10-year sunset clause. Key Outcomes - Resolution Adopted: The FY25/26 General Obligation Bond Reimbursement Resolution (Document 1) passed unanimously (7-0). - Consent Calendar Unanimously Approved: All items A through D11 were approved as a single motion. Items included: - Acceptance of May 20, 2025 minutes - Warrants 4150 and 4151 - Parks and Recreation Commission minutes (May 13, 2025) - Police Department Monthly Report (March 2025) - Library Board of Trustees minutes (April 10, 2025) - Manager's Report No. 272 items: Final Plat of Riverwoods Subdivision Phase 2; Lease Agreement with Woodstock Assembly of God for recreation center use (with comments on value engineering of leasehold improvements); Adoption of Cultural Arts Master Plan; Contract awards for Enhanced Streets Improvement Program ($8,262,583 to Builders Paving, LLC), Olson Park Walkability Project ($59,348.75), Olson Park Basketball Court Replacement ($43,102), 2025 Pavement Marking Program ($104,219.40), Addendum 1 for construction engineering services ($976,000); Purchase of mobile column lifts ($51,887.52 via Sourcewell); Purchase of a 2025 Transit-350 Cargo Van ($58,302 for facilities division); One-year contract extension for rock salt ($102.61/ton). - Route 47 Update: Mayor reported a meeting with IDOT Secretary Biagi on May 28. The state budget has allocated half the project cost for 2025-26. The city is pursuing a $10 million grant with no match (deadline June 30) and is cautiously optimistic. A $6 million gap remains. The project is shovel-ready. - New Opera House Director: David Victor, former executive director of Metropolis Performing Arts Centre, was welcomed as the new Opera House Director. - Upcoming Events: City band concert series begins June 4; next council meeting is June 17, 2025.

The Woodstock City Council met on May 20, 2025 at 7:00 p.m. with six of seven members present. The meeting included the swearing-in of two police officers, a proclamation for National Public Works Week, public comment on a bike rack proposal, council announcements, and approval of a consent agenda containing multiple routine items and contracts. Swearing-in of Police Officers - Officer Alex McKinney and Officer Anacaren Carbajal Bernal were sworn in after completing field training. Police Chief thanked the officers and their families, noting the rigorous training process including four months at the academy and 90 training days. The officers were pinned by family members who are also law enforcement officers. Proclamation: National Public Works Week - Mayor Turner read a proclamation designating the week of May 18–24, 2025 as National Public Works Week, with the theme "People, Purpose, Presence." Director Amons accepted the proclamation and thanked the council for recognizing the essential role of public works. Public Comments - Mercedes Matthews, representing Warp Core on the square, requested a bike rack be installed near Warp Core and Millie's to accommodate youth who ride bikes to the area. She cited safety and promotion of healthy transportation. The city manager indicated the request would be taken under advisement. Council Comments & Announcements - Mayor Turner welcomed new Marketing Communications Manager Colleen Rogalski and new attorney TJ Clifton. - Councilwoman McMahon reported on a tour of the Groot recycling facility in Elk Grove Village, emphasizing that plastic grocery bags should not be placed in recycling bins and that pizza boxes are recyclable. - Several council members praised the Public Works Department for recent improvements to the square, including flower baskets. - Councilman Hansen invited council members to a ribbon cutting for the Woodstock Pride community space on June 3 before the proclamation. - Mayor Turner added a future discussion item on reinstituting the cost-sharing sidewalk program. Consent Agenda Discussion Items A through D7 were considered as a consent agenda. Several council members requested discussion on specific items: - Item D1 (Antioch Pizza liquor license): Councilwoman McMahon asked whether Antioch Pizza intended to add video gaming. Staff responded that they are still debating and would need to return to council if they decide to pursue gaming. For the Quality Inn & Suites license (Item D2), the applicant plans to file for video gaming. - Items D4 and D5 (Sound system upgrades for the square): Councilman Seegers and Nearman praised staff for canceling a prior agreement with Professional Audio Designs and contracting directly with Thompson Electronics for $69,351.82, saving an estimated $23,000. Councilman Nearman noted the system may be more user-friendly. Councilwoman McMahon added that the square's current sound system was inadequate during Groundhog Day, making speeches inaudible. Staff clarified the system is initially for the bandstand but can be expanded. - Other consent items passed without separate discussion: acceptance of minutes, warrants, various commission minutes, Police Department monthly report, Motor Fuel Tax appropriation ($1,035,000), dissolution of audio design agreement, landfill monitoring agreement with GHD Services ($56,000), and engineering services for aeration tank improvements at the North Wastewater Treatment Plant ($129,691). Key Outcomes - The consent agenda (Items A through D7) was approved unanimously by all six voting members present. - The next meeting was scheduled for June 3, 2025 at 7:00 p.m. - The meeting adjourned by unanimous voice vote.

The May 6, 2025 meeting of the Woodstock City Council began with the adjournment of the outgoing council (sine die), recognition of outgoing Councilman Gordy Tebow, the administration of the oath of office to newly elected council members, and the call to order of the newly seated council. The meeting then proceeded with floor discussion, a public hearing, public comments, and action on several consent agenda items, including discussion and votes on financial agreements and a recreation center renovation design. The council also held an executive session to discuss the purchase of real property. Consent Calendar (Initial) - Approved City Council Executive Session Minutes from April 10, 2025, April 15, 2025 (regular and executive), and April 28 and 29, 2025, via a single motion and vote. The motion passed unanimously (8-0). Recognition of Outgoing Council and Oath of Office - Recognition of Outgoing Councilman Gordy Tebow: Mayor Turner praised Councilman Tebow for eight years of service, describing him as "practical, thoughtful, circumspect" and a "standard bearer" of open-mindedness. Councilman Tebow expressed gratitude and noted the community's warmth when he and his wife moved to Woodstock 43 years ago. He was presented with a replica of the clock in Sesquicentennial Park. - Proclamation - Gordy and Anita Tebow Day: The council proclaimed May 6, 2025, as "Gordy and Anita Tebow Day" in Woodstock, recognizing their combined civic and cultural contributions, including Gordy's service and Anita's work in music education and performing arts. - Oath of Office: Circuit Judge Tiffany E. Davis was originally scheduled to administer oaths, but City Attorney Ruth Schlossberg administered the oath to Mayor Michael A. Turner, who then administered oaths to newly elected council members Bob Seegers Jr., Tom Nearman, and Gregory Hanson (re-elected incumbents). - Recognition of Outgoing City Attorney Ruth Schlossberg: Mayor Turner thanked Schlossberg for 12 years of service, highlighting her role as legal advisor and counselor. Schlossberg praised Woodstock as a model for how cities should operate. - Proclamation - National Police Week: The council proclaimed May 11–17, 2025, as National Police Week in Woodstock, honoring the Woodstock Police Department. Council noted that the old courthouse center and Woodstock Square perimeter lighting would be lit in blue on May 15 in observance. Public Comments & Testimony - Public Hearing - Riverwoods Special Service Area (SSA) 17: City Attorney Ruth Schlossberg explained that the SSA is a "backup" mechanism for the Riverwoods subdivision, allowing the city to make improvements and charge residents if the homeowners' association fails to maintain common areas. The hearing was opened, and one resident asked if this procedure was standard for new developments. Schlossberg confirmed it has been standard for the last 20 years. No objections were raised. The public hearing was closed unanimously (7-0). - Public Comments: - Rick Nami (2112 Presswick): Expressed concern about the mandatory garbage service and inability to opt out, as he already pays for garbage service at other properties. Mayor Turner responded that the program was the best negotiated model, the industry is moving away from stickers, and opt-out is not available except for a three-month vacation opt-out. Nami acknowledged the explanation. - Aaron Kennedy (Environmental Defenders): Highlighted International Compost Awareness Week and announced a new permanent food scrap compost drop-off site at Blue Lotus Temple, available via a $5/month subscription. He requested city partnership to promote the program. Mayor Turner confirmed he had already signed up. Discussion Items - Consent Agenda Items Removed for Separate Consideration: - C7 – Amended Revolving Loan Agreement – Ethereal Confections LLC: Councilman Bob Seegers pulled the item to express his desire for a comprehensive review of the revolving loan program, calling it a "springboard" to reevaluate its effectiveness. Councilman Gregory Hanson stated he would vote no, citing lack of industry standards, absence of current personal guarantees, and past opportunities denied to other businesses. Mayor Turner noted the loan was from 2018 (pre-COVID, pre-inflation) and that Ethereal faced exceptional challenges like skyrocketing cocoa prices. Councilman Tom Nearman argued that foreclosure would yield no value, while the amendment provides a chance for repayment. Councilwoman Melissa McMahon agreed the program is being "abused." The resolution passed 6-1 (Hanson opposed). - C8 – Old Courthouse Lease Amendment – E3 Artisans, Inc. (Ethereal Confections): Councilman Hanson also pulled this item, voting no due to concerns about below-market rates. City Manager Roscoe Stelford explained that the amendment reduces the tenant’s footprint and financial commitment while allowing the city to use the space (e.g., for the new Brat House lease). Councilman Seegers noted the change supports loan repayment and provides the city use of the space at no cost. Mayor Turner emphasized that without this amendment, the Brat House agreement (C4) would be jeopardized. The ordinance passed 6-1 (Hanson opposed). - C9 – Public Art Agreement – Park in the Square Groundhog Statue: Councilwoman McMahon recused herself due to her position on the Groundhog Days Committee. A representative of the Woodstock Groundhog Day Committee described the bronze groundhog statue on a log that also functions as a bench, designed by a local nationally recognized sculptor. The council approved the installation at Location 1 and authorized the city manager to negotiate an agreement. The motion passed unanimously (6-0, McMahon absent). - C4 – Old Courthouse Lease – JAG Restaurant Group (Brat House): Councilman Hanson removed the item as procedural but expressed strong support. Mayor Turner congratulated staff for securing the agreement, noting that the previous tenant (Mobcraft) closed in November 2024. Councilwoman McMahon raised concerns about losing two public restrooms on the square and about staircase safety. Staff confirmed that staircase preservation and code compliance are being addressed. The lease was approved unanimously (7-0). - Rec Center Design Discussion: - Recreation Director Mark Pentecost presented a proposal to renovate the aging recreation center (originally built in the 1980s, acquired by the city in 2000). The facility faces mold, ADA compliance, and code issues. The city received a $2.8 million state park grant (80% grant) but current cost estimates are $7–9 million for basic code fixes, with an additional $1.5 million for a mezzanine level (expanding from 20,000 to 24,000 square feet). A new gym and walking track would cost $4 million more; aquatic expansion $3 million. Staff recommended bidding phase 1 (code fixes) and phase 2 (mezzanine) together, with a backup option to omit the mezzanine if costs are prohibitive. - Racquetball Court Discussion: A user group (approximately 30 members, 18–20 regulars, 60% residents) requested preserving a racquetball court. The design currently eliminates the courts to make space for flexible programming. Adding a standalone racquetball court as a bump-out would cost $500,000–$750,000, but would delay bidding by a month and increase professional services fees. Council members argued the cost per user ($25,000) was unjustifiable. The council directed staff to proceed with bidding for phases 1 and 2 without the racquetball addition. - Funding Preferences: Council members expressed a preference for a sales tax increase (quarter point, estimated $800,000–$850,000/year) over a property tax increase, with a guardrail to segregate the revenue for the project. The discussion was noted as a "sense of the council," not a final vote. Key Outcomes - Consent Calendar (Revised): Items A through C10, with exceptions for C4, C7, C8, and C9, were approved in a single motion (7-0). - C7 – Ethereal Confections Revolving Loan Amendment: Approved 6-1. - C8 – Ethereal Confections Lease Amendment: Approved 6-1. - C9 – Groundhog Statue Public Art Agreement: Approved 6-0 (McMahon recused). - C4 – Brat House Lease: Approved 7-0. - Rec Center Direction: Council authorized staff to move forward with bidding for the renovation project (phases 1 and 2 with mezzanine) and to submit a six-month extension request for the state park grant. The racquetball court addition was not included. The council indicated support for using a sales tax increase (quarter point) as a funding mechanism, with a carve-out for the project. - Future Agenda Items: Council added a discussion of the revolving loan program to a future agenda (late June or early July). Staff is exploring a partnership with a local bank and a CDFI to manage the program. - Executive Session: The council moved into executive session to discuss the purchase of real property (unanimous). - Adjournment: The meeting adjourned at approximately 8:28 p.m. (after executive session, the open session concluded with future agenda items).

The Woodstock City Council met on April 15, 2025, at 7:00 p.m. in City Council Chambers. The meeting covered approval of a consent calendar with several items pulled for separate discussion, including amendments to purchasing authority, massage establishment licensing, a lease agreement, the Real Woodstock website redesign, and hotel/motel tax disbursements. The council also entered executive session for the City Manager's performance evaluation. Note on date discrepancy: The agenda and transcript consistently record the meeting date as April 15, 2025, which is used here. The user-provided timestamp (2025-04-22) does not match the source material. Consent Calendar - All consent calendar items (A through D13) except D3, D4, D8, D11, and D12 were approved unanimously under a single motion. Items D6 (Unified Development Ordinance professional services agreement) was discussed briefly; Councilman Gordy recommended creating a searchable database of zoning variations, and staff noted this could be part of the contract. The consent calendar as amended passed 7-0. Public Comments & Testimony - No members of the public spoke during the floor discussion or on any agenda item except one resident spoke in favor of D11, noting the potential to link the Real Woodstock website to the Opera House endowment fund for tax-deferred donations. Discussion Items - Item D3 – Purchasing and Contracting Authority Amendment: Councilman Nearman removed this item from consent. The ordinance raises the threshold requiring formal bidding from $25,000 to $50,000. Nearman expressed concern about reduced due diligence. Staff explained the change increases efficiency, maintains the requirement for multiple quotes on projects under $50,000, and aligns with state statutes. The ordinance passed unanimously (7-0). - Item D4 – Massage Establishment Licensing: Nearman removed the item after hearing concerns from existing providers who felt the ordinance compared them to illicit operations and was a “money grab.” Chief of Police explained the ordinance was developed with stakeholder input to combat human trafficking. The final version waives the $50 initial fee for existing establishments and imposes no renewal fee. The ordinance passed unanimously (7-0). - Item D8 – Lease with Leadership Greater McHenry County (LGMC): Councilwoman McMahon removed this item, opposing the five-year lease for office space in the Old Courthouse Center. She argued the building should be reserved for community use, especially during rec center construction. Other council members supported the lease, noting LGMC’s track record, the flexibility of a five-year term with market-rate renewal options, and the synergy with nearby tenants. The lease was approved 6-1 (McMahon opposed). - Item D11 – Real Woodstock Website Redesign: Councilman Nearman removed the item, questioning the $96,000 total cost (one-time $24,999 implementation plus three annual $21,675 fees) for a new website with CRM capabilities. He argued the current site is sufficient and the investment would not yield adequate return for a community that is not tourism-dependent. Staff and several council members countered that the upgrade would enable targeted marketing, improved analytics, better event promotion (e.g., Opera House ticket sales), and support for business development and Route 47 businesses. The item was approved 6-1 (Nearman opposed). - Item D12 – Hotel/Motel Tax Tourism Grant Disbursements: Councilwoman McMahon recused herself due to her involvement with two beneficiary organizations. The motion authorized $110,200 in grants to local nonprofits and government entities. Councilman Flynn asked about future revenue from the new hotel, with staff estimating an increase of $80,000 to $160,000 annually. The item passed unanimously 6-0. Key Outcomes - Approved unanimously (7-0): Consent calendar as modified, D3 (purchasing threshold), D4 (massage licensing). - Approved 6-1: D8 (LGMC lease, McMahon opposed), D11 (website redesign, Nearman opposed). - Approved 6-0: D12 (hotel/motel tax grants, McMahon recused). - Executive Session: Council moved into closed session under 5 ILCS 120/2(c)(1) for the City Manager's performance evaluation, with a planned completion by May 1, 2025. - Future Agenda Items: Noted the April 29 City Council meeting at 5:00 p.m. and the May 20 meeting (Councilman Tebow will be absent).

The Woodstock City Council held its second budget workshop on April 8, 2025, at 2:00 p.m. in City Council Chambers to review the proposed FY25/26 budget. The workshop was led by City Manager Roscoe Stelford III and included presentations from department directors. The meeting concluded with a motion to adjourn at approximately 4:30 p.m. Public Comments & Testimony - John (Friends of the Woodstock Opera House): Spoke about the Friends' efforts to build an endowment fund to reduce the city's annual subsidy of $600,000 for the opera house. He emphasized that the group is focused on exposing the opera house to all demographics and intends to be a team player, contributing to the community and the city's financial sustainability. Discussion Items - Budget Overview: Stelford presented a high-level overview of the city's finances. Property taxes are increasing by approximately $1 million, driven by debt service for the enhanced streets improvement program. Sales tax is expected to rise, while replacement and use taxes are declining. The city recommends adopting the grocery sales tax to avoid losing an estimated $500,000–$600,000 annually. - New Positions: Three new positions are included: a facilities worker, a police officer, and an IT help desk staffed by limited part-time employees. Stelford noted that the IT approach may be revisited if not successful. - Recreation Fund Consolidation: The recreation department, rec center, and aquatic center will be combined into a single special revenue fund for better transparency. - Police Department: Chief John Leib reported that all six new squad cars are deployed, along with new in-car and body cameras. The budget funds an additional patrol officer (the 42nd). - Human Resources: Deb announced her retirement; the budget includes transition costs and a $11,000 increase for training, including an employee engagement survey. - Health Insurance Fund: The city is self-insured with a stop-loss of $110,000. The fund shows a projected $186,600 surplus for FY24/25, with claims tracking below trend. - Finance Department: Paul highlighted the new community portal for online bill payments (300 sign-ups on first day) and a planned robotic process automation for accounts payable. - Information Technology: Dan discussed the addition of managed detection and response services, a seasonal IT intern for summer, and a planned migration to Microsoft 365 in May, with training included in the CIP. - Woodstock Public Library: Director Nick Webber reported that digital material usage surpassed 40% for the first time, while building use also increased. The library plans exterior landscaping and parking lot repaving. - Marketing & Communications: Danielle and Heather explained a restructuring: two manager roles (marketing communications manager and tourism marketing manager) instead of one director. The team handles 20–30 requests in queue at any time. Record-breaking pool pass sales were noted. - Economic Development: Jessica noted that the budget is foundational, with future plans for a market assessment and strategy. She highlighted investments in data (Lightcast) and travel for outreach. The chamber incubator program was removed pending a downtown master plan. Council members expressed support for increased investment in economic development. - Opera House: The budget now includes $450,000 in both revenue and expenses for ticket sales and producer payments. The subsidy for FY24/25 was $172,000. Council discussed the value of the opera house as an economic driver, with Councilman Nearman questioning the subsidy and Councilman Flynn defending the investment. - Public Works: Brent reviewed the administration, facilities (request for one new maintenance worker), fleet (new preventative maintenance program), parks (new union contract, seasonal plantings, bucket truck replacement), and streets (overtime includes snow plowing). - Water & Sewer: A 5% rate increase is proposed. The utility rate study is expected in June. Brent reported on the phosphorus reduction project (deadline Dec 31, 2025), well 11 replacement, and the need to replace seven aerator bridges at the north wastewater plant (estimated $2 million). Staffing challenges for the utility manager position were noted. - Donations & Grants: Council debated the role of donations in funding projects like the intergenerational playground and splash pad. Councilman Nearman expressed reluctance to rely on donations, while Councilman Flynn argued that such projects are worthwhile investments even without full donation recovery. The splash pad will cost $1.25 million, with $600,000 in grants and $93,000 in donations so far. - Road Conditions: Mayor Turner and others noted that the pavement quality index has improved from the 40s to the mid-60s, despite construction inflation. Resurfacing of Raffel Road and two others is budgeted. Key Outcomes - Council members generally accepted the proposed budget as presented, with the understanding that an ordinance will be prepared for formal passage at the April 15, 2025 City Council meeting. The budget is set to take effect May 1, 2025. - Several council members asked for follow-up information on specific line items (e.g., personal services, economic development updates via CRM, and the cost of fluoride treatment in water). - The meeting adjourned at approximately 4:30 p.m. after a motion by Councilman Flynn, seconded by Councilman Tebow, passed unanimously.

The Woodstock City Council met on April 1, 2025, at 7:00 PM in City Council Chambers. The meeting included proclamations honoring Diversity Month and National Library Week, a public hearing on the FY25/26 budget, public comments, approval of the consent agenda (with one item removed for separate discussion), detailed discussion of an option agreement for a veterans facility, quarterly financial reports, and an executive session. All votes were unanimous. Proclamations - Diversity Month – April 2025: Jose Rivera from the Social and Cultural Awareness Commission accepted the proclamation, which emphasized inclusion, mutual respect, and opposition to prejudice. - National Library Week – April 6-12, 2025: Nick Weber, Library Director, accepted with board members and highlighted library services, digital growth (43% of checkouts digital in 2024), and the library's role as a community center. Councilmember McMahon added a reminder about the Friends of the Library mini golf fundraiser on April 12. Public Hearing - FY25/26 Budget: The mayor opened the public hearing; no members of the public offered comment. The hearing was closed by unanimous vote (7-0). Consent Calendar - Items included: acceptance of March 18, 2025 council minutes; warrants 4142 and 4143; minutes and reports from various boards; and Manager's Report items (268a–268f): a new liquor license classification B-3a, scrivener's errors correction, a sign variation for Terrabis Dispensary, a professional services agreement with Nurture for rec center design ($84,835), an option agreement for a veterans facility (removed separately), and a contract with Fiesta Pool, Inc. for pool improvements ($26,025). Councilman Tom commented positively on the local contractor for item D6. The consent calendar (excluding D5) was approved unanimously (7-0). Public Comments & Testimony - Arlene Lines (owner, Read Between the Lines Bookstore): Expressed full support for the Woodstock Public Library and voiced concern that President Trump's executive order cutting funding to the Institute of Museum and Library Services (IMLS) could affect state grants—$5.7 million allocated to Illinois. Urged the city to insulate the library from potential funding cuts. - Colleen Jackson (resident): Thanked the council for their service. - Phil Van Reeth (resident): Asked about preserving the racquetball/walleyball court at the Recreation Center during renovations. The mayor confirmed an open house on April 15 at the rec center and offered to meet with the group before that date to discuss design options. - Andy Ferrara (Marine Corps League, American Legion, VFW): Spoke in favor of the veterans facility, emphasizing its potential to support other community organizations (e.g., youth sports, Scouts) and its alignment with Emerson Park's master plan. Discussion Items - D5 – Option Agreement with American Veterans Alliance (AVA): Council considered a resolution to authorize a two-year option agreement for a 0.17-acre parcel in Emerson Park for a proposed 5,000 sq ft veterans facility. Representatives (Mike Ruffner, Lou Ness, Ed Chambers) described a multi-purpose home for veterans and families, with no liquor license and a $1.5 million fundraising goal. The city would own the building after the 20-year lease. Council questions addressed building titling, park access, parking (using Pioneer Center lot), potential overflow into park facilities, and future revenue generation. The resolution was approved unanimously (7-0). - Quarterly Financial Reports (Third Quarter FY24/25): Paul presented revenue highlights: building permits at 140% of budget; sales tax up in December (regular +6.79%, home rule +10%); water/sewer revenue on track; opera house revenue below target (66.7% vs 75% expected) due to low facility rentals. No action was taken. Key Outcomes - Unanimous approval of proclamations for Diversity Month and National Library Week. - Public hearing on FY25/26 budget closed with no public input. - Consent calendar approved unanimously (excluding D5). - Resolution for Option Agreement with American Veterans Alliance (D5) approved unanimously, authorizing the city manager to execute an agreement subject to legal review and finalization of Pioneer Center's consent. - Council moved into executive session (personnel exception, 5 ILCS 120/2c1) by unanimous vote at approximately 9:10 PM, returned at 9:36 PM, then adjourned. - Future agenda items noted: Budget Workshop 2 on April 8; executive sessions for city manager performance evaluation on April 10 and April 29; regular meeting on April 15.