Public Meetings - Brookings, South Dakota

The Brookings City Council convened on September 24, 2024, at 6:00 PM in the Council Chambers. The meeting included Budget Workshop 2, several public hearings, and the introduction of multiple ordinances. Key actions included approving the 2025 budget workshop presentations, awarding contracts for trails and concrete maintenance, approving a rezoning after a protest hearing, and advancing several ordinance amendments. The council also scheduled a special meeting for September 30, 2024, to conduct a third reading of the Reasonable Accommodations ordinance. Consent Calendar - Approved the City Council meeting minutes from September 10, 2024. - Approved temporary alcohol / special event alcoholic beverage licenses from existing license holders. - Approved the consent agenda unanimously. Public Comments & Testimony - Carabianki Rassi and Molly Richter expressed strong concerns about a zoning violation at 312 Eighth Avenue, where a single-family home is allegedly rented to seven people. They stated that city leaders have known about the violation for over five months and have failed to enforce zoning laws, despite being directed to do so at the previous council meeting. They questioned the city's selective enforcement and demanded immediate action. - Kyle Roush (Dakota Land Design) spoke in support of the rezoning of the East 151 feet of Block 1 in Northern Plains Addition, noting that the developer has worked with neighbors to improve drainage and privacy, and that many neighbors now support the project. - Jason Falaski (511 Cardinal Drive Circle) commented on the same rezoning, acknowledging the developer's cooperation but raising concerns about the 151-foot strip extending 28 feet into a commercial parking lot, calling it an "incongruity." He emphasized that over 20 neighbors signed a protest order. - Ron Steve (503 Deer Pass) expressed support for the rezoning after a site walk-through with the developer, stating that the new plan addresses his concerns. - Tom (802 Fourth Street) commented on the Reasonable Accommodations ordinance, expressing frustration with the city's handling of the 312 Eighth Avenue issue and raising liability concerns if the city fails to enforce its own laws. - Claire Kenneke (SDSU Student Association) gave a report on student initiatives, including a survey to keep the General Activity Fee flat, and announced Hobo Week. Discussion Items - Budget Workshop 2: Deputy City Manager Jake Meshi and Finance Director Ashley Wrench presented the 2025 budget highlights. The balanced general fund budget of $21.9 million is a 2.2% increase from 2024. Sales tax accounts for 47% of general fund revenue and 74% of CIP revenue. The budget does not include impacts from potential Initiated Measure 28, which could cost the city $1.6 million split between the general fund and CIP. New positions include a master mechanic and an associate planner. The 10-year Capital Improvement Plan is balanced and includes major projects such as an inclusive playground (funded in part by $900,000 in city funds), a skate park renovation ($315,000), and fleet replacements. The fee schedule proposes a 3% increase in solid waste rates (residential to $19.10/month), an increase in the airport hangar application fee to $150, and a $10,000 TIF application fee, among others. - Presentation: Six-Mile Creek Feasibility Study: City Engineer Charlie Richter presented the FEMA-funded study. Five flood mitigation concepts were analyzed: - Lengthening Highway 14 bridges (cost: N/A; benefit-cost ratio: 0.62–0.93) - Channel connectivity & bridge widening (cost: $21–23 million; BCR: 0.48–0.71) - Channel bypass (cost: $38–40 million; BCR: 0.58–0.77) - Upstream detention (cost: $18–20 million; BCR: 1.11–1.49, most favorable) - Levee system (cost: $43–45 million; BCR: 0.49–0.66) Staff will work with FEMA technical assistance to refine options and pursue grants. The study is posted on the city's website. - Resolution 24-089: Award of the 2024 Brookings Trails Project to Timmons Construction for $164,008.23, including two new trails and one maintenance project. - Resolution 24-087: Award of the 2025-09STI Concrete Maintenance Project to Timmons Construction for $298,549.50 (2% below estimate). - Resolution 24-088: Change Order No. 1 for the 2024-09STI Concrete Maintenance Project to add sidewalk and curb repairs. - Resolution 24-086: Change Order No. 1 for the 2024-06STI Chip Seal Project, adding 5th Street South to the project at a cost of $22,631.30 (4% increase). - First Readings: Introduced ordinances 24-016 (speed zones), 24-032 (rezoning Prairie Hills Addition), 24-033 (commercial corridor design review), 24-034 (porch/deck projections), and 24-035 (planned development districts). All second readings and public hearings scheduled for October 8, 2024. - Protest Hearing – Ordinance 24-023: Rezoning the East 151 feet of Block 1 in Northern Plains Addition from B-2A to R-2. The council heard public comments and voted unanimously to approve, with the required two-thirds majority. - Tabled Item – Ordinance 24-024: Conditional Use Permit for townhouses in Northern Plains Addition. The council removed it from the table, held a public hearing, and approved it unanimously. - Tabled Item – Ordinance 24-031: Reasonable Accommodations ordinance. The council removed it from the table, held a public hearing, and approved an amendment to use the revised version. The council then approved the amended ordinance for a third reading, scheduling a special meeting for September 30, 2024. Key Outcomes - Approved the consent agenda and all resolutions (24-089, 24-087, 24-088, 24-086) unanimously. - Approved Ordinance 24-023 (rezoning) with a unanimous vote, satisfying the two-thirds requirement despite the protest. - Approved Ordinance 24-024 (CUP for townhouses) unanimously. - Amended and advanced Ordinance 24-031 (Reasonable Accommodations) to a third reading; special meeting scheduled for September 30, 2024, at 6:00 PM. - Introduced five ordinances for second readings on October 8, 2024. - Scheduled the next regular meeting for October 8, 2024.

At the September 17, 2024, study session, the Brookings City Council discussed Initiated Measure 28 (IM 28), a ballot measure that would prohibit the state from taxing anything sold for human consumption (excluding alcoholic beverages and prepared food). The meeting featured presentations from both proponents and opponents, followed by council questions. No formal action was taken; the session was informational. Discussion on IM 28 - Rick Weiland (sponsor of IM 28) argued that the measure simply removes the state's 4.2% sales tax on food, providing relief to the 106,000 food-insecure South Dakotans. He cited a poll showing 66.4% public support and emphasized that municipalities could continue to collect their own sales tax, citing the fiscal note and LRC confirmation. He dismissed fears about lost revenue on non-food items as "disinformation." - Nathan Sanderson (South Dakota Retailers Association) read the measure's language and pointed to existing state definitions of tobacco, vaping, and cannabis products that include "intended for human consumption." He argued the measure is not limited to food and could cost the state up to $646 million annually, threatening cuts to education, healthcare, and state services. He opposed any replacement with an income tax. - Sarah Rankin (South Dakota Municipal League) warned of a $1.6 million annual loss for Brookings and $51.5 million statewide if municipalities lose the authority to tax consumables. She noted that 75 municipalities have passed resolutions opposing IM 28 and that the Attorney General's explanation did not guarantee municipal exemption, calling the measure "poorly written." - Senator Tim Reed (District 7) explained that any legislative fix to restore taxes after passage would require a two-thirds supermajority, making it difficult. He also warned that IM 28 could conflict with the Streamlined Sales Tax Agreement, jeopardizing remote sales tax collections critical to city budgets. - Stephanie Mason (Brookings Economic Development Corporation and Chamber) opposed IM 28, citing a projected 46.5% reduction in state sales tax revenue and negative impacts on education, health services, and municipal services like law enforcement and parks. Council Questions & Clarifications - Councilmember Nick Wendell asked about likely legislative and judicial paths if IM 28 passes. Weiland argued no clarification is needed, while Sanderson and Reed predicted concurrent lawsuits and legislative action, with potential stays or confusion before July 1, 2025 implementation. - Councilmember Andrew Rasmussen inquired about individual savings (estimated $500–600 per family annually) and the process for Brookings to continue its 2% local tax. City Attorney Steve Britzman indicated the local ordinance would likely remain in effect without further action. - City Manager Paul Briseno asked about the $1.6 million impact figure; Rankin confirmed it was conservative and based on original estimates. Key Outcomes - No resolution was passed; the council did not take a position on IM 28. - The session served as a public information forum ahead of the November 5, 2024, election. - The council will hold a budget study session on September 24, 2024.

The Brookings City Council met on September 10, 2024, at 6:00 PM for a budget study session followed by a regular meeting. The meeting covered the first budget workshop for the 2025 fiscal year, several public hearings, and a contentious debate over a reasonable accommodations ordinance. The council approved a property tax levy, a cable franchise, and a home occupation permit, while tabling a townhouse conditional use permit and the reasonable accommodations ordinance for further refinement. Budget Workshop 1 - Deputy City Manager Jake Meshi presented the 2025 budget overview, highlighting a balanced general fund of $21.9 million (2.2% increase over 2024) and a total budget of $72 million. - Revenue assumptions: sales tax growth of 2.2% per year, property tax increase of $205,000 (5.1% growth) to $4.2 million, and a projected $475,000 increase in general fund expenditures driven by staffing. - Two new staff positions proposed: a master mechanic in streets (partially funded by solid waste) and an associate planner in community development. - Outside agency funding: $550,000 recommended from general fund (6% below the 14% policy cap). The Dakota Bank Center subsidy was increased to $390,000 to align with actual needs, and multiple economic development agencies saw cuts due to lower-than-expected pillow tax revenue ($263,000 projected for 2025). - The 10-year financial plan shows revenues slightly outpacing expenditures until 2033, with a small gap in 2034. - Councilmember Wendell asked about the Dakota Bank Center subsidy relative to management contract promises, and about airport snow removal equipment funding (grants expected). Consent Calendar - Approved minutes of August 27, 2024 meeting. - Appointments to Historic Preservation Commission (Stephen VanBuren and Melisa Yager) and Human Rights Commission (Keely Eagleshield). - Temporary alcohol licenses from existing holders. - Resolution 24-082 declaring surplus property. - All approved unanimously. Public Comments & Testimony - On Ordinance 24-031 (Reasonable Accommodations): Multiple neighbors of 312 8th Avenue spoke against the ordinance as written and urged enforcement of existing zoning laws. Key speakers: - Kara Bianchi-Rassi: Stated the home has operated illegally since April, requested greater notification distances (1,000 ft vs. 150 ft) and buffer zones (1,500 ft). - Tom Boseid: Questioned why the owner was not penalized for violations; asked for immediate enforcement. - Mark Craudeville: Supported ordinance but demanded 600-1,000 ft notification and 1,500-2,000 ft spacing; argued violators should not be rewarded. - Molly Richter: Expressed distrust in city enforcement, noting a new group moved in and out within a week; requested residents be notified of enforcement timeline. - Nancy Flynn (71 4th Street): Emphasized the neighborhood's history of preservation and willingness to work with the city. - Fedora Sutton Butler: Argued violations should be addressed immediately without waiting for federal accommodation. - Deb Dominiac: Questioned the rush to pass the ordinance, said the city should enforce occupancy limits first. - Doug Oster: Former mayor/councilman from another city, cautioned that

The Brookings Planning Commission convened first as the Board of Adjustment to hear four variance requests, then as the Planning Commission to discuss a rezone, amendments to zoning ordinances, and a future land use map update. All items were approved as recommended, with some amendments to the porch/deck ordinance and feedback recorded for the future land use discussion. Public Comments & Testimony - Todd Fergen (applicant) spoke in support of his variance at 815 5th Street, explaining the proposed attached garage to improve property appearance and function. - George Halman, contractor, supported the Fergen variance, noting the difficulty of fitting a garage door within the smaller setback. - Scott Thompson (applicant for 102 Folsom Street) did not address the board; no public testimony was offered. - Daniel Rhody (applicant for 528 W 8th Street S) spoke in support, citing the need for a 14-foot sidewall height to accommodate a tractor, snowblower, and camper. - Lyle Pedwill, landscape architect representing Brookings Health System, spoke in support of the landscape/buffer yard variances, describing utility conflicts and proposed shrub plantings. - Linda Pierce (Lily Design) and Callan Blue Dorn spoke in support of the Prairie Hills rezone, noting that the drive-through lane was a contingency for their purchase and development. - No members of the public spoke in opposition to any item. Discussion Items - Fergen Variance (815 5th Street): Request for a five-foot side setback for an attached garage (required: seven feet). Staff recommended approval. The board approved unanimously after a roll call (6-0). - Thompson Variance (102 Folsom Street): Request for a 17.5-foot front setback for a detached garage (required: 20 feet). Staff recommended approval. Commissioners noted the garage would match the existing house setback. Approved unanimously (7-0). - Rhody Variance (528 W 8th Street S): Request for a 14-foot sidewall height for a detached accessory building (allowed: 12 feet). Staff recommended approval. Approved unanimously (7-0). - Brookings Health System Variance (2311 Yorkshire Drive): Requests to waive required landscape buffer yards on the west and north sides and eliminate foundation plantings on the north side of Phase 1. Staff recommended approval. Board approved unanimously (7-0). - Rezone (6a): Petition to rezone Lot 2, Block 3B of Prairie Hills Addition from Planned Development with B-2A (office) underlying to B-2 (general business) underlying. The change would allow a drive-through lane previously eliminated. Staff recommended approval. Planning Commission approved unanimously (6-0). - Ordinance Amendments – Porches, Decks, Platforms (6b): Proposed amendments to Sec. 94-395 to allow front-yard porches/decks up to 10 feet from the home (not closer than 10 feet to the front lot line) and to add clarity on stairs. Commissioner Solum moved to amend subsection 5 to include ramps. The amendment passed 7-0, then the main motion as amended passed 7-0. - Ordinance Amendments – Commercial Corridor Overlay (6c): Amendments to Sec. 94-165 to enable administrative approval of site plans meeting all standards, reduce subjectivity, and rename the district. Staff recommended approval. Planning Commission approved unanimously (7-0). - Ordinance Amendments – Planned Development District (6d): Amendments to Sec. 94-163 to require PDDs within the commercial corridor to meet overlay standards at the initial development plan stage. Staff recommended approval. Planning Commission approved unanimously (7-0). - Future Land Use Map Discussion (6e): Staff presented six proposed changes along Main Avenue South from urban low/wetland to urban medium intensity. Commissioners discussed expanding the area to include adjacent parcels and seeking property owner input. No action was taken; staff will return with a public hearing. Key Outcomes - Variances: All four variances were approved by the Board of Adjustment with at least five votes each (ranging 6-0 to 7-0). - Rezone (6a): Approved 6-0 (Commissioner Metcalf absent from roll call? Actually roll call shows 6 votes: Limmer, Jameson, Spear, Luddy, Solum, Aiken. Metcalf not on that roll call. The transcript says

The City Council of Brookings met on August 27, 2024, at 6:00 PM in the Council Chambers of the Brookings City & County Government Center. The meeting included first readings of four ordinances, public hearings and second readings on five items, action on three resolutions, and public comment on a proposed reasonable accommodations ordinance and a tax increment financing district. All actions except the first readings were subject to roll call votes. The next regular meeting is scheduled for September 10, 2024. Consent Calendar - Approved the August 13, 2024 City Council meeting minutes. - Approved temporary alcohol/special event licenses for existing license holders on publicly owned property. - Approved Resolution 24-083 awarding bids for the 2024-2025 contractor snow removal equipment contracts. - Approved Resolution 24-084 declaring surplus property. Public Comments & Testimony - Doug Ostrheim (founder of Austrian landscaping, original owner of property on Western Avenue) expressed frustration over an unresolved obstruction in the north channel of Six Mile Creek, stating that material dumped on college land disrupts flow. He noted that a final report from a study was promised by end of May/early June but has not been released, and called for a simple solution to the issue. - Kara Bianchi Rassi (resident) opposed the first reading of Ordinance 24-031 (Reasonable Accommodations), arguing the city should enforce existing zoning that limits unrelated occupants to three per single-family home. She stated the ordinance could allow up to 115 homes with 10 unrelated people, and noted the property in question had not applied for a rental license until asked. She requested the city enforce zoning and vacate occupants until resolved. - Molly Richter (resident) echoed concerns, stating about 20 neighbors have been frustrated since April that the city has not enforced zoning. She criticized the 150-foot notification requirement, suggesting at least 300-500 feet, and warned that the ordinance could change neighborhood fabric. She cited a 1996 state supreme court case upholding the city's three-unrelated limit. - Nancy Flynn (711 Fourth Street) questioned how the specific home would enhance the historical neighborhood, how the rental differs from college rentals, and whether it will be monitored differently. She confirmed from City Attorney Steve Britzman that requests would be case-by-case. - Ed Hogan (taught urban geography at SDSU for 30+ years) urged the council to live by their plan, warning that passing the ordinance could reduce property values and open a "big can of worms." - Tom Boseid (802 Fourth Street, lives 40 feet from the property) asked the council not to hold the first reading and to call a meeting so the public can discuss. He noted the property has no rental license and that occupants have been there for months. - Tim Reed (Brookings Economic Development Corporation) supported TIF District 16, stating it began as an incentive for 3M (now Solventum) for a $221.9 million investment, adding 48 jobs (37 hourly, 9 salary) with an annual payroll impact of $2.6 million (direct and indirect: $3.7 million). He noted the TIF is pay-as-you-go and only reimburses increment from improvements. - Alan Austrian (resident) commented that during the vote on TIF boundaries, the map should have been displayed so the public could see what was being voted on. - Jim Burkhardt (Solventum plant director) clarified that when 3M sold a department, all employees were absorbed into the current operating structure with no reduction in headcount. First Readings (Ordinances – No Vote Taken) - Ordinance 24-029: Certifying the 2025 property tax levy to the Brookings County Finance Officer. Finance Director Ashley Rench explained the levy is computed from last year's amount plus growth (2.1324%) and CPI (3%, capped by state law). The total property tax increase is approximately $205,000, for a total of just under $4.2 million. Second reading and action: September 10, 2024. - Ordinance 24-028: Granting a franchise to Mediacom Minnesota LLC to construct, operate, and maintain a cable television system. City Attorney Steve Britzman noted this is similar to a recently approved franchise for ITC. Second reading: September 10, 2024. - Ordinance 24-031: Establishing reasonable accommodations pursuant to the Federal Fair Housing Amendments Act of 1988. This ordinance creates an application process and hearing procedure for accommodations to city ordinances for people with disabilities. Council discussion clarified that it does not address a specific property but establishes rules for future requests. Public comment opposed the ordinance. Second reading and action: September 10, 2024. - Ordinance 24-030: Permitting by conditional use a major home occupation hair salon (one chair) at 1635 17th Avenue South. Community Development Director Mike Strucker reported unanimous approval from the Planning Commission, with a condition that the permit is owner-only. Second reading: September 10, 2024. Public Hearings and Second Readings (Actions Taken) - Ordinance 24-025 (Budget Amendment No. 8): Authorizes the budget for an energy savings performance contract with Ameresco, increasing the other capital expenditure line by $3,166,168 and transferring $500,000 from the general fund. Projects include LED lighting, HVAC upgrades, window/door replacements, and fire alarm replacement. Motion to approve passed unanimously (8-0). - Ordinance 24-026 (Covering of Vehicle Loads): Corrects a clerical error in existing code and clarifies exemptions for county highway vehicles during winter/emergency operations. Passed unanimously. - Ordinance 24-027 (Storm Drainage Fee Revision): Changes the fee calculation to an Equivalent Residential Unit (ERU) based on impervious area. Single-family parcels will be charged one ERU (initial rate $6.16/month or $73.76/year). Commercial/industrial properties will be charged based on actual impervious area (minimum 1 ERU). The fee funds $12 million in projects over 10 years, with a 3% annual increase starting 2026. A tiered approach was rejected due to administrative costs. Passed unanimously. - Site Plan Review (Pet hotel at 20th Street South and Christine Avenue): Proposes a pet hotel in a B-2 district, meeting all design and landscaping requirements. Phase 1 includes a southern building, parking, and drop-off areas; a second phase is planned. Applicant hopes to break ground in early spring and open January 2026. Motion to approve passed unanimously. - Resolution 24-081 (Amend 2040 Comprehensive Plan Future Land Use Map): Updates the future land use map along the 20th Street South Corridor from I-29 to Main Avenue to align with development trends. Changes include urban high intensity near the interchange, urban medium intensity between 17th Street and the soccer complex, and cleanups at Prairie Hills and the depot site. Areas west of Main Avenue were not recommended for change. Passed unanimously. Other Business – Resolutions (Actions Taken) - Resolution 24-079: Transferring $23,000 from city manager contingency funds to the street division's mosquito control account. Public Works Director John Thompson noted mosquito counts are currently low but funds are needed for potential resurgence. Motion passed unanimously. - Resolution 24-078: Declaring boundaries and recommending creation of Tax Increment Financing District 16 for the Solventum (formerly 3M) project. The district includes approximately 1.6-1.7% of citywide taxable value, well under the 10% statutory limit. The project involves $221.9 million investment. Motion passed unanimously. - Resolution 24-080: Adopting the Tax Increment District 16 Project Plan. The plan identifies $5 million in eligible project costs (site grading, water, sewer, storm sewer, road improvements) over a 20-year term. Solventum fronts the costs and is reimbursed from tax increment. Councilmember Specker voted no, expressing concerns about using TIF for job replacement without significant salary increase. Councilmember Tilton Byrne clarified a separate development agreement will come later (expected September 2024). Motion passed 7-1. Presentations & Reports - Introduction of new Deputy City Clerk Amber Hansen. - SDSU Student Association report (Claire Kennicke): Classes started August 26; expected largest freshman class ever; parking reconfiguration reduced commuter parking to accommodate residents. First Bank & Trust Arena opening September 26. - Pre-Disaster Mitigation Plan update (Luke Miller, First District Association): Joint plan for Brookings County and all municipalities, required every 5 years for FEMA eligibility. Plan updates critical infrastructure list and hazard mitigation projects (e.g., tornado shelters). Public comment: Jason Elby suggested an ordinance requiring landlords of mobile homes to provide storm shelters. - Progress Report (Samantha Beckman, Assistant to the City Manager): Provided updates on downtown master plan, economic development dashboards, utility projects, police (safety town, national night out, citizens first responder academy), parks (pickleball courts, pool closure, tree treatments for Dutch elm and emerald ash borer), library summer reading (6,150 attendees at 138 events), and more. Key Outcomes - All consent agenda items approved. - Four ordinances received first readings; second readings scheduled for September 10, 2024. - Ordinances 24-025, 24-026, and 24-027 approved on second reading. - Commercial corridor site plan for pet hotel approved. - Resolution 24-081 (Future Land Use Map amendment) approved. - Resolutions 24-079 (mosquito control funds) and 24-078 (TIF boundaries) approved unanimously. - Resolution 24-080 (TIF project plan) approved 7-1, with Councilmember Specker dissenting. - Council requested a PFAS update from Solventum/3M at a future work session; Plant Director Jim Burkhardt agreed to arrange. - Next regular meeting: September 10, 2024, at 6:00 PM.

The Brookings City Council met jointly with the Brookings County Commission at 5:30 PM on August 13, 2024, in Council Chambers at the Brookings City & County Government Center. The regular City Council meeting began at 6:00 PM. Key actions included approval of a joint jurisdiction rezone, acceptance of an updated Master Drainage Plan, approval of a bridge replacement contract, two rezonings related to the Northern Plains Addition, a tabled conditional use permit for townhouses, and adoption of updated city policies. Public comment was heard on several items, with particular concern about stormwater runoff and neighborhood compatibility. Consent Calendar - Approved minutes of the July 23, 2024 City Council meeting. - Approved appointments to the Public Arts Commission (ID 24‑0359). - Approved an appointment to the Planning Commission (ID 24‑0385). - Approved the 2025 City Council Meeting Calendar (ID 24‑0389). - Approved Resolution 24‑074 awarding the bid for a 4,000‑gallon water truck. - Approved Resolution 24‑071 authorizing Change Order 2 for the Pickleball Courts Project. - Approved temporary alcohol/special event licenses for existing license holders (ID 24‑0405). All consent agenda items were approved unanimously by roll‑call vote. Presentations/Reports - SDSU Safety Ranking: President Barry Dunn announced that South Dakota State University was ranked the safest large campus in South Dakota (enrollments over 10,000) by SafeHome.org, using FBI and Department of Education data. He credited collaboration between university police and the Brookings Police Department. - Proclamation – A Day to Celebrate the Cultures of Our Community: Mayor Oepke G. Niemeyer proclaimed Wednesday, August 21, 2024, as a day to celebrate the cultures of our community. Jeannie Bosky, representing the Brookings Multicultural Center, invited the public to the International Ice Cream Social and Community Fair at Good Roots Farm and Gardens from 7–9 PM. - Ex‑Officio Reports: Council Member Wayne Avery reported on the Brookings Municipal Utility (BMU) board meeting, including a branding/PR campaign by Hankin Schultz, the 2025 capital improvement plan (2024–2032), coordination with city street projects, and a future AMI meter system. - Downtown at Sundown: Deputy Mayor Wendell reminded the community of the event on Thursday (5:30–7 PM) for informal conversation with council and staff. Discussion Items - Master Drainage Plan (ID 24‑0391): Public Works Director John Thompson and City Engineer Charlie Richter presented an update to the 2008 plan. Key points: - 25% increase in annual rainfall over the past 100 years in Brookings. - Use of 2D rain‑on‑grid modeling; city divided into five drainage areas. - 12 million dollars in projects identified over the next 10 years, with construction costs ranging from $380,000 to $4.7 million. - Proposed stormwater fee change to an Equivalent Residential Unit (ERU) based on impervious surface, with an initial rate of $6.14/month ($73.68/year) starting 2025, and annual 3% increases from 2026. This would fund the projects. - Equity example: two commercial parcels with similar impervious area currently billed $23,604 vs. $6,723; under ERU they would pay $9,351 and $8,671 respectively. - Pilot program for rain barrels (91 sold) and native plantings (40 vouchers) expanded for future sustainability. - Bridge Replacement (RES 24‑077): Award of bid to Hostrime Excavating for $166,489 to replace the Western Avenue bridge (condition downgraded from fair to poor). Construction will close Western Avenue for several weeks and be completed by November. - Ordinance First Readings: - ORD 24‑025: Budget Amendment No. 8 – increases capital expenditure account by $3,166,168 and transfers $500,000 from general fund for an energy savings performance contract with Amaresco (window/door upgrades, fire alarm, roof replacement). Expected to reduce carbon footprint by 15%. - ORD 24‑026: Clarifies clerical error in Chapter 82 (covering vehicle loads) and exempts county highway vehicles during winter/emergency operations. - ORD 24‑027: Amends Articles I & II of Chapter 72 to adopt ERU‑based storm drainage fee, replacing land‑use factors. Second readings/public hearings scheduled for August 27. - Rezoning – 3901 Main Avenue South (ORD 24‑022): Joint City/County action to rezone from Joint Jurisdiction Residence R‑3A to Joint Jurisdiction Business B‑3 Heavy for future commercial use. Approved unanimously by both bodies (roll‑call vote). - Northern Plains Addition Rezone (ORD 24‑023): Rezoning of the east 151 feet of Block 1 from Business B‑2A Office to Residence R‑2 Two‑Family District (downzoning). Developer Kyle Rausch explained this allows more green space and improved drainage. Several neighbors spoke against the rezone, citing existing stormwater runoff from the development (three‑inch rain event on August 7 caused water to flow onto properties). Engineer Justin Booker noted a future berm and swale will be added. Council approved the rezone 11‑0 after hearing public comment. - Conditional Use Permit for Townhouses (ORD 24‑024): Applicant sought to re‑approve a conditional use for up to 20 townhouses on Blocks 3A and 4 (R‑2). Originally approved in 2022 but expired. Numerous residents raised concerns about drainage, traffic, privacy, and non‑compliance with city codes. Developer said rendering was outdated and intended to add 10‑foot swale and increase green space. Council Member Avery moved to table the item until an updated site plan complying with regulations is provided. Motion to table carried unanimously. The item was tabled. - Revised Preliminary Plat (ID 24‑0397): Revised plat for Blocks 1A, 3A, and 4 in Northern Plains Addition to align with zoning changes. Approved unanimously (roll‑call vote). - Revised City Policies (RES 24‑072): Four‑year review resulted in updated governance/ends policies, including significant changes to Tax Increment Financing (Policy 306), Sales Tax Incentive Grant (Policy 309), and a new Triple Bottom Line Policy (321) requiring analysis of equity, environmental, and economic impacts for incentive requests. Approved unanimously. Key Outcomes - Joint rezone (ORD 24‑022) approved. - Master Drainage Plan accepted (ID 24‑0391) – motion carried unanimously. - Bridge replacement awarded (RES 24‑077) – motion carried unanimously. - Rezone of Northern Plains Addition parcel (ORD 24‑023) approved 11‑0. - Conditional use permit for townhouses (ORD 24‑024) tabled – motion to table passed unanimously. The item will return with an updated site plan. - Revised preliminary plat (ID 24‑0397) approved unanimously. - Revised city policies (RES 24‑072) approved unanimously. - First readings of ORD 24‑025, 24‑026, and 24‑027 were introduced; second readings/public hearings set for August 27, 2024. - Council directed the City Manager to invite a proponent of Initiated Measure 28 to the September 27 study session (motion passed unanimously). - The meeting moved into executive session (SDCL 1‑25‑2.3) for legal consultation; no further business after session.

The Brookings Planning Commission met on August 6, 2024, at 5:30 PM in the Chambers Room of the Brookings City & County Government Center. The commission reviewed a traffic variance, a conditional use permit, a final development plan amendment, a commercial corridor site plan, future land use map amendments, two tax increment financing items, and received a presentation on the Development Review Team. Several public hearings were held, and all actions resulted in recommendations or final decisions. Consent Calendar - Roll Call: Present: Scott Leddy, Jacob Limmer (absent), Debra Spear, Kyle Jamison, Roger Solum (absent), Richard Smith, Nick Schmeichel, Tanner Aiken. Absent: Limmer, Solum. - Approval of Agenda: Motion by Jamison, seconded. Approved unanimously. - Approval of July 2, 2024 Minutes: Motion by Jamison, seconded. Approved unanimously. Public Comments & Testimony - Traffic Variance (1828 E Briarwood Circle): The applicant, homeowner Philip (via Nathan Traffey of NT Homes), spoke in support, stating the 44-foot driveway was intended to accommodate four vehicles off the street and noted neighbor support (Carol Hass at 1827 and Marvin/Sandra at 1835). An email from a neighbor at 1812 W Briarwood was read opposing the variance, citing no hardship. - Nelson Conditional Use Permit: Applicant Diane Nelson answered questions about her home hair salon (single chair), ventilation, and chemical use. She noted the addition would be in the garage. - Brookings Marketplace Final Development Plan Amendment: Patrick Daly of Ryan Companies spoke in support, revealing a 127,000 sq ft anchor tenant (under NDA) and plans for Aldi and other retailers. He estimated construction starting by end of 2024 or spring 2025. - Commercial Corridor Design Review Site Plan: Applicant Marty Searstad and designer Ken Just (RWE Design Build) presented a pet services/boarding facility with no variances requested. - Future Land Use Map Amendments: Tim Reed (CEO, Brookings Economic Development Corporation) thanked the commission for proactively planning for business development. - Tax Increment Financing District 16: Tim Reed and Jim Burkhart (Solventum plant director) spoke in support, noting a $222 million investment, 46 new jobs ($2.6 million annual payroll), and $289 million economic output. Discussion Items - Traffic Variance - Driveway (6A): Request to allow a 44-foot driveway (max 36 feet) due to an already-installed 12-foot extension beyond the original 32-foot garage width. Staff recommended denial, citing no unnecessary hardship. The board debated options, including amending to reduce width, but the applicant preferred a vote. Motion to approve failed (0-6). Denied. - Nelson Conditional Use Permit - Major Home Occupation Hair Salon (6B): Proposal for a single-chair beauty shop in a garage addition at 1635 17th Ave S. Staff recommended approval with condition that the permit is valid only for the current homeowner. Approved unanimously (6-0). Recommendation to city council. - Brookings Marketplace Final Development Plan Amendment (6C): Amendment to a previously approved plan due to 10% reductions in parking and building dimensions. Lot sizes adjusted; anchor building reduced. Staff recommended approval. Commissioner Jamison raised pedestrian connectivity concerns. Approved unanimously (6-0). Final action by planning commission. - Commercial Corridor Design Review Site Plan (6D): Pet services/boarding facility at 20th St & Christine Ave. Building one with future building two noted. No variances sought. Staff recommended approval. Commissioners praised the no-variance design. Approved unanimously (6-0). Recommendation to city council. - Future Land Use Map Amendments - 20th Street South (6E): Proactive amendments to change classifications along the corridor to urban medium or low intensity. DRT recommended excluding areas west of Main Ave and adjusting one parcel depth. Public hearing held. Approved with staff recommendations unanimously (6-0). Recommendation to city council. - Tax Increment Financing District 16 - Resolution and Boundaries (6F): Establish TIF District 16 for Solventum property (113.06 acres) with up to $5 million in project costs. Discussion on retroactive nature (project started) and job creation (46 jobs). Staff noted the district is within the statutory 10% assessment limit (currently <2% used). Approved unanimously (6-0). - Tax Increment District 16 Project Plan (6G): Approved project plan not to exceed $5 million, with 20-year maximum term. Discussion on past TIF performance and decertifications. Approved unanimously (6-0). - Amendments to Chapter 94 - Porches, Decks, Platforms (6H): Staff requested tabling to include latest revisions. Motion to table approved (6-0). - Development Review Team Presentation (6I): Deputy City Manager Jake Meshke presented DRT's role, expertise, and process. Q&A covered developer concerns about DRT influence, pedestrian connectivity, and potential future codification of connectivity standards. Key Outcomes - Traffic Variance (1828 E Briarwood Circle): Denied (0-6). Applicant must reduce driveway width to comply with code or seek alternative remedy. - Nelson Conditional Use Permit: Recommended approval to city council with condition that permit is valid only for current homeowner. Approved (6-0). - Brookings Marketplace Final Development Plan Amendment: Approved (6-0). Final action; no further council review needed. - Commercial Corridor Design Review Site Plan: Recommended approval to city council. Approved (6-0). - Future Land Use Map Amendments: Recommended approval to city council. Approved (6-0). - TIF District 16 Resolution and Boundaries: Recommended approval to city council. Approved (6-0). - TIF District 16 Project Plan: Recommended approval to city council. Approved (6-0). - Chapter 94 Amendments: Tabled to next meeting for revised draft. Approved (6-0) to table. - Development Review Team Presentation: Received as information; no action taken. The meeting adjourned at approximately 7:55 PM.

The Brookings City Council met on Tuesday, July 23, 2024, at 6:00 PM in the Council Chambers. All council members were present. The meeting covered a range of topics including a financial audit report, an energy savings performance contract, several zoning and conditional use permit first readings, second readings of a telecommunications franchise and a budget amendment, a public hearing for a temporary alcohol license, a water system improvement bond, and a monthly progress report. The meeting concluded with an executive session. Consent Calendar - Meeting Minutes (7/09/2024): Approved. - Appointments to Public Arts Commission: Removed from consent agenda earlier; not acted upon. - City Council Ex-Officio Appointments to SDSU Student Association: Approved. Councilmember Doran noted this appointment strengthens partnership with SDSU students. - Property Tax Abatement ($1,973.88) for Parcel 40114-00500-005-00 (104 Helen Circle): Approved. - Resolution 24-070 (Declaring Surplus Property): Approved. Public Comments & Testimony - Heidi Gullixon (Executive Director, Brookings Area United Way): Invited the community to an Early Learners Building Tomorrow community planning event on August 21, 2024, from 7:30-11:00 AM at Mickelson Middle School. She requested RSVPs. - Jason Flasky (511 Cardinal Drive Circle): Commented on ORD 24-023 (rezoning east 151 feet of Block 1) and ORD 24-024 (conditional use permit for townhouses). For ORD 24-023, he questioned whether council would be aware of neighborhood opposition. For ORD 24-024, he pointed out that the ordinance text mistakenly referenced kennel regulations and that section 3 would repeal all conflicting zoning ordinances, potentially allowing any use. He expressed concern over drainage and utility issues. - Ron Steen (503 Deer Pass): Regarding ORD 24-023, he stated his property is being flooded from the development’s drainage and that promised berms and swales have not been installed. He is opposed to the rezoning due to unresolved drainage and utility conflicts. - Kyle Roush (Developer): Responded that they are following the engineered drainage plan, that 50-70% of runoff is diverted to a northeast retention area, and that a berm will be added. He committed to working with homeowners. - John Neff (Neighbor): Asked for clarification on the removal of ORD 24-020 from the agenda; staff explained the applicant requested a delay to August 13 for first reading. - Ryan Taylor (Attorney for Interstate Telecommunications Cooperative): Addressed the council in support of the cable franchise renewal ordinance. Presentations/Reports - Proclamation: Americans with Disabilities Act 34th Anniversary Day – Recognized and celebrated progress in equality and inclusion, reaffirming commitment to full ADA compliance. - 2023 Annual Comprehensive Financial Report and Audit Summary – Presented by Finance Director Ashley Rench. Highlights: - Clean, unmodified audit opinion with no findings. - Federal single audit (Coronavirus State and Local Fiscal Recovery Funds) also clean. - Total cash and investments (city-only) exceeded $60 million as of Dec. 31, 2023. - Liquidity ratio above 5.0 (every $1 owed, $5 cash on hand). - General fund unassigned fund balance: $10 million (49% of annual expenditures, or about six months’ reserves). - Second penny sales tax revenues continued strong growth; 2023 revenues boosted by 22nd Avenue reconstruction activity. - Trend data showed intentional saving for future capital projects (e.g., public safety center). Contracts/Change Orders - Resolution 24-022 (Energy Savings Performance Contract with Ameresco): Approved. Total estimated value $3.356 million. Includes LED lighting conversion, HVAC upgrades at East Fire Station, Larsen Ice Center, and Dakota Bank Center, window/door replacements, fire alarm replacement, and roof replacement at East Fire Station. Expected 15% reduction in carbon footprint and 15% reduction in energy consumption. Approximately $1.7 million of the work was already in the five-year capital improvement plan. Ordinance First Readings (No vote, public hearing and action set for August 13, 2024) - ORD 24-022 – Rezone Outlot J (joint jurisdiction) from R-3A to B-3 Heavy: Proposed for former Southbrook Mobile Home Park area; consistent with comprehensive plan; joint city-county meeting to follow on August 13 at 5:30 PM. - ORD 24-023 – Rezone east 151 feet of Block 1, Northern Plains Addition from B-2A to R-2: Adjacent to Main Avenue South; developer seeks to convert intended parking overflow area to residential use. Public comments raised drainage and utility concerns. Council will hear second reading on August 13. - ORD 24-024 – Conditional use permit for townhouses on Blocks 3A and 4, Northern Plains Addition: Developer seeks to re-approve up to 20 twin homes (8 in Block 3, 12 in Block 4); previous permit expired. Planning commission recommended approval unanimously. Public comment noted discrepancies in ordinance text. Second reading August 13. - ORD 24-020 (Rezone 1115 West 20th Street South): Removed from the agenda at the applicant’s request due to an amendment on the traffic impact study; will be rescheduled for August 13 first reading. Public Hearings & Second Readings - ORD 24-010 – Cable Television Franchise Renewal (Interstate Telecommunications Cooperative): Second reading and action. The franchise rate is 5%. Approved unanimously (8-0). - ORD 24-021 – Budget Amendment No. 7 to the 2024 Budget: Second reading and action. Increases E911 equipment maintenance by $45,243 for 2024 and $11,800 per year for the next four years, funded from E911 Special Revenue Fund Reserves. Approved unanimously (8-0). - ID 24-0351 – Temporary/Special Event Alcoholic Beverage License (Main Street Pub): For “Tini Bit Left of Summer” event on July 26 at The Socialight (420 Main Avenue), lasting about three hours in the late afternoon/early evening. Approved unanimously (8-0). Other Business - Resolution 24-067 – Water System Improvement Revenue Bond: Authorizes issuance and sale of a revenue bond for $40.7 million (30-year term) for the water system upgrade (water treatment plant, raw/treated water mains, six additional wells). The city also received $8 million in ARPA funding to support the project. This second closing of an SRF loan does not impact constitutional debt limit. Approved unanimously (8-0). City of Brookings Progress Report (July 2024) - Presented by Samantha Beckman (Assistant to the City Manager). Highlights: - Mayor’s Awards: Nominations open for 2024; recipients recognized at December 4 event. - Engineering: University Boulevard/22nd Avenue sewer improvements ongoing (completion September); street maintenance/overlay projects (October); slurry sealing (started July 25 evening on 22nd Avenue South, library parking lot, 32nd Avenue). - BMU: 20th Street South project substantially complete; 34th Avenue closure at 6th Street until November; Leech 8 Force Main design expected by end of 2024; landfill parking lot design complete; e-waste program in development; household hazardous waste event August 17. - Police: Officer Scott Roberts earned master’s degree; two promotions; community events; new virtual co-responder software for mental health crises. - Fire: Activity center members participated in home safety presentation. - Parks: Hillcrest Pickleball Courts concrete poured; Pioneer Ban Shell rededication (scalloped details restored). - Library: Summer reading program: 1,040 children/teens signed up; 344 attended 605 Magic Art Bus; Oregon Trail registration opens July 29. - Edgebrook Golf: USGA visited for soil assessment and improvement planning. - Emerald Ash Borer: Open house held; more public sessions to be scheduled. Executive Session - Council entered executive session (SDCL 1-25-2.3 and 2.4) to consult with legal counsel on litigation/contractual matters and prepare for contract negotiations. No action was anticipated following the session. Key Outcomes - Consent Agenda: Approved as presented (excluding removed items). - ADA Proclamation: Read and celebrated. - Financial Report: Presented and acknowledged. - Resolution 24-022 (Energy Savings Contract with Ameresco): Approved (8-0). - ORD 24-010 (Telecom Franchise): Approved (8-0). - ORD 24-021 (Budget Amendment No. 7): Approved (8-0). - Temporary Alcohol License (Main Street Pub event): Approved (8-0). - Resolution 24-067 (Water System Bond): Approved (8-0). - First Readings (ORD 24-022, 24-023, 24-024): Introduced; public hearings and second readings scheduled for August 13, 2024. - ORD 24-020: Delayed to August 13 first reading. - Progress Report: Received. - Next Meeting: August 13, 2024, at 5:30 PM (joint city-county session).

The Brookings City Council met on July 9, 2024, at 6:00 PM in the Council Chambers. Topics included a mosquito abatement update, airport construction, franchise agreement, budget amendments, a rezoning, and temporary alcohol licenses. The council also approved a future study session on Initiated Measure 28. All votes were unanimous unless noted. Public Comments & Testimony - No members of the public addressed the council on items not on the agenda during Open Forum. Presentations & Reports - Mosquito Abatement Program Update (John Thompson, Public Works): Thompson provided an informal update on the city's integrated mosquito management program, which budgets $50,000 annually (likely to exceed this year due to conditions). He described larvaciding in April–May using BTI (a natural bacteria) and adult fogging with 3% permetherin and 15% piperonyl butoxide. The fogging uses a very low dosage: 74 ounces (about 1.5 tablespoons) per acre. On the night of July 8, four trucks treated 1,250 acres using 13.7 gallons of chemical each. Spraying is done at night to protect beneficial insects. Fogging provides immediate kill of flying mosquitoes, and traps are set the following day to measure effectiveness. The council praised the timeliness of the report. - Ex-Officio Reports: - Brookings Municipal Utilities (Councilmember Wendell reporting): Discussed progress on the new water treatment facility (on schedule), electrical department priorities (quality power supply, operational excellence, enhanced customer experience, financial sustainability), use of smart grid technology, the 80-acre solar panel farm (completion fall 2025/early 2026), and potential large-scale backup generators. - Brookings Health System (Councilmember Rasmussen reporting): The Foundation’s 15th annual fundraiser will be August 8 at the Brookings Gun Club to support a new advanced life support ambulance (650 raffle tickets at $50 each). Six respiratory therapy students from SDSU began clinicals at the health system. e-NICU services implementation is nearly complete, allowing specialists to visually assess newborns. Consent Calendar - The council approved the consent agenda, including: - City Council meeting minutes from June 25, 2024. - Temporary alcohol/special event licenses for existing license holders on publicly owned property. - Resolution 24-066 awarding the Brookings City & County Government Center Custodial Services Contract. - Resolution 24-064 declaring certain city property as surplus. Contracts & Change Orders - Airport Parallel Taxiway Construction (Resolution 24-075): Lucas Dahl (Airport) presented the low bid award to Bose Construction for $884,234.25, contingent on FAA grant funding. The project will construct Taxiway Charlie connecting Runway 17/35, improving safety by eliminating back-taxiing on active runways. Work is split: grading and fill in fall 2024, paving in spring 2025. Funds are available in the airport account. The city attorney will review grants. Council voted unanimously to approve. Ordinance First Readings - Ordinance 24-010 (ITC Cable Television Franchise): City Attorney Steve Britzman introduced a 10-year renewal of the franchise for Interstate Telecommunications Cooperative to operate a cable TV system in city rights-of-way. The ordinance includes a 5% franchise fee and standard protections. Second reading scheduled for July 23, 2024. - Ordinance 24-021 (Budget Amendment No. 7): Finance Director Ashley Rynch introduced a budget amendment increasing the E911 equipment maintenance budget by $45,243 for 2024, with an annual maintenance contract of $11,800 for four years. Funded from E911 Special Revenue Fund reserves. The East Central Communications Joint Powers Board had approved. Second reading July 23, 2024. Public Hearings & Second Readings - Ordinance 24-015 (Budget Amendment No. 6): Second reading to increase solid waste disposal contracting services by $75,000 for additional leachate hauling at the landfill (polluted liquid from rain filtering through waste). A new hauling agreement with Liberty Septic began in May 2023, and quantities were higher than anticipated. No changes since first reading. Council voted unanimously to approve. - Ordinance 24-009 (Rezone 2311 Yorkshire Drive): Public hearing and second reading. Community Development Director Mike Struck presented a rezoning request from Brookings Health System to change the parcel from R-3 (Residence Apartment District) to B-2A (Business Office District) to support future redevelopment. The planning commission had recommended approval. No public comment. Council voted unanimously to approve. - Temporary Alcohol License – Downtown at Sundown (Application by Brookings Area Chamber): Public hearing on a license for five events on August 1, 8, 15, 22, and 29, 2024, in the 300 block of 5th Street and 400 block of Main Avenue. Event coordinator Eansley Bennett noted this is the ninth annual event and the first time all five nights are sold out of vendors. Themes include Bobcat Night, New Resident Welcome, Multicultural Night, and SDSU Night. The council unanimously approved. Other Business - Future Discussion Item – Initiated Measure 28 Study Session: Councilmember Andrew Rasmussen proposed a study session before the November 2024 election to inform the community about Initiated Measure 28 (grocery tax). The session would include presentations from city staff, local economic development partners, and invited representatives from the South Dakota Municipal League and South Dakota Retailers Association. The council approved the motion unanimously. The city manager will coordinate a date in September or October. - City Manager Announcement: Paul Briseno noted an Emerald Ash Borer informational meeting on Thursday, July 11, at 7:00 PM at McCrory Gardens. Forestry staff and expert John Ball will discuss treatment options for private property. Key Outcomes - Unanimous approval of the consent agenda, airport taxiway contract (Resolution 24-075), budget amendments 6 and 7, rezoning of 2311 Yorkshire Drive, and the Downtown at Sundown temporary alcohol license. - First readings of ordinances 24-010 and 24-021 were received; second readings set for July 23, 2024. - A study session on Initiated Measure 28 was approved; date to be determined. - The meeting adjourned after approximately 40 minutes.