Public Meetings - Loudoun County, Virginia

The Loudoun County Board of Supervisors held a regular business meeting on September 16, 2025, at 9:00 AM. Chair Randall presided, with Vice Chair Turner and Supervisor Saines participating remotely. The meeting covered a broad range of items, including routine consent approvals, public testimony on controversial land-use proposals, and several key votes on data centers, zoning enforcement, and historic preservation. The meeting included a closed session on property disposition and acquisition, followed by board comments and a public input session that lasted approximately 1.5 hours. Consent Calendar - Proclamations: Recognized September 2025 as Childhood Cancer Awareness Month, September 17–23 as Constitution Week, and September 15–21 as Diaper Need Awareness Week. Approved a resolution honoring Kiara Mathur for a U.S. EPA President’s Environmental Youth Award. - Procurement and Contracts: Approved 14 items including award authority increases for IT professional services, staff augmentation, telecommunications, heavy-duty transit buses, elevator equipment, and contract renewals for architectural services, paratransit buses, vehicles, software, and IT services, as well as new contract awards for vehicles and IT solutions. - Reports and Policies: Accepted the Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2024–2025 and approved a loan repayment policy amendment for the Home Accessibility and Repair Program (HARP). - Transit Equity Analysis: Approved the Title VI Service Equity Analysis for a proposed commuter bus pilot from Dale City (Prince William County) and Frederick County, Maryland. - Environmental Commission: Approved the Fiscal Year 2025 Annual Report. - Planning Commission: Accepted the Calendar Year 2024 Annual Report and bylaw update. - Appointments: Confirmed several board and committee nominations, including John Selman to the Fiscal Impact Committee and Dr. Jeffrey Maggitt to the Other Post-Employment Benefits Investment Committee. - Page Wallace Historical Marker: Added to the consent agenda as a Board Member Initiative – a historical marker for a lynching victim. Public Comments & Testimony - Tuscarora Substation (Item 6): Multiple residents of Tuscarora Crossing spoke in opposition, arguing that the substation was not disclosed when they purchased homes, would negatively impact property values (citing a 7–15% decrease from transmission lines and 10–30% from high-voltage lines), and would create visual blight and noise. Speakers requested denial or relocation of the substation to the eastern side of the site. (Brett Sposa, Emily Cassabian, Madhu Ontiro, Sarve Surya Kant, Isom Diab, and others.) - Enhanced Zoning Enforcement (Item 9): Several Broadrun Farms residents opposed proactive zoning enforcement, calling it government overreach and arguing the current complaint-driven system works. They expressed fears of fines, liens, and inspections expanding indoors. (April Sullivan, Felicia Hannah, Michael Sullivan, Ivy Nye, Tiffany Plant.) - Data Centers and Genocide: Thomas David urged the board to reject data centers, asking “Does the county have a soul?” and referenced biblical teachings. Multiple speakers condemned the county’s perceived complicity in genocide in Gaza, citing the UN’s declaration that Israel is committing genocide, and called for divestment from complicit companies. (Sarah Hussein Bazar, Vanna Milka, Maya Smith, Xenia Hutchinson.) - Other: Michelle Lane Smithwick raised concerns about safety and unlicensed healthcare workers. Robert Griffin criticized Democratic leadership and the board’s handling of political violence. Discussion Items - Waxpool Area Traffic Studies (Item 10): Staff presented findings from traffic studies requested by Supervisor Glass. The study recommended retaining the current configuration of Waxpool Road (no closure of the intersection with Belmont Ridge Road) and proposed renaming a segment of Truro Parish Drive. A motion to endorse the findings and defer renaming to the first November meeting was approved 9–0. - Tuscarora Landbay 3 Substation (Item 6): This application sought special exceptions for a GIS substation to serve a data center campus. The Planning Commission had recommended denial. Applicant made concessions: committing to a fully GIS substation (35 feet high vs. open-air equipment), tier 4 generators (quieter and cleaner), and enhanced screening (12-foot wall, 4-foot berm). Despite community opposition, Supervisor Umstead moved to approve, citing the data centers were previously approved and the substation would be well-screened. The vote tied 4-4 (Umstead, Letourneau, Kershner, Turner in favor; Crony, Saines, Briskman, Glass opposed). Chair Randall abstained, stating she needed to verify claims about buyer disclosures. The item was deferred to the next business meeting. - Greenfield Farm Rezoning (Item 8): Application to rezone 174.4 acres from AR-1 to residential and commercial for 518 dwelling units (496 single-family, 22 multifamily) plus 44,265 sq ft of commercial uses, including a convenience store with gas pumps. Applicants made changes: reduced unit sizes, added attainable housing commitments (6 units with first-floor bathrooms), and agreed to build 4 lanes of Evergreen Mills Road and a half-section of Cross Trail Boulevard. Staff raised concerns about historic resource protection (five-year maintenance agreement for the farmhouse and archaeological sites) but recommended approval. The board approved 7-2 (Supervisors Umstead and Saines opposed), with several supervisors expressing hope for longer-term preservation and adaptive reuse. - Data Center Standards and Locations Phase 2 (Item 2a): Staff presented the project plan for CPAM-2025-0001 and ZOAM-2025-0001, focusing on text amendments for data center compatibility, on-site power generation, substations, noise, and parking. The TLUC recommended adding a policy that data centers should not encroach into the Transition Policy Area (TPA) outside designated place types. Chair Randall moved to approve the project plan with that policy directive. After debate, the motion passed 8-1 (Supervisor Umstead opposed), effectively closing the door on data center development in areas like Dulles Cloud South. - Enhanced Proactive Zoning Enforcement in Algonkian (Item 9): Supervisor Briskman, after a community meeting, moved to discontinue the initiative. The motion passed 9-0. Key Outcomes - Waxpool Traffic Study: Approved 9-0; staff directed to defer street renaming to first November meeting. - Tuscarora Substation: Vote tied 4-4; chair abstained; item deferred to next meeting. - Greenfield Farm Rezoning: Approved 7-2 (Umstead and Saines opposed). - Data Center Standards Phase 2: Approved 8-1 (Umstead opposed). - Enhanced Zoning Enforcement: Motion to discontinue passed 9-0. - Consent Agenda: Adopted with unanimous approval. Proclamations were presented and accepted. - Closed Session: Board directed staff to prepare a resolution for condemnation and quick-take of property for a traffic signal at Algonkian Parkway and Hardwood Forest Drive/Noble Terrace, and to proceed with a public hearing on the disposition of property at 161 West Main Street, Purcellville. - Appointments: John Selman nominated to Fiscal Impact Committee; Dr. Jeffrey Maggitt nominated to OPEB Investment Committee; Environmental Commission standing committee members confirmed. - Public Comments: Over 15 speakers addressed the board; comments included strong opposition to the substation, proactive zoning, and data center expansion, as well as calls for divestment from companies linked to the Gaza conflict.

The Joint Board of Supervisors and School Board Committee met on September 16, 2025, at 4:00 p.m. The meeting featured reports from co-chairs, updates on the LCPS Transition Center, student activity fees, and youth substance abuse prevention efforts, along with a motion to add a discussion of the LCPS-Sheriff’s Office MOU to the November 2025 agenda. Co-Chairs Reports - Co-Chair Chandler (School Board) reported that LCPS opened the 2025–2026 school year on August 21. As of August 6, LCPS had hired 626 new licensed personnel, of whom 59.7% hold a master’s degree and 2.1% hold doctoral degrees; 237 are first-year teachers. The teacher fill rate is approximately 99%. Two new programs opened: the Loudoun Recovery Academy (substance use recovery) and the Access Academy (college and career skills in IT). The School Board voted on August 12 to join the State Corporation Commission proceeding on the Dominion Energy transmission line. - Co-Chair Glass (Board of Supervisors) noted approval of a minor special exception for Banneker Elementary School expansion, approval of eight Safe Passages to Schools pilot locations, and ongoing monitoring of federal funding impacts. Transition Center (LCPS VIEW Transition Academy) - Tedra Richardson (LCPS Student Services) presented an update. The center will serve students with disabilities working toward applied studies or extended standard diplomas, focusing on career and technical education (CTE) and independent living skills. Proposed pathways include building/moving, creating/experiencing, caring for communities, cultivating resources, and connecting/success. The academy will offer courses in personal finance, emergency response, health, and customer service. A location has been identified and concept planning has begun. The proposed name – LCPS VIEW (Vocation, Independence, Employment, Work Readiness) Transition Academy – will go before the School Board on September 30. - Supervisor Brisman asked about opening date (fall 2028) and budget requests. No FY26 requests; FY27 still under discussion. - Supervisor Riskman expressed excitement as a certified special education teacher. Co-Chair Chandler noted the Transition Center Roundtable included input from five invited students (two former, three current; unable to attend, but feedback gathered via teachers). Update on LCPS Student Activity Fees - Sharon Willoughby (LCPS Business & Financial Services) reviewed progress since 2019: elimination of athletic participation fees (FY24), AP test coverage (up to four per student, FY22), student parking fee elimination (FY23), and introduction of an activity allotment to offset non-athletic co-curricular fees (FY25). Additional supports include teacher classroom supply allotment and universal paper/tissue. Future focus remains on consumables; FY26 eliminated fees for supplemental CTE materials. Data from FY25 activity allotment will inform FY27 budget. - Supervisor Brisman asked about marching band fees, noting a student fundraising event at Dominion High School. Ms. Willoughby clarified that a music allotment ($9,600 per high school) and performing arts allotment exist, but fees may still be charged at the school level. Chair Chandler requested offline clarification. Supervisor Chernoff supported data collection on allotment usage and noted that basic instructional materials in arts classes are also being addressed. Supervisor Glass asked about National Honor Society and FBLA fees; Ms. Willoughby said the activity allotment is intended to offset such club fees. Loudoun County Update on Youth Substance Abuse: Response and Resources - Evan Braff (Opiate Response Coordinator) and Jennifer Evans (Director of Student Mental Health Services, LCPS) presented prevention, treatment, and recovery efforts. Key points: - MHSADS leads prevention, intervention, and treatment. Prevention programs (REAL, Camp REAL) reached 687 youth, with 87% improving/maintaining skills. - Treatment services include assessment, case management, crisis stabilization, and psychiatric services. A comprehensive opiate needs assessment is underway. Regional youth detox/crisis stabilization center is being developed with opioid abatement funds. - LCPS has trained over 1,500 staff in Naloxone use. Student Assistance Specialists expanded from 19 to 30, covering all secondary schools. Prevention presentations begin in 5th grade on vaping. Sources of Strength and peer programs are active. The RISE Academy (Recovery Inspiration, Strength, Empowerment) opened at North Star School for high school students in recovery. - Law enforcement partners Lt. Col. Chris Sawyer (Loudoun County Sheriff’s Office) and Lt. Chris Mongelluzzo (Leesburg PD) described SRO programs (triad model: enforcement, education, counseling) and canine scans for opioid detection in schools (Labrador retrievers). Data showed a significant decrease in juvenile opioid overdoses from 2022–2023 peaks: 2025 to date has had only one fatal overdose (linked to pyro, a potent analog). The canine scan program aims at deterrence and prevention; results are not published to avoid stigma, but the overall number of students charged in schools is extremely low (39 total charges in 2024–25, mostly assault, not drug-related). - Supervisor Tracroni commended the collaboration and asked about resource needs; an upcoming needs assessment will provide guidance. She also emphasized community policing and relationships. Chair Chandler requested aggregate data on canine scan outcomes (hits, referrals) but Lt. Col. Sawyer cited the program’s prevention focus as reason for not releasing specific numbers. He noted no complaints about the dogs, but many requests for more scans. - Supervisor Brisman asked about Camp REAL referrals (via school counselors and social workers for at-risk students) and clarified that the regional youth crisis stabilization center is separate from the county’s adult crisis receiving center (funded by county and opioid abatement grant; opening in six months). He also asked about adding more in-house psychiatrists; Margaret Graham (MHSADS) reported that two child/adolescent and one addiction-certified psychiatrist positions were approved in January 2025 and are being recruited. New Business: MOU Between LCPS and Sheriff’s Office - Co-Chair Glass moved to add a presentation and discussion of the Memorandum of Understanding between Loudoun County Public Schools and the Loudoun County Sheriff’s Office to the November 2025 joint committee work plan. The motion was seconded by Supervisor Tracroni. - Supervisor Tracroni expressed support and noted previous additions to the MOU, including trauma-informed training and parent/guardian notification policy. Co-Chair Glass suggested extending the November meeting by one hour to accommodate the additional item. The motion passed unanimously with all present members in favor (Co-Chair Mansfield and Ms. Shernoff absent). Key Outcomes - The Transition Center will open in fall 2028; concept planning is underway. The name “VIEW Transition Academy” will be voted on by the School Board on September 30. - LCPS will continue to analyze FY25 activity allotment data to inform FY27 budget and will follow up on marching band fees and universal fee regulations. - Youth substance abuse prevention efforts will continue with expanded psychiatric services, regional detox center, and ongoing canine scans. A comprehensive needs assessment report is expected fall 2025. - The joint committee approved adding the LCPS-Sheriff’s Office MOU to the November 2025 agenda for presentation and discussion. The November meeting may be extended by one hour.

Note: The agenda and transcript indicate the meeting occurred on September 11, 2025, but the provided date is September 12, 2025. This summary uses the requested date. The Facility Standards Manual Public Review Committee (FSM PRC) met to approve prior meeting minutes, discuss floodplain amendments to FSM Chapter 8, and receive an update on the 10-year Private Road Reserve Fund. The meeting included detailed deliberation on application requirements and a recognition that the private road fund issue requires higher-level policy input. Consent Calendar - Approval of September 4, 2025 Minutes: The committee discussed a proposed edit to clarify a comment from Jason regarding special exception requirements and additional criteria (percent impervious). The committee decided not to include such technical clarifications in the minutes. The minutes were approved by motion. Discussion Items Floodplain Amendments (FSM Chapter 8) - Draft Property Owner Notification (Section 8104): Debate centered on whether to require a draft property owner notification letter at the initial floodplain study submission. Some members argued it is unnecessary if the study does not change boundaries, while others noted that changes can occur due to better data. The committee agreed to retain the requirement but with a caveat that it applies only if the floodplain study results in a change to base flood elevation or boundaries. - Documentation of Federal/State Permits (Section 8105 B2A): A comment from Phil (submitted via email) argued the language requiring "all necessary federal and state permits" is too broad and conflicts with the approval hierarchy (e.g., a stormwater permit cannot be obtained before floodplain alteration approval). Staff noted the language is from the zoning ordinance and CFR. The committee suggested adding "related to floodplain development" to narrow the scope and avoid conflict. - Terminology Clarification: Significant discussion occurred on using "floodplain development" vs. "floodplain alteration" vs. "floodplain alteration application." The committee agreed to use "floodplain alteration application" to clearly refer to the paperwork, while "floodplain development" refers to physical work. The headers and text will be updated for consistency. - LOMAR (Letter of Map Revision) Timing: The committee clarified that a LOMAR should be submitted post-construction, not prior to alteration approval. The section will be reorganized to separate application requirements (B) from post-construction LOMAR submission (C). 10-Year Private Road Reserve Fund Update - Staff reported that the previous approach of using cost estimates and seed money failed to achieve consensus. Key unresolved issues include the definition of "establishment" of the reserve fund, timing (e.g., when the 10-year period starts), and whether the county can require actual funds upfront. Zoning administrator and county attorney involvement is needed. - Committee Positions: Members expressed that the committee is not the stumbling block; the problem is deeper and requires policy decisions. Options discussed: seed money, bond increases, using reserve study to show a plan, or reverting to language from the 1993 revised ordinance. Staff will meet with DPZ and the county attorney and report back at the October meeting. - Urgency: A member asked whether pending site plans are being held up. Staff is working to identify how many applications involve private roads and will assess urgency. The committee noted that delays could have financial consequences for developers. Key Outcomes - Floodplain Amendments: Edits were agreed upon regarding notification wording, permit documentation scope, and terminology. Staff will incorporate changes and consult county attorney if needed. - Private Road Reserve Fund: No resolution reached. Staff will engage with DPZ and county attorney to determine a path forward. The committee will be updated at the next meeting. - Next Meetings: Thursday, October 2, 2025 (Sycolin Road) and Thursday, October 16, 2025 (Dulles Room).

The Loudoun County Transit Advisory Board met on September 11, 2025, to receive public comments on microtransit and paratransit services, discuss transit connectivity issues at Dulles Airport, review proposed updates to board bylaws, and receive ridership and service updates from staff. The board approved minutes and voted on a work plan proposal. Consent Calendar - July business meeting minutes were approved as submitted via email. A motion was made, seconded, and passed unanimously. Public Comments & Testimony - Candace (National Federation of the Blind Loudoun Chapter) reported multiple issues with the LC On Demand microtransit service: (1) a driver grabbed her cane and moved her arm without communication, (2) a ride was canceled without notice, (3) the app gave confusing status messages, and (4) she had to call dispatch to rebook after a cancellation. She expressed patience but frustration. - Jen (also from NFB Loudoun) noted confusion between microtransit and paratransit, and pointed out that the service area does not cover the large psychiatric facility and medical complex where she works (north of Morgan Park). She urged expansion to cover high-use medical destinations. She also noted that the paratransit service requires 48-hour advance booking, which is impractical for her schedule. - Steven Perrell (Transit Program Administrator) responded to Candace, promising to investigate the app issues, contact the driver trainer, and review the cancellation and review flag. He acknowledged the need for driver training on interacting with blind passengers. - Renee (public commenter) described a 30-minute failed attempt to find transit from Dulles Airport to Leesburg: airport volunteers, employees, and a police officer could not direct her; phone numbers went unanswered; she eventually gave up. She suggested better signage, airport staff training, and improved website information. She also mentioned the hidden disabilities sunflower program and asked that paratransit vehicles accommodate fully reclined wheelchairs for patients with ALS. She later rode the bus with a hidden disabilities sunflower lanyard to test awareness. - A public commenter noted that the Route 40 bus schedule (operated by Virginia Regional Transit) has an outdated English map compared to the Spanish version, and asked for consistency. The commuter pilot starting October 20 was confirmed. - Another commenter praised microtransit overall but reported a recent incident where a driver's app seemed to cause a missed pickup. They also noted drivers are often distracted by in-cab electronics and urged better training. They requested expanded hours and weekend service. - A final commenter (recently arrived on the community bus) simply expressed willingness to listen and learn. Discussion Items - Bylaws Update: Staff informed the board that state legislation expanded remote participation allowances, and the Board of Supervisors adopted a new policy for advisory bodies. Revised bylaws (redline version) were distributed; the board will need to approve them by June 2026. Staff aims to bring the final version for approval at the November meeting. - Annual Report Draft: A draft annual report was circulated via email. One member had proposed adding a section to review and advise on development/re-zoning projects for transit impacts. After discussion, the board felt this was too ambitious for an advisory body meeting six times a year, and that staff already reviews projects. A motion not to include that proposal was made, seconded, and passed. - Ridership and Service Updates (Steven Perrell): - Local fixed-route ridership reached 2,800 riders per day (up from 2,000). - Microtransit (LC On Demand) met its success metric of 3 riders per revenue hour, averaging 108 boardings per day, and recently exceeding 150 per day. A dip last week was unexplained. - Commuter pilot (inbound service to Loudoun) will start October 20, 2025, from Dale City/Manassas to Dulles and Leesburg, and from Frederick, MD to Loudoun destinations. - Bus Stop Improvements: Staff noted two ongoing projects: (1) ADA-compliant bus stop upgrades (landing pads) and (2) a bus shelter prioritization project identifying 20 priority stops. Shelters may include solar lighting and trash cans, but no real-time information signs. The list is managed by DTCI; not yet available for distribution. - Request for Metro Reduced Fare Card Events: A board member relayed a request from the disability community to hold events near Silver Line stations so residents with disabilities can obtain reduced fare SmarTrip cards without traveling to Washington, D.C. Currently, only senior cards are available at the Reston Commuter Store. Staff will explore options through WMATA and DMV Moves. - Microtransit Expansion: Staff noted that a second microtransit pilot in Sterling is included in the FY27 budget request (starting July 2026). - Bus Stop Access Issues: A board member described a bus stop at Birchwood/Brambleton that is inaccessible due to a 10-foot mound and no pedestrian path. Another stop at Washington Street near Cavalier Arms was requested by residents. Staff noted that pedestrian access is often the responsibility of developers/HOAs, and that the fixed route alignment may be reconsidered once microtransit impacts are known. Key Outcomes - Motion to approve July meeting minutes passed unanimously. - Motion to not include the development review proposal in the annual report passed (motion and second, no further discussion). - The annual report will be finalized for approval at the November 2025 meeting, then submitted to TLUC and the Board of Supervisors. - Bylaws revisions will be presented for approval at the November meeting. - Staff will follow up on microtransit app issues, driver training, and the canceled ride review; will investigate the "review" email flag and the driver location discrepancy. - Staff will work with Dulles Airport volunteers and travel training program to improve transit information at the airport. - Staff will explore feasibility of holding reduced fare card events in Loudoun County through WMATA and DMV Moves. - The board adjourned after no further business.

The Loudoun County Planning Commission met on September 11, 2025, for a work session covering a Dulles-area PUD, an early Agricultural and Forestal District withdrawal, the 2024 General Plan review, a briefing on the September 23 public hearing items, and administrative topics. The commission approved the draft minutes, forwarded the Dulles Plaza PUD with conditions, recommended approval of the Oak Hill Farm AFD withdrawal, and recommended approval of the 2024 General Plan review with an amendment. Commissioner Frank was absent; Commissioner Combs recused from the first item. Consent Calendar - The commission approved the July 7-10 draft Planning Commission Work Session minutes on a motion by Commissioner Myers, seconded by Commissioner Banks, with Commissioner Frank absent. Residences at Dulles Plaza (LEGI-2023-0029 / ZMAP-2022-0002) - Staff reviewed a request to rezone a 3.5-acre parcel in Sterling to PUD allowing 240 to 325 multifamily attached residential units. Scenario one is a market-rate project; scenario two is 100% affordable housing, with Fairfield under contract. - Staff said the applicant increased cash-in-lieu for Shaw Road improvements from $178,000 to $386,000 under scenario one and added $178,000 under scenario two. Staff later also referred to $365,000 for scenario one, so the transcript contains both figures. Staff recommended increasing scenario two to $356,000, stating county policy does not provide a reduced contribution for affordable housing. - Staff opposed the applicant's requested $1.5 million credit against regional road contributions for Shaw Road improvements, saying the improvements had not been shown to be beyond those needed to mitigate the development's own impacts. DTCI staff said the Shaw Road extension to Innovation Avenue is expected but is not in the current CIP. - Fire marshal staff required a 20-foot two-way travel lane instead of the proposed 11.5-foot one-way lane; the applicant agreed to revise it to two 10-foot lanes and seek fire marshal approval. - Staff asked for a 10% contribution toward a signal or innovative intersection at Shaw Road/Old Ox Road; the applicant offered $50,000. Several commissioners said the uncapped and undefined "innovative intersection" contribution requirement was unreasonable. - Staff requested more general multimodal-access and PUD master plan language rather than standards specific to this development. - Applicant representative Ben Wales said Fairfield is under contract, the project has been redesigned for the affordable scenario, and it "is going to be Fairfield and affordable housing." He argued the Shaw Road improvements are regional because future projects, including Waterside and Ravana, will also build Shaw Road. - Commissioner discussion focused on pedestrian crossing safety, the likelihood of the Shaw Road extension, the difference in outstanding issues between the two scenarios, and whether the road and capital-facilities credits were appropriate policy. - The commission forwarded the application to the Board of Supervisors with a recommendation of approval, subject to the August 6, 2025 proffer statement and additional conditions: the south-side travel lane must be two-way with 10-foot lanes and receive fire marshal approval; and scenario one must be amended to give the county the option of accepting the proposed Shaw Road improvements or collecting the cash-in-lieu contribution. Oak Hill Farm AFD (ALEGI-2025-0007) - Staff requested approval of the early withdrawal of 1,233.08 acres, PIN 359-39-9276, from the New Oak Hill Agricultural and Forestal District under Virginia Code § 15.2-4314 as good and reasonable cause. The property is west of Route 15, north of Route 50, contains a residence of President James Monroe, and the withdrawal is intended to facilitate sale for conservation and possible state park use. - Applicant attorney Benjamin Lay said Loudoun County has committed $22 million to support acquisition by the Conservation Fund. Deed restrictions require preservation for public educational and recreational purposes, and if the property is not conveyed to the Commonwealth, Loudoun County has rights related to taking ownership. He also said the AFD would expire April 15, 2026, so withdrawal could otherwise occur during review/renewal. - Commissioner Jasper moved to recommend Board of Supervisors approval, finding "good and reasonable cause" because withdrawal would facilitate sale to the Conservation Fund and foreclose residential development opportunities. The motion carried 8-0-1, with Commissioner Frank absent. 2024 Review of the Loudoun County 2019 General Plan (CPAM-2024-0003) - Staff said the June 2025 work session requests for capital-facility credits for road improvements and active recreation in major floodplain will not be added to this CPAM. The road-credit issue will be considered in the upcoming Countywide Transportation Plan update; the active-recreation/floodplain issue will be before the Board of Supervisors on October 7. - Proposed changes include reducing suburban compact neighborhood place-type criteria from seven to six, defining infill as 20 acres countywide / 10 acres suburban policy area / 3.5 acres urban policy area, supporting zoning ordinance amendments for office-to-residential conversion in selected commercial districts, updating policy references, and integrating housing-plan language and glossary cleanup. - During discussion, staff agreed to revise building-height compatibility language to refer to "existing and approved" surrounding development. Commissioner Myers raised concerns about definitions of "older adults," passive/active recreation, and "universal design." A proposal to change "encourage universal design features in all residential development" to "25% of all residential development" was not supported by the majority, so the line was retained as proposed. - Vice Chair Miller moved to approve/adopt the resolution recommending Board of Supervisors approval and to add the associated zoning ordinance amendments for infill, commercial-to-residential conversion, and in-lieu affordable dwelling units to the Department of Planning and Zoning work plan. The motion carried 7-1-1, with Commissioner Myers opposed and Commissioner Frank absent. Briefing of September 23, 2025, Public Hearing Items - DOAM: Building and Development amendments to the Facility Standards Manual and erosion/sediment control and stormwater guidelines; previously deferred from July. - Cochrane Tech: Battery energy storage special exception in steep slope; applicant committed to non-lithium technology, 15-foot maximum height, and screening. Commissioners asked for the fire marshal to attend, and for updates on the memorandum of agreement and adjacent landowner access protections. - Panovich rezoning: 6 acres from CR1 to IP with modified setbacks/buffers; applicant prohibited several industrial uses, limited building height, placed outdoor storage on the south/west, and proposed 30% open space. Staff still has land-use compatibility, setback/buffer, and traffic study concerns. Commissioner Motoretti requested confirmation of outreach to Briar Field Estates. - Commonwealth Center Motor Club: Luxury car club special exceptions, shared parking with XCal, and restaurant use. Staff supports if the applicant removes an invalid development scenario and addresses shared-parking peak-demand overlap with XCal. Commissioners requested XCal parking figures and site plan data. - Franklin Park West: Proposed 120-acre rezoning to AR1 and special exception/commission permit for a regional park, expanding Franklin Park to 333 acres with trails, pavilions, and parking; no ballfields or lighting. - Claremont Farm Pond Renovation: Special exceptions to replace nonconforming ponds in floodplain, add piers, and construct incidental structures; the existing five acres of ponds would become one nine-acre pond. Staff supports with conditions. - Auto World Substation: Rezoning to IP, commission permit/special exception for a substation, and a parking reduction special exception. Staff recommends denial of the parking modification because materials were not provided correctly; staff noted the applicant may address it before the hearing. - AFD Interim Additions: Including a 4.8-acre addition to the New Oak Hill AFD to prevent district termination; staff supports as consistent with the Code of Virginia. - Application status update: Valley Commerce Center is scheduled for the October 9 work session; West Belmont and Quantum Park are not yet scheduled. Administrative Items - Planning Commission Budget: Staff confirmed the planning commission budget is housed within the Department of Planning and Zoning budget and is prepared by the County Administrator; the commission is not authorized to set the county budget. Staff highlighted the $4,000 training/education line, an over-budget "conduct of business" line, and a new $702,000 contractual-services line for future consultant work. Staff will circulate training/conference opportunities and consider budget enhancements. Commissioner Jasper requested input into contractual-services scope and data-center-related educational opportunities; Commissioner Myers suggested APA regional training; a possible data center site visit was discussed. - Conflict of Interest Training: County attorney staff presented supplemental training on the Virginia Conflict of Interest Act. Key guidance: commissioners are officers and must disclose and recuse when a personal interest exists; a spouse's employment with an applicant requires recusal; stock ownership depends on thresholds such as more than $5,000 annual income or more than 3% ownership; mutual funds generally do not create conflicts; a closed real estate sale generally does not require recusal, but disclosure is advisable; open transactions or a pattern of dealings with an applicant require disclosure and recusal. Key Outcomes - Approved the July 7-10 draft minutes. - Recommended Board of Supervisors approval of Residences at Dulles Plaza with conditions by vote of 7-0-1-1 (7 ayes, 0 noes, 1 recusal—Commissioner Combs; 1 absent—Commissioner Frank). - Recommended Board of Supervisors approval of the Oak Hill Farm AFD early withdrawal by vote of 8-0-1, with Commissioner Frank absent. - Recommended Board of Supervisors approval of the 2024 General Plan review with an amendment by vote of 7-1-1, with Commissioner Myers opposed and Commissioner Frank absent. - Staff will provide additional information for the September 23 public hearing items, including Cochrane Tech/fire marshal details, Panovich outreach, Commonwealth Center Motor Club shared-parking data, and Auto World Substation parking corrections. - Staff will circulate training/conference opportunities and follow up on budget enhancements and data-center education topics.

The Loudoun County Board of Supervisors held a public hearing on September 10, 2025, addressing 15 agenda items. The meeting began with a moment of silence for Charlie Kirk and victims of gun violence, followed by the Pledge of Allegiance. The board considered a consolidated agenda of routine items, a special exception for a dog kennel, and a comprehensive plan amendment for Gloucester Parkway. Several public comments were heard, and all items were approved or advanced with varying levels of discussion. Consent Calendar - Item 1: Proposed conveyance of an easement within Lucketts Community Park to Loudoun Water (Catoctin) – Approved 8-0-1. - Item 2: Proposed assignment of county easements to Loudoun Water (Sterling) – Approved 7-0-2 (Supervisors Leterno and Randall absent). - Item 3: Resolution authorizing eminent domain for Evergreen Mills Road realignment at Reservoir and Watson Roads (Ashburn/Little River) – Approved 8-0-1. The project aims to improve safety at a 2017 fatal accident site. - Item 4: Amendments to Chapter 1020 (Naming of Streets) to remove Confederate and segregationist names – Approved 8-0-1. Supervisors Sainz and Briskman spoke in support, noting the effort began in 2021. - Item 5: Renewal of Chrysalis Vineyards/Locksley Estate Agricultural and Forestal District (Little River) – Approved 8-0-1. - Item 6: Renewal of New Upperville Agricultural and Forestal District (Little River) – Approved 8-0-1. - Item 7: Renewal of New Aldie Agricultural and Forestal District (Little River) – Approved 8-0-1. - Item 8: Renewal of New Hughesville Agricultural and Forestal District (Catoctin) – Approved 8-0-1. - Item 9: Renewal of New Mount Gilead Agricultural and Forestal District (Catoctin) – Approved 8-0-1. - Item 10: Renewal of New Rockland Agricultural and Forestal District (Catoctin) – Approved 8-0-1. - Item 11: Cedar Lake Restaurant with Drive-Through Facilities (Algonkian) – Approved 8-0-1. Supervisor Briskman noted it will likely be a Taco Bell. - Item 12: Loudoun Tech Center BAPS: ZMAP-2024-0016 (Sterling) – Approved 8-0-1. BAPS will relocate to a larger facility for humanitarian services. - Item 15: St. Louis Village Plan (CPAM-2022-0001) – Approved 8-0-1. (See discussion below for details.) Public Comments & Testimony - Consolidated Agenda: Samantha Wall spoke on Item 4, supporting street renaming and emphasizing the importance of historical education. Jennifer Imhoff and Madeline Skinner spoke on Item 15 (St. Louis Village). Imhoff expressed support for the plan with caveats: no commercial spaces, no housing developments, no community water (but support for median-income well assistance), and passive park use of county-taken land. Skinner criticized the planning process for excluding task force members after the design cabinet phase and urged that future village plans include resident involvement and that decisions on Route 15 be postponed until the small area plan is complete. - Item 13 (Dog Kennel): Multiple speakers addressed the board. - Opponents: Nancy Meisner, Joseph Vill, Eileen Vroom, William Vroom – cited illegal operation, noise, inadequate lot size (4.85 acres), and property value concerns. They argued the kennel has operated without permits and that a 15-dog limit is too high for the rural residential area. - Supporters: Jen Imhoff, Wayne Parsons, Lorraine Gruca, Alison Marhoff, Mateo Barreto (the applicant's son) – praised the business for its well-maintained property, supervised dogs, and needed service. They noted no formal noise complaints, minimal barking, and that the kennel is a good neighbor. - Item 14 (Gloucester Parkway): No public speakers registered. Discussion Items - Item 13: Dog Home Away From Home (SPEX-2024-0028) – The applicant, Megan and Pablo Alfaro, requested a special exception to operate a dog kennel on a 4.85-acre parcel in the Catoctin district. The kennel had been operating without approval; staff issued a notice of violation, but the applicant immediately began the permitting process. The Planning Commission recommended approval with modifications: a 6-foot privacy fence and a limit of 4 dogs in the outdoor run area during the day. Staff recommended 15 dogs maximum, including personal pets. The applicant committed to these conditions and additional mitigations (noise buffers, supervised play, anti-barking techniques). Supervisor Kirchner moved to forward the item to the October 21, 2025 Business Meeting for action. The motion passed 8-0-1. Kirchner expressed leaning toward approval after a site visit. - Item 14: Gloucester Parkway (CPAM-2024-0006) – Staff presented a comprehensive plan amendment to remove the eastern segment of the Gloucester Parkway extension (over Goose Creek) from the Countywide Transportation Plan. The analysis found minimal traffic impacts if other planned improvements (e.g., Route 7 widening) are built by 2040. The removal would reduce natural resource impacts and save an estimated $28 million. The Planning Commission forwarded with approval. Supervisor Turner moved to suspend the rules and approve; after the public hearing was closed, the board voted 8-0-1 (Supervisor Randall abstaining) to suspend. The final approval motion carried 7-0-2 (Supervisors Briskman and Randall abstaining). Key Outcomes - Consolidated Agenda Items (1-12, 15): All approved with votes of 8-0-1 or 7-0-2, with Chair Randall absent or abstaining on some items. - Item 13 (Dog Kennel): Moved to the October 21, 2025 Business Meeting for final action. Supervisor Kirchner will conduct a site visit before the meeting. - Item 14 (Gloucester Parkway): Approved, removing the eastern segment from the CTP. The western segment remains for future access. The board will consider other east-west capacity improvements in future CIP updates.

The Finance/Government Operations and Economic Development Committee (FGOEDC) of the Loudoun County Board of Supervisors met on September 9, 2025, to discuss the impact of ongoing federal actions, receive the monthly economic development report, and deliberate on FY 2027 budget development. The committee adopted a consent agenda with several procurement and contract items, and heard presentations on multi-year revenue forecasts and recommended service levels for IT and public affairs. Key discussions centered on federal policy changes, budget sustainability, and tax relief options. Consent Calendar - Adopted unanimously (5-0) including: Award authority increases for IT professional services, IT staff augmentation, telecommunications and internet services, heavy-duty transit buses, elevator equipment/service/repair, and contract renewals for architectural services, paratransit ADA buses, vehicles/motorcycles, COTS software, IT services, and a contract award for vehicles through Class 7. Also included: Consolidated Annual Performance and Evaluation Report (CAPER) for federal FY 2024-2025, and proposed amendments to the Home Accessibility and Repair Program (HARP) raising the maximum loan from $25,000 to $35,000. Public Comments & Testimony - No public comments were received. Discussion Items - Impact of Ongoing Federal Actions Update: Staff (Megan Bourke, Mike Franks) and federal lobbyists (Clarence Williams, Alfonso Lopez) presented on HR 1 (the "One Big Beautiful Bill Act," signed July 4, 2025). Key provisions: narrowing Medicaid/SNAP eligibility for lawfully present residents, expanded work requirements (ages 18–64), and reduced eligibility re-verification from annually to every six months. An executive order requiring review of discretionary grants and retroactive review of existing awards was also discussed. An estimated $25 million in federal funding for Loudoun County Public Schools is under review. The committee noted significant uncertainty; staff will monitor and report quarterly. Chair Briskman clarified that the county did not lose an EV charging grant—assumptions were changed. The county has 10,866 Medicaid expansion members and 50,500 combined Medicaid/CHIP recipients. Several supervisors expressed concerns about increased administrative burdens, potential clawbacks, and the need to track federal-impact resource needs in the budget. A consensus emerged to request staff identify budget resources attributable to federal actions. - Monthly Department of Economic Development Report: Colleen presented KPIs, highlighting growth in the cybersecurity cluster via monthly cyber tech meetups. Unemployment in Loudoun County rose from 2.6% to 3.4% year-over-year (VA: 2.6% to 3.4%; US: 4.0% to 4.3%). Staff noted increased traffic in job-seeker programs, but contractor job losses are difficult to track. EDAC Chair Tim Shimbarra and Vice Chair Matt Holbrook reported on recent activities, including site visits, commissioner interviews, and upcoming studies on the Ravana project and retail corridors. - FY 2027 Budget Development – Multi-Year Revenue Forecast: Staff (Megan Bourke) presented long-term projections showing a revenue plateau in the early 2030s as data center personal property depreciation slows. The committee discussed four scenarios to constrain operating budget growth to 9% and handle excess revenue (estimated at $200M in new local tax funding). - Scenario 1: Maintain real property tax rate, direct $25M excess to CIP (swap debt for cash). - Scenario 2: Same, but dedicate 10% of excess to the Housing Fund. - Scenario 3: Set both county and schools at 9% growth (no 60/40 split), resulting in $124M to schools and less CIP cash. - Scenario 4: Reduce real property tax rate by one penny ($20M), reducing excess to $5M. Staff recommended holding the real property tax rate stable to preserve long-term fiscal health and avoiding further vehicle personal property tax cuts now. Several supervisors expressed interest in scenario two, with some wanting a higher housing fund percentage, and others favoring a modest vehicle tax reduction. Staff will return with formal budget guidance in the fall. - FY 2027 Budget Development – Recommended Service Levels (Part II): Two presentations: - Department of Information Technology (DIT): Director Nate Wentland outlined goals to improve first-call resolution from 60% to 75%, customer satisfaction from 80% to 90%, and reduce resolution time from 2.5 to 1.5 days. Project management targets: on-time delivery from 70% to 85%, customer satisfaction from 85% to 90%, and reducing project duration by 10%. - Public Affairs and Communications (PAC): Director Glenn Barber reviewed administration and external communications activities. Challenges include high demand (20,000+ services/year), limited resources, and evolving expectations. Current service levels are inconsistent; targets include 95% on-time delivery for required/elective services, 90%+ customer satisfaction, and achieving 75% media inquiry resolution within 48 hours (staff noted many are resolved within 24 hours). Chair Briskman praised the office’s work, highlighted accessibility communication gaps, and asked for proactive messaging to counter misinformation. Key Outcomes - Consent agenda adopted 5-0. - Guidance on federal impacts: Staff will identify resource needs in the budget that are direct results of federal actions; committee will receive quarterly updates (next likely December, but may request a mid-November briefing due to flux). - Guidance on budget development: The committee generally supported constraining operating budget growth to 9%, with preference for Scenario 2 (directing some excess revenue to Housing Fund and CIP). No formal vote was taken; staff will model scenarios including potential modest vehicle tax reduction and return with formal budget guidance in the fall. - Service level presentations noted; no formal action required. Staff will continue to refine service level definitions and performance measures.

Note: The agenda and transcript indicate the meeting was held on September 4, 2025, but the user specified the date as September 8, 2025. The summary below uses the September 8 date as instructed. The Facility Standards Manual Public Review Committee (FSM PRC) met to discuss proposed amendments to Chapter 8 (Floodplain) and the interim implementation of a 10-year private street reserve fund. The meeting included approval of prior minutes, updates from the Zoning Ordinance Committee (ZOC), and detailed review of draft language and calculation methods. Consent Calendar - Approved the minutes from the July 17, 2025 meeting with a motion, second, and unanimous vote (no opposition noted). Public Comments & Testimony - No members of the public spoke during the public comment period. Discussion Items Floodplain Amendments (FSM Chapter 8) - Staff (Gwen, Laura) presented redline changes to Chapter 8, primarily removing references to the former Floodplain Overlay District (FOD) and incorporating updated standards for floodplain studies and alterations. - Key changes included requiring floodplain boundaries on plats to be shown using the county’s Logis system unless an approved study or alteration exists; adding property owner notification requirements for floodplain study submittals (for both minor and major floodplain changes). - A lengthy discussion ensued over the timing and content of property owner notifications. Committee members expressed concerns about notifying owners before FEMA review of major changes, potentially causing confusion and multiple notifications. Staff clarified that the notification is intended to update the county’s maps promptly, separate from FEMA’s process. The committee agreed to defer the final wording of the notification requirement and requested a template to be developed by staff. - Staff also noted that the ZOC had recommended a legislative process to address active recreation in floodplains and resource protection areas (RPAs), but staff’s position was to align floodplain regulations with the existing Comprehensive Plan (allowing active recreation only in minor floodplains). This item was informational; no action was taken. 10-Year Private Street Reserve Fund - Staff (Laura, Jason) presented analysis comparing bond estimates from three real-world subdivisions with actual HOA reserve studies to determine a fair interim calculation for the required 10-year reserve fund. - Two main approaches were discussed: - 7% of the road-related bond estimate (covering scheduled maintenance like crack seal, concrete repair over the first 10 years, but excluding mill and overlay). - 14% of the bond estimate (including an annualized contribution toward a mill and overlay replacement around year 20-21). - The committee debated the interpretation of the zoning ordinance language (“established reserve fund sufficient for maintenance and repairs of the road for 10 years”). Some members argued the fund should be fully funded upfront; others argued it could be established with a smaller amount that would grow over time. - A sub-discussion focused on the practicality for small subdivisions (e.g., 10 lots), where large escrow amounts could be burdensome and might not be recoverable if the developer dissolves the LLC. The idea of a per‑square‑yard fee (e.g., $10 per square yard) was proposed as a simpler alternative. - Concerns were raised about who controls the escrow account and how funds can be accessed for emergencies. Staff suggested a third-party escrow agent with a defined release schedule based on HOA contributions. - No consensus was reached. The committee agreed to continue the discussion at the next meeting and requested additional data points from more subdivisions. Key Outcomes - Minutes approved (unanimous). - Floodplain amendments: No vote; staff will bring back a refined property owner notification template for committee review at a future meeting. - 10-year private street reserve fund: No decision. Staff will gather more reserve study examples and propose a specific calculation method (percentage or per‑square‑yard) for the next meeting. The committee acknowledged that this is an interim solution pending a permanent fix through the zoning ordinance quick‑fix list. - Upcoming meetings: September 11 and October 2, 2025 (Sycolin Road topic).

The Zoning Ordinance Committee (ZOC) held a meeting on September 4, 2025, to discuss several zoning ordinance amendments and updates, including the Floodplain Ordinance Update, Western Loudoun Rural Uses and Standards (WLRUS), and various status updates. The meeting featured public comments from stakeholders representing equestrian, conservation, agricultural, and fox chasing interests. Key outcomes included a committee recommendation to initiate a legislative process to evaluate allowing active recreation in the major floodplain and direction to staff to draft language on accessory structures in floodplains. Public Comments & Testimony - Kelly Fultman (representing Preservation & Conservation Stakeholders for Equine) expressed support for recent changes (equestrian event facilities and livery setbacks reduced to 60 feet) but raised concerns about: lack of provisions for small shows/clinics as accessory uses for liveries; a proposed 2-acre-per-horse stocking rate that would grandfather 90% of liveries; a 12-foot light pole limit being too low for arenas; a 100-acre cutoff for equestrian events; and the need to simplify fox chasing regulation under private stables. She requested more time for the Loudoun County Equine Alliance to provide input. - Trinity Mills (Loudoun Wildlife Conservancy) strongly opposed any zoning changes permitting active recreation uses in the floodplain, citing environmental harm to wildlife habitat, water quality, and stream health. She stated that Loudoun's streams are already impaired and allowing active recreation would worsen conditions. - Unnamed farmer advocated for allowing farm worker housing (RVs) on agricultural properties and criticized restrictions on food processing and storage facilities, arguing that small farmers need flexibility to produce local food. - John Lovrove (fox chasing community) noted that seven hunts in the county place 30,000 acres into conservation easements and urged the committee to ensure fox chasing traditions can continue, suggesting private stables and kennel requirements would cover their needs. - Comment on public notice: A speaker highlighted that no public notice was provided for this meeting (no blog post, no county communication), making it difficult for stakeholders to participate. Committee members acknowledged the issue and said they would work with public affairs to improve notice. Discussion Items - Disclosures: One member disclosed being an advisory council member of the Land Trust of Virginia. - Approval of Action Report: The Action Report for July 2, 2025, was approved. - Status Updates: - Data Center Standards & Locations (Phase 2): Moving forward to Board of Supervisors Business Meeting on September 16, 2025. - Zoning Ordinance Rewrite Adjustments 1: Timeline presented (Resolution of Intent to Amend on Sept 3, draft text to ZOC in Oct/Nov). - Department of Planning & Zoning Work Plan: Provided for information. - WLRUS: Project manager presented draft zoning ordinance text for review (various sections). Staff noted the public input time slot was intended for WLRUS but confusion existed; they will clarify with communications office. - Floodplain Ordinance Update: Main discussion item. Staff presented options regarding active recreation in the major floodplain and the RISCAR (River and Stream Corridor Overlay District). - Active Recreation in Floodplain: - Staff presented three options: (1) Remove active recreation as a permitted use in the major floodplain (existing parks become non-conforming with allowances for 25% expansion). (2) Revise comprehensive plan and zoning ordinance to allow active recreation in the RISCAR (requires legislative action). (3) Allow certain active recreation uses in major floodplain through a minor special exception. - Extensive debate occurred. Supporters of option 1 emphasized environmental protection, stream health, and consistency with the comprehensive plan. Opponents argued that existing parks and HOAs should be protected, and that a legislative process (option 4) could evaluate appropriate uses with performance standards. - A substitute motion (option 4) was made to initiate a legislative process to revise the comprehensive plan and Chapter 6 of the zoning ordinance to consider appropriate active recreation uses in the major floodplain with performance standards. This motion passed. - Accessory Structures in Floodplain: The committee directed staff to bring back language allowing certain low-impact accessory structures (e.g., playgrounds, gardens) in the floodplain, despite concerns about engineering costs and enforcement. - WLRUS Ad Hoc Committee: The chair announced formation of an ad hoc committee to review WLRUS materials between formal meetings. The committee will consider input from stakeholder groups. Key Outcomes - Vote on Active Recreation Options: - Option 1: Failed (6 yes, 7 no). - Option 2: Failed (3 yes). - Option 3: Failed (no count given). - Option 4 (substitute motion): Passed (8 yes, 5 no). The committee recommends the Board of Supervisors initiate a legislative process to revise the comprehensive plan and zoning ordinance to evaluate appropriate active recreation uses in the major floodplain with performance standards. - Staff Direction: Staff will draft language for accessory structures in floodplains and bring it back for review. - Public Notice: Committee agreed to improve public notice for future meetings, particularly for the WLRUS project. - Next Meeting: October 1, 2025 – will include election of officers. - Adjournment: Meeting adjourned at approximately 11:00 AM.