Public Meetings - Frederick, Maryland

The Mayor and Board of Aldermen held a workshop on October 30, 2024, discussing three major items: implementation plans for rental licensing funds, the annual report on small, minority, and women-owned business enterprise (SBR/MWBE) programs, and a rezoning request for Frederick County's proposed Prospect Center. No public comments were made. Rental Licensing Fund Allocation and Implementation - HHS Director Ruth provided an update on rental inspections: 90% complete; 34 units awaiting first inspection, 243 requiring a second inspection, and three condemnations (due to tenant hoarding, unsanitary conditions, and an illegal bedroom). - FY24 rental registration income was $912,240; expenditures $384,299, leaving a surplus of $527,941. FY25 surplus is projected at approximately $5,269. - Proposed changes to fund allocations: cap the Tenant Protection Fund at $50,000 (instead of 30% of surplus), allocate 40% to the Rental Assistance Fund (up from 20%), and the remainder to the Affordable Housing Conservation Fund. - A debate arose over whether the Rental Assistance Fund should serve tenants displaced by ordinance enforcement or all low-income residents facing housing insecurity. Several aldermen favored broader use, while others noted the current language restricts it to those required to vacate. - Ruth presented eligibility criteria for each fund, including a 90-day tenancy requirement. Aldermen Russell and Nash questioned this requirement, arguing it should not apply. - The board expressed preference for partnering with existing community organizations to disburse funds rather than running an in-house program. - For the Affordable Housing Conservation Fund, a home repair program with Habitat for Humanity was proposed. Board members called for a wider menu of options and suggested issuing an RFI to solicit proposals. - Next steps: schedule another workshop with DPW staff to obtain detailed inspection data and revisit the ordinance language. SBR/MWBE Annual Report and Proposed Revisions - Gerard Bowens, Business Outreach Coordinator, presented the annual report on the MWBE and SBR programs. - Since the last report: added over 200 vendors to the tracking sheet, launched the Frederick Buys campaign (adding 90 new vendors), hosted a vendor resource fair (86 registered, 36 attended), created a mentor-protege program, and published a "Doing Business with the City" guide. - MWBE program: on $39 million in projects, average goal 33%, actual participation 36%, total MWBE spend exceeding $11 million. - SBR program: 103 exemptions out of 370 qualifying purchases in CY23; 118 out of 433 YTD in CY24. Many exemptions due to inability to obtain three SBE quotes. - Proposed revisions: - Exempt purchases over $50,000 from the SBR program, as only 1 of 81 purchases over that threshold successfully used the set-aside. This would allow focus on the $10,000 to $50,000 range. - Add a 1% contract goal for service-disabled veteran-owned small businesses. - Integrate contract compliance software ($30,000/year) to improve data tracking. - Board reaction: Alderman Russell requested more time to study the $50k exemption proposal; the veteran-owned goal and software integration were generally well-received. Rezoning Request for Frederick County's Prospect Center (585 Himes Avenue) - The board continued discussion of a request to rezone 19.5 acres from Professional Business (PB) to Institutional (IST) for the Prospect Center, a multi-agency government services complex. - County representatives (Will Savish, Jason Stitt, Peter Soprano, Todd Buckmanic, Carl Wilson, Anthony Rosato) addressed previous questions: - Site selection: no formal study, but other sites were considered; the Prospect Center was chosen for affordable price, underserved community location, walkability, and transit access. - Traffic: road diet on Himes Avenue (city project) will not impact site; a bus stop will be located on the property. - Pedestrian path to Route 40 to be coordinated with future affordable housing on adjacent parcel. - Emergency access: gated north entrance with SOS beacon. - Screening: additional evergreens requested by board; monopole cannot be camouflaged cost-effectively. - Microgrid to power critical operations and serve as a community resiliency hub. - Fiber infrastructure: board requested assurance of city access to support economic development. - Board members (Russell, Nash) proposed conditions for approval: - Robust year-round screening with evergreens. - Covered, protected bicycle parking. - Monopole restricted to emergency communications; no third-party co-location. - Binding intergovernmental agreement to preserve city access to fiber network. - Continued access for city residents to training and emergency response facilities. - Next steps: city attorney to draft conditions; applicant to accept; public hearing likely in November or December, depending on applicant's readiness. Key Outcomes - No votes were taken; the workshop was for deliberation and direction. - The rental licensing ordinance will be revisited in a future workshop with DPW staff present to provide comprehensive inspection data. - An RFI may be issued for uses of the Affordable Housing Conservation Fund. - SBR program modifications (exemption over $50k, veteran-owned goal, compliance software) will be studied further before formal action. - Conditions for the Prospect Center rezoning will be drafted and presented to the applicant, followed by a public hearing and final vote.

The Frederick Historic Preservation Commission (HPC) held a public hearing on October 24, 2024, at 6:00 PM at City Hall, 101 North Court Street, to review multiple applications for demolitions, additions, signage, and a major new hotel project. The meeting included a hearing and a workshop segment. Commissioners Paul Fitzgerald, Eva Saller, and Ann Hart were present; Commissioner Robert Van Rens recused himself from case HPC24-702, resulting in a lack of quorum for that item. Staff presented reports, and applicants and agents provided testimony. Several minor applications were approved, and the hotel project underwent detailed discussion. Consent Calendar - No consent items were presented. Public Comments & Testimony - HPC24-637 (140 W. Church Street): The applicant, Jason West, owner of the property, spoke in favor of the replacement plan. - HPC24-705 (18 Lord Nickens Street): Agent Rhonda McLaughlin presented the addition proposal and requested approval for a composite decking material (Trex) instead of wood. - HPC24-717 (228 N. Market Street): Applicant Eric Delente, co-owner of the building, argued that the commercial flag was intended as a temporary solution and requested its approval, noting that the building is a new restaurant and that foot traffic has been low due to nearby fires. - HPC24-758 (126 W. 3rd Street): Applicant Ted McCutcheon expressed support for the staff report. - HPC24-764/769 (132 W. Church Street): The applicant team (agent Jeffery Jones) presented plans for demolition of a non-historic stoop and rehabilitation of a rear addition. They clarified that a window replacement noted in the drawings was no longer proposed. - HPC24-759 (200 E. Patrick Street – Hotel): The design team (architect Peter Falat, landscape architect Craig Stoner, lighting designers) presented the Level II review. No public comment from non-applicants was recorded. Discussion Items - HPC24-637 (140 W. Church Street): The replacement plan for a two-story garage was approved unanimously (3-0) after staff noted updated materials and design consistency. - HPC24-702 (127 E. 6th Street): Commissioner Van Rens recused himself, leaving only two commissioners, which prevented a quorum. The applicant requested a continuance to December 12, 2024; however, no action could be taken that night. The continuance will be voted on at the November 14, 2024 meeting. - HPC24-705 (18 Lord Nickens Street): Staff recommended approval with conditions: update drawings to reflect consistent door/window styles, and submit porch flooring material (composite with tongue-and-groove profile, no faux wood grain) for staff approval. The commission approved (3-0) with those conditions. - HPC24-717 (228 N. Market Street): The proposal included window signage and a flag with a commercial logo. Staff noted that flags with commercial messaging are considered temporary signage per city code and are not permitted under HPC guidelines. The commission approved the window signage but required the commercial flag to be removed or replaced with a non-commercial flag (3-0). - HPC24-758 (126 W. 3rd Street): The proposal to infill a second-story rear porch was approved with a condition that all wooden elements be painted or stained with an opaque finish to obscure the wood grain (3-0). - HPC24-764 (132 W. Church Street – Demolition): The commission first determined that the 19th-century building is a contributing resource to the historic district (3-0). The partial demolition of a non-historic stoop was then discussed in the workshop. - Workshop – HPC24-764/769 (132 W. Church Street): The demolition of the non-historic stoop and rehabilitation of a 1972 rear addition were reviewed. Staff found no major concerns; the commission requested that the applicant update drawings (remove a window replacement note, clarify the stoop removal area, and show the final ground treatment). The resubmission deadline is November 4, 2024. - Workshop – HPC24-759 (200 E. Patrick Street – Hotel): This Level II review covered materials, elevations, landscaping, lighting, and compliance with a Memorandum of Agreement (MOA) with the Maryland Historic Trust. Key discussion points: - Materials: The use of a perforated metal panel (green finish) on the south elevation was accepted. The combination of Aeris Craft Renaissance masonry unit (smooth precast stone) and vertical metal panels on the ballroom area was debated; the commission preferred a more rusticated stone to match the industrial character of Carroll Creek. The applicant agreed to study options. - Elevations: The addition of a second bay window on the Carroll Street facade was noted; some commissioners preferred the original design with more brick. The applicant will provide 3D views to better illustrate the stepped-back design. - Landscaping: The plaza and terrace designs were praised, but the placement of a Gibeon wall (gabion basket) using salvaged stone from the historic tannery was criticized as too small and hidden. The commission urged that the salvaged material be used prominently along the Carroll Creek frontage, possibly in a seat wall or as a public art feature. The applicant will explore options. - Lighting: The extensive lighting plan was discussed; commissioners requested a reduction in the number of uplights on the upper columns and a more staggered pattern for the marquee lights. The lighting team noted that the parking lot lighting levels will be revisited because earlier zero-cutoff requirements were misinterpreted. - MOA Compliance: The commission emphasized that the MOA mitigation (salvage and interpretation) must be meaningful and visible. They requested reserved areas for future public art/interpretation be shown on the plans. - No vote was taken on the hotel project; it will return for further workshop discussion. Key Outcomes - Approved (3-0): HPC24-637 (140 W. Church Street – replacement plan as submitted). - Approved (3-0): HPC24-705 (18 Lord Nickens Street – addition with conditions on drawings and flooring material). - Approved (3-0): HPC24-717 (228 N. Market Street – window signage approved; commercial flag must be removed or replaced with non-commercial flag). - Approved (3-0): HPC24-758 (126 W. 3rd Street – porch infill with condition on opaque finish). - Finding of Contributing Resource (3-0): HPC24-764 (132 W. Church Street) – the building is a contributing resource. - Continuance: HPC24-702 (127 E. 6th Street) will be considered for continuance to December 12, 2024, at the November 14, 2024 meeting. - Next Steps for Hotel (HPC24-759): The applicant will submit revised drawings addressing: updated elevations showing the second bay, 3D views from pedestrian level, revised material and lighting details, a prominent location for salvaged stone, and reserved areas for MOA-required interpretation. The Level II review will continue at a future workshop.

The meeting convened at 3:00 PM on October 23, 2024, with a proclamation declaring Economic Development Week. The Business Meeting approved a routine surety release. The Workshop featured departmental updates from the Mayor's Office, a presentation on the election districting process, and discussion of a historic preservation agreement for the downtown hotel project. No public comments were made during the meeting. Consent Calendar - Release of Surety: Unanimously approved the release of a Cincinnati Insurance Company bond in the amount of $9,270.94 for the Costco Wholesale ADA Upgrades project. Public Comments & Testimony - None. Discussion Items 1. Economic Development Week Proclamation - Mayor Michael O'Connor read a proclamation declaring October 21–25, 2024 as Economic Development Week in Frederick, noting the city's over 80,000 residents, 53,000-person workforce, 57,000 jobs at 3,900 businesses, and that non-residential property owners represent over one-third of the tax base. 2. Office of the Mayor Departmental Update Chief of Staff Guyan Sampson led presentations from six offices: - Policy Advisor (Clara): Reported on policy research (rat abatement, Wi‑Fi in parks, school impact fees, single‑use plastics), assistance with charter review and legislative branch transition, and monitoring county/state legislation. Alderman Nash praised her work on county coordination and policy leadership. Staff provided positive feedback on her ability to manage diverse personalities and anticipate needs. - Manager of Opportunity and Transformation (Erica Rorbaugh): Three days into the role, she outlined the Advancing Economic Mobility Grant (Gates Foundation partnership with Hood College and FCC) to help individuals in non‑credit programs with financial barriers; the ROYS program for opportunity youth; the youth center at 300 Scotty's West Lane; and plans to standardize workforce development programs (apprenticeships, returnships, internships). - City Clerk (Phyllis Hane): Noted the office doubled in size with new staff (Chastity Thomas), implementation of Granicus workflow software for agendas, hiring of Haystack DNA for election districting, creation of a city‑only voter registration system, and recommendation to shift candidate filing from January 1 to February 1, 2025 to align with new district maps. Discussion arose about the clerk’s role under the new government structure; Mayor O'Connor acknowledged the position will have a “dotted line” to both branches, citing county attorney example. Alderman Nash supported the February 1 change but asked for robust communication. - Emergency Manager (Nathan Up): Accomplishments included updating the Emergency Operations Plan (final draft in review), joining the Maryland Interstate Emergency Management Assistance Compact (MEMAC) for mutual aid, completing City Hall security improvements, and leading hazmat exercises. Upcoming projects: seven hazard‑specific annexes, security camera integration, NIMS training, and a cyber tabletop exercise (late winter/early spring). Alderwoman Kazemchek questioned why emergency management resides in the Mayor’s Office rather than with police; staff explained that emergency management focuses on coordination and planning across all departments, not just law enforcement, and that this structure is common in cities. It was agreed to provide additional research justifying the structure. - Manager of Arts and Culture (Layla Jadala): Seven months in, she launched a cultural asset mapping survey, an Art in City Hall program, a collections management database for public art, and submitted three grant proposals (with Weinberg Center, Parks & Rec, others). Ongoing initiatives: strategic planning, conservation assessment, updating the public art commission resolution, and a percent‑for‑art ordinance. Alderwoman Kazemchek emphasized the need for external‑facing art (especially on the West End) rather than internal displays. Jadala noted community partnerships and placemaking efforts already underway. - Manager of Equity and Inclusion (Keisha): Implemented employee affinity/community groups (women’s, disc golf, veterans forthcoming), improved HR processes to boost retention, restructured MWBE/SBR program oversight, created a regional equity training resource with GARE, hosted a successful vendor resource fair, and launched a re‑entry coalition (first meeting Oct 30). Upcoming: mentor‑protégé program, GARE year‑long training for city staff, language bridge initiative (52% Spanish, 10% African languages, 8% Chinese, 7% French), land acknowledgments with Piscataway Conoy tribe, and restart of the DEI advisory board. Alderman Shakelford praised the diversity and professionalism of the office. - Manager of Communications (Alan Etzler): Reported involvement in over a dozen community events, hiring a digital media specialist (Molly Kilty) who conducted a website audit (draft to be shared). Since July, fulfilled 36+ interpreter requests, invested in a headset system for Spanish translation. Launched Foundant grant‑tracking software ($15,000 one‑time cost). Emphasized crisis communications (participated in dam‑break tabletop, working on cyber tabletop) and PIO training. Upcoming: budget town halls, state funding request integration, Harvest of Hope turkey distribution (Nov 20), and website reorganization to be more task‑oriented for residents. Alderwoman Kazemchek asked for clearer crisis text notifications and follow‑up on poor cell coverage in the city; the communications team agreed to work on standardized alerts and to use the mayor’s office for Verizon advocacy. Alderman Nash raised concerns about the grant‑making process and suggested outsourcing to the community foundation; she also noted the need to involve the new city council in communications efforts. 3. Election Districting Project - Representatives from Haystack DNA (Andrew Drushler, Willie Desmond, Zach Coombs) presented the process for creating five legislative districts and two at‑large districts per Resolution 2420 (Sept 19, 2024). They outlined a typical districting process: public input, voting rights analysis, mapping criteria (equal population, compactness, communities of interest, use of natural boundaries, preservation of precincts). They will use Dave’s Redistricting App (free, online) and adjusted population data (excluding prison populations). Three initial map options will be presented the week before Thanksgiving; final maps targeted for mid‑January 2025. Alderwoman Kazemchek stressed the need for robust public engagement, especially for non‑tech‑savvy residents and given the holiday timeline; the city clerk noted a community engagement plan is being developed. The contract was awarded to Haystack after soliciting three firms – one did not respond, one had a much higher quote. No formal decisions were required at this session. 4. MHT Agreements Regarding Downtown Hotel Project - Richard (from the Mayor’s Office) presented a proposed Memorandum of Agreement with the Maryland Historic Trust required due to state funding. Mitigation measures include site archaeology, documentation, public interpretation, and architectural salvage (including stone from an existing wall). The project involves removing the non‑contributing press room of the Trolley Building and the contributing WW Poultry/Byerley Tannery building. An additional $15 million in state funding requests (including $10M and $5M) was discussed. Alderman Nash expressed frustration that a majority of the board had previously opposed requesting additional state funds, yet requests continued; she stated she does not support additional requests. No vote was taken; the item will move to a future public hearing. Key Outcomes - Surety release approved unanimously (3‑0? The vote recorded as “That is 30” – likely a slip; board has five members, so unanimous is assumed). - Election districting process formally launched with Haystack DNA; target to finalize maps by mid‑January 2025, with public engagement plan to be developed. - Hotel project mitigation agreement to be scheduled for a public hearing; no vote at this workshop. - Future workshop anticipated for additional updates (districting criteria input, budget preparations, and other legal agreements).

The Frederick Planning Commission held a workshop on October 21, 2024, at 2:00 PM in City Hall. The meeting covered four agenda items: a final site plan for a hangar at the airport, the final phase of the Renn Quarter master plan, and two text amendments to the Land Management Code (LMC) concerning permitted uses in Mixed-Use (MU) districts. No public comments were received on any item. The workshop served as a discussion forum; formal decisions will be made at future hearings. Agenda Item 1: Cabana Air Final Site Plan and Forest Stand Delineation (PC24-554FSI / PC24-659FCSB) - Applicant: ADTEK Engineers, Inc. (Sean Benjaminson) representing Cabana Air. - Project: Construction of a new hangar at the Frederick Municipal Airport, with associated parking, stormwater management, and street improvements. Three landscape modifications requested due to FAA restrictions on tree planting. - Discussion: Commissioner questions addressed sinkhole mitigation (geotechnical surveys ongoing), stormwater design (micro-bio retention facilities that draw down within 24 hours), FAA height limits for trees, and parking quantity (25 spaces provided, exceeding the minimum of 9). Staff noted that stormwater management and APFO are still under review but will be cleared before the hearing. The project is consistent with the 2020 Comprehensive Plan and Airport Master Plan. - Outcome: The item will proceed to a future Planning Commission hearing for a decision. Conditions from outside agencies (FAA, MAA) may be included as conditions of approval. Agenda Item 2: Renn 3 Combined Preliminary Plat/Final Site Plan (PC24-555PSU/FSI) - Applicant: Harris Smariga & Associates (Chris Smariga) and Karen McJunkin (owner). - Project: Final phase (Phase 3) of the Renn Quarter master plan, consisting of 101 townhomes (86 of which will be condominium ownership). All units are townhomes, with a mix of front-load and rear-load designs. No new modifications are requested. - Discussion: Commissioners clarified the condominium ownership structure (to simplify tax ID numbers for a rental townhome community) and the street ownership (internal roads serving condominiums will be private, while Big Al Cohen Boulevard and Compass Street remain public). Staff noted that school capacity testing will be required before the hearing due to a change in the unit mix from the original master plan. - Outcome: The item will proceed to a future hearing. Agenda Item 3: Text Amendment to Allow Hospitals in MU Districts (PC24-661ZTA) - Applicant: Frederick Health Village, LLC (represented by Bruce Dean, McCurdy Dean & Gradator; Chris Smariga; Don Schilling; Gary Large; Jennifer Perry). - Proposal: Amend Section 404, Table 404-1 to add hospitals as a permitted use in MU-1 and MU-2 districts. The applicant owns 90+ acres zoned MU-1 near Monocacy Boulevard and I-15, and may want to build a hospital there in the future. - Discussion: The applicant argued that the amendment provides assurance without needing an Institutional floating zone (IST), which is discretionary. Commissioners questioned whether a conditional use would be more appropriate; staff explained the trade-offs: permitted use would lose context-specific review but would subject the hospital to MU bulk and dimensional standards. The applicant noted that the state's Certificate of Need process makes proliferation unlikely. Staff noted that other MU sites (e.g., Brickworks) might be suitable but are mostly too small. - Outcome: The Commission will make a recommendation to the Mayor and Board of Aldermen. No public comment was heard. Agenda Item 4: Text Amendment to Allow Catering in MU Districts (PC24-765ZTA) - Applicant: Clark, Adams, Powell, LLC (Clark Adams) on behalf of Canopy's Catering (owner ML Carroll). - Proposal: Amend Section 404, Table 404-1 to add catering as a permitted use in MU-1 and MU-2 districts, and add a definition of "catering" to the LMC. Canopy's Catering currently operates in an M-1 zone and wishes to relocate to a MU-1 property (potentially the Frederick Health Village campus). - Discussion: The applicant noted that catering is similar to other permitted uses like bakeries and restaurants. Staff raised concerns about the lack of a definition and the potential for catering operations to morph into restaurants. The applicant proposed including an accessory retail component (e.g., grab-and-go) up to a certain percentage of sales. Commissioners expressed support for the amendment but opposed requiring a specific percentage, as it would be difficult to enforce and unfair to new businesses. The applicant agreed to refine the definition. - Outcome: The Commission will consider the revised definition and make a recommendation to the Mayor and Board of Aldermen. No public comment was heard.

The Mayor and Board of Aldermen of Frederick, Maryland held their regular public meeting on October 17, 2024, at 7:00 PM in City Hall. The meeting included public comments urging adoption of a ceasefire resolution, approval of purchases for golf course safety netting and parking garage roof repairs, a first read of a low impact landscaping ordinance, and a second read of an ordinance establishing a compensation commission. All votes were 4-0, with Alderman McShane absent. Public Comments & Testimony - Several residents spoke during the public comment period urging the board to adopt a "Ceasefire Now" resolution regarding the Israel-Gaza conflict. Speakers included Ian Thompson, Tina Meadows O'Rear, Grady O'Rear, Emily Malley, Eric Musa, Jamil Murar, Willie Mahoney, and Ezra Mortenson. They cited ongoing violence, civilian casualties, and the use of U.S. tax dollars for military aid, arguing that a local resolution would send a message for peace and justice. No formal action was taken on this request as it was not an agenda item. Discussion Items - Golf Course Safety Netting (IFB 25-1): Staff presented a request to approve a purchase order to Gorilla Netting LLC for $84,896.30 to install 65-foot tall, 250-foot long safety netting along the driving range at Clustered Spires Golf Course to protect a nearby memory care facility from errant golf balls. Aldermen raised concerns about potential airspace conflicts with the Frederick Municipal Airport and FAA regulations. After discussion, the board approved the purchase order with the condition that staff consult with the airport and obtain any necessary approvals before the contract is signed. - Court Street Parking Garage Roof Repairs (IFB 25-2): Parking Manager Steve Johnson presented a request to approve a special ordinance transferring $28,000 from the Church Street garage CIP to cover a shortfall, and to approve a contract with Concrete Protection and Restoration Inc. for $382,486.60 for roof maintenance repairs. The special ordinance was approved with a 4-0 vote, and the contract was approved after discussion about the SBE/MWBE exemption, which staff explained was due to the limited number of contractors performing such specialized work. - Low Impact Landscaping Ordinance (First Read, Ordinance 24-21): Sustainability Manager Jenny Willoughby presented an ordinance to revise Chapter 32 of the City Code to define and allow low impact landscaping, including native plant requirements and weed removal standards. Aldermen expressed appreciation and asked about a communications plan. The ordinance was approved unanimously on first read. - Compensation Commission Ordinance (Second Read, Ordinance G-24-18): The City Attorney presented a revised ordinance to establish a compensation commission to recommend compensation for the Mayor and City Council every four years. Alderman Nash noted a typo—"annually" should be removed from section 2-51E regarding election of a chairperson. The ordinance was approved with that amendment. Key Outcomes - Approved (4-0) the purchase order for Gorilla Netting LLC with the condition that airport and FAA approvals be obtained prior to contract signing. - Approved (4-0) Special Ordinance S-24-28 transferring $28,000 from Church Street garage CIP to Court Street garage CIP. - Approved (4-0) the contract with Concrete Protection and Restoration Inc. for $382,486.60 for Court Street garage roof repairs. - Approved (4-0) the first read of Ordinance 24-21 for low impact landscaping. - Approved (4-0) the second read of Ordinance G-24-18 establishing a Compensation Commission, with the removal of the word "annually" from section 2-51E.

The meeting took place on October 17, 2024, at 11:15 AM. However, no transcript, agenda, or minutes were provided for this session. Therefore, no discussion items, public comments, or decisions can be summarized.

The Mayor and Board of Aldermen held a workshop on October 16, 2024, beginning at 3:00 PM at City Hall. The agenda included recognition of employee service, approval of minutes, and three substantive items: a rezoning request for Frederick County's Prospect Center, a proposed temporary emergency housing ordinance, and a mid-year update from the Planning Department. Aldermen McShane and Kazemchuk were absent. Consent Calendar - Approval of Minutes (October 2, 2024): Moved by Alderman Shackerbert, seconded by Alderwoman Nash, and approved unanimously (vote 3-0). Public Comments & Testimony - Item 2 - Temporary Emergency Housing Ordinance: - Ann Ryan, representing the Frederick Housing Solutions Task Force, described the ordinance as a front-end option for individuals who cannot use congregate shelters. She outlined a housing continuum and emphasized that this is a small, temporary measure to save lives over winter. - Sharon Stromberg, of Peace in Christ Lutheran Church in Walkersville, stated that being "hard to get along with should not be a death sentence." She noted that a $2,500 bequest from a deceased member (Roger Johnson) is available for units, contingent on city approval and liability insurance. She stressed the intent was at most two units per site with minimal occupancy to reduce neighborhood impact. Discussion Items - Item 1 - Rezoning of 585 Himes Avenue (Prospect Center): - Staff introduced the request to rezone 19.54 acres from Professional Business (PB) to the Institutional floating zone (IST) to allow Frederick County to construct a 3,500 sq ft 911 communications center and a 14,300 sq ft vehicle/storage building. The site was purchased by the county in 2021. About 6.5 acres would remain PB. - Board members questioned the finding of harmony with the comprehensive plan, alternative site analysis, no financial impact to the city, and compatibility with nearby residential uses. Alderman Russell specifically asked about the county's analysis of alternative sites; the applicant's representatives (Peter Soprano, Todd Volkmanick) could not provide details, stating their study was limited to the existing site. - Alderman Russell raised concerns about Himes Avenue's upcoming traffic calming and bike lane project conflicting with large truck access, and asked about pedestrian/bicycle access through the site, the aesthetics of a proposed communications tower, and the need for coordination with the city on emergency services (e.g., access to training rooms, EOC). - Staff noted that if conditions are imposed, a separate public hearing is required. The board decided additional information is needed before scheduling a public hearing, including traffic study details, tower camouflage, and county representation at the next workshop. - Item 2 - Temporary Emergency Housing Units Ordinance: - Alderman Ash presented the ordinance as a limited pilot for temporary structures (like RVs) on private property (zoned IST only) during winter months, ending April 1, 2025. The ordinance includes requirements for bathrooms, kitchens, parking (75% of required spaces kept), a written code of conduct, and trash maintenance. - Board members identified unresolved issues: state COMAR regulations (Title 10, Subtitle 16) governing mobile home parks and camps; definitions; liability and insurance; fire safety; enforcement of codes; and emergency response addresses. Alderman Nash questioned the enforceability of a code of conduct and who provides management oversight. - Staff confirmed that state law may preempt local permitting for more than one unit (five constitutes a mobile home park). The item will not move to hearing until legal questions are resolved. A broader discussion with the Frederick Housing Solutions Task Force is scheduled for the next workshop (October 23). - Item 3 - Planning Department Mid-Year Update: - Planning Director Gabrielle presented the department's work plan (FY2025-2028), noting a reorganization that creates a Historic Preservation Planning Manager position (from Zoning Administrator) to free up capacity for long-range planning. Key projects include adoption of the E Street Form-based Code (early 2025 policy conversations), comprehensive plan monitoring program, OpenGov implementation, and legislative initiatives on forest conservation, affordable housing, and park/open space amendments. - The work plan is designed to improve transparency, accountability, and cross-departmental coordination. Questions from the board focused on staffing needs (desire for an additional comprehensive planner) and the integration of affordable housing and small area planning into the department's priorities. Mayor O'Connor praised the cross-departmental approach. Key Outcomes - Minutes approved unanimously (3-0). - Rezoning (Item 1): No vote taken. The board will schedule another workshop after receiving requested information (alternative site analysis, traffic details, tower design, county representation) before advancing to a public hearing. - Temporary Emergency Housing (Item 2): No vote taken. The ordinance will not move forward until state law conflicts are resolved; further discussion will occur at the October 23 workshop. - Planning Department Update (Item 3): Received and acknowledged. The work plan will be posted publicly.

The Frederick Planning Commission met on October 14, 2024, at 6:00 p.m. at City Hall to consider several development applications, including a 106-unit multifamily building, an industrial expansion, a large subdivision, and a zoning map amendment for a future library. The meeting included public comments on multiple items, and the Commission voted on all consent and regular agenda items, approving each with conditions. Consent Calendar - Approval of Minutes: The Commission unanimously approved the minutes from the September 9, 2024, Planning Commission meeting, the September 16, 2024, Planning Commission workshop, and the October 11, 2024, pre-Planning Commission meeting. Public Comments & Testimony - 404-420 E. Patrick Street: Hannah Nickerson (415 Sherman Avenue) expressed support for redevelopment but raised concerns about traffic, school capacity, parkland fees, and mobility fees, arguing that impact fees should better reflect true community costs. Ben Stoneman (504 E. Patrick) also highlighted existing traffic congestion on East Patrick Street and worried that additional units would worsen the situation. - Frederick Commerce Center South: Darrell Baldwin (543 Lot Street, Adamstown) spoke in favor of approving the industrial subdivision, emphasizing the need for commercial space to attract businesses and grow the tax base to fund infrastructure improvements. - Hillcrest Park Zoning: Tim Hames (1317 Mulberry Court) supported the library concept but urged the city to address a dangerous four-way stop at Hillcrest Drive and McCain Drive, noting frequent near-misses. Brad Smith (1335 Hillcrest Drive) opposed the rezoning, arguing that the park is a valued neighborhood green space serving all ages and that a library would fundamentally alter the character of the community, especially with evening and weekend operations and increased traffic. Discussion Items - PC21-203 Parkview Extension: Staff presented a request to extend the combined preliminary plat and final site plan approval for an 11-lot subdivision on Carroll Parkway, along with associated APFO certificates, by three years to November 8, 2027. The applicant explained that delays were due to required floodplain work requiring permits from FEMA, MDE, and the Army Corps. The Commission approved both extensions unanimously. - PC23-1411FSI 404-420 E. Patrick Street: The applicant proposed a five-story, 106-unit multifamily building with structured parking, requesting several modifications to the Carroll Creek Overlay design standards (sky exposure plane, setbacks, massing, active ground-floor uses, street trees) and a parking lighting modification. Staff recommended approval of all nine actions, including the certificate of urban design compliance and final site plan, with conditions for updating notes and executing an MPDU agreement. After public comment, the Commission unanimously approved all actions. - PC23-1412 Forest Plan (same site): The combined forest stand delineation and preliminary forest conservation plan for the Patrick Street project required 0.16 acres of afforestation, with a fee-in-lieu of $1,437.60 due at improvement plan stage. The Commission approved the plan unanimously. - PC24-557FSI Bakery de France: The applicant requested approval of a 176,850 sq. ft. addition to the baking facility, plus a guard house and parking/lighting modifications (single access point, reduced parking from 197 to 159 spaces, and light spillover up to 0.8 foot-candles). Staff recommended approval with four conditions. No public comments were received. The Commission unanimously approved the three modifications and the final site plan. - PC24-319PSU Frederick Commerce Center South: This preliminary plat subdivided 241 acres into nine lots for future industrial use. The applicant requested modifications to street design standards for Gas House Pike and Logistics Park Road, and a finding of road adequacy for three failing intersections where improvements are constrained by existing structures (Monocacy Blvd/Gas House Pike, Monocacy Blvd/MD 26, Monocacy Blvd/E. Patrick St). The applicants contributed $219,642 toward escrow for those intersections. Commissioners discussed the recurring issue of inadequate roads and the city's responsibility for future CIP improvements. The Commission unanimously approved the modifications, the road adequacy finding, and the preliminary plat with 13 conditions. - PC24-321PFCP Forest Plan (same subdivision): The preliminary forest conservation plan for the Commerce Center South site involved removing 20 specimen trees and balancing environmental sensitivities (streams, bald eagle habitat). The applicant received a disturbance permit from USFWS for work near an eagle nest. The Commission approved the modification and the forest conservation plan with seven conditions. - PC24-320FSI Lot 4 Final Site Plan (same subdivision): The final site plan for Lot 4 included two buildings (Building A: 192,178 sq ft; Building B: 211,249 sq ft) with 873 parking spaces and 108 loading spaces, well above the required six. The applicant noted that smaller buildings would attract a wider range of industrial users beyond distribution. The Commission approved the final site plan with conditions, contingent on prior approval of the preliminary plat. - PC24-658ZMA Hillcrest Park: This was the first of two public hearings on a city-initiated zoning map amendment to rezone Hillcrest Park (4.15 acres at McCain Drive and Butterfly Lane) from Open Space (PRK) to Institutional (IST) for a future county library. City staff outlined alternative sites considered and explained that the library would be part of a larger community campus including improvements to Westside Regional Park and a new community center. A feasibility study confirmed the site can accommodate a 15,000 sq ft library. The Commission took no action, as this was only the first hearing. A second hearing is scheduled for November. Key Outcomes - PC21-203: Approved extension of preliminary plat and final site plan to November 8, 2027, and extension of APFO certificates (water, sewer, school capacity) to the same date. (Vote: unanimous) - PC23-1411FSI: Approved all eight modifications to Carroll Creek Overlay standards (sky exposure plane, setbacks, massing, active uses, street trees, lighting) and the certificate of urban design compliance. Approved final site plan with conditions (update notes, execute MPDU agreement). (Votes: unanimous on each action) - PC23-1412: Approved combined forest stand delineation and preliminary forest conservation plan. (Vote: unanimous) - PC24-557FSI: Approved modifications for access management (single access point), reduced parking (159 spaces), and lighting spillover. Approved final site plan with four conditions (update notes, APFO dates). (Votes: unanimous) - PC24-319PSU: Approved modifications to street details for Gas House Pike and Logistics Park Road. Approved finding of road adequacy for three constrained intersections. Approved preliminary plat with 13 conditions (including signage for truck left-turn only, force main easement, and addressing utility comments). (Votes: unanimous) - PC24-321PFCP: Approved modification to remove 20 specimen trees. Approved preliminary forest conservation plan with seven conditions (including bald eagle protection, phasing sheet, and tree height restrictions near airport). (Votes: unanimous) - PC24-320FSI: Approved final site plan for Lot 4 with conditions (contingent on preliminary plat approval, addressing utility comments, and truck signage). (Vote: unanimous) - PC24-658ZMA: First hearing held; no decision. Next hearing planned for November 2024.

The Frederick Historic Preservation Commission met on October 10, 2024, at 6:00 PM at City Hall, 101 North Court Street, to conduct a public hearing and workshop. The commission addressed demolition reviews, an election of officers, and multiple design and amendment applications. All votes were unanimous unless otherwise noted.