Public Meetings - Rochester, Minnesota

The Rochester City Council held its regular meeting on April 21, 2025, at 6:00 p.m. The meeting included approval of the consent agenda, public hearings on final plats and Ethical Practices Board finalists, discussion and votes on several contracts and appointments, and ordinance readings. The Administrator's report highlighted community events and the Mayor's report covered upcoming activities, a new sister city with Cambodia, and a review of police best practices. Consent Calendar - Approved minutes of April 7, 2025 meeting. - Approved accounts payable totaling $22,188,685.76. - Approved 2:00 a.m. on-sale liquor endorsement renewals. - Approved Rochester Downtown Alliance: Thursdays Downtown 2025 community festival permit. - Approved ordinance adoption for gas franchises (first reading). - Approved contract award to Hussey Seating for Mayo Civic Center bleacher replacement ($127,550). - Approved contract award to Border States Electric for long lead electrical gear and generator ($635,996). - Approved CMAR Amendment 1 for Parks & Forestry relocation to PWTOC campus ($19,765,762 GMP). - Approved City-Owner contract for MERC gas main relocation. - Approved City-Owner contract for Cassidy Farms Second Subdivision. - Approved City-Owner contract for Prairie Ridge watermain extensions. - Approved authority and administration of Minnesota Wetland Conservation Act. - Approved access agreement with Southgate Enterprises, LLC. - Approved pedestrian facilities agreement with Southgate Enterprises, LLC. - Approved development agreement with West 80 Partners LLC for Prairie Ridge. - Approved easement and storm water pond maintenance agreement with Centurion Ridge Homeowners Association. - Approved individual site development agreement with Mathy Construction Company. - Approved contribution agreement with Mayo Clinic for future alley reconstruction. - Approved reinstating Joint Airport Zoning Board. - Approved grant acceptance and professional services agreement for FAA windshear alert system station. - Approved state grant for airport snow removal equipment ($55,834.22). Public Comments & Testimony - Open Comment Period: No speakers signed up. - Public Hearing – Ethical Practices Board Finalists: Three speakers addressed the council: - Sarah Chang, a finalist, expressed her support for her candidacy, highlighting her background in social work and ethics. - Molly Dennis raised concerns about the lack of public information on finalists, calling for more transparency. - Jim Frost, a finalist, introduced himself and his qualifications, emphasizing his sense of right and wrong. - Public Hearing – Final Plat G4 (Hadley Creek 5th): Tony Fink, a resident, asked about the definition of outlots in the subdivision. Discussion Items Public Hearings – Final Plats: - G2 – Prairie Ridge (West 80 Partners): Staff presented a final plat for 75.04 acres into 51 single-family lots, 250 townhome lots, and 3 multifamily parcels. The applicant agreed to conditions. No public testimony. Approved unanimously. - G3 – Cassidy Farms Second (Meier Companies): Final plat for 3.29 acres into 10 residential lots. The applicant noted an interim condition of 60 lots with a single access, with future second access. No public testimony. Approved unanimously. - G4 – Hadley Creek 5th (Farmland LLC): Final plat for 17.5 acres into 57 residential lots and 5 outlots. Discussion focused on parkland dedication (Stonehenge Park serves the area) and the secondary access bridge. Councilmember Keene ensured the bridge would be a permanent city street. Councilmember Palmer opposed due to construction traffic concerns. Approved 6-1 (Palmer nay). Ethical Practices Board Finalists: - The council held a public hearing on the finalists for the seven-member board. The city attorney explained the process: the council does not appoint; the appointing authority (chaired by Olmsted County Bar Association, UMR chancellor, RCTC president) will meet later. Public comments were received. No council action was taken. Reports and Recommendations: - H1 – Appointment to Any Path Home: Councilmember Doring was nominated and appointed to represent the city on the advisory board of the homelessness initiative. Approved. - H2 – Council Chambers AV Implementation: Staff recommended awarding a contract to AVI for $592,093.97, with a 10% contingency split between city and county. The project includes ADA improvements, captioning, and new lighting/carpet by the county. Discussion included funding sources (cable franchise fees, declining) and technology lifespan. Councilmember Wall voted no citing cost. Approved 6-1 (Wall nay). - H3 – EOC Dispatch Area Improvements (F6): Approved a bid advertisement for improvements to the Emergency Operations Center dispatch area. Funding from public safety one-time funds. Discussion about future dispatch use and cost. Unanimous roll call. - H4 – Pavement Management Consulting (F9): Authorized a contract with GoodPointe Technology for $58,000 to use technology for pavement condition indexing, replacing previous intern-based assessments. Councilmembers Palmer and Fredericks opposed due to cost and preference for interns. Approved 5-2. - H5 – Historic Downtown District Visioning Plan (F14): Authorized a professional services agreement with Mend Collaborative for $124,940 to develop a vision plan for the Downtown Commercial Historic District. The scope includes public realm, streetscape, and stakeholder engagement. Councilmember Palmer opposed. Approved 6-1. Ordinance Readings: - J1 – First Reading: Annexation by Ordinance (Bigelow Homes): Received and filed the first reading of an ordinance to annex 28.84 acres northwest of the city. No discussion. - K1 – Second Reading: Pill Hill Historic Landmark District Designation: Approved the second reading designating the Pill Hill Historic District as a local landmark and amending the zoning map. Approved unanimously. Key Outcomes - Approved consent agenda items (F1-F5, F7-F8, F10-F13, F15-F24) unanimously. - Approved Final Plats: Prairie Ridge (unanimous), Cassidy Farms Second (unanimous), Hadley Creek 5th (6-1). - Appointed Councilmember Doring to Any Path Home. - Awarded AV contract to AVI (6-1). - Approved EOC bid advertisement (unanimous roll call). - Approved pavement management contract (5-2). - Approved historic district visioning plan (6-1). - Received first reading of annexation ordinance. - Approved second reading of Pill Hill Historic District designation. - Adjourned.

The Rochester City Council held a study session on April 14, 2025, at 3:30 p.m. in the Government Center Council Chamber. The agenda included presentations and discussions on language access and accessibility, equity in development compliance, the Rochester Public Library Master Plan, the PS2 Comprehensive Plan five-year update, and a preview of upcoming study sessions. The meeting concluded with a closed executive session to discuss pending litigation. Language Access and Accessibility Education and Update - Jacob Metz, a Bloomberg Harvard City Leadership Initiative fellow, presented an update on language access and accessibility efforts. He noted that approximately 7,100 community members have a non-English language preference (NELP), with the top five languages being Spanish, Somali, Arabic, Khmer, and Mandarin. Four main initiatives were outlined: a language line for 311 and six departments, a language pay differential pilot with 10 employees, an internal process for interpretation/translation requests, and two part-time community connectors for Spanish and Somali communities. - For accessibility, Metz reported that about 12,000 residents (10%) have a disability according to census data. A National Community Survey showed that disabled residents feel less engaged and represented, and only 9% of respondents with disabilities view affordable housing options favorably. A cross-disability focus group and benchmarking with other cities informed a draft Accessibility Change Management Plan covering seven areas: transportation, housing, infrastructure, disability awareness, digital accessibility, parks and recreation, and employment. - Council members asked about succession planning (Metz's fellowship ends July 10, 2025), the city's benchmarking position (Metz stated Rochester is in the middle of the pack for language access but has a long way to go for accessibility), and data reliability. Councilmember Keene expressed concern about overreach, emphasizing that city business is conducted in English. Mayor Norton noted the importance of accessibility given Rochester's role as home to Mayo Clinic. Compliance Update - Equity in Development - Edgar DeVera, compliance specialist, presented on prevailing wage, targeted business utilization, and workforce participation. From 2020 to 2024, the city invested $128.8 million in infrastructure projects, with 6.8% awarded to targeted businesses. Workforce participation goals are 9% women and 15% minorities; actual participation was 3.83% for women and 18.21% for minorities. DeVera recommended expanding accepted certifications and allowing waiver requests for bidders who do not meet goals, as well as a proposal to award contracts to bidders meeting goals even if their bid is up to 10% higher than the lowest bid. - Council discussion focused on accountability for contractors who fail to meet commitments, the need for more data on bid trends, and whether the program has a sunset. Councilmember Keene questioned if the program is corrective or permanent. Councilmember Doring asked about enforcement. Council President Schuberg requested additional information on bid packages and outcomes. Mayor Norton asked for tracking of repeat non-compliant bidders. Rochester Public Library Master Plan Study - Tracy Lesnesky from MSR Design and Holly Yoakum from Pathway Group presented draft recommendations for the library master plan. Key themes included: raising the library's profile, aligning operations with future needs, fostering innovation, and exploring distributed services. The downtown location poses barriers (parking, accessibility, construction). Recommendations included piloting satellite locations, exploring a smaller downtown footprint, renovating the existing building for better use, and expanding bookmobile services. The presenters emphasized the need for community input and further cost analysis. - Council members provided feedback. Councilmember Wall asked about cost specifics. Councilmember Fredericks supported a two-hour parking validation pilot and noted the need for small meeting rooms for telehealth and interviews. Councilmember Miller highlighted the upcoming bus rapid transit line and asked about income-limited parking programs. Councilmember Keene expressed concern about trade-offs between a main library and satellites, noting that branches typically offer fewer services. Councilmember Palmer questioned the survey methodology (non-users were not randomly surveyed) and expressed skepticism about libraries taking on community education roles. Mayor Norton supported innovative, cost-effective distribution and asked for examples of creative libraries. Councilmember Fredericks also requested data on active cardholders. PS2 Comprehensive Plan - Five-Year Update - Elliot Mueller from Community Development and Christy Triska from Bolton & Mink presented a technical update to the 2018 comprehensive plan. The update focuses on residential, mixed-use, industrial, and emerging trends, incorporating the Maxfield Housing Study, diversity/equity/inclusion analysis, and updated maps. The plan is on track for adoption by July 2025. Councilmember Miller asked about including fiscal sustainability mapping (e.g., property value per acre). Councilmember Palmer requested a map of available R1 and R2 lots and questioned how the Maxfield study's findings on housing shortages would be addressed. Mayor Norton noted the timing misalignment with the council's strategic planning process and requested coordination. Study Session Schedule - Deputy Administrator Aaron Parrish previewed the April 28 study session, which will cover factors influencing the budget, outside agency process, draft fee schedule, and city council rules and procedures. A closed session on labor negotiation parameters is also planned. The May study session will include a city council bus tour. Key Outcomes - No formal votes were taken during the open session. The council provided feedback on all agenda items, requesting additional data (e.g., bid trends, active cardholder metrics, accessible housing availability) and asking staff to return with more detailed proposals. The language access plan and accessibility change management plan are expected to return to the council for further review. The library master plan will undergo a second round of community input and cost analysis before final recommendations. The comprehensive plan update is scheduled for adoption in July 2025, with the draft to be shared with the council well in advance. The council adjourned to a closed executive session at approximately 5:50 p.m. to discuss pending litigation (Molly Dennis v. City of Rochester, Patrick Keane, and Kim Norton) pursuant to Minnesota Statute 13D.05 Subd. 3(b).

The Rochester City Council held a regular meeting on April 7, 2025, starting at 6:00 p.m. The agenda included consent items, a public hearing, reports and recommendations (including bond sale approval, a home ownership program contribution, and a charter agreement for homeless response), and ordinance readings. Key decisions were made on infrastructure contracts, a major land subdivision, and participation in the AnyPath Home collective. Consent Calendar - Approved the minutes of March 17, 2025. - Approved accounts payable of $22,905,090.45. - Approved a resolution for an annual gambling permit for Byron Youth Football Association at Kahler Inn and Suites (Councilmember Wall voted no on this item). - Accepted donations to the Police Department's Animal Control Shelter. - Approved a Joint Powers Agreement for the Human Trafficking Investigators Task Force. - Approved the 2025-27 Collective Bargaining Agreement with AFSCME Local 319. - Received and filed the 2024 Ethical Practices Board Annual Report. - Approved an ordinance amendment removing Community Service Officers from Police Department personnel ordinance (first reading). - Authorized bid advertisements for Fire Station 3 Roof Replacement and 2025 Storm Water Catch Basin Rehabilitation. - Awarded contracts: Amano McGann, Inc. ($1,757,714) for parking ramp equipment; Elcor Construction, Inc. ($204,438) for West Transit Village sanitary sewer; Scott Construction, Inc. ($658,327) for 2025 Chip Seal Street Rehabilitation; Bolton & Menk ($102,781) for Quarry Ridge Pond design. - Authorized four City-Owner contracts with professional technical services for Mayo Clinic projects (St. Mary's Campus Parking Ramp, North Parking Structure, Prospect Utility Plant Expansion) and Northbridge Church improvements. - Authorized City-Owner contract for West Transit Village storm water improvements with Kimley-Horn ($94,000). - Authorized City-Owner contracts for Hadley Creek Estates Fifth and Sixth Subdivisions with Widseth Smith Nolting ($183,849). - Extended limited use permits with MnDOT through 2035. - Authorized revocable permits with Mayo Clinic for a pedestrian tunnel and vertical circulation buildings on 2nd St SW, chilled water lines on 6th Ave NW, and plantings on 6th Ave NW and West Center St. - Approved a septic connection agreement with Robert and Mary Trousdale. - Scheduled a public hearing for May 19, 2025, on the Broadway Avenue South/TH 14 intersection improvement project. - Approved annexation petition CD2025-001ANX (approx. 330 acres) with R-2 zoning. - Approved partial redemption of 2015A lodging tax revenue bonds. Public Comments & Testimony - Catherine Furl (representing The Church of Jesus Christ of Latter-day Saints) presented the Just Serve City Award to Mayor Norton and the City of Rochester, highlighting Rochester as the second city in Minnesota to receive the award, and announced plans to nominate Rochester for a global award. - Molly Dennis (former council member, self-identified community advocate) requested transparency in city council member time and wages, stating she had not received responses to earlier emails. She reported receiving calls from residents unable to reach their council members and urged accountability for taxpayer dollars. Discussion Items - G1 - Major Land Subdivision (Creekview Meadows Third): Staff (Desmond McGill) and applicant (Bill Toynton, WC Engineering) presented a preliminary plat for 25 single-family lots on 8 acres in the R-1 district, part of a larger 67-acre GDP approved in 2020. The Planning and Zoning Commission recommended approval (8-0) with three conditions. The public hearing had no speakers. Council approved unanimously. - H1 - Sale of $10,880,000 General Obligation Tax Abatement Bonds: Finance Director Brian Anderson and advisor Chris Hogan (Baker Tilly) reported that the bonds sold at a true interest cost of 3.54% (down from an initial projection of 4.13%), with seven bidders. The winning bid was from Piper Sandler. The bonds received a Triple-A rating from S&P and Moody's. Council approved the sale. - H2 - Home Ownership Creation Program - Westbury Recommendation: Housing Coordinator Taryn Eidens presented a request for $4,380,000 in upfront subsidy to Bigelow Homes for 219 for-sale homes (100 homes priced $350,000–$380,000, affordable to households up to 115% of AMI; remaining 119 homes under $500,000). The program aligns with the city's strategic priority for affordable living. Council discussed protections (milestone payments, deed restriction against renting for 7 years) and the broader housing supply need. Approved unanimously. - H3 - AnyPath Home Charter Agreement: Taryn Eidens presented a governance charter for a collective impact homeless response system involving multiple service providers, Olmsted County, and the City. The charter was described as a starting point, with no funding request at this time. Councilmembers expressed varied views: some supported participation to ensure city voice (police, library, community development), others were frustrated with slow progress and wanted clearer goals and timelines. A motion to participate in development of the charter passed 6-1 (Councilmember Palmer opposed). Key Outcomes - Consent agenda approved with one dissenting vote on item F3 (annual gambling permit). - Creekview Meadows Third subdivision preliminary plat approved (unanimous). - Bond sale awarded to Piper Sandler at 3.54% true interest cost; principal amount adjusted from $10,985,000 to $10,880,000 due to premium use. - $4,380,000 contribution to Westbury development approved, supporting 219 for-sale homes via the Home Ownership Creation Program (unanimous). - Motion to participate in AnyPath Home charter development passed 6-1; a council representative and staff will be appointed by April 21, 2025. - Ordinance second reading (K1) for annexation of 49.90 acres approved (unanimous). - Ordinance first readings (J1, J2, J3) received and filed.

Note on meeting date: The agenda lists March 24, 2025, 3:30 p.m., but the prompt specifies March 25, 2025, 9:30 a.m. This summary follows the prompt’s date; the discrepancy is acknowledged. The City Council held a study session focused on two major items: a continuation of the strategic planning process (led by facilitators Michelle Ferguson and Maddie Shay) and an update from the Destination Medical Center Economic Development Agency (DMC EDA) delivered by Patrick. The session included discussion of the environmental scan, council member priorities, and several DMC projects. Discussion Items Strategic Planning Session - Facilitators presented findings from the environmental scan, which included quantitative data (population growth, aging trends, housing costs) and qualitative input from individual council meetings, city leadership, and board/commission chairs. - Data discrepancy: Councilmember Paul challenged demographic figures in the scan, noting that the percentages for Hispanic (stated 18.5% vs. 6.4%) and Black (stated 13.7% vs. 8.6%) residents appeared to be national averages, not local. Facilitators said they would review and correct. Similarly, the 41% increase in the 60+ population was questioned; facilitators cited the Rochester Council of Governments long-range transportation plan. - Councilmembers debated the three existing strategic priorities: affordable living, quality services, and economic vibrancy/growth management. - Key positions expressed: - Councilmember Keene advocated for a priority on executing major projects (e.g., BRT, sports center, Sixth Street Bridge) to a schedule and budget, with the city operating within its means. - Mayor Norton urged raising environmental stewardship from a foundational principle to a strategic priority, saying it has been overlooked. - Councilmember Palmer emphasized public safety as a top concern and wanted quality services defined with clear standards (e.g., snow plowing, fire response). - Councilmember Fredericks cited rising taxes as the number one community concern and stressed fiscal responsibility. - Councilmember Doring raised equity and accessibility, noting that BIPOC, LGBTQIA+, and immigrant communities do not feel safe; he proposed public safety as a strategic priority. - Councilmember Miller highlighted the need to address housing affordability, including rental options for short-term workers and trainees, and the lack of uptake on ADU incentives. - Councilmember Wall supported focusing on city work and ensuring residents can afford to stay in their homes. - After extensive discussion, the group tentatively agreed to: - Move quality services from strategic priorities to foundational principles. - Replace it with a new priority around delivering on transformational capital projects (executing commitments on time and budget). - Keep affordable living but sharpen its definition, with a strong emphasis on housing (including affordable, accessible, equitable, and sustainable housing). - Explore adding environmental sustainability and stewardship as a strategic priority (mayor’s suggestion, supported by several councilmembers). - Consider sustainable growth management as a priority that integrates planning, transportation, and smart growth. - The facilitator and city staff will synthesize the discussion into a draft for council reaction at a future session. No vote was taken. Destination Medical Center (DMC) EDA Update - Patrick (DMC EDA) provided an update on partnerships, project sequencing, and private investment attraction. - Key points: - DMC does not build projects; it stewards $585 million in commitments and attracts private investment. - Decision-making follows a development framework (updated in 2020, being updated again), annual joint budgeting, and project-by-project collaboration to avoid surprises. - Affordable housing: Examples include Berkman (no affordability requirement) and BRIC on Broadway (entire building at 50-80% AMI). The BRIC developer requested raising income eligibility to 110% AMI to fill 80% AMI units due to higher local wages; request was under review. - Peace Plaza: City staff are committed to improving the experience this summer; DMC will evaluate after September. - Riverfront: Planning funds approved; interim activation (bike node, screenscape) planned for 2025. - Sixth Street Bridge: Update scheduled for April 21 council meeting; federal funding is expected but not yet under contract. - Private investment focus: Med tech, housing/hotels, retail/dining/entertainment, with a “grow our own” and “attract new” strategy. - Councilmembers asked about timing of DMC decisions relative to council input; Patrick emphasized collaborative process. Key Outcomes - No formal votes or motions were taken; the session was discussion-only. - Staff and facilitators will produce a refined draft of strategic priorities for council consideration at a subsequent study session. - DMC EDA committed to continuing coordination with city staff on projects and will provide further updates on West Transit Village, riverfront, and Sixth Street Bridge. - The next study session schedule was not altered; council will take a week off (no meeting the following Monday).

The Rochester City Council met on March 17, 2025, at 6:00 p.m. in the Government Center Council Chamber. The meeting covered a consent agenda, six public hearings, and several discussion items, including a $600,000 AV system upgrade and a $3.29 million contract amendment for the Downtown Link Rapid Transit project. The council approved most items, with one dissenting vote on the AV RFP. Consent Calendar - Approved minutes of the March 3, 2025 meeting. - Approved accounts payable of $20,720,644.26, including investment purchases of $9,999,455.06 and accounts payable of $10,721,189.20. - Approved appointments: George Boayue to Citizens Advisory on Transit (term ending 2027), Casey McQuade to Sustainability and Resiliency Commission (term ending 2026). - Approved multiple resolutions, contracts, and authorizations as listed in items F.1–F.7 and F.9–F.26, with no further discussion. - Councilmember Miller noted that contract awards in items F.14, F.18, F.19, and F.21 came in a combined $1.2 million under estimates. - Items F.8 (Council Chambers AV RFP) and F.13 (SRF contract amendment) were pulled by Councilmember Wall for separate discussion. Public Comments & Testimony - John Menning expressed frustration that the city does not plow, repair potholes, or sweep his street; he pays a townhouse association for those services and objected to being classified as a non-resident in a city letter. - Molly Dennis requested a response to her February 3 transparency request, criticized Councilmember Doring for alleged slander of a civilian during the March 3 meeting, and urged the council to account for taxpayer spending publicly. Public Hearings G.1 – Mayo Clinic Conduit Financing ($500 million) - Staff (Brian Anderson) explained conduit financing allows tax-exempt bonds with no liability to the city; Mayo Clinic has a double-A bond rating. The funds will support the Bold Forward Unbound project. - Todd Heather (Mayo Clinic) and Paul Gorman emphasized the partnership and noted Mayo paid $7.8 million in property taxes in 2024 (7.7% of the city’s levy). - Outcome: Resolution adopted unanimously. G.2 – Reconstruction of 17½ St NW (Project J7855) - Staff (Amy Krofsky) presented the assessment roll; maximum assessments are based on 2023 policy, with construction summer 2025 and assessments appearing in 2026. - Councilmember Wall commended lower assessments due to school property value. - Outcome: Resolution levying assessments and authorizing bids adopted unanimously. G.3 – Right-of-Way Vacation (TD Bulldog Investments LLC) - Staff (Jace Pater) presented a 130-foot right-of-way vacation no longer in use; condition approved by planning commission. - Outcome: Resolution adopted unanimously. G.4 – Utility Easement Vacation (Rochester Title) - Staff (Jace Pater) described an 8-foot utility easement where a home was built in 1956; condition for replacement easement has been fulfilled. - Applicant Sarah Batsloff (Rochester Title) confirmed replacement easement recorded. - Councilmember Palmer inquired about the property’s sale history; applicant noted it sold many times without detection. - Outcome: Resolution adopted unanimously; condition deemed satisfied. G.5 & G.6 – Zone Change and Comprehensive Plan Amendment (Build Wealth MN) - Staff (Desmond McGill) explained request to change land use from Low Density Residential to Medium Density Residential and rezone 1.07 acres from R-2 to R-3 for a 12-unit apartment complex. Original 8-acre request reduced after neighbor concerns. Applicant Mark Welch (GCUBED Engineering) confirmed neighborhood meetings occurred. - Councilmember Keene noted the developer responded to neighbor concerns about environmentally sensitive areas. - Outcome: Comprehensive Plan Amendment (G.6) adopted unanimously (requires supermajority). Zone Change (G.5) adopted unanimously; city attorney directed to prepare ordinance. Discussion Items H.1 – Council Chambers AV Implementation RFP (Item F.8) - Staff (Deputy Administrator Parrish, Jeremiah Bauman, Jess Schuler) presented a $600,000 estimate for new AV equipment, noting current system is largely 2014 vintage and failing. Funding comes from PEG (cable franchise fees) with about $400,000 fund balance. County is a partner, contributing slightly less. - Councilmember Wall expressed concern about cost, advocating for value engineering and reuse of serviceable items. - Councilmember Palmer moved an amendment to direct staff to bring back multiple options (e.g., good/better/best) when awarding the contract. - Councilmember Keene supported the amendment but warned against piecemeal upgrades. - After discussion, the amendment passed. The main motion to authorize the RFP passed 6-1 (Councilmember Wall dissenting). Staff will include options and a recommendation showing cost impacts of cable broadcast vs. streaming. H.2 – SRF Contract Amendment for Downtown Link Rapid Transit (Item F.13) - Staff (Steve Samson Brown, Ms. Steinhauser) presented a $3,288,210.01 increase to a total of $20,217,865 for architectural and engineering design and construction administration. About $700,000 is due to rebidding after bids were rejected; the remainder covers construction management services (originally in Task 8, but funds were absorbed by design changes). - Councilmember Wall noted the increase is 19.4% and requested public transparency. - Councilmember Palmer expressed disappointment about repeated rebidding and timing. - Staff confirmed this should be the final amendment if the project proceeds as planned. - Outcome: Motion adopted unanimously. Key Outcomes - Consent Agenda: Approved with two items pulled for discussion. - Mayo Clinic Bonds: $500 million conduit financing resolution adopted unanimously. - 17½ St NW Reconstruction: Assessments levied and bids authorized. - Right-of-Way and Utility Easement Vacations: Both approved with conditions. - Build Wealth MN Zoning: Comprehensive plan amendment and zone change approved for 1.07 acres (12-unit apartment). - Council Chambers AV RFP: Approved (6-1) with direction to bring cost options including cable vs. streaming analysis. - SRF Contract Amendment: $3.29 million increase approved unanimously. - Ordinance First Reading: Pill Hill Historic District designation received and filed. - Ordinance Second Readings: Three annexation/rezoning ordinances (K.1, K.2, K.3) all adopted. - Other: Seasonal parking requirements suspended; snow emergency contingency plans noted. Meals on Wheels Month proclaimed. Adjournment The meeting adjourned at approximately 7:45 p.m.

Note: The agenda and transcript indicate the meeting occurred on March 10, 2025, but the user-provided date of March 11, 2025, is used as instructed. This summary covers three major agenda items: a resource impact report from the Rochester Police Department (RPD) on persons experiencing homelessness (PEH), an update on unsheltered homelessness and the Anypath Home initiative from city and county staff, and a sidewalk gap fill prioritization update from Public Works. Persons Experiencing Homelessness (PEH) Resource Impact Report - Chief Franklin, Captain Turk, and Sergeant Gerdo presented RPD's data on encounters with PEH. They described a "three E" approach (educate, encourage, enforce) and a camp response process. In 2023, RPD tracked 139 camps; in 2024, that dropped to 115 (with smaller camps aided by the camping ordinance). - RPD spent 28,827 hours on PEH-related work in 2024, equivalent to 13 FTEs and $1.2–$1.3 million in wages; 2025 is on pace to reach 1.5 FTEs and $1.5 million. In January–February 2025, RPD had 861 incidents with PEH, with 223 contacts (26%) involving just 10 individuals. These frequent contacts include trespass, theft, property damage, and disturbances. The department emphasized that these 10 people are often service-resistant and require intensive casework. - Chief Franklin noted that the current approach is unsustainable and that RPD needs help from the county and other partners. A pilot project to hire a retired social worker as a service navigator is planned to work alongside officers on the front lines. Councilmembers expressed frustration with the lack of county support for the most difficult cases, though the county representative stated they were unaware of the specific top-10 list and committed to follow up. Unsheltered Homelessness Update - Tieron Edens (City) and Dave Dunn (Olmsted County) presented on the broader homeless response system. The warming center has seen a 35% increase in guests compared to 2024. The point-in-time count in January 2025 estimated 161 individuals (preliminary). Rochester Public Schools reported 372 students experiencing homelessness (January 2025). - The county’s Housing Stability Team (15 members, funded by county levy) operates an extended shelter (the Creek), two permanent supportive housing facilities (105 North Broadway and the Francis, each 18 units), a housing stability hotline, and outreach workers. County rental assistance covers about 900 units. Emergency rental assistance for single adults has been exhausted until July 2025. - The Anypath Home initiative is a shared purpose coalition of service providers aiming to create a coordinated system. Five pillars: entry (standardized intake), data (real-time by-name list), connection (case management), housing (ensuring readiness), and community (ongoing support). A director (Stephanie Vedder) was hired and will be based at the Rochester Area Foundation, which serves as the backbone agency. No financial ask to the city was made today; a future request is anticipated no earlier than 2027. Councilmembers expressed interest in joining the advisory board but sought clarity on authority and metrics. Sidewalk Gap Fill Prioritization Update - Amy Kriaski and Tyler Spice presented the prioritization system. Rochester has approximately 600 miles of sidewalk. There are 2,140 missing segments, of which 1,320 meet the definition of a "gap" (under 600 feet and providing connectivity), totaling about 75 miles. Gaps are scored based on proximity to schools, parks, medical facilities, transit stops, and crash history, then deduct for opposite-side sidewalk, tree removal, retaining walls, etc. - The top five gaps (scoring 69–84 out of 100) were shown, with estimated assessments per property ranging from $3,000 to $24,000. The top two gaps (6th Ave NW and 14th Ave SE) will be constructed in 2025, funded by assessments on adjacent property owners. The program receives $15,000 annually from the tax levy for administration. Owners are given 60 days to hire a licensed contractor; otherwise, the city constructs and assesses. Larger missing segments (over 600 feet) are handled through CIP projects, development agreements, or council action. - Councilmembers discussed the need for better communication with property owners (e.g., a five-year outlook) and equitable cost sharing. The current ranking system is publicly available upon request; staff committed to exploring ways to notify owners of their gap’s rank. Key Outcomes - No formal votes were taken. Council provided direction to staff on the following: - RPD’s pilot social worker navigator project will proceed; council encouraged continued partnership with the county on service-resistant individuals. - Council expressed interest in appointing an elected official to the Anypath Home advisory board; a resolution to join as a charter member will be brought forward for a future meeting. - Sidewalk gap fill construction for the top two gaps will move forward, with property notifications including an extended timeline if feasible. Staff will explore sharing the gap priority list (top 25) to allow for advance planning. - Staff will investigate the ranking of specific sidewalk gaps requested by councilmembers (e.g., near Jefferson School and 36th Avenue) and report back.

On March 3, 2025, the Rochester City Council held a regular session at the Government Center Council Chamber, starting at 6:00 p.m. The meeting included public comments, two public hearings, approval of a large consent agenda, and several key discussion items including the Center Street Ramp restoration, 18th Avenue SW reconstruction, a skywalk art installation, and rebidding of the BRT project. The council also handled routine business such as appointing a new city clerk and approving a sister city resolution. Consent Calendar - Approved minutes for the February 10 and February 19, 2025 meetings. - Approved accounts payable totaling $19,498,651.61. - Adopted parking restriction changes effective March 3, 2025. - Appointed Ann Kasel as City Clerk, effective March 20, 2025. - Approved the 2025-27 collective bargaining agreement with the City of Rochester Inspectors Association. - Supported a 2025-2026 Minnesota GreenCorps member application. - Expressed intent to pursue a Sister City relationship with Tbong Khmum City, Cambodia. - Supported a Mayo Community Engagement Grant for the RPD Drone as First Responder project. - Authorized bid advertisement for 37th St NW Sidewalk Improvements. - Approved use of the Third Street Ramp skywalk for an Elevate Wellness installation (Item F.11 was pulled and later discussed separately). - Authorized purchase of survey equipment for $57,254.30. - Approved a contract with Pember Companies, Inc. for Government Center lot improvements ($424,033.76). - Awarded a contract to Elcor Construction, Inc. for Link BRT West Transit Village Underground Utilities ($7,687,422.08). - Authorized a contract with WHKS for final design of 2nd Ave SW reconstruction ($81,870). - Authorized a City-Owner contract for Mayo Clinic BFUiR (Package A) and a professional services contract with WSB LLC ($197,564). - Approved revocable permits for Jehovah's Witnesses fence and Mayo Clinic electrical duct banks. - Approved a pedestrian facilities agreement with Christ's Church of the Jesus Hour. - Authorized a utility connection agreement for 1429 20th St SW. - Authorized a contract for Parks and Forestry Relocation commissioning services ($95,800). - Approved a revised annexation application (CD2024-005ANX) and directed the city attorney to prepare an ordinance. - Adopted a resolution for competitive sale of $10,985,000 bonds for Parks & Forestry relocation. - Rejected bids for Link BRT civil utilities and architecture due to irregularities, and authorized rebidding. Public Comments & Testimony - Kelly Moran (Leadership Greater Rochester) spoke in support of the Elevate Wellness project, an interactive pathway in the downtown skyways. - Laurie Inksler expressed concerns about the 18th Ave SW project, citing water runoff, sewer diversion, safety at Brook Lane, and steep bike path design; she proposed alternative bike route options. - Ryan Stack (ZIPS rider) asked the council to ensure they have final say over future transit subcontracts. - David Stigers (ATU-105 president) requested the city take over paratransit operations from Sun Transit, citing contract failures and lack of livable wages and insurance. - Adri Gomez alleged breach of contract, intentional harm, and defamation by Sun Transit, urging council intervention. - Didi Ware (ZIPS driver) reported no raise in 18 months and poor contract offers from Sun Transit. - Dave Butts (ATU vice president) highlighted the importance of public transit for medical care and called for city-run paratransit. - Dr. Howie opposed cannabis legalization, citing risks to children and increased emergency visits. - John Howie urged the city to sue the state over marijuana legalization. - Michael Wojack (We Bike Rochester, Bicycle Alliance) commended the city’s 18th Ave SW design for safety features, including 30 mph design speed, safe intersections, and separated bike paths. - Adam Busby (ATU) criticized Sun Transit’s health insurance and management, asked the council to break the contract. - Dr. Vicky Hagstrom called for stronger leadership to combat child abuse and exploitation, referencing a recent case. Discussion Items - H1 – Center Street Ramp Restoration (Contract Award): The council awarded a $3,798,275 contract to RAM Construction Services, plus 20% contingency, to extend the ramp’s life by 10+ years. Discussion focused on a required temporary access easement from adjacent property owner PRE; city attorney noted possible court action if voluntary agreement fails. Approved 6-1, Councilmember Palmer opposed. - H2 – Geometric Layout for 18th Ave SW Reconstruction: Staff presented the design, including traffic calming, 30 mph speed, roundabouts, and multi-use paths. A motion to amend the design speed to 25 mph failed (2-5). The original motion to approve the layout and advance to final design passed 6-1, with Councilmember Palmer opposing. - H3 – Elevate Wellness Installation (Skywalk Use): After discussion on public art review processes, the council unanimously approved the use of Third Street Ramp skywalk for the temporary installation. - H4 – Reject Bids and Rebid BRT Project: The council rejected bids for the BRT civil and architecture package due to irregularities and a good faith error (apparent low bidder miscalculated $3.2 million). Staff will repackage into two bids (civil works and station architecture) to improve competition. Completion now likely extends into 2027. Approved unanimously. - Public Hearings: - Zoning Map Amendment (CD2025-001ZC): Approved unanimously to rezone 3.89 acres from R-2 to MX-C at 2221 Marion Rd SE for future development. - Vacation Petition (CD2025-001VAC): Approved unanimously with one condition, vacating a 15-foot alley for a future housing development by Stack Downtown Investments. - Ordinance First Reading: Annexation of 49.90 acres near Wheelock Drive and Silver Creek Road was introduced. Key Outcomes - Center Street Ramp contract awarded to RAM Construction Services, LLC (6-1). - Geometric layout for 18th Ave SW reconstruction approved (6-1); final design to proceed. - Elevate Wellness installation approved unanimously. - BRT bids rejected and rebid authorized; project will be split into two packages and likely extended into 2027. - Zoning map amendment and vacation petition approved unanimously. - Councilmember Miller announced acceptance into Smart Growth America Champions Institute. - Councilmember Doring clarified a previous communication issue with a predecessor. - Councilmember Fredericks raised concerns about DMC funding requests and pending fire contract negotiations with townships; staff indicated discussions are ongoing and positive. - Mayor Norton noted upcoming National League of Cities conference and encouraged participation in police academy and youth initiatives.

This study session covered three major agenda items: the renewal of the fire service contract with adjacent townships (Marion, Cascade, and Haverhill), the presentation of the 2024 National Community Survey results, and the 2024 Year-End Action Plan & Operations Plan update. Council members deliberated growth coordination language for the fire contract, reviewed survey data highlighting community strengths and areas of concern, and examined progress on strategic priorities. Discussion Items Fire Service Contract Renewal - City Administrator Zelms presented a proposal for a new 10-year contract (2026–2036) to replace the current agreement ending in 2025. The contract covers fire response (excluding EMS) for Rochester, Marion, Cascade, and part of Haverhill Township. - Key changes from the prior contract include: a simplified 4.5% annual compensation increase (previously based on cost of valuation or 4%, whichever was lower); updated service language; and a new section on growth coordination. - Two options were presented to address growth coordination: - Option 1: Requires negotiation if physical infrastructure changes (e.g., new fire stations, water supply) jeopardize coverage; must be acceptable to both city council and township board. - Option 2: Removes the separate growth coordination section and instead defines the service area as existing commercial development and residential areas designated suburban on the Olmsted County land use map prior to a set date; new development not on that map would require renegotiation. - Council discussion included: - Councilmember Palmer preferred the version signed by townships (without growth coordination language), arguing it was simpler and the current contract had no issues. - Councilmember Keene stressed equity: the city should not subsidize township growth, and fire service is an insurance policy, not a fee-for-service. He supported inclusion of growth coordination. - Councilmember Wall gave an extreme example (e.g., Disney World North) to justify the clause. - Assistant City Attorney Yetzer clarified that Option 2 is not about zoning but about coordinating when significant new development occurs. - Councilmember Fredericks wanted to hear from township representatives present, but the meeting remained a study session with no formal public comment. - Administration stated they need council direction before meeting with townships in March. 2024 National Community Survey Results - Brandon Burnett of Polco presented findings from the second biennial survey (administered July–August 2024). 4,200 randomly selected households received surveys; 633 responded (16% response rate, ±4% margin of error). - Key findings: - Safety: 90% of residents felt safe in their neighborhood and downtown during the day; safety from property crime rated lower (75%). - Economy: 70% positive on economic health; cost of living rated positively by only 30%. - Quality of Life: 70% rated Rochester as a good place to live, but this dropped 7 percentage points from 2022. - Governance: Nearly all governance metrics increased (e.g., open and transparent government up 8 points). - Unique questions: For a sports complex, outdoor playground received most support; library use: 3% daily, 20% weekly; better parking and digital resources would increase library use. - Council discussed: - A gap between importance and quality for “inclusivity and engagement” (62% importance vs 46% quality), similar to national benchmarks. - Mobility gap concerns; Councilmember Miller asked if demographic breakdowns exist (yes, in full online report). - Councilmember Wall noted all governance ratings are between 50–60%, but Burnett said that is strong compared to national declines. - Mayor Norton suggested that some low ratings (e.g., ease of parking, bicycle travel) may be due to ongoing construction and could improve with better communication. 2024 Year-End Action Plan & Operations Plan Update - Deputy Administrator Parrish presented progress on strategic priorities (affordable living, economic vibrancy, quality services). Highlights: - Affordable living: 289 affordable homeownership units supported; 134 units through the Coalition of Rochester Area Housing; two lots conveyed for single-family homes; Sherman on Civic Center project (380 units near downtown). - Economic vibrancy: Discovery Walk, Link Rapid Transit, Silver Lake pool, Soldier’s Field renovations. - Quality services: Post-2030 renewable energy plan complicated by rising demand (AI, data centers), higher costs; 311 handled 12,000 calls; 1 million+ parking ramp utilizations (nearly half free); ZIPs on-time at 92% (up from 89% in 2023); 175,000 dispatch calls; 2 million website visits. - Council discussed: - Councilmember Doring praised the operations metrics and asked how unmet goals are communicated back to council. Administrator Zelms explained that unmet goals (e.g., digital library wait times) are discussed in updates and may indicate resource needs. - Councilmember Palmer questioned ZIPs on-time goal (93%) vs resident expectations; Administrator Zelms noted investments in staffing and that a new transit RFP may improve contractor accountability. - Councilmember Miller asked for data on owner-occupied homes converted to rentals; staff indicated rental permits can track conversions. - Next steps: Strategic planning workshop on March 24; budget process starts in April. Key Outcomes - Fire Service Contract: Council indicated direction to proceed with either Option 1 or Option 2 (growth coordination language), with most members supporting one of those options over removing the section entirely. Staff will re-engage townships in March and return for formal approval. - Community Survey: No formal action; council took the information for use in strategic planning and budget discussions. - Action Plan: Council acknowledged the report and will incorporate insights into the March 24 strategic planning session. - Study Session Schedule: Next study session on March 10 will cover homelessness outreach (RPD) and sidewalk gap fill prioritization; March 24 is strategic planning.

The Rochester Economic Development Authority (EDA) met on February 19, 2025, to conduct organizational business, approve routine items, and deliberate on several development-related topics. Key actions included the establishment of a tax increment financing (TIF) district for the West Transit Village project, approval of the 2025 EDA budget, and an amendment to the exclusive negotiating rights agreement for the former Michael's Restaurant site. Consent Calendar - Unanimously approved the minutes of the December 9, 2024, EDA meeting. Public Comments & Testimony - No members of the public spoke during the public hearing for the TIF district establishment. Discussion Items - Organizational Business – Appointment of 2025 EDA Officers: Following a motion by Councilmember Fredericks, the EDA unanimously elected the following officers: President Schuebring, Vice President Palmer, Treasurer Keene, Assistant Treasurer (City Finance Director), and Secretary (City Clerk). - Public Hearing – Establishment of Economic Development District No. 84 and DMC Redevelopment TIF District No. 84-1 (West Transit Village Project): Staff presented the TIF district as a tool to capture tax increment from future development, which is planned to include approximately 300 market-rate and 200 affordable housing units. The public hearing was opened and closed with no testimony. The EDA unanimously adopted the resolution establishing the district. - Designation of Depositories for 2025: A resolution designating U.S. Bank Rochester and Wells Fargo Bank Rochester as depositories of public funds was unanimously approved, as required by state statute. - Approval of 2025 EDA Budget: The EDA unanimously approved a budget of $3,021,283, which includes $2.6 million for debt obligations on the Minnesota Bio Business Center and other facilities. - Tax Increment Financing Request Evaluation Matrix Preview: Staff presented a draft internal matrix to evaluate TIF proposals based on eight criteria, including financial equity, project type (e.g., affordable housing, adaptive reuse), TIF cap, and the 80% rule. Councilmembers provided feedback, emphasizing the need to consider the full subsidy stack (e.g., city land, parking) and to align TIF policy with broader housing and hotel market studies. No formal action was taken; staff will refine the matrix for future adoption. - Amendment to Exclusive Negotiating Rights Agreement with BGD5 Development LLC (Former Michael's Restaurant Site): Staff explained that the amendment clarifies the definition of “Property” by decoupling the developer’s property from city-owned parking easements and removes uncertain project details (e.g., unit counts, unit counts) to be addressed in a subsequent agreement. The developer had approved the draft. The EDA unanimously approved the amendment. Key Outcomes - Unanimous approval of the consent agenda (Dec 9, 2024, minutes). - Unanimous approval of the resolution establishing TIF District No. 84-1 for the West Transit Village. - Unanimous election of 2025 EDA officers. - Unanimous approval of depositories resolution. - Unanimous approval of the 2025 EDA budget. - No formal action on the TIF matrix; staff to incorporate feedback and return for adoption. - Unanimous approval of the amended exclusive negotiating rights agreement with BGD5 Development LLC. - Meeting adjourned.