Public Meetings - Broken Arrow, Oklahoma

The Broken Arrow Municipal Authority met on March 3, 2026, immediately following the City Council meeting. The meeting was brief, with the board approving the consent agenda as presented without any discussion, public comments, or items removed. All trustees were present: Chairperson Debra Wimpee, Vice Chairman Johnnie Parks, Trustees Lisa Ford, Justin Green, and David Pickel. Consent Calendar - Approved the minutes of the February 17, 2026 meeting. - Acknowledged the Water Supply Report for January 2026. - Acknowledged the Wastewater Discharge Monitoring Report for January 2026. - Acknowledged the BAMA 2025 Annual Historical Water Demand Report. - Acknowledged the Solid Waste and Recycling Report for January 2026. - Approved a Professional Services Agreement with BioChem for sulfide reduction services. - Approved Amendment 1 to the agreement with Cowan Group Engineering for Elm Creek Trunk Line Improvements. - Approved a Professional Services Agreement with HACH Company for field service repairs at the Verdigris River Water Treatment Plant. - Approved a Professional Consultant Agreement with HDR Engineering for the Windsor Lift Station Expansion or Elimination project. - Approved Amendment No. 1 to the agreement with Holloway, Updike, and Bellen for the Willow Springs Lift Station Relief Line. - Approved Amendment 1 to the agreement with Route 66 Engineering for New Orleans & 9th Street Sanitary Sewer Line. - Noted the City Manager's and Assistant City Manager's execution of contracts under $50,000. - Ratified the Claims List Check Register dated February 23, 2026. Public Comments & Testimony - None. Discussion Items - None. Key Outcomes - The board unanimously approved the consent agenda as presented (motion by Trustee Ford, second by Trustee Green). The meeting then adjourned without further business.

The Broken Arrow Economic Development Authority (BAEDA) met on March 3, 2026, following the City Council meeting. The board unanimously approved the consent agenda and discussed development opportunities along Highway 51. Consent Calendar - Approval of Minutes (February 17, 2026): Approved unanimously. - Conveyance of 10.00 acres to CSI Aerospace, Inc.: Ratified the execution and delivery of the General Warranty Deed for land in Arrow Forge (Section 33, Township 18 North, Range 14 East). - Claims List Check Register (February 23, 2026): Ratified. Discussion Items - Trustee Justin Green remarked on attending the opening of a new casino in Queda and encouraged the chamber and economic development team to explore opportunities on BAEDA’s land along Highway 51, particularly for a hotel or similar development to capture travelers. - City Manager responded that preliminary discussions had already begun with staff and property owners to develop a vision for Highway 51. He noted that once infrastructure at Arrow Forge is complete, recruitment of manufacturing and industrial businesses is expected, which will drive demand for retail and commercial uses. He indicated that the authority would likely receive general proposals later in 2026. Key Outcomes - Motion to approve the consent agenda was made, seconded, and carried unanimously (4–0, with Chairperson Debra Wimpee, Vice Chairman Johnnie Parks, Trustees Lisa Ford, Justin Green, and David Pickel all voting yes). - No other business was conducted; the meeting adjourned after remarks.

The Broken Arrow City Council met on March 3, 2026, for a regular meeting. The session opened with an invocation by Pastor Rich Magnera, a pledge of allegiance led by a representative from Troop 935, and the unanimous approval of the consent agenda. The council heard presentations, discussed and voted on several items including a bond package update, an honorary street name, land use amendments, and collective bargaining agreements. Consent Calendar - The consent agenda was approved unanimously (motion by Councilor Green, seconded, roll call). No items were removed. Public Comments & Testimony - No members of the public addressed the council during the citizens’ opportunity (Item 8). Discussion Items - 7A – Presentation by Oklahoma Municipal League and recognition of employees reaching 25 years of service: Kelly Cox, Human Resources Director, and Mayor Joyce Calvert of Glenpool recognized 14 employees. Of those, eight were present: Chris Anderson, John Keith, Cindy Lane, Scott Oelke, Michael Schumer, Jerry Schuber, and two others (Mark Back and Ron Middleswart were absent). Lapel pins and certificates were awarded. - 7B – Update on the 2026 general obligation (GO) bond package: The City Manager reported on the public education phase following the January 6 council approval of eight propositions. Since mid-January, nearly 30 meetings have been held with community groups, HOAs, the Chamber of Commerce, and the EDC. The Chamber and EDC endorsed the package. Next week, council members and staff will present to the Broken Arrow and Union Public School Boards. The estimated cost for Propositions 1–7 is $415 million, and for Proposition 8 approximately $53 million. Engineering estimates were developed by Jacobs, a consulting engineer, based on recent contracts and square footage. Public questions focused on estimate methodology and the possibility of extending the temporary sales tax in Proposition 8; officials repeatedly stated there is no plan to extend it and any extension would require a public vote. A dedicated phone line averaged 15 calls per week. The council expressed appreciation for the outreach effort. - 9A – Honorary street name for Joanna Hamilton Cooper (Item 26-286): Laurie Hill introduced the request from Polly Porman and Deborah Woodard to create a temporary honorary street name “Joanna Hamilton Cooper Avenue” on North Date Avenue from Broadway to Kenosha. Joanna Cooper, 87, has owned and operated Broken Arrow Nursing Home since 1956 – 70 years in business. Polly Porman spoke in support. Councilors voiced strong support, citing Cooper’s long community service. The council discussed the temporary nature of the sign; the city manager noted the council sets the duration. A motion to approve was made, seconded, and passed unanimously (roll call). - 9B – PUD 2592-2025 (major amendment to PUD 50): Rocky Hinkle, Community Development Director, presented a request to change parking ratios from 1 space per 200 sq ft to 1 per 525 sq ft, remove old fire lane standards, and eliminate Bradford Pear tree requirements. The site is 64 acres south of Washington Street and west of Aspen Street. The Planning Commission recommended approval (5-0). An adjacent property owner’s concerns about drainage and dirt were determined to be pre-existing and not on the subject property. Staff recommended approval. A motion was made, seconded, and approved unanimously. - 9C – Fiscal Year 2025-2027 Collective Bargaining Agreement with FOP Lodge: Kelly Cox summarized the two-year agreement. Changes include a uniform allowance increase from $600 to $650 effective July 1, 2027 (after June 30, 2027, because funds cannot be obligated in the current fiscal year), allowing vacation accrual donations for severe illness/injury, and a provision for officers to purchase weapon accessories at cost. The agreement was approved unanimously. - Fire Department Contract Me-Too Clause: Council acknowledged the me-too clause triggered by the FOP longevity increase. The IAFF will receive the same longevity increase (up to a 3% wage increase in addition to their agreed increases). The item was approved unanimously. - 9E – Modification to Request to Appear Forms and Guidelines for City Council Meetings: Trevor (city attorney) presented updates to explicitly state chairperson powers regarding cancellation of public comment and maintaining decorum. Councilor Green reported the Planning Commission’s Bob Gorenson had questions. The council voted to table the item until the March 24 meeting to allow review by the Planning Commission. - 10A – Preview of Ordinance 3907 (concrete hauler regulations): Trevor explained the ordinance addresses unlawful discharges of concrete residue and washouts, imposing vehicle equipment requirements consistent with state law and establishing civil penalties for non-compliance. Police officers will have additional enforcement authority. Council supported the measure; a motion to approve was made but the item remains a preview pending formal introduction. - 11A – Adoption of Ordinance 1906 (heliport application contact correction): A technical correction changing the point of contact from Curtis Green to Rocky Hinkle (Community Development Director). The ordinance was adopted unanimously, along with an emergency measure. - Council Remarks: Council members noted it is Read Across America Week, with several reading in schools. They also paid tribute to Ralph Pointer, a longtime VFW commander and beloved city volunteer who passed away at 94; a celebration of life will be held at the Veterans Center. Key Outcomes - Consent Agenda: Approved unanimously. - Recognition of 14 employees for 25 years of service: Accepted. - GO Bond Package Update: Noted; continued public education with 34 days until election. - Honorary Street Name (Joanna Hamilton Cooper Avenue): Approved unanimously. - PUD 2592-2025: Approved unanimously. - FOP Collective Bargaining Agreement: Approved unanimously. - Fire Department Me-Too Clause: Approved unanimously (acknowledgment). - Modification to Request to Appear Forms: Tabled to March 24, 2026. - Preview of Ordinance 3907: Discussion held; formal adoption scheduled later. - Ordinance 1906 and Emergency Measure: Approved unanimously. The meeting then recessed into executive session.

On March 3, 2026, at 5:00 p.m., the Broken Arrow City Council held a special work session to discuss proposed amendments to Ordinance 3905, which would revise regulations for short-term rentals (STRs). The meeting focused on definitions, enforcement tools, insurance requirements, and operational standards. Staff from the City Attorney's office and Police Department presented current challenges and recommended changes, while one STR owner provided public comment. No formal votes were taken; council directed staff to revise the ordinance and bring it back for a future preview. Public Comments & Testimony - Carla Coates, a permitted short-term rental owner of two type-two properties in Broken Arrow, expressed full support for requiring permits and enforcement against unlicensed operators. She noted that her properties are listed exclusively on Airbnb (70%) and VRBO (30%), which already provide secondary liability coverage. She opposed additional costs for compliant owners and suggested that quiet hours and a local responsible agent are effective. She also highlighted that short-term rental owners do not receive hotel incentive packages enjoyed by traditional hotels. Discussion Items - Current State of Short-Term Rentals: Staff defined three STR types: Type 1 (owner-occupied, ≤2 guest bedrooms) – 10 licensed; Type 2 (no owner occupancy, ≤4 guest bedrooms) – 61 licensed; Type 3 (up to 8 units, like a bed and breakfast) – fewer. Staff identified 65 unlicensed STRs via hosting platforms, but lack enforcement mechanisms. About 2–3 new STRs come online weekly, many owned by out-of-state entities, making citation service and prosecution difficult. - Hotel/Motel Tax: The existing hotel tax approved by voters in 2008 defines a hotel as having five or more rooms, so only Type 3 STRs are taxed. Expanding the tax to other STRs would require a new vote of the people to clarify the definition. Councilmember Ford noted the importance of this tax for tourism funding. - Police Calls for Service (2024–2025): Permitted STRs generated 28 calls; unpermitted STRs generated 30 calls. The top address (1205 West Quincy Street) had 8 calls, many involving parties, noise, and shots fired. Chief Arnold emphasized that unpermitted owners cannot be held accountable via permit revocation. - Feedback from STR Owners: Staff met with licensed owners, who requested: exempting Type 1 STRs from publishing license numbers on listings (for privacy), allowing hosting platforms to remit taxes on owners' behalf, and a transition period to compliance at renewal rather than a fixed deadline. Staff recommended accepting these changes. - Insurance Requirement: A proposed $1 million commercial general liability insurance was discussed. A standalone policy costs $2,000–$3,000/year, while an umbrella policy costs $200–$400/year. Both Airbnb and VRBO provide $1 million secondary coverage. Councilmembers expressed reluctance to burden compliant owners; Councilmember Pickle noted no evidence that personal homeowners policies cover commercial use. Council appeared inclined to remove the insurance mandate, especially for Type 1 and Type 2 STRs already covered by platforms. - Operational Standards: Proposed requirements include: quiet hours (10 p.m. to 7 a.m.), interior non-recording noise monitoring devices ($100), a local responsible agent who responds within one hour, a parking plan (at least one off-street space per sleeping area plus one for the owner), occupancy limits (no more than 10 non-overnight guests), and safety measures (smoke detectors, fire extinguishers, exit plans). Exemptions for Type 1 were discussed but not decided. - Ownership Cap: Staff raised the option of limiting the number of STRs any individual or entity can own (e.g., to prevent large corporate ownership). Council did not reach consensus; some expressed reluctance to limit business growth. - Enforcement & Penalties: The proposed suspension ladder includes 30-day suspension for two verified complaints, 90-day for three, and immediate suspension for serious incidents. However, Councilmember Ford and Mayor questioned the effectiveness against out-of-state owners who ignore citations. Staff suggested working with hosting platforms to delist unlicensed properties and will explore other options such as liens or utility disconnection. Key Outcomes - Council provided informal direction to staff to: remove the insurance requirement for all STRs (based on consensus); retain the local responsible agent, noise monitor, quiet hours, parking, and safety plan requirements; and further investigate stronger enforcement mechanisms (e.g., liens, partnerships with platforms). - Staff will revise the ordinance based on tonight's discussion and bring it back for a second preview before a final vote. - No formal motion was made; the meeting adjourned after a motion by Councilmember Green, seconded by Councilmember Pickle.

The Broken Arrow Planning Commission met on February 26, 2026, at 5:30 PM to consider several items, including a minor amendment to a PUD, a major amendment for Allegian Fields 3, and a major amendment and rezoning for Aspen Creek Villas. The meeting also included approval of the consent agenda and public testimony on the proposed developments. Consent Calendar - The Commission unanimously approved the consent agenda items as recommended by staff. (Roll call vote: Mindy Payne – yes, Jonathan Townsend – yes, J Lee Klempa – yes, Jason Cohen – yes, Robert Gorenson – yes.) Public Comments & Testimony - Item 6B – Allegian Fields 3: Brian Wiesman, a nearby property owner, opposed increasing the maximum dwelling units from 182 to 186, arguing the original PUD already provided adequate density and that density should not be expanded. Written comments from Adrian Carabio, Joseph Marino, Juanita Harris, and an unnamed Allegian Fields resident were read into the record; all opposed the commercial component due to concerns about traffic, noise, refuse, and loss of rural character. - Item 6C – Aspen Creek Villas: Carolee Ingram, co-owner of Little Lynx Golf Course, expressed concerns about drainage and flooding impacts, stating the golf course already suffers from water issues and that development should address downstream effects. A written comment from Therese Tim was read, opposing the development due to traffic congestion on 121st Street and overcrowded schools. Discussion Items - Item 6A – A26-315: Minor Amendment to PUD-002627-2026 (Major Utility Facility): Staff recommended approval to amend screening requirements, reducing fence height from 8 to 6 feet to match existing fencing. Applicant Mike Zedford (Wallace Design Collective) explained the change maintains security through razor wire and creates uniformity. No public comment was received. The Commission approved unanimously. - Item 6B – 26-326: Major Amendment to PUD 306 – Allegian Fields 3: Applicant Nathan Cross requested increasing allowable dwelling units from 182 to 186 and designating a 2.05-acre commercial area at the hard corner of Tucson Street and Garnett Road, subject to future comprehensive plan changes. The request was prompted by a revised FEMA flood map that opened additional land. Discussion focused on sidewalk requirements: the Commission required an escrow account for future sidewalks along Garnett Road. The commercial component was removed from the amendment; future commercial development would require a separate comprehensive plan change and rezoning. The Commission voted 3–2 to approve the major amendment with the escrow condition. (Roll call: Jonathan Townsend – yes, Jason Cohen – yes, Robert Gorenson – yes; Mindy Payne – no, J Lee Klempa – no.) The item will go before the City Council on March 24, 2026. - Item 6C – 26-316: Major Amendment to PUD 307 and Rezoning – Aspen Creek Villas: Applicant Alan Betchin (AAB Engineering) proposed rezoning 90.33 acres from Commercial Heavy to Single-Family Residential Compact (RSC) with a PUD allowing up to 415 units. Final plat approval is conditioned on funding for the Tucson Street widening (part of the April 2026 GO Bond). Discussion centered on requirements for a frontage/service road along the Creek Turnpike, the presence of billboards on the property, drainage impacts on Little Lynx Golf Course, and concerns about compact lot sizes and housing quality. A motion to deny failed 2–3 (Mindy Payne and Jason Cohen in favor; Jonathan Townsend, J Lee Klempa, and Robert Gorenson opposed). The Commission then voted unanimously to continue (table) the item to the March 26, 2026 meeting, allowing the applicant to address concerns regarding the frontage road alignment, billboard impacts, and potential modifications to lot mix and design quality. Key Outcomes - Item 6A: Approved unanimously (minor amendment; does not require City Council review). - Item 6B: Approved 3–2 with conditions: increase maximum units to 186; require escrow for sidewalks along Garnett Road; commercial component removed. City Council hearing scheduled March 24, 2026. - Item 6C: Continued to March 26, 2026, to allow applicant to provide additional detail on frontage road, billboards, and housing quality. The denial motion failed. - The Commission also discussed general business topics, including compensatory storage for floodplain mitigation and upcoming GO Bond informational meetings. Meeting adjourned.

The Broken Arrow Drainage Advisory Committee met on February 23, 2026, to consider several items related to stormwater drainage improvements in various subdivisions. The committee heard staff presentations and public comments, and voted on four agenda items, recommending actions to the City Council. Consent Calendar - The consent agenda was approved unanimously. Public Comments & Testimony - Janice Greco Lucina (40-year resident of West Wind subdivision) spoke on item C (case 26-003). She described worsening flooding over the years, erosion that has removed the bank, and debris from upstream maintenance. She expressed concern about selling her property in the future due to flooding disclosure. She urged the committee to help. - Jason Langley (property owner in South Fork Estates) spoke on item D (case 26-004). He complimented the city for its engagement and said the proposed solution would improve quality of life. Discussion Items - Item A (Case 26-001): Consideration to reject funds for drainage improvements in West Wind subdivision (east side). Staff presented that the property was built before city drainage criteria, the city had previously installed a domed inlet that was turned over to the homeowner as private maintenance, and no public benefit existed. The committee voted to recommend rejection. - Item B (Case 26-002): Consideration to approve additional funds for design of drainage improvements from 3729 South 195th East Avenue. Staff explained that $35,000 was previously approved, but the actual contract was $42,755, requiring an additional approval. The design is 98% complete. The committee voted to recommend approval of the additional funds. - Item C (Case 26-003): Consideration to finalize plans and fund construction of a weir structure at Adams Creek Reserve F and possible storm sewer improvements on East Seattle Court. Staff detailed that the city-owned detention pond may not be functioning as designed, and the work would benefit downstream properties. The committee voted to recommend approval. - Item D (Case 26-004): Consideration to reallocate $25,000 from design to construction funds for drainage improvements in South Fork Estates. The developer had already paid for the design. Staff and a property owner expressed support. The committee voted to recommend approval. Key Outcomes - Motion to reject case 26-001 passed unanimously (6-0). - Motion to approve case 26-002 (additional design funds) passed unanimously (6-0). - Motion to approve case 26-003 (weir structure and storm sewer) passed unanimously (6-0). - Motion to approve case 26-004 (reallocation of funds) passed unanimously (6-0). - All approved items will be forwarded to the City Council meeting on March 24, 2026.

Date: Tuesday, February 17, 2026 – meeting convened following the City Council and Municipal Authority meetings, starting at approximately 6:30 p.m. in Council Chambers, 220 S. 1st Street, Broken Arrow, Oklahoma. The Broken Arrow Economic Development Authority (BAEDA) met for a regular business meeting. All five trustees were present: Chairperson Debra Wimpee, Vice Chairman Johnnie Parks, Trustee Lisa Ford, Trustee Justin Green, and Trustee David Pickel. The meeting was brief, lasting only a few minutes, and consisted of approval of the consent agenda and brief remarks by board members and staff. Consent Calendar - Approval of Minutes: The minutes of the February 3, 2026 BAEDA meeting were approved. - Acknowledgement of Monthly Report: The January 2026 Broken Arrow Economic Development Corporation’s Monthly Report was acknowledged as submitted. - Ratification of Claims: The Claims List Check Register dated February 9, 2026 was ratified. - Vote: Trustee Justin Green made a motion to approve the consent agenda; Trustee Lisa Ford seconded. Chairperson Wimpee called for a roll call vote. Trustee Ford indicated she would vote no. The motion carried with one dissenting vote (Ford), though the roll call result was not read aloud on the record. The minutes would reflect the official tally. Remarks and Inquiries by Governing Body Members - Trustee Justin Green requested an update on the status of certain development projects, noting that previous presentations had been given and that monthly or quarterly updates had been discussed. He asked that staff compile an updated report for a future meeting. - City Manager or staff representative acknowledged the request and stated they would be glad to put that together. Remarks and Updates by City Manager and Staff - A staff member (likely the City Manager) reminded the board that March 4th (evening) and 5th, 2026, are “BA Day at the Capitol,” sponsored by the Chamber of Commerce. He encouraged trustees to attend to discuss issues important to Broken Arrow with state legislators. Key Outcomes - Consent agenda approved (4-1, with Trustee Ford voting no). - Staff directed to compile an update on development projects for a future meeting. - Meeting adjourned at approximately 6:45 p.m. after a motion by an unidentified trustee, seconded, with no further business.

The City Council of Broken Arrow met on February 17, 2026, at 1:00 PM. The meeting included approval of the consent agenda, a presentation on solid waste program updates, and remarks by a council member regarding the Spring Creek drainage project. Consent Calendar - The council approved the consent agenda by a roll call vote. All members present (Pickle, Green, Ford, Parks, Wimpy) voted in favor. Discussion Items - Solid Waste Program Update: Trevor (recycling coordinator) and Tracy Skinner (recycling inspector educator) presented the annual update for the solid waste and recycling department. Highlights included: collection of nearly 39,000 tons of trash and over 5,400 tons of recycled materials in 2025; creation of five new positions; addition of 12 new assisted side-loading vehicles; new digital services (bulk waste request portal with 2,075 requests, digital landfill passes with 116 issued); a contamination dashboard; 33 outreach events with over 7,000 interactions; two collection events (Trash Bash and Recycle Rally) that collected 29,331 pounds of hard-to-recycle items in 2025; and volunteer litter cleanups involving 380 volunteers collecting over 3,000 pounds of litter. The department also recovered nearly $35,000 in annual revenue by adding 388 missing charges, recycled 48 pounds of metal from 357 pop-up signs, and performed 351 deceased animal pickups. Council members expressed strong appreciation for the department's work, noting that Broken Arrow is the envy of other cities in recycling programs. - Spring Creek Update: Council member (unidentified, but likely the one who spoke) reported that Assistant City Manager Kenny Swab has arranged a meeting for the following day (February 18) between the South Fork residents, the developer, and the city to discuss drainage and stormwater issues. The council member commended the team for bringing stakeholders together to find a cooperative solution. Key Outcomes - The consent agenda was approved unanimously. - No formal votes were taken on the solid waste update or the Spring Creek update; they were informational. - The meeting adjourned and the Broken Arrow Economic Development Authority meeting was called to order.

The Broken Arrow City Council met on February 17, 2026. The meeting included an update on the 2026 general obligation bond package, a public comment on the Life Ride program, approval of a consultant for the downtown master plan, and updates from the city manager on a water line break and FOP contract ratification. Consent Calendar - The consent agenda was approved by motion and second without discussion or removals. Public Comments & Testimony - Keith Hayes addressed the council regarding the Life Ride program. He stated that he is not against the program but raised questions about its classification as a service/fee versus a tax under the Oklahoma Constitution, and concerns about enforcement through utility disconnection for non-payment. He presented a list of 20 factual clarification questions. The council noted that no action could be taken on a non-agenda item and directed him to submit questions in writing. The city manager later indicated he would provide answers to Mr. Hayes' questions and share them with the council. Discussion Items - Update on the 2026 General Obligation Bond Package (Item 7A): A staff member reported that the public education phase began approximately 2.5 weeks ago. Activities included meetings with HOAs, coaches, and parents; planned 30 videos showcasing projects; four public meetings in March and April; presentations to civic organizations, Tulsa and Wagoner County commissioners, state legislators, and the Broken Arrow and Union public school boards. A bond book will be distributed to households around March 15-16. Voters will decide on eight propositions on April 7, 2026. The Broken Arrow History Museum voted unanimously to endorse the package. The speaker emphasized that the package was driven by voter input through surveys and public meetings. - Consideration to Retain Design Workshop for Downtown Master Plan (Item 9A): Community Development Director Rocky Hinkle presented the proposal to hire Design Workshop, supported by Kimley-Horn and ADG, to create a new downtown master plan. The study area covers over two square miles. The city received 12 proposals and interviewed five finalists. The cost is not to exceed $185,000, with a budget amendment of $35,000 to cover the gap from the allotted $150,000. The process is expected to take 12 months, starting in March 2026. A citizens advisory committee has been appointed. A motion to approve the professional service agreement and budget amendment was made and seconded; the motion passed. Key Outcomes - Consent Agenda approved. - Downtown Master Plan Consultant: Approved to retain Design Workshop and approve budget amendment 23 (motion passed). - Life Ride: No action taken on public comment; city manager to respond to written questions. - Water Line Break: City manager reported that a transmission water main on Houston Street was damaged by Kinetic Bore crews on February 16, affecting approximately 200 homes in Oak Creek Estates. Repairs were expected to restore water by 7–8 PM on February 17. The city will invoice Kinetic for repair costs. - FOP Contract: City manager announced that the Fraternal Order of Police ratified a two-year agreement; the contract will be presented at the next council meeting.