Public Meetings - Broken Arrow, Oklahoma

The February 10, 2026 meeting of the Visit Broken Arrow board considered several hotel rebate and sponsorship requests, a film incentive application, and post-event summaries for local festivals. All action items were approved unanimously except one sponsorship request that was tabled for further discussion. The board also received a tourism director report and heard board member comments. Discussion Items Action Item A (26-161) – Oklahoma Wesleyan Wrestling Tournament Hotel Rebate - Proposal: Hotel rebate not to exceed $3,125 for a wrestling tournament held December 2025 at the Broken Arrow Event Center. - Details: The tournament had 225 competitors (down from 280 pre‑registered), sold about 200 tickets, generated 75 verified hotel room nights, and drew roughly 2,000 people to the event center. Organizer Tom reported increased participation compared to prior years in Bartlesville and expressed hope to return in 2026. - Decision: Motion to approve passed unanimously (Dean, Bowie, Ford, Hagan, Lop, Schneider all voting yes). Action Item B (26-237) – Christian Interpreters Conference Hotel Rebate - Proposal: Hotel rebate not to exceed $12,500 for a conference planned July 9–11, 2026. - Details: Organizer Angie Mathis (representing Word Access and Sunshine Interpreting) described a well‑established conference with anticipated attendance of 300–350, including international participants. The conference will be in Broken Arrow partly due to the city’s free airport Uber service, which helped tip the scales against other cities such as St. Louis, Kansas City, and Nashville. - Decision: Motion to approve passed unanimously. Action Item C (26-256) – Flyover Films Hotel & Film Incentive Rebate - Proposal: Film and hotel incentive rebate not to exceed $24,450 for a comedy feature film “Flyover.” - Details: The film will shoot three weeks in Oklahoma, with 15–20 out‑of‑state cast/crew. Estimated local spending up to $112,000, 294 hotel room nights, and $5,000 for production office space. Director Jackie and producer Adria noted the film celebrates Oklahoma and Broken Arrow locations. Staff confirmed $23,827 remains in the fiscal year ’26 film incentive fund. - Decision: Motion to approve passed unanimously. Action Item D (26-264) – 2025 Chalk It Up Festival Post‑Event/Sponsorship Rebate - Proposal: Sponsor rebate not to exceed $7,500 for the September 2025 festival. - Details: 2025 attendance was approximately 29,000 (up from previous years). Organizer Jennifer noted that security fees ($4,500) were inadvertently waived due to a transition; she disclosed that upfront. Staff stated future guidelines will ensure advance disclosure of fee waivers. Board members discussed the need to eventually reduce city support, but acknowledged the festival’s positive community impact. - Decision: Motion to approve passed unanimously. Action Item E (26-266) – 2025 Rose Festival Post‑Event Summary & Reimbursement - Proposal: Sponsor rebate not to exceed $7,500 for the 2025 festival. - Details: Co‑coordinator Trish Foster reported 2025 attendance of 31,296 across three days (Friday 8,250, Saturday 21,046, Sunday 1,000+). The event emphasized cultural diversity with 59 cultures represented. Total cash expenses were $14,659; total event expenses including in‑kind were higher. A board member expressed concern that $15,000 combined city support (this event + Chalk It Up) might not be a good return on investment, stating they would not approve $15,000 next year. Another member noted that the two events are combined, but the board felt the $7,500 reimbursement for 2025 should still be honored. - Decision: Motion to reimburse $7,500 passed unanimously. Action Item F (26-267) – 2026 Chalk It Up Sponsorship Request - Proposal: $7,500 sponsorship for the upcoming festival (September 2026). - Discussion: The board had concerns about funding both Rose Festival and Chalk It Up at the same level. A motion was made to table this item to allow the organizers to meet and present a revised plan. - Decision: Motion to table passed unanimously. Action Item G (26-268) – 2026 Tuesdays in the Park Sponsorship - Proposal: $5,000 sponsorship for the four‑event summer series. - Details: Organizer stated they are lowering the request from $10,000 (2025) to $5,000, based on new city guidelines tied to attendance (projected 5,000–10,000 total). They are adding a VIP section and professional musicians to attract sponsors, hoping this will be the last grant request. One board member (a sponsor) abstained from voting. - Decision: Motion to approve passed 5‑0‑1 (Dean abstained). Board Member Comments - Board members praised staff (Aaron and Mikayla) for professional advertising of Broken Arrow as a conference destination. - A suggestion was made to explore a pedicab service to connect events to businesses across Broadway, noting challenges in attracting foot traffic to the other side of the street. Staff noted previous scooter bikes caught fire in a warehouse. Tourism Director Report - $50,000 sponsorship for the film festival (at Regal Warren Theater) has been paid; committee meetings are progressing. - Hotel/motel tax collections remain up (January slightly above last year). Occupancy for December 2025 was down compared to December 2024, but overall strong. - The first two fiscal year 2027 grants have been committed: Junior Golf Association ($15,000) and Christian Interpreters Conference ($12,500). Additional applications are pending, which may fully deplete the FY27 fund. - Discussion on increasing the hotel/motel tax rate was deferred until after Tulsa’s April vote (Tulsa is considering raising its rate from 5% to 8–9%). - The board welcomed new Deputy City Attorney James Walters, who will replace the interim coverage. Key Outcomes - Approved: Action items A ($3,125), B ($12,500), C ($24,450), D ($7,500), E ($7,500), and G ($5,000) – all unanimous. - Tabled: Action item F (2026 Chalk It Up sponsorship) – organizers will meet and return with a revised proposal. - Next Steps: Staff will continue implementing the strategic plan, monitor hotel tax developments, and notify potential applicants about limited FY27 grant funds.

The Broken Arrow Board of Adjustment met on February 9, 2026, at 5:06 PM. The meeting included approval of prior minutes, continuation of a public hearing due to an incomplete board and a recusal, and election of officers for the coming year. Consent Calendar - The minutes from the January meeting were approved unanimously by a roll call vote: George Jesquire (yes), Kamara Washington (yes), Judd Hatch (yes). Public Hearing - Item 26-254: A motion was made and seconded to continue this public hearing to the next scheduled meeting (March) because the board was not at full strength. The motion passed unanimously (George Jesquire, Kamara Washington, Judd Hatch all voted yes). One board member recused themselves citing a personal acquaintance with the property owner. Election of Officers - Chairperson: A motion was made and seconded to continue Judd Hatch as chairperson for the coming year. The motion passed unanimously (George Jesquire, Kamara Washington, Judd Hatch all voted yes). - Vice Chairperson: A motion was made and seconded to elect George Jesquire as vice chairperson. The motion passed unanimously (George Jesquire, Kamara Washington, Judd Hatch all voted yes). Key Outcomes - The January meeting minutes were approved. - Public hearing item 26-254 was continued to the March meeting. - Judd Hatch was re-elected as chairperson. - George Jesquire was elected as vice chairperson. - The meeting was adjourned after a brief procedural correction regarding item six.

The Broken Arrow Municipal Authority met on Tuesday, February 3, 2026, immediately following the City Council meeting (which began at 6:30 p.m.), to consider a consent agenda and hear remarks on the recent winter storm response. All agenda items were approved unanimously. Consent Calendar - Approved the meeting minutes of January 20, 2026. - Approved and authorized execution of Budget Amendment Number 20 for Fiscal Year 2026. - Acknowledged submittal of the Solid Waste and Recycling Report for December 2025. - Acknowledged submittal of the Water Supply Report for December 2025. - Acknowledged submittal of the Wastewater Discharge Monitoring Report for December 2025. - Approved and authorized execution of Amendment No. 1 to the Professional Consultant Agreement with RJN Group, Inc. for the Lynn Lane Trunk Sewer Phase II Rehabilitation (S.25050). - Approved and authorized purchase and installation of 15 HVAC replacement units and 1 mini-split system for the City of Broken Arrow Operations Office Building from Trane Company pursuant to the OMNIA Partners Purchasing Cooperative. - Approved and authorized execution of a purchase order for 2 Wager Odor Control Units for the Sewer Odor Control Improvements Phase III (Project Number 2654620). - Approved and authorized purchase of Neptune Meters from Core and Main, a sole source provider, for the Purchasing Stock Warehouse. - Approved and authorized ratification of award to Fortiline for Bid No. 26.133 Jackson St to Washington St Waterline Replacement Materials. - Ratified the Claims List Check Register dated January 26, 2026. A motion to approve the consent agenda was made, seconded, and passed by unanimous roll call vote (Trustee Green’s vote was initially not recorded, but was subsequently confirmed as yes). No items were removed from the consent agenda. Public Comments & Testimony - No public comments or testimony were presented. There were no public hearings, appeals, presentations, recognitions, or awards. Discussion Items - There was no general authority business. - Under remarks and updates, the City Manager and staff recognized the utility department for their emergency response during freezing and thawing conditions, including handling water main breaks and maintaining vehicles with extra parts on hand. The solid waste department was also praised for making accommodations and communicating with residents during pickup delays. - A trustee mentioned that the city added two more snow plows to help reach residential areas, and noted that approximately 90–95% of community members were understanding of service disruptions. Another trustee commented on public questions about the timing of brine application, noting that preparation had been appropriate. Key Outcomes - All consent agenda items were approved unanimously. - No items were removed from the consent agenda, and no executive session was held. - The meeting was adjourned after the remarks.

The City Council convened for a meeting focused on general authority business, specifically the consideration of a new economic development agreement. The session featured presentations from the Broken Arrow Economic Development Authority (EDA) and Solar Turbines regarding a capital investment and job expansion project. The council deliberated on the performance-based nature of the agreement before moving into an executive session. Consent Calendar - Routine approvals and unanimous actions: The consent agenda was approved as presented with no items removed. There were no public hearings, appeals, presentations, recognitions, or awards. Public Comments & Testimony - No public comments or testimony were recorded during the meeting transcript. Discussion Items - Economic Development Agreement (Project SApling/Solar Turbines): - Amber Miller (Vice President, EDA) explained that the agreement is a performance-based structure designed to ensure accountability for public dollars. She noted that capital investment and job creation must occur before incentives are realized, protecting taxpayer funds. - David Simon (General Manager, Solar Turbines, Broken Arrow Facility) stated that his facility is one of the company's fastest-growing manufacturing sites. He provided context that the company manufactures industrial gas turbine engines for the oil and gas and power generation industries. He reported that the workforce had expanded by over 75 percent in the last five years and is currently growing its footprint by over 50 percent. - Council Position: Council members expressed enthusiasm for the project's potential to bring new manufacturing capacity to the community. A motion was made and seconded to approve and authorize the execution of the agreement. The motion included provisions for incentives tied to job creation (based on income) and capital investment, with funding drawn from the PSO one-percent fund. Key Outcomes - Vote Result: Motion to approve and authorize the economic development agreement between Solar Turbines, Inc. and the Broken Arrow Economic Development Authority was passed unanimously (Roll Call: Green, Board, Parks, and the remaining members all voted yes). - Project Scope: The agreement supports a capital investment of $32 million and the addition of 52 new full-time jobs. - Procedural Action: The council voted unanimously to clear the room to enter an executive session.

The Broken Arrow City Council convened on February 3, 2026, to address a wide range of urban planning, infrastructure, and public safety agenda items. Key discussions centered on the public education campaign for the upcoming 2026 General Obligation Bond, the awarding of contracts for transportation and fire station projects amidst bid disputes, and significant updates to zoning and short-term rental ordinances. The meeting concluded with a vote to table the new short-term rental ordinance for further work session discussion to address community concerns and technical nuances. Consent Calendar - Items from the consent agenda were reviewed; however, Councillor Ford experienced technical difficulties with the voting display, requiring troubleshooting before proceeding. - Routine approvals were prepared for the agenda items listed below, contingent on further discussion in the "Discussion Items" section. Public Comments & Testimony - Tyler Dietring (Ascend Commercial Builders, Appellant for Fire Station Bid): Expressed strong opposition to the recommendation bypassing the lowest bidder for Fire Station 8. He argued that minor warranty items on a completed field office project do not constitute a valid reason to reject the lowest responsible bidder and accused the city of having a "contractor of choice." He requested the council award the bid to his firm or re-bid the project. - Sherry Pullman (Sherry's Cozy Cottages, Short-Term Rental Operator): Expressed support for noise monitoring requirements but strongly opposed the mandate for a million-dollar insurance policy, stating the cost is prohibitive for small operators with limited revenue. She also opposed the requirement to notify abutting property owners upon license renewal, arguing it invites "pettiness" and unnecessary conflict for established hosts who are present on-site. - Colton J. (Resident, Adjacent Property): Expressed concern regarding the potential impact of the Kenosha/Onita Road commercial rezoning (BAZ 2565-2025). He argued that Onita Road is not currently capable of handling semi-trucks and proposed removing the northern truck entrance to prevent traffic issues. He also urged that strict landscaping (rolling hills, broad trees) and a stormwater detention pond be mandated to protect against flooding and light pollution. - David Tapp (Peterson Plus Farm Developer): Expressed enthusiasm for the "Pediatrics Plus Farm" project. He clarified that the facility would not house staff, would not include roosters or exotic animals, and would operate Monday through Friday only. He stated they are committed to minimizing lighting and following city ordinances regarding animal ordinances. Discussion Items 1. 2026 General Obligation Bond Public Education - Aaron McCullough (Communications Team) presented the education strategy, noting the bond package includes seven property tax propositions (no rate increase) and one temporary half-cent sales tax proposition (Prop 8) for sports facilities. The public education blitz runs from February 16 to April 7. - Proposed Strategies: A digital campaign featuring the website buildourfutureba.org, an AI-powered "GoBond answer line" (demonstrated to answer tax and project questions), utility bill inserts, and extensive in-person meetings with Homeowners Associations (HOAs) and civic groups. Four public forums are scheduled in March and April. - Councillor Ford suggested utilizing specific neighborhood targeting for meetings, similar to previous programs, to increase attendance. - City Staff confirmed they would accommodate specific neighborhood requests and ensure the two-council-member limit per meeting is strictly adhered to to comply with Open Public Meeting Acts. A "one-sheet" for each proposition has been created for distribution at these meetings. 2. Award of 9th Street Intersection Project (Cherokee Pride Construction) - Travis Smalls (Engineering) recommended awarding the $2.2 million contract to Cherokee Pride Construction, the lowest bidder for the 9th/Washington intersection project, which is under the original $2.7 million estimate. - Councillor Green inquired about the specific design, confirming the project involves widening lanes in all four directions with a new traffic signal and turn lanes, rather than a roundabout. - City Manager Spurgeon noted the project is part of the 2018 bond package, with over 70% of the projects completed or in the construction cycle, and emphasized the importance of addressing the bottleneck on Lynn Lane immediately. 3. Broken Arrow Creek Trail Phase Two Funding - Charlie Bright (Engineering) requested approval to pay an additional $468,362.20 to the Oklahoma Department of Transportation (ODOT) after bid amounts exceeded the federal grant cap. Staff recommended transferring funds from closed projects to cover the deficit. Councillor Ford expressed full support for the trail system, citing its importance for connectivity and quality of life. 4. Award of Fire Station 8 Construction (Myers Cherry Construction) - Charlie Bright explained the recommendation to award the contract to Myers Cherry Construction (the second-lowest bidder) over Ascend Commercial Builders (the lowest bidder), citing a less than 1% cost difference and a higher determination of "responsibility" based on past performance and warranty response times. - Councillor Ford voiced strong disagreement with the implication of a "contractor of choice," affirming support for the staff's recommendation based on legal compliance and the need to ensure responsible performance. - Councillor Green supported the recommendation, emphasizing that the decision was based on the legal definition of the "lowest responsible bidder" where weight is given to both "lowest" and "responsible." - Motion: Made and passed to accept Myers Cherry Construction as the award winner. 5. Rezoning BAZ 2565-2025 (Kenosha/Onita Road) - Rocky Hinkle (Community Development) presented the rezoning from Agricultural to Commercial General, supported by a traffic impact analysis (TIA) showing no degradation of Level of Service. - Councillor Ford and Councillor Green expressed significant concern regarding the adequacy of Onita Road for commercial semi-truck traffic, noting current physical limitations and a lack of future improvement plans. - Developer Rep (Natalie Cornette) confirmed access is planned via Onita Road and Kenosha, with the TIA indicating acceptable traffic levels. - Council Consensus: Despite the developer's presentation, the council recognized the TIA was conceptual. They determined that conditions regarding dual-lane turn lanes on Onita Road and street maintenance partnerships must be addressed during the engineering and platting phases. The motion to approve the rezoning was passed with the understanding that final engineering conditions would resolve the traffic concerns. 6. PUD and Rezoning for "Pediatrics Plus Farm" (PUD 2514-2025 / BAZ 2575-2025) - David Tapp detailed the therapeutic farm concept, involving children with autism working with animals (chickens, sheep, donkeys) and farm products for therapy. - Councilors praised the project's community benefits. Councillor Ford confirmed the project would not require a staff member to live on-site and that the animals (no roosters) comply with city ordinances. The motion to approve the PUD and split zoning was passed unanimously. 7. Short-Term Rental Ordinance Preview (Ordinance No. 3905) - Police Chief Lance Arnold highlighted recent incidents involving unlicensed parties, underage drinking, and firearms at short-term rentals, arguing current ordinances lack enforcement teeth. He proposed new requirements including a local 24/7 agent, noise monitoring devices, and a $1 million liability insurance policy. - Councillor Ford and Sherry Pullman expressed opposition to the mandatory million-dollar insurance requirement, arguing it is unfair to small, responsible operators (especially those living on-site) who already have coverage. They also questioned the necessity of notifying neighbors upon renewal. - Councillor Peck emphasized the need for the city to have the legal authority ("meat") to pull permits and enforce consequences, noting that the current system leaves officers without leverage. - City Staff (Travis Burrus/Rocky Hinkle) explained the proposed "ladder" system of permit suspension/revocation for violations. - Action: Councillors voted to table the preview of the ordinance to schedule a special work session to address the insurance mandates, owner-occupancy distinctions, and neighbor notification requirements before advancing the legislation. 8. Adoption of Ordinance No. 3901 (Amplified Music) - Travis Burrus noted that the ordinance was passed in December 2025 but not published due to administrative oversight. The council moved to adopt and apply the emergency clause to ensure proper publication. Key Outcomes - Bond Education: Council approved the public education strategy for the 2026 Bond, with a 51-day blitz launching February 16, featuring a new website, AI hotline, and community forums. - Construction Awards: - Approved award of $2.2M contract to Cherokee Pride Construction for the 9th Street Intersection (Item 9A). - Approved funding transfer of $468,362.20 for Broken Arrow Creek Trail Phase Two (Item 9B). - Approved award of Fire Station 8 construction to Myers Cherry Construction (Item 9C). - Zoning: - Approved BAZ 2565-2025 (Kenosha/Onita Road commercial rezoning), with engineering conditions to be finalized later. - Approved PUD 2514-2025 and BAZ 2575-2025 for the "Pediatrics Plus Farm." - Ordinance Action: - Approved Ordinance 3901 (Amplified Music). - Deferred the Short-Term Rental Ordinance (Item 10A) to a future work session to refine insurance requirements and notification procedures based on public testimony. - Executive Session: Council recessed to Executive Session to conclude closed-session business. - Recognition: Council members publicly thanked the City Department of Streets and Emergency Management for excellent winter weather response. Councillor Green also highlighted traffic monitoring initiatives for the upcoming NSU and Amphitheater expansion.

The Broken Arrow Planning Commission convened on January 22, 2026, to discuss two Planned Unit Development (PUD) proposals, table a third request for further clarification, and approve the Consent Agenda. The primary discussion centered on a rezoning and PUD request for D and B Processing, where the Commission reached a compromise with the applicant regarding fence specifications and setback requirements following public safety concerns expressed by Council Member Mindy Payne. Consent Calendar - Approved items 4A through 4F by unanimous roll call vote. These items do not require City Council review. Public Comments & Testimony - Doug Burgess (Applicant/D and B Processing): Expressed full cooperation with commission and staff recommendations, agreeing to install a six-foot tall fence on the west perimeter and move the existing south fence northward to align with the staff's proposed redesign. Burgess stated, "Whatever you guys tell me to do," and confirmed willingness to use either a chain-link or opaque fence depending on future property conditions. - Mindy Payne (Commission Member): Expressed concern for public safety regarding children from an adjacent school entering the property, noting the potential hazard of the current state of the western fence and overgrown vegetation. She advocated for a secure six-foot fence on the west side. Payne expressed appreciation for the applicant's new fence design and willingness to relocate the fence, stating, "I was impressed... it matched your neighbors across the street." She emphasized that a six-foot barrier is necessary so "kids can't get in" and suggested allowing the applicant to choose between chain-link or privacy fencing now to avoid future costs. Discussion Items - PUD-002550-2025 & BAZ-002374-2025 (D and B Processing): - Proposals: Request to rezone 9.15 acres from agricultural to industrial light and abrogate PUD-193. Staff recommended approval with specific fence modifications to address previous concerns about the southern frontage and western vegetation. - Debate Details: The Commission discussed the specific requirements for the western fence (adjacent to school property) and the southern fence (facing Gary Street). Staff initially recommended that if 20% of low-growth vegetation or a 75-foot strip was removed, a specific fence type would be required. The applicant, Doug Burgess, confirmed the western debris is tangled but agreed to install a new fence. Commissioner Payne clarified that a six-foot fence is the minimum requirement for safety, not necessarily chain-link, allowing the applicant flexibility to choose an opaque or privacy fence later if adjacent lot conditions change. The applicant agreed to move the existing south fence back and use the redesigned plan submitted by staff. - Compromise: It was agreed that the west fence will be a minimum six-foot tall fence (chain-link or opaque at owner's discretion) and the south fence can either be the new design or the existing one moved north. - PUD-002519-2025: - Proposals: A 3.33-acre Commercial Heavy PUD request requiring a major amendment to PUD-307 and underlying rezoning. - Deliberation: Staff recommended tabling the item due to the need for a concurrent rezoning case and lack of submitted site details by the applicant. Members agreed to table the item without opening the floor for public comment to await changes between meetings. - PUD-002592-2025 (JCP Expansion): - Proposals: A major amendment to PUD-50 on 0.64 acres to facilitate an expansion at an existing building. - Deliberation: Staff recommended continuing the item to a future meeting because the applicant failed to submit a development outline detailing necessary parking variances prior to the agenda publication. The parking requirement discrepancy (29 spaces needed vs. 12 accommodated) could not be resolved in time. The Commission continued the item to the February 12, 2026, meeting. Key Outcomes - Approved PUD-002550-2025 & BAZ-002374-2025: The motion to approve the D and B Processing PUD and abrogate PUD-193 passed with a 4-0 roll call vote (5-0 if counting the abstention logic, but the transcript shows 5 "Yes" votes from the 5 members present). The approval is contingent on the applicant installing a six-foot tall fence on the west perimeter (opaque or chain-link) and moving the south fence as outlined. - Tabbed Item 6A (PUD-002519-2025): The item was tabled with a 5-0 roll call vote until the February 26, 2026, Planning Commission meeting. - Continued Item 6B (PUD-002592-2025): The item was continued with a 5-0 roll call vote to the February 12, 2026, meeting. - Adjournment: The meeting was adjourned via motion (5-0 roll call vote, with one humorous objection regarding a potential abstention). The approved PUD-002550-2025 item is scheduled to proceed to the City Council on February 3, 2026.

The Broken Arrow Economic Development Authority met on Tuesday, January 20, 2026, following the City Council meeting (which began at 6:30 p.m.) in the Council Chambers at 220 S. 1st Street, Broken Arrow, Oklahoma. Chairperson Debra Wimpee presided. The meeting consisted of a consent agenda vote and a unanimous decision to enter executive session to discuss an economic development proposal. Consent Calendar - Approval of Minutes – The meeting minutes from January 6, 2026, were approved unanimously. - Acknowledgement of December 2025 Broken Arrow Economic Development Corporation Monthly Report – The report was acknowledged as submitted. - Ratification of Claims List Check Register Dated January 12, 2026 – The check register was ratified. All consent agenda items were approved by a single motion and unanimous vote (Trustees Green, Ford, Parks, and Wimpee voting aye). Executive Session - The board entertained and seconded a motion to clear the room and enter executive session pursuant to 25 O.S. §307(C)(11) to discuss an economic development proposal involving approximately 7 acres located on the road fronting E. Hillside Drive and west of Lowe’s. The discussion would cover transfer of property, financing, and the creation of a proposal to entice a business to locate within Broken Arrow. The motion passed unanimously (Green: yes, Ford: yes, Parks: yes, Wimpee: yes). Key Outcomes - Consent agenda approved unanimously. - Executive session entered unanimously to deliberate on the economic development proposal. No further action in open session was reported before adjournment.

The Broken Arrow Municipal Authority met on Tuesday, January 20, 2026, immediately following the City Council meeting. All trustees were present. The meeting considered the consent agenda, had no public hearings or general business, and adjourned without executive session. Consent Calendar - The consent agenda (items 26-72A through 26-170H) was presented. No items were removed, and a motion to approve was made and seconded. Individual items were not discussed in detail. Key Outcomes - The meeting was adjourned without further action.

The Broken Arrow City Council convened on January 20, 2026, to review updates on new public safety crisis response initiatives, receive a progress report on the upcoming April 2026 general obligation bond package, and address citizen concerns regarding green waste burning and a contentious stormwater drainage dispute. The council considered several resolutions and approvals, including a FEMA grant support, multiple construction bids, and a comprehensive plan amendment, while managing significant debate over the Spring Creek Crossing development. Consent Calendar - Routine administrative items and minor approvals were processed alongside the formal consent agenda motion, resulting in unanimous approval of the non-controversial administrative business. Public Comments & Testimony - Sean Parrish expressed concern regarding green waste burning by contractors in the 81st and County Line area, citing asthma attacks and allergic reactions among elderly residents. He advocated for the city to require contractors to transport waste to facilities rather than burning it. - Tracy (echoing Parrish) confirmed similar experiences with smoke in her subdivision and supported the idea of an ordinance prohibiting burning or requiring mulching. - Colton July opposed the proposed Comprehensive Plan amendment for the ONETA property. He highlighted a procedural error in the staff report (incorrectly stating a 5-0 Planning Commission vote when it was 3-2), noted a lack of adequate notice to neighbors, and raised specific concerns about traffic congestion on Onita Road, light pollution, and the potential impact of a grocery store on existing commercial zoning. Discussion Items - Crisis Response and Care Link Program (Police & Fire): Major Garrett (Police) and Assistant Fire Chief Mark Stewart presented updates on joint mental health and opioid response teams. Garrett highlighted a reduction in calls for service to 184 referrals through CREOX in 2025, with 592 follow-up calls and specific success stories involving veterans (zero calls in 2025) and a child with behavioral issues. Stewart detailed the Fire Department's partnership with Family and Children's Services, noting 239 distinct clients and a focus on high utilizers, with funding secured via the opioid abatement settlement. Council members commended the programs for providing alternatives to jail or hospitalization. - 2026 General Obligation Bond: The City Manager reported the transition to the public education phase for the April 7, 2026, bond election. Plans include finalizing public information, scheduling HOA and civic group meetings, and launching a telephone hotline for citizen inquiries starting in February. - FEMA Hazard Mitigation Grant Resolution (Resolution 1734): Staff recommended Council approval to express support for Tulsa County's request for a $8+ million FEMA grant to elevate Garnett Road (91st to 101st) to mitigate flooding. The project benefits the cross-border region of Broken Arrow, Tulsa, and Bixby. Council approved the resolution unanimously to advocate for federal approval. - Spring Creek Crossing Conditional Final Plat: A contentious debate occurred regarding the approval of the plat for a 132-lot development. - Staff and Developer (Lenar Homes/Kyle Richardson): Maintained that the project is in strict compliance with city drainage codes, reducing eastward flow to South Fork by 40% compared to pre-development conditions. They stated that the proposed additional drainage solution (funded by GoBond) is a voluntary "above and beyond" effort that cannot proceed due to a pending lawsuit filed by resident Jason Langley, which they claimed prevents further negotiation. - Residents (Jason Langley and Dustin Fletcher): Argued that the developer's solutions are failing, with visible erosion and flooding occurring on their properties. They insisted that the additional drainage system must be constructed before home construction begins and expressed frustration that the developer dismissed their concerns as non-existent until legal action was taken. They emphasized that without a settlement meeting, the issue remains unresolved. - Engineers: Megan Pascoe (TANR Consulting) defended the design compliance, attributing some video footage to on-site precipitation rather than upstream discharge. City staff (Charlie Bright, Kenny Schwab) acknowledged the engineering compliance but stressed the need for a meeting between all parties to discuss the voluntary remediation, which is currently stalled due to legal threats. - Comprehensive Plan Amendment (ONETA 71): The Council discussed a request to rezone 8.8 acres from Level 1 Rural Residential to Level 4 Commercial for a proposed grocery store and gas station. Staff corrected the record, noting the Planning Commission vote was actually 3-2, not 5-0. Concerns regarding traffic on Onita Road and light pollution were addressed, with Council noting these will be scrutinized during the specific rezoning phase in February. - Construction and Reappointments: The Council reviewed and voted on bids for intersection improvements at Tucson and Aspen ($517k), pavement replacement in Melinda Park ($2.658m), and grain silo improvements ($169k). Reappointment of Kamara Washington to the Board of Adjustment was also considered. - Noise Ordinance Waiver: A request by Cow One Construction for an exception to the noise ordinance to pour concrete in the early morning (before 7 a.m.) was debated. Staff initially recommended denial due to resident complaints. However, after the applicant proposed a compromise to work from 5 a.m. to 11 p.m. (with neighbor notification), the Council voted to approve the modified waiver. Key Outcomes - Approved Resolution 1734: Unified support for the FEMA hazard mitigation grant for Garnett Road elevation. - Approved Conditional Final Plat for Spring Creek Crossing: The Council approved the plat (132 permits) with the stipulation that City Staff will continue to mediate and attempt to schedule a meeting between the developer and the affected residents within 30 days. The approval was granted based on current compliance, despite unresolved downstream drainage concerns. - Approved Noise Waiver (Modified): Authorization granted for Cow One Construction to work from 5 a.m. to 11 p.m. for two days, contingent upon neighbor notification, instead of the requested 3 a.m. start. - Approved Development Bids: Contracts awarded to Diversified Civil Contractors (Tucson/Aspen), DK Kern's Construction (Melinda Park), and Scissor Gel Construction (Grain Silo). - Reappointment: Kamara Washington reappointed to the Board of Adjustment until May 2029. - Actioned Public Concerns: Mayor promised to direct staff to review green waste burning options and ordinances. Council agreed to facilitate a resolution to the Spring Creek flooding dispute.