Public Meetings - Clovis, New Mexico

The City of Clovis Lodgers Tax Board convened on November 18, 2025, to review funding requests totaling $240,000 from various organizations. With a remaining available balance of approximately $56,000 after previous allocations, the Board faced significant budget constraints, necessitating partial funding or deferral for many applicants. The meeting featured presentations from multiple groups, including rodeo associations, sports tournaments, cultural series, and event planners, focusing on their economic impact and community benefits. Ultimately, the Board allocated a total of $66,000 across seven applicants, with several organizations receiving initial funding with the requirement to submit for remainder in future meetings, while the Music Festival received no funding for this fiscal year. Consent Calendar - Approved the minutes from the September 9, 2025 meeting unanimously upon motion and second. Public Comments & Testimony - Cheryl Robinson (Junior Rodeo Cowboys Association): Expressed that their event brings approximately $93,750 to the community and cited a 25-40% sales increase for local restaurants. Stated a strong preference for staying in Clovis hotels and spending locally, noting they are new to the Lodgers Tax application process. - Craig Cook (Texaco Municipal Schools): Reported that last year's tournament generated near $350 in attendance and approximately $34,000 in combined hotel and dining expenses for Clovis. Expressed appreciation for the Board's support and detailed their efforts to brand the City of Clovis on tournament materials. - Jerry Fuljam (Curry County Mounted Patrol): Represented the Pioneer Day Rodeo, noting it is a professional event with 500 expected contestants from multiple states. Expressed a need for initial funding to begin advertising immediately, acknowledging the timeline constraints and the fact that reimbursement is contingent on City Commission approval. - Linda McConnell (High Plains Junior Rodeo): Highlighted that their recent event drew families from across the region, staying in local motels and trailers. Expressed pride in their promotional efforts, which include branded jackets and saddles, and asked for clarification on whether their funding request covered both their upcoming and finals events. - Sarah Stevens & Jeff Lynn (Clovis Civic Center/Jackson Wines): Presented the Clovis Wedding Expo, aiming to increase local wedding bookings. Explained that while most hotel stays are from the weddings themselves, some vendors from out-of-town do require overnight stays. Stated they lack precise attendance figures for vendor arrivals but strive for local representation. - Sherry (Dragon Main): Expressed that attendance decreased at a recent event after lowering radio marketing. Stated they typically begin advertising early (February) and are seeking funding to restore radio marketing levels for the upcoming April event. - Representative (Little Ballers/NFL Winter Games): Expressed that the event is a first-time request with high interest, noting a waitlist of 16 for teams and potential participation from out-of-state. Clarified that the request covers the NFL flag football tournament and that personnel costs for referees and concessions are ineligible for reimbursement. - Christy Mendoza & Nikki Lovett (Cultural Arts Series): Represented the 25th anniversary of the series. Expressed that their recent art outreach engaged all third graders in town. Stated that while some billboards are currently in West Texas and northern New Mexico, they aim for broader local visibility. - Freddie (Black Pearl Boxing Legacy Events): Expressed pride in their community achievement awards and new magazine. Stated their upcoming February event will feature local champions and a new magazine edition featuring Freddie. - Mel Eperthinner (Board Member): Expressed appreciation for the high volume of interest and the economic benefits brought to the city, noting that inflation and advertising costs are making fundraising difficult. Discussion Items - Budget Review: Mr. Howalt presented the financial status, noting a budget surplus of roughly $18,000 above the $290,000 fiscal year budget, leaving a total of approximately $380,000 available. He warned that allocating the full $240,000 in requests would result in a negative balance of about $14,000, as only $226,000 remained after previous allocations. - Eligibility Clarifications: The Board discussed specific ineligible expenses, noting that event space rental (e.g., the $3,000 requested by the Junior Rodeo Cowboys Association) and personnel costs (e.g., referees and concession staff for Little Ballers) are not reimbursable under Lodgers Tax guidelines. It was clarified that promotional items must be given away, not sold. - Allocation Strategy: The Board deliberated on how to distribute the remaining $56,000 (adjusted to $60,000 for rounding) among the nine groups. They determined that due to budget limits, the Music Festival would receive no funds this cycle, while several groups (Mounted Patrol, High Plains Junior Rodeo, Dragon Main) would receive partial initial funding with the understanding they must return for remaining funds. Key Outcomes - Motion Carried (Unanimous): The Board approved the following allocation totaling approximately $66,000: - Junior Rodeo Cowboys Association: $4,000 (Reduced from $10,000 due to ineligible rental costs). - Clovis Music Festival: $0 (Deferred entirely). - Texaco Municipal Schools Basketball Tournament: $4,000. - Curry County Mounted Patrol (Pioneer Day Rodeo): $10,000 (Initial funding; requires return for remainder). - High Plains Junior Rodeo: $10,000 (Initial funding; requires return for July finals). - Clovis Wedding Expo: $5,000 (Increased from initial $0 consideration). - Dragon Main: $8,000 (Increased from initial $0 consideration). - Little Ballers (NFL Flag Football): $5,000 (Reduced from $6,000 to remove ineligible personnel costs). - Cultural Arts Series: $7,000. - Black Pearl Boxing Legacy Events: $3,000 (Reduced from $5,000 to match promotional item request). - Next Steps: The Board recommended these allocations to the City Commission for final approval, noting that funds cannot be legally spent or reimbursed until the Commission meets (scheduled for Thursday following this meeting) to endorse the Lodgers Tax Board's recommendations. - Scheduling: The next Lodgers Tax Board meeting is scheduled for January 13, 2025, at 5:30 PM at the North Annex building. Applicants receiving partial funds are required to return to the January meeting to request the remaining balance.

The City of Clovis Planning Commission convened on November 12, 2025, to review minutes, approve a zoning change for a mobile food truck business, and address two requests for conditional use permits regarding short-term rentals. The commission navigated significant uncertainty regarding upcoming city commission meeting dates, corrected a chronological error during the session, and discussed the future regulatory framework for short-term rentals, including potential text amendments to the Unified Development Ordinance (UDO). The commission unanimously approved all three agenda items presented. Consent Calendar - Approval of amendments to the minutes from August 13, 2025. Public Comments & Testimony - No public comments were solicited or recorded during the session; the transcript indicates internal discussion without direct testimony from members of the public. Discussion Items - Rezoning of 1705 Axtel Street: - Request: Change zoning from Residential Single Family (RS7) to Commercial General (CG) to allow the applicant to continue operating a mobile food truck business on-site, including a canopy structure on a vacant lot. - Staff Position: Mr. Wilt stated the request meets Unified Development Ordinance standards, aligns with city comprehensive plans, and noted there is compelling evidence that there would be no threat to public health, safety, or welfare. No objections were received from neighbors. - Commissioner Position: The commission expressed support for the request to regularize the business use, noting the applicant was present and notified. - Short-Term Rental Conditional Use (Cheyenne Meadows, 3028 Cheyenne Drive): - Background: Staff noted approximately 40 existing short-term rentals in the city. While the UDO allows conditional use in all zones, the city currently lacks a business license application process or specific code definitions for lodgers tax enforcement for these uses. - Staff Position: Staff indicated they cannot recommend specific conditions for this specific application at this time, as they are working on future text amendments. They suggested the commission could restrict the permit duration (e.g., one year) but emphasized leaving the city open to future rule-making. Staff noted that while other cities (e.g., Rio Rancho) have cleared vegetation requirements and Taos has caps, Clovis currently has no such recommendations. - Commissioner Positions: - Commissioner Garza: Expressed concern regarding the need to notify the assessor's office to reclassify addresses and asked about capping the number of vehicles and occupants to protect residential areas. The commissioner suggested these restrictions could be applied but cautioned that they might complicate future uniform rules for all existing renters. - Commissioner Sol: Expressed a desire to leave the city's regulatory options open (

The Clovis City Council convened on November 6, 2025, to conduct routine business, honor local veterans, and deliberate on significant infrastructure and economic development proposals. The meeting featured unanimous approvals for the consent calendar and several resolutions, alongside public testimony regarding the potential relocation of a racing facility to Clovis. Mayor Morris led the session, which concluded with reports on utility infrastructure projects and community outreach events. Consent Calendar - Approved the reappointment of Tom Moore (utility provider) and Candace London (citizen representative) to the Planning and Zoning Commission. - Approved the scope and fee agreement with HDR for roadway improvements on Yano Estacado from Norris Street to Humphrey Road. - Approved the industry track agreement with BNSF Railway Company. - Approved the lease of land for construction, rehabilitation, and track agreement with BNSF Railway Company. - Approved a letter of intent to partner with the Department of Justice Community Based Violence Intervention and Prevention Initiative with the Eastern Plains Council of Governments as the fiscal agent. - Approved the final change order with Kay Barnett and Sons to close out the Martin Luther King Jr. Boulevard improvement project. - All items were adopted with a unanimous vote. Public Comments & Testimony - Mr. John Montano (Joint Veterans Council): Reported that the 2025 Veterans Week parade has 30 entries but noted that ongoing road construction is shortening the parade route. He expressed frustration regarding the construction constraints but remained optimistic about community involvement and encouraged new entrants to contact the Chamber of Commerce. He emphasized that the week aims to bring the community together. - Ms. Vanessa (Joint Veterans Council): Addressed the Council regarding the road work, stating that the city is actively working with the contractor to move orange barrels and cones back as far as possible to maximize the parade route. She acknowledged that while sidewalk space would be limited, efforts are being made to ensure access. - Mr. Mews: Expressed strong opposition to the City's letter of support for a private business relocating a racino from Farmington to Clovis. He argued that the city failed to check the developer's record regarding problem gamblers in Farmington and that no economic study had been conducted. He cited studies suggesting casinos remove significant revenue from communities (estimating $11 million from Clovis) and stated that gambling tax revenue flows to the state, not the municipality. He urged the Council to delay the letter until a thorough economic impact study and examination of human impact (problem gambling) were completed. - Mary Mackinella: Expressed support for the letter of support, noting that the city is not committing to a racino but rather signaling that Clovis is open to business. She acknowledged concerns about religious issues and problem gambling but argued that the letter supports free enterprise and economic growth, stating she did not see anything wrong with the approach. - Dr. Yancey: Questioned whether the community needed a racino or simply wanted one, framing it as a spiritual distinction between needs and wants. Mayor Morris clarified that the Council was not deciding on the need for a racino but rather establishing a standard policy of treating any new business application (including annexation and permitting) with the same expeditious process used for other projects. - Ms. Racerow (Candidate for District 4): Expressed approval of the letter, arguing that the country is moving toward online gambling and that a local facility would retain revenue within the state. She noted that citizens were seeking entertainment options and suggested the racino could serve as a good starting point. Discussion Items - Proclamation of Veterans Week: Adopted a proclamation declaring November 8th–14, 2025, as Veterans Week. The City agreed to partner with the Joint Veterans Council to support the parade theme "Lest We Forget" and the "Green Light for Veterans" initiative (November 4th–11th), where citizens are encouraged to display green lights in windows. - Proclamation of Arbor Day: Adopted a proclamation declaring November 7th as Arbor Day, with a tree planting event scheduled for the following day at Roy Walker Recreation Center. - Resolution 3343-2025 (Unsafe Building): Discussed and adopted a resolution authorizing the abatement by demolition of an unsafe mobile home at 209 Venus Avenue, owned by Linda Guerrero and Danielle Garza. City Attorney Morris described the structure as dilapidated, missing an exterior wall, and potentially suffering fire damage, posing a threat to public health and safety. - Resolution 3344-2025 (Juvenile Protective Custody): Discussed and adopted a resolution encouraging the Clovis Police Department to utilize existing statutory tools to take juveniles into protective custody if they are endangered by their surroundings, rather than enforcing a criminal curfew. Commissioner Zamora and Attorney Morris clarified that this is not a criminalization of juvenile behavior but a reminder of existing protective custody powers during late-night hours when juvenile crimes spike. - Lease Agreement Amendment (Chamber of Commerce): Discussed and adopted an amendment transferring the responsibility of procuring building insurance from the City to the Chamber of Commerce. The City and Chamber agreed that the Chamber procuring its own policy via Western States Insurance Group would be more cost-effective and reduce administrative burden for both parties. - Animal Shelter Contract Amendment: Discussed and approved an amendment with ASA Architects to expand the design scope for the animal shelter remodel (located next to Bell Park). The project cost is estimated at $6.8 million, requiring a design fee increase to $686,000. Funding includes $1.5 million in grants, approximately $3 million in city funds, and a pending application for an additional $3 million from a state opportunity. - Aquatic Center Repair Budget Transfer: Discussed and approved a budget transfer of up to $265,000 to address plaster flaking in the pool at the Clovis Aquatic Center. Director Russell Hooper explained that the repair involves stripping old plaster layers to the base coat and re-plastering. He noted that $120,000 of saved funds from a separate zoo project would be applied, reducing the net additional request to $145,000. - Self-Insurance Fund Appointment: Discussed and approved the appointment of the Mayor to the board of the New Mexico Self-Insurance Fund to represent the City's interests in risk management. - Letter of Support for Racino: Discussed and approved a letter of support to the New Mexico Racing Commission regarding a private business owner's application to relocate a racino license to Clovis. The letter clarifies that the City treats this project like any other, offering annexation, utility connections, and expeditious permitting, but explicitly states the City will not provide financial assistance or incentives. - Reports: The Mayor reported on the Eastern New Mexico Water Utility Authority, noting the groundbreaking for Raw Water 3 and a high priority ranking for a $24.3 million water trust application. Commissioner Cassaus reported on the Humane Society's upcoming spay/neuter clinic expecting to sterilize 1,200 animals with veterinary volunteers. Key Outcomes - Unanimous Adoption: Resolution 3343-2025 (Unsafe Building Demolition) and Resolution 3344-2025 (Juvenile Protective Custody) were adopted unanimously. The consent agenda items were approved unanimously. - Unanimous Approval: The lease amendment with the Chamber of Commerce, the contract amendment with ASA Architects for the animal shelter, the budget transfer for the Aquatic Center, the Mayor's appointment to the Self-Insurance Fund, and the letter of support to the New Mexico Racing Commission were all approved with a vote of 8-0. - Proclamations Issued: November 8–14, 2025, designated as Veterans Week; November 7 designated as Arbor Day. - Next Meeting: Scheduled for November 20, 2025, at 5:15 PM. - Funding Status: The City secured a top-ranking recommendation from the Water Trust Board for a $24.3 million water project, pending legislative approval.

The meeting served primarily as an informational update for the Clovis Public Library Board of Trustees, focusing on facility maintenance, staffing changes, financial planning for bond funds, upcoming programming, and the search for new board members. City Clerk Jamie Foster was introduced to the board as the new point of contact for administrative matters. Consent Calendar - No items were formally voted on during this meeting; no routine approvals or unanimous actions were recorded in the transcript. Public Comments & Testimony - No public comments or testimony were recorded during the session. Discussion Items - Facility Maintenance & Repairs: - The library's water mitigation and fire panel upgrades are complete. Some wiring and ceiling tile replacements are expected to finish by the end of the week. - Staff discussed potential risks of freezing weather impacting skylights after rain. - The North Annex building is expected to house the American Rescue Plan (ARP) tax services in February, March, and early April, subject to final scheduling with Miss Claire. - Baxter Curran has relocated due to the Senior Services Center moving, and the new location is currently being sought. - Personnel & Programming: - Julia Simmons was promoted from library page to Children's Services coordinator following the departure of Ashley Myestis. She has initiated major collection weeding, passive programming (fall bingo, seasonal decorations), and clubs (anime, Lego, and a new after-school book club). - The board was informed of two open positions on the advisory library board (following Lee Wilman's resignation) and one non-voting student member position (ages 15-18). - The City Clerk, Jamie Foster, was introduced to the board to assist with communications and board recruitment notifications. - Financial Planning & Bond Funds (2022 GO Bond): - The current balance stands at $60,000, which must be spent by the end of the fiscal year. Upcoming 2024 allocations ($129,000) will also be available soon, with funds overlapping due to four-year suspension cycles. - Proposed Purchases: The Library Director expressed interest in purchasing a 3D printer for public use (appointment only) and installing a "safe booth" (a secure structure with a computer, monitor, and telephone hookups) to facilitate telehealth and counseling appointments. She noted she already possesses hardware for the booth and requires IT infrastructure planning and structural support. - State Grants: A $10,000 state grant from the Department of Cultural Arts (allocated based on population) is pending Mayor Morris's signature and must be spent within the current calendar year on staff development or hiring. - Digital Services: Approximately $15,000 has been allocated for the digital platform (e-books). IT has begun reviewing quotes to update 12 public-use computers. - Collection Management & Policies: - Shelving was added for Manga (Japanese comic books) and Young Adult collections, though demand remains high (e.g., the "Toilet Bound Hakumen" series with 48 volumes). More shelving is needed. - Large type fiction books were weeded (receiving 150-200 annually, with some deemed outdated). - The Library Director intends to rewrite the Collection Development and Material Selection Policy to be more intuitive and inclusive, addressing the current environment of book challenges. The manual will be shared in December for review in January. - Statistical Performance (Last 3 Months): - Programming: 66 adult programs (633 attendees); 49 children's programs (1,400 attendees). - Services: 1,005 cash notary transactions and 263 square (credit card) notary transactions. - Facility Usage: The Ingram Room was used for 75 events; 320 new patrons registered. - Circulation: 13,000 physical books circulated; 6,000 ebooks circulated. - Visit Count: 18,000 total visits. - Upcoming Events: - The Christmas Open House is planned for the day of the Christmas lights parade, featuring Santa, Andy Mason (songs and dancing), and crafts. The event typically draws 150 children. - Notary Services Clarification: - Staff clarified that while the library performs over 1,000 notary services monthly, they issue a stamp noting they "witnessed the signature" only for handwritten documents. They do not validate the legal content of the document, a distinction necessary as patrons may mistakenly believe the document is legally binding upon notarization. Key Outcomes - The 2022 GO Bond ($60,000 remaining) will be prioritized for the purchase of a 3D printer and the installation of a secure telehealth booth pending IT infrastructure verification. - The Library Director will update and submit the Collection Development Policy for board review in January. - Recruitment efforts for two board seats and one student seat will be coordinated with the City Clerk. - The next meeting is scheduled for Monday, January 26, 2026. - The meeting was adjourned with no further action items for the Good of the Order.

The Clovis City Commission convened on October 16, 2025, to address routine administrative matters, honor retiring employees, recognize community partners, and discuss infrastructure projects. The meeting began with approvals of the agenda and previous minutes, followed by significant recognitions for retiring staff and the Bank of Clovis. A major discussion centered on a natural gas pipeline project proposed by New Mexico Gas Company, with the commission expressing strong support for route alternatives that minimize community disruption. The commission unanimously approved the consent agenda and a resolution to adjust facility overtime fees for leagues. Consent Calendar - Adopted Resolution Number 3341-2025 regarding public notices for city meetings. - Approved New Mexico Capital Outlay Grant Agreement 25J2921 for $250,000 to replace the roof and gutter at the Food Bank of Eastern New Mexico. - Approved an amendment to the 2026 recreation trails grant project, shifting funds from irrigation at Ned Haupt Park to solar lighting at Hillcrest Park, with a matching fund budget of $200,000. - Reappointed Graceland Tatum as the student representative on the Clovis Carver Library Board. - Awarded the Hillcrest Park zoo tree removal bid to Tri Lodge Industries LLC. - Approved an application to accept an Animal Society for the Prevention of Cruelty to Animals grant of up to $95,000 for spay/neuter and trap-neuter-release programs. - Approved an application for a 2026 Capital Development Program grant of up to $800,000 for road improvements on 21st Street from MLK to Wheaton. - Approved an application for a 2026 Capital Development Program fund of $3,000,000 to complete the new animal shelter. - Approved hiring a grant coordinator through Snelling Staffing Solutions to implement the K. Linda grant. - Adopted Resolution Number 3342-2025 setting the municipal officer election for Tuesday, March 3, 2026. Public Comments & Testimony - Christian Price (County Partners): Presented details on the fifth annual Walker to End Alzheimer's event scheduled for November 1st, 2025, at North Plains Mall, highlighting the rising demand for dementia care in New Mexico. - Chris Thomas, Randy Harris, and Leo Loveit (Bank of Clovis Representatives): Presented on the bank's 25th anniversary. The representatives expressed their commitment to the community through local ownership, noting the bank has awarded $29,000 to 58 winners and provided $3,600 in scholarships and teacher gifts to Marshall Sixth Grade Academy. They emphasized their ownership by residents of the region, not external shareholders. - Commissioner Tim Bryant: Expressed personal gratitude toward the Bank of Clovis, stating he would not have his small business open without their support. - Other Commissioners: Expressed strong support for the Bank of Clovis, with Commissioner Pauline Garza noting that the bank is a unique economic driver and that she would not have her business success without them. - Mayor Pro Tim Bryant: Expressed surprise and joy regarding the retirement of Oscar Massias, acknowledging Massias's long service and character. - Commissioner Zamora: Expressed that the clarification on the facility fee structure was welcome. Discussion Items - Retirement Recognition of Oscar Massias: Public Works Director Clint Bunch presented a moving tribute to Oscar Massias, celebrating his 24-year career as landfill superintendent. Bunch described Massias as a thorough, hands-on employee who exceeded expectations. Commissioner Tarsen noted he has known Massias for 24 years, while Commissioner Zamora praised Massias's serious and dedicated approach to handling business. The group wished Massias well as he moves on. - New Mexico Gas Company Pipeline Project (Item 7): Mr. Dustin Silacio, Operations Manager, presented a proposal to replace the Tub and Carry Mainline pipeline installed in the 1930s. He proposed avoiding trenching in sensitive areas like Hillcrest Park and residential neighborhoods by utilizing directional boring. He requested approval to alter rights-of-way and suggested an alternate route along the perimeter of Goodwin Lake to avoid cutting through prime commercial lots (including vacant lots near Office Max and triangular lots due to easements). He stated the project would take three months, likely occurring in summer (June-August) to avoid school traffic and winter fuel restrictions. He requested a 30-foot dedicated easement. - Roy Walker Recreation Center Fees: City Manager Mr. Howalt clarified the fee structure dispute from the previous meeting. He explained that individual users pay a facility fee plus overtime staff costs ($30/hour per person, totaling $60/hour for two staff), while leagues previously paid a flat $25/hour outside normal hours. He recommended unifying the league structure to match the individual overtime rate of $60/hour (based on two staff members) to ensure equity and cover costs. - Financial Reports: City Manager Morris presented the monthly financial report showing ending cash and investments of approximately $78.8 million, with interest rates around 4.35% for the month, noting a favorable financial trajectory. Key Outcomes - Unanimous Approval of Consent Agenda: The commission approved all 10 items on the consent agenda by acclamation. - Unanimous Approval of Fee Structure Change: The commission voted unanimously to approve the overtime rate of $60 per hour (for two staff members) for youth and adult leagues utilizing the Roy Walker Recreation Center outside normal operating hours, overriding the previous flat fee structure. - Unanimous Approval of Proclamations: Declarations were made for "Walk to End Alzheimer's Day" (November 1, 2025) and "Bank of Clovis Day" (October 17, 2025). - Directives and Next Steps: The commission expressed support for the New Mexico Gas Company project, specifically directing them to pursue the proposed route alternatives (boring through parks and perimeter of Goodwin Lake) to avoid commercial development constraints, pending final right-of-way approvals. The next city commission meeting is scheduled for November 6, 2025. The Parks meeting formerly scheduled for Monday was canceled.

The Clovis Civil Aviation Board met on Tuesday, October 7, 2025, at 5:30 PM in the North Annex, 701 N. Main, Clovis, NM. The board approved the minutes from the July 1, 2025 meeting, received a comprehensive director’s report on airport operations and projects, and heard one public comment. The next regular meeting is scheduled for January 6, 2026. Consent Calendar - Approval of Minutes: The board unanimously approved the minutes of the July 1, 2025 meeting. Public Comments & Testimony - Larry Jones (1801 East 21st Street, Clovis) reported that the northeast gate near Air Care is damaged—it does not close securely, leaving a gap that could allow unauthorized access. He requested repairs to improve security. The airport director acknowledged the issue and stated a contractor is being sought to repair the gate. Discussion Items - Runway 04 ILS Upgrade: The FAA is replacing the localizer shelter and adding DME (distance measuring equipment). The NOTAM is effective through October 31, 2025, but the project manager expects completion by October 24. During construction, the ILS approach is unavailable; an RNP approach (04 R NAV) is available as a substitute. Denver Air has no concerns about the outage. - Ute Pipeline Construction Along Perimeter Fence: Utility locates will occur between now and November, with an 8-inch pipe to be placed parallel to the fence along East 21st Street. Construction is expected from November 30, 2025, to July 7, 2026. Coordination with the FAA and airport staff is complete; emergency procedures are in place. - FAA Inspection Status: The airport is now 100% compliant with all FAA Part 139 findings. The next inspection is scheduled for February 10, 2026. - Bulk Fuel Storage Upgrade: Innovative Fuels of Amarillo has received notice to proceed. Two new 10,000-gallon double-walled tanks (one for Jet A, one for AV gas) will be fabricated off-site and installed mid-January 2026. The project adds 2,000 gallons of AV gas capacity and improves environmental compliance. During installation (estimated four days), both fuel trucks will be fully serviced to ensure uninterrupted supply. - Terminal Apron Construction/TWY Bravo Closure: Construction is ongoing and is 31% complete. The terminal apron tie-in to Taxiway Bravo will require closure of a portion of Bravo between the hangars and Taxiway Alpha from approximately end of October 2025 through March 2026. Aircraft will back-taxi on the runway. The entire project is expected to be finished by end of April 2026, roughly coinciding with the terminal completion. The board expressed satisfaction with the contractor’s work and community engagement. - Airport 101 Guide: The director distributed a guide from the state DOT Aviation section for local leaders. He noted that training opportunities (Airport 101 classes) are available and encouraged board members to attend. - Fuel Sales – September 2025: Total fuel sales for September were $101,000 ($25,000 AV gas, $32,000 Jet A to general aviation, $43,000 to Key Lime for Denver flights). This is a drop from August’s $145,000; the director will investigate the cause. In gallons: AV gas – 4,400; Jet A (general aviation) – 7,400; Key Lime – 2,500. - Airfield Status: - AWOS (automated weather observing system) has had zero outages in 90 days after component replacement and a new UPS with 12-hour battery backup. - The PAPI for Runway 12/30 (previously out due to suspected lightning strike) has been repaired and is operational. - The airfield lighting generator (natural gas) is operational and self-tests monthly. - Airport vehicles: four of seven passenger vehicles are in service; tractors have returned to service after repairs, allowing mowing to resume. - Staffing: currently at 60% manning (five employees plus director and secretary). Two positions are vacant and posted online; hires expected within a few weeks. - Hangar rentals: 7–8 hangars are available. - The annual Wings and Wheels event was canceled in 2025 due to construction constraints, but will resume the following year. - A 20-foot section of perimeter fence was damaged by a neighboring farm; temporary repairs are secure, and permanent repair is being arranged. Key Outcomes - Government Shutdown Impact: The director informed the board that a federal government shutdown is ongoing. If not resolved by October 12, 2025, it could affect Essential Air Service (EAS) subsidy payments. Denver Air has confirmed they will continue to fly and provide service at their own risk, ensuring no interruption. - Next Meeting: The next regular meeting will be Tuesday, January 6, 2026, at 5:30 PM.

Date: October 2, 2025, 5:15 PM Location: North Annex, Clovis-Carver Library, 701 N. Main Presiding: Mayor Pro Tem Bryant Present: Commissioners Porter, Zamora, Garza (online), Cassaus, Tarsen, Paula; Mayor Morris (absent: Commissioner Jones) The meeting opened with a prayer and Pledge of Allegiance. Roll call was taken, and the agenda was approved with one adjustment: Consent Agenda Item 2 (Roy Walker Gym fees) was moved to New Business. Minutes from the September 8, 2025 Special Joint City/County Commission meeting and the September 11, 2025 regular meeting were approved unanimously. Consent Calendar - Haunting at Hillcrest Reduced Admission: Approved reduced admission ($1–$2 range, no specific figure in transcript) for the event on October 26, 2025, 1:00–4:00 PM at Hillcrest Park Zoo. - Pickleball and Basketball Court Rental Rates: Approved setting court rental rates for the new courts (rates not specified in transcript). - Resolution 3340-2025: Accepted the New Mexico Capital Outlay Grant Agreement for a Department of Transportation Capital Appropriation Project. - Resolution 3339-2025: Authorized the City of Clovis to participate with NMDOT in Transportation Project Funds to rehabilitate 21st Street between Prince Street and Norris Street. All consent items were approved unanimously by acclamation. Proclamations and Presentations - Domestic Violence Awareness Month Proclamation: Claire Burroughs (Vice Chair, Hartley House Board) and Chief Throne presented. Chief Throne reported 1,100 domestic violence calls for service in 2024. October 2025 was proclaimed Domestic Violence Awareness Month. Hartley House’s Festival of Trees will be November 8, 2025, at the Civic Center; the event raised approximately $74,000 in 2024. - Clovis Municipal Schools Bond Presentation: Superintendent Renee Russ, Jay Brady, and Kevin Summers presented a $60 million general obligation bond over 12 years (three phases). Phase one ($20 million local share) would increase property taxes by $2 per $1,000 of taxable value – estimated at about $11/month for a $200,000 assessed home (taxable value $105,000). The bond would fund renovations and some new construction at Clovis High School. The state match is currently 36 cents per dollar. A separate Capital Improvement Act tax (continuation, no increase) is also on the ballot. The district is ranked second in facility maintenance in New Mexico. Mayor Morris expressed support; Commissioner Paula clarified the project is a remodel with some new construction, not a completely new school. Public Comments & Testimony - No public comments were offered. Discussion Items - Trek for Trash 2025 Update: Administrative Assistant Lisa Nieto reported 259 volunteers collected 992 bags of trash and 156 tires in four hours. First place: Clovis Community College; Second: Firebirds; Third: Walmart. - Introduction of New City Clerk: Jamie Foster was introduced. She served 4 years in the Air Force and replaces Leanne Melanson/Vicky staff. - Roy Walker Gym League Fees (New Business Item 2): Parks Director Russell Hooper proposed a $50 per hour fee for leagues using the gym outside normal business hours (e.g., before 10:00 AM or after 2:00 PM on Saturdays). This covers both gyms and is lower than the standard rental rate of $75 per hour per gym. The previous unofficial rate was $25 per hour. Motion approved (7 yes; Commissioner Garza voted yes via roll call). - Memorandum of Agreement – Defense Readiness Plan (New Business): Assistant City Manager Claire Burroughes explained the agreement among Clovis, Portales, Roosevelt County, and Curry County for a Department of Defense Office of Local Defense Communities Cooperation Readiness Plan. Clovis’s share is $29,980.60 (based on 57.01468% population share). Approved unanimously. Committee Reports - Parks, Recreation & Beautification Committee (Sept. 22): New doors at Roy Walker completed; lifeguards needed (some positions with benefits); new art installed at Roy Walker; free Zumba classes (Tuesdays/Thursdays, 6–7 PM); youth/adult volleyball ongoing; new sloth at zoo with sloth encounters (one per day); Haunting at Hillcrest on Oct. 26; new giraffe arriving from San Antonio. Commissioner Cassaus reported a pickleball tournament drew teams from Odessa, Santa Fe, Amarillo, and Lubbock. - Public Works Committee (Sept. 24): MLK Street reopened (awaiting XL lighting); Purdue Drainage Project complete; 21st Street project approved; Main Street project on track for December completion; US 60/84 Phase 1 on track for November. - Senior Services Committee (Sept. 25): Reports from Hillcrest Senior Life Center and La Casa; no action items. Mayor’s Report - Municipal League Board Meeting: 551 attendees at annual conference (20% increase). Key legislative priorities: enabling municipalities under 60,000 to invest in the state investment council; water/wastewater funding; streamlining water project approvals. Also monitoring IPRA reform and protection of local governance. - Eastern New Mexico Water Utility Authority: Received an additional $10 million from Bureau of Reclamation (FY25). Project updates: Raw Water 1A ready to bid; Raw Water 1B/2 (last large pipe) focus of FY26 funding; Raw Water 3 construction beginning (groundbreaking Oct. 22); Finished Water 1 nearly complete (under budget); Finished Water 3 complete; Elida lateral moving to 90% design; Texaco lateral construction starting December; intake and caprock pump stations ready to bid pending funding; water treatment plant pilot plant operations starting in October. Water Trust Board application submitted for $24.3 million. Key Outcomes - Consent Agenda approved unanimously (4 items). - Domestic Violence Awareness Month proclamation adopted. - Roy Walker Gym league fee set at $50/hour for both gyms (outside normal hours): Motion passed (7-0). - Defense Readiness Plan MOA approved with $29,980.60 matching funds: Motion passed (unanimous). - Future Agenda Items: New Mexico Guest Company report; Open Meetings Act resolution; Trails Plus grant changes; capital outlay for food bank ($250,000); library board position. - Upcoming Meetings: Civil Aviation Board (Oct. 7); Water Policy Advisory Board – canceled; Civic Center Policy Committee (Oct. 14); Investment Committee (Oct. 15); Next City Commission meeting (Oct. 16). The meeting adjourned.

The Parks, Recreation & Beautification Committee met on Monday, September 22, 2025, at 5:30 PM in the North Annex, 701 N. Main, Clovis, NM. The meeting covered updates from the zoo, a forthcoming recreation facility referendum, and a grant application for park improvements. No formal votes were taken during the meeting. Consent Calendar - Approval of Minutes: The minutes of the August 18, 2025 meeting were approved. (No further details or objections recorded.) Reports - Zoo Update (Stephanie Chavez): The zoo received an excellent inspection, described as "passing with flying colors." The inspector noted that the zoo improves every time she visits. As a result, the inspection frequency has been reduced to twice a year. The keeper team was praised for their care of animals and exhibits. Chavez also thanked Russell Hooper for assistance with weed whacking before the Haunting at Hillcrest event. For the Good of the Order - Recreation Facility Referendum (Commissioner): The committee discussed a joint city-county recreation facility that will appear on the November 2025 ballot. The first phase includes a new swimming pool adjacent to the current aquatic center at Hillcrest Park, with the existing pool converted into a therapy pool. The project was the top request in two public surveys. A future phase may include multi-functional courts for basketball, volleyball, pickleball, and indoor soccer. The facility will be funded by a gross receipts tax increase: for a $100 purchase, the tax increase would be $0.25 (25 cents). The county portion of the GRT will build the facility, and the city portion will maintain it. The commissioner encouraged the public to educate themselves via social media, newspaper, and public forums. The location at Hillcrest Park was chosen because the city owns the land, eliminating the need for a separate purchase. Seniors at the adjacent senior center will benefit from additional pool time. - Grant Application (Mr. Howalt): The committee was informed that a $4.1 million grant request was submitted to replace playground equipment at Sunset Park, Veterans Park, and Pat Sandoval Parks. Additionally, the request includes replacing field lights at Dean Field, Green Acres Field, Guy Leader (all lights), Potter Park, Dickinson Field, and Highland Field, as well as replacing the frontline irrigation system at Colonial Park. A quick turnaround is expected, and if awarded, funds must be expended by the end of June 2026. Key Outcomes - No formal motions or votes were recorded during the meeting. The committee heard reports and discussed upcoming initiatives. - The next meeting is scheduled for Monday, October 20, 2025, at 5:30 PM at the North Annex.

The Parks, Recreation & Beautification Committee met on Monday, September 22, 2025, at 5:30 PM in the North Annex, 701 N. Main, Clovis, NM. The meeting covered approvals, new business items, and updates from the Parks, Recreation, and Zoo departments. A key theme was ongoing challenges with public restroom availability, lifeguard staffing shortages, and new fee structures for recreational facilities. Consent Calendar - Approval of Minutes: The committee unanimously approved the minutes from the August 18, 2025 meeting. Public Comments & Testimony - Commissioner Debbie Zamora addressed the committee about locked restrooms at Ned How Park and Hillcrest Park. She reported that on Saturday, September 20, 2025, approximately 65 people were at Ned How Park, including a diabetic individual on medication, but the bathrooms were locked. She expressed frustration that only one set of keys existed and that the city should keep bathrooms open to the public. She also noted that Hillcrest Park restrooms have been locked for an extended period due to vandalism and repairs. Commissioner Zamora advocated for locked bathrooms during non-daylight hours and suggested better communication and staffing. She also clarified the rental process for the band shell ($150 with $50 deposit, first-come first-served) and asked about key distribution for renters. - Committee Member Jamal shared observations from travels to other New Mexico towns (Carlsbad, Dexter, Roswell, Los Lunas) where parks and recreation staff actively manage facilities, including nighttime checks and weekend presence. He suggested adjusting schedules to have a parks employee check restrooms at night. - Commissioner Porter expressed that the frustration stemmed from the unsatisfactory response Commissioner Zamora received initially, and agreed that bathrooms should be locked at night but staffed during events. Discussion Items - Restroom Issues (Continued): Russell Hooper, Parks and Recreation Director, explained that the new restrooms at Ned How Park were completed on Friday, September 19, 2025, and keys were turned in that day. The bathrooms were left unlocked, but a design flaw allowed users to lock them from the inside and exit. The city is exploring different locking mechanisms. For Hillcrest Park, a $60,000 repair was approved by the city commission two meetings ago, and a purchase order has been issued for stainless steel equipment to reduce vandalism. The timeline for completion is approximately eight weeks from the date of the meeting. Commissioner Hooper also mentioned ongoing discussions with IT about installing cameras at restrooms for security. The committee requested a concrete plan with options for bathroom management, including technology and staffing, to be presented at a future meeting. - Item 2: Court Rental Rates for New Pickleball and Basketball Courts: Russell Hooper proposed setting a rental rate of $5 per court per hour for the new pickleball and basketball courts at Hillcrest Park. Currently, the generic field rental rate of $10 per hour applies, allowing a group to rent all eight courts for $10. The new rate is intended to be more reasonable for individual reservations while not overpricing for tournaments. The committee approved the motion unanimously. - Item 3: Fees for Leagues Utilizing Roy Walker Outside Normal Business Hours: Russell Hooper requested an increase from $25 to $50 per hour for leagues (e.g., volleyball, upward sports) that use the facility outside of the normal 10 AM to 2 PM Saturday hours. The fee covers two employees needed to open and close the facility. The rate is lower than the standard gym rental rate of $75 per gym per hour, as it applies only to established leagues. The committee approved the increase unanimously. - Item 4: Lifeguard Staffing Discussion: Russell Hooper reported severe staffing shortages, with only 2 of 3 full-time lifeguard positions filled, 2 of 4 part-time with benefits positions filled, and 25 of 25 casual lifeguard positions filled (mostly high school students with limited availability). The starting wage was increased to $14.50 per hour. The city offers free lifeguard certification training for applicants. The full-time positions come with benefits including a retirement plan with 14% city contribution. The college and Cannon Air Force Base pay more, but the college job is considered easier. The committee discussed the need for better advertising of the pay increase and benefits, and the possibility of a signing bonus (though legal concerns were noted). No formal action was taken; the discussion was informational. Reports - Parks Update (Russell Hooper): Attended the National Park and Recreation Convention in Florida, found new vendors for sports field lighting. Ned How Park restrooms completed; water issues resolved by switching to tank-style toilets; automatic faucets to be installed. Cameras being considered for restrooms. The range held its last American Trap Association shoot of the year with 188 rounds and $1,000 revenue. Upcoming events include a memorial shoot for Joe Whithurst. - Recreation Update (Amy Wyatt): Roy Walker ADA doors completed; lettering for address to be installed. Painting of gyms in progress. Art in Public Places: two of four pieces installed; third to be installed on September 30; lights will be added after all installations. Zumba classes started September 2, now twice a week, with 13 attendees last Thursday. Coed volleyball started September 8; youth league starts September 25. Pickleball groups at Roy Walker three times a week and at Hillcrest Monday, Wednesday, Friday evenings. Aquatics: Potter and Splash Pad closed for the season; four new lifeguards hired, four more recommended. - Zoo Update (Stephanie Chavez): Queen, a 23-year-old red tail boa, was humanely euthanized due to disease. A baby wallaby is in the pouch. The zoo may have a baby kangaroo (Pepper showing signs). Zoo beautification event held with Girl Scout Troop 10639. Zoo staffing shortage: only one maintenance person remaining; two new hires requested. ZAA conference next week in San Antonio. Haunting at Hillcrest event scheduled for October 26, 2025 (Sunday), expecting over 3,000 attendees; entire zoo will be open. Sloth encounter (Snail) and capybara encounter (Peggy and Lucas) now available. Jericho the giraffe has not become pregnant after six cycles; a new stud giraffe, Antonio (6-year-old, from Florida), will arrive in November. Antonio will be owned by the city, unlike the previous loan arrangement. The zoo will proceed with introductions and facility modifications. Key Outcomes - Approval of Minutes: Unanimously approved. - Court Rental Rates: Approved $5 per court per hour for pickleball and basketball courts at Hillcrest Park (motion and second, unanimous aye). - League Fees at Roy Walker: Approved increase from $25 to $50 per hour for leagues using the facility outside normal business hours (motion and second, unanimous aye). - Bathroom Plan: The committee directed staff to bring back concrete options for bathroom management (locking mechanisms, schedules, technology) for future discussion. - Next Meeting: Scheduled for 5:30 PM, Monday, October 20, 2025.